IEEE Systems Council AdCom
March 26-27, 2009
Briefing on the Status of Regional Activities &
Chapters for the
IEEE Systems Council AdCom
Prof. (Winston) Wai-Chi Fang, IEEE Fellow
VP- Member Services
Chairman of the Regional Activities and Chapters Committee
Date: March 26, 2009
Location: Vancouver, Canada
IEEE Systems Council
Welcome to the IEEE Systems Council's
Regional Activities and Chapters Committee
Professor (Winston) Wai-Chi Fang, IEEE Fellow
VP- Member Services
&
Chairman, Regional Activities & Chapters Committee
IEEE Regional World Map
Chapters - Worldwide
The IEEE has sectioned the world into
10 regions as shown on the map
below.
Each region encompasses the
following geographical areas:
Region 1 USA – Northeast
Region 2 USA – East
Region 3 USA – Southeast
Region 4 USA - North Central
Region 5 USA - South Central
Region 6 USA – West
Region 7 Canada
Region 8 Europe, Middle East, Africa
Region 9 Latin America
Region 10 Asia, Australia and the
Pacific
Goal and Status
IEEE Councils are able to form chapters or combined chapters with
participating societies.
Goal in 2009:
At lease one new chapter in each region in year 2009.
Status as March 2009: 40% Done
Done -- Region 1 USA – Northeast (Combined Connecticut AES/SYSC Chapter)
In progress-- Region 2 USA – East
In progress-- Region 3 USA – Southeast
In progess -- Region 4 USA - North Central
In progress-- Region 5 USA - South Central
Done
-- Region 6 USA – West (Coastal Los Angeles Chapter)
In progress-- Region 7 Canada
Done
-- Region 8 Europe, Middle East, Africa (Italy Chapter)
In progress-- Region 9 Latin America
Done
-- Region 10 Asia, Australia and the Pacific (Taiwan Chapter)
PETITION TO FORM AN IEEE
CHAPTER (An Example, 1/2)
PETITION TO FORM AN IEEE CHAPTER

Name of IEEE Society/ies, Technical Council:

SYSTEMS COUNCIL

Name of IEEE Geographic Parents (Region, Section, Geo Council):
Region 6, Coastal Los Angeles Section, Western U.S.

We, the undersigned, who are members of the Systems Council’s Member Societies, Region
6, Coastal Los Angeles Section, and are IEEE members above Student grade, hereby
petition for approval to form a Chapter in the Section indicated above. See website for more
details of IEEE System Council: http://ieeesystemscouncil.org/main/index.php
The following individual is serving as the Organizer of the Chapter:

