ACCESS for ELLs® Pre-Administration
2013-2014
November 12, 2013 - 9:00am - 11:30am
November 13, 2013 - 1:00pm - 3:30pm
November 14, 2013 - 9:00am - 11:30am
Deborah Houston, Assessment
Carol Johnson, Title III/ESOL
Georgia Department of Education
1
Welcome to Pre-Administration
Training for ACCESS for ELLs
While you are waiting, please do the following:
Configure your microphone and speakers by going to:
• Tools – Audio – Audio setup wizard
Confirm your connection speed by going to:
• Tools – Preferences – Connection speed
If your name and system name do not appear together on the
Participants’ List, please this information in the chat box.
GaDOE
Objectives



Important GaDOE and WIDA Updates
Identification and Exit Criteria
Test Administration Reminders and Updates





GaDOE
Including the Alternate ACCESS for ELLs®
Ordering
Receipt of Test Materials
Test Administration
Returning Test Materials
2013-2014 ACCESS for ELLs Key Dates
(includes Alternate ACCESS)
Task
Tests Ordered
Start Date
October 15, 2013
End Date
November 26, 2013
Systems order online through MetriTech’s
secure website.
Pre-ID Ordering
October 15, 2013
Systems submit student demographic data
to MetriTech.
December 3, 2013
Pre-Administration Training
November 12, 2013
November 14, 2013
Systems Receive Assessment Materials
January 13, 2014
January 17, 2014
Assessment Window
January 21, 2014
March 6, 2014
March 4, 2014
March 11, 2014
April 8, 2014
April 18, 2014
Data Validation Window
MetriTech Ships Reports to Systems and
GaDOE
May 5, 2014
May 9, 2014
Post-Assessment Training
May 7, 2014
May 8, 2014
Systems Ship Materials to MetriTech
GaDOE
4
Change in the Delivery of WIDA Assessment
Webinars
NEW beginning in 2013-2014!
WIDA has developed common webinars on assessment topics
that were delivered by consultants in previous years.
– Ensures consistency of messages about assessments
– Outreach to all states
5
Change in the Delivery of WIDA Assessment
Webinars
The WIDA created webinars cover the following topics and will be/were posted by:
• W-APT Test Administration – September 1, 2013
• ACCESS for ELLs Test Administration – October 15, 2013
• Alternate ACCESS Test Administration – October 15, 2013
• ACCESS for ELLs Score Report Interpretation – April 1, 2014
• Alternate ACCESS for ELLs Score Report Interpretation – April 1, 2014
 The webinars are accessible in the WIDA Download library
(http://wida.us/downloadLibrary.aspx), in the ACCESS for ELLs section.
 Viewers will need to log in using their username and password for their ACCESS
training account.
6
Go to Download Library: http://wida.us/downloadLibrary.aspx . See bottom two postings – for 20132014 ACCESS Test Administration webinars.
7
Update- Form 302 Reading Test Timing
The extra time provided in the Reading test has been extended from five
minutes to ten minutes. The test directions have been revised as follows:
•
The Reading Test is designed to take no more than 35-45 minutes. In rare
situations, test administrators may use their professional judgment in determining
whether a student(s) needs additional time to complete the test.
The test administration time does not include time for convening students,
taking attendance, distributing and collecting test materials, explaining test
directions, or completing practice items.
•
Please note that that this change does not affect students with IEPs/504 Plans who
require an extended time accommodation.
8
Update- Form 302 Listening Test Timing
The Listening Test of ACCESS for ELLs, will be media-based. This means
that all Listening items for all tiers and grades 1-12 are prerecorded.
Rather than listening to the test administrator read the scripted items,
the students will listen to a recording. This allows for students to listen
to more authentic language use, such as conversations involving more
than one speaker. Test items will be administered via audio from a CD
or streamed online via a secure password-protected site.
• ACCESS for ELLs test materials will include 1 CD for every 8 test
forms at each grade and tier. The CD can be played on a standard
CD player or a computer with a CD/DVD drive with speakers. As an
additional option, the Listening Test can be streamed online from a
secure MetriTech, Inc. website.
9
Update- Form 302 Listening Test Timing
What to do? Use CD or Stream?
• Local system personnel will not need to inform Metritech in advance as to
‘how’ the Listening Test will be administered. The CD will be included in
the shipment with other materials in January 2014.
• If the CD is not going to be used (e.g., suitable equipment is not available)
the STC shall contact MetriTech to request the link to the website for
streaming the audio.
• The