Name:
Hen-Geul Yeh

Member #: 04762092

Address:
1250 Bellflower Blvd. EE Dept., CSULB

City:
Long Beach

State: CA

Postal Code: 90840-8303

Country:
USA

Phone:
562-985-4899

Fax: 562-985-5899

E-mail: heyeh@csulb.edu

Officer's Signature: _______

Office Held: _______

Date: ________
PETITION TO FORM AN IEEE
CHAPTER (An Example, 2/2)
Signature of Petitioner* Member No. Printed Name Email
_________________
_________________
_________________
_________________
_________________
_________________
_________________
_________________
_________________
_________________
_________________
_________________
_________________
_________________
_________________
_________________
1. 04762092 Hen-Geul Yehheyeh@csulb.edu2.
2. 04036000Chit-Sang Tsangctsang@csulb.edu3.
3. 04438396Fumio Hamanofhamano@csulb.edu4.
4. 0333631I-Hung Khooikhoo@csulb.edu
5. 04755062Mahmoud Wagdywagdy@csulb.edu
6.06727176Gerald Roskigroski@csulb.edu
7.03783370Mahyar Amouzegarmahyar@csulb.edu
8.06384697Rajendra Kumarkumar@csulb.edu
9.01380641Thomas Johnsontjohnson@csulb.edu
10.90577164Maryam Moussavimoussavi@csulb.edu
11.90578477Peter Kotowskipskotowski@beckman.com
12.08338832Forouzan Golshanigolshani@csulb.edu
13.07218324Christopher Druzgalskidruz@csulb.edu
14.00737825Anastasios Chassiakosachassk@csulb.edu
15.07409634Timothy Leett.lee@ieee.org
16. 02708451Charles Jackson c.jackson@ieee.org
* 12 signatures are required for the petition.
IEEE Systems Council’s Chapters in
Region 1 USA – Northeast
Region 1 Combined AES Connecticut and Systems Council
Chapter
Chapter Website: http://
Status: Formally Approved in 2007
Organizer/Chair:
Theodora Saunders
AES Connecticut Chapter Chair
Members (>12): ___
Activities and Finance Plan: ___
Annual Report (due Dec. 31, 2009): ___
IEEE Systems Council’s Chapters in
Region 2 USA – East
Region 2 ______ Chapter of the IEEE Systems Council
Chapter Website: http://
Status: In Progress
Organizer/Chair:
Name: ___
Affiliation: ___
Email: ___
Members (>12): ___
Activities and Finance Plan: ___
Annual Report (due Dec. 31, 2009): ___
IEEE Systems Council’s Chapters in
Region 3 USA – Southeast
Region 3 ______ Chapter of the IEEE Systems Council
Chapter Website: http://
Status: In Progress
Organizer/Chair:
Name: ___
Affiliation: ___
Email: ___
Members (>12): ___
Activities and Finance Plan: ___
Annual Report (due Dec. 31, 2009): ___
IEEE Systems Council’s Chapters in
Region 4 USA - North Central
Region 4 ______ Chapter of the IEEE Systems Council
Chapter Website: http://
Status: In Progress
Organizer/Chair:
Name: ___
Affiliation: ___
Email: ___
Members (>12): ___
Activities and Finance Plan: ___
Annual Report (due Dec. 31, 2009): ___
IEEE Systems Council’s Chapters in
Region 5 USA - South Central
Region 5 ______ Chapter of the IEEE Systems Council
Chapter Website: http://
Status: In Progress
Organizer/Chair:
Name: ___
Affiliation: ___
Email: ___
Members (>12): ___
Activities and Finance Plan: ___
Annual Report (due Dec. 31, 2009): ___
IEEE Systems Council’s Chapters in
Region 6 USA – West
Region 6 Coastal Los Angeles Chapter of the IEEE Systems
Council
Website: http://
Status: Formally approved in Feb. 2009.
Chair: Professor Henry Yeh
California State University- Long Beach
Email: Professor Henry Yeh heyeh@csulb.edu
Members: 16 founding members in 2009
Activities and Finance Plan: ___
Annual Report (due Dec. 31, 2009): ___
IEEE Systems Council’s Chapters in
Region 7 Canada
Region 7 ______ Chapter of the IEEE Systems Council
Chapter Website: http://
Status: In Progress
Organizer/Chair:
Name: ___
Affiliation: ___
Email: ___
Members (>12): ___
Activities and Finance Plan: ___
Annual Report (due Dec. 31, 2009): ___
IEEE Systems Council’s Chapters in
Region 8 Europe, Middle East, Africa
Region 8 Italy Chapter of the IEEE Systems Council
Chapter Website: http://
Status: Formally approved in Nov. 2008.
Chair:
Dr. Vincenzo Piuri
Professor and Department Chair
University Degli Studi Di Milano
Email: vincenzo.piuri@unimi.it
Members (>12): 15 founding members
Activities and Finance Plan: ___
Annual Report (due Dec. 31, 2009): ___
IEEE Systems Council’s Chapters in
Region 8 Europe, Middle East, Africa
Region 8 UK Chapter of the IEEE Systems Council
Chapter Website: http://
Status: In Progress
Organizer/Chair:
Prof. Mohammad K. Ibrahim
Chair of Information & Systems Engineering
De Montford University (Leicester)
Email: ibrahim@dmu.ac.uk
Members (>12): ___
Activities and Finance Plan: ___
Annual Report (due Dec. 31, 2009): ___
IEEE Systems Council’s Chapters in
Region 8 Europe, Middle East, Africa
Region 8 Spain Chapter of the IEEE Systems Council
Chapter Website: http://
Status: In Progress
Organizer/Chair:
Dr. Pilar Sobrevilla, Associate Professor (confirmed)
Department de Matematica
Technical University of Catalonia Barcelona, Spain
Email: pilar.sobrevilla@upc.edu
Members (>12): ___
Activities and Finance Plan: ___
Annual Report (due Dec. 31, 2009): ___
IEEE Systems Council’s Chapters in
Region 9 Latin America
Region 9 ______ Chapter of the IEEE Systems Council
Chapter Website: http://
Status: In Progress
Organizer/Chair:
Name: ___
Affiliation: ___
Email: ___
Members (>12): ___
Activities and Finance Plan: ___
Annual Report (due Dec. 31, 2009): ___
IEEE Systems Council’s Chapters in
Region 10 Asia, Australia and the Pacific
Region 10 Taiwan-Tainan Chapter of the IEEE Systems
Council
Chapter Website: http://
Status: Formally Approved in Feb. 2009
Organizer/Chair:
Prof. Hsiang-Cheh Huang
National University of Kaohsiung (NUK), Taiwan, R.O.C.
http://hchuang.ee.nuk.edu.tw/SC_southtw.htm
Members (>12): 15 founding members
Activities and Finance Plan: ___
Annual Report (due Dec. 31, 2009): ___
IEEE Systems Council’s Chapters in
Region 10 Asia, Australia and the Pacific
Region 10 Taiwan-Taipei Chapter of the IEEE Systems
Council
Chapter Website: http://
Status: In Progress
Organizer/Chair: (in progress)
To be invited
Members (>12): ___
Activities and Finance Plan: ___
Annual Report (due Dec. 31, 2009): ___
IEEE Systems Council’s Chapters in
Region 10 Asia, Australia and the Pacific
Region 10 China-Beijing Chapter of the IEEE Systems Council
Chapter Website: http://
Status: In Progress
Organizer/Chair:
Yao Zhao, Beijing Jiaotong University, China
Members (>12): ___
Activities and Finance Plan: ___
Annual Report (due Dec. 31, 2009): ___
IEEE Systems Council’s Chapters in
Region 10 Asia, Australia and the Pacific
Region 10 China- Hong Kong Chapter of the IEEE Systems
Council
Chapter Website: http://
Status: In Progress
Organizer/Chair:
Cho-Li Wang (confirmed)
The University of Hong Kong, Hong Kong
Members (>12): ___
Activities and Finance Plan: ___
Annual Report (due Dec. 31, 2009): ___
IEEE Systems Council’s Chapters in
Region 10 Asia, Australia and the Pacific
Region 10 China-Shanghai Chapter of the IEEE Systems
Council
Chapter Website: http://
Status: In Progress
Organizer/Chair:
Gang Pan, Zhejiang University, China (confirmed)
Members (>12): ___
Activities and Finance Plan: ___
Annual Report (due Dec. 31, 2009): ___
IEEE Systems Council’s Chapters in
Region 10 Asia, Australia and the Pacific
Region 10 Korea Chapter of the IEEE Systems Council
Chapter Website: http://
Status: In Progress
Organizer/Chair:
Jae-Chon Lee, Professor and Head, Dept. of Systems
Engineering, Ajou University
Email: jaelee@ajor.ac.kr
Co-Chair: Young-Hoon Lee, Senior Researcher
Korea Railroad Research Institute
Email: yhlee@krri.re.kr
Members (>12): ___
Activities and Finance Plan: ___
Annual Report (due Dec. 31, 2009): ___
IEEE Systems Council’s Chapters in
Region 10 Asia, Australia and the Pacific
Region 10 Japan Chapter of the IEEE Systems Council
Chapter Website: http://
Status: In Progress
Organizer/Chair: (confirmed)
Qun Jin, Waseda University, Japan
Members (>12): ___
Activities and Finance Plan: ___
Annual Report (due Dec. 31, 2009): ___
IEEE Systems Council’s Chapters in
Region 10 Asia, Australia and the Pacific
Region 10 Singapore Chapter of the IEEE Systems Council
Chapter Website: http://
Status: In Progress
Organizer/Chair: (confirmed)
TEO Siow Hiang, Head of Ops Analysis & Simulation, DSTA
Email: tsiowhia@dsta.gov.sg
Members (>12): ___
Activities and Finance Plan: ___
Annual Report (due Dec. 31, 2009): ___
IEEE Systems Council’s Chapters in
Region 10 Asia, Australia and the Pacific
Region 10 Indian Chapter of the IEEE Systems Council
Chapter Website: http://
Status: In Progress
Organizer/Chair: (to be confirmed)
Professor Ajay Kumar
Indian Institute of Technology Deihi, India
Members (>12): ___
Activities and Finance Plan: ___ (due on ___)
Annual Report (due Dec. 31, 2009): ___
IEEE Systems Council’s
Chapter Information







Chapter Information Why should Society members form a Chapter?
Chapters are ideal vehicles for informative technical meetings and for networking at the local level.
Chapters can receive funding from both the parent technical Society and the parent Section.
Who can form an IEEE Chapter?
To form a Chapter, you must be an active member of the IEEE holding the grade of Member, Senior
Member or Fellow. You must also be a member of the Section, and the Society. If it is a joint Chapter,
membership in only one of the Sections is required.
How do I form a Chapter?
By completing a Society Chapter petition which must be signed by at least 12 qualified members and
approved by the Section Chair. IEEE Staff is available to assist you in any step of the process of Chapter
Development. Please visit the IEEE Society Chapter home page or direct any questions to: April Nakamura,
IEEE Society Chapter Coordinator, phone: +1 732 562 3846, fax: +1 732 981 1769, e-mail: tad-chapdev@ieee.org.
What is the difference between a Region, a Section and a Chapter?
The membership of the IEEE is divided geographically into three administrative Units. The first division is
that of Regions of which there are 10 worldwide. They are: Regions 1-6 which consist of the IEEE
membership in the United States; Region 7 is Canadian members; Region 8 is Europe, Africa and the
Middle East; Region 9 is Latin America and the Caribbean; and Region 10 is Asia, Australia and the Pacific
Rim countries. The second division is Sections. There are about 300 Sections, which are subunits of
Regions, divided geographically to facilitate administration and local activities. The third division is Chapters.
Chapters are technical subunits of one or more Sections. There are 37 different Technical Societies which
are represented by the Chapters in each Section.
Who is eligible to hold office in a Chapter?
To be eligible to hold office in an IEEE Section you must be an active member of the IEEE. You must hold
the grade of Member, Senior Member, or Fellow, or Life Member, Life Senior, or Life Fellow. You must also
be a member of the Section. Society Chapter Officers must be members of the Society (if it is a joint
Society Chapter, membership in only one of the Societies is required).
What reporting requirements must Chapters follow?
Chapters are required to annually report meeting activity, financial activity and current officers to the
parent Section. These reports must be submitted at the end of each year. Additional reporting may be
required from the Society. For more information, see the IEEE Chapter Reporting Requirements web page.
Are there funds available for my Chapter?
Yes, funds are provided to eligible units through the annual Section rebate. $180 per Chapter which
meets the reporting requirements explained above. Additional funding may be available from your
Society. For more information on Society funding, please review the Society Chapter Funding Guide.
Chapter Support Program
Mark Montrose, Division IV Director Elect
IEEE PSES Representative
by







RAA (Responsibility/Accountability/Authority) is under
VP – Member Services
Provides financial support to Chapters to help with expenses related to
hosting meetings, speakers or local events/activities.
This support program is not related to the Distinguished Lecturer
financial support program. A chapter can use one or the other mode of
financial support from the Council.
The maximum amount of support will be $600/year per chapter.
Multiple requests may be made as long as the calendar year amount
does not exceed $600.
Chapter support is not limited to only Systems Council Chapters but
may be used in conjunction with joint chapters. For this situation, prorated use of funds must be shared.
The Chapter requesting funding will make a written request to the VP
of Member Services who will then approve or disapprove. If approved
the request goes to the Council Treasurer for disbursement from IEEE
HQ.
Sufficient details on use of the money must be made in the formal
request.
IEEE Systems Council
AdCom Motion Form:
Chapter Financial Support
Motion Text:
In addition to IEEE funding, the System Council provides the financial support to
its Chapters as needed base:

(1) A $200 "start-up" fund as needed for NEW chapters starting in 2009 and
continuing henceforth which complete their Chapter formulation and submit the first
year operation plan.

(2) A $200 operation fund per year as needed for ACTIVE chapters starting in 2009
and continuing henceforth which execute their operation plans and submit their
reports.

(3) The proposed funding will be for a maximum amount of $2000 per year. If more
than 10 Chapters are eligible, the funds will be divided among the eligible chapters.
The cap can be increased upon approval of the Adcom.
The Chapter requesting funding should make a written request to the VP of Member
Services who will then review the request and make the recommendation to the
AdCom for the final approval. If approved the request goes to the Council Treasurer
for disbursement from Systems Council funds provided sufficient funds are available.
Proposed by: Wai-Chi Fang, VP-Member Service
Comments: This financial support is an as needed support and up to SYSC’s financial
capability.
Expense Involved? Yes
Estimated Amount: $200 per new/active chapter; up to 10 chapters in 2009
Was this expense budgeted? No
Approved by Committee? Yes.
Committee name: SYSC AdCom
VOTE:
Pro: ____ , Con: ____, Abstain: ____
IEEE Systems Council
AdCom Motion Form:
Chapter-of-the Year Award
Motion Text:
The Chapter-of-the Year Award is to be granted annually. The award is based on best yearly
activities in the categories of Chapter-sponsored technical activities, increase in
membership, and participation in Council-level sponsored conferences/meetings. The
Member Service Committee will make the recommendation to the AdCom for the final
approval. This award is an IEEE recognition and a plaque at a cost about US$100. The
registration of the award will be done within all standard procedures as required by IEEE.
Proposed by: Wai-Chi Fang, VP-Member Service
Comments: The purpose of this award is to recognize the Systems Council Chapter with the
best yearly activities.
Expense Involved? Yes

Estimated Amount: $100 (a plaque)

Was this expense budgeted? No

Approved by Committee? Yes.

Committee name: The SYSC AdCom
VOTE:
Pro:
Con:
Abstain:
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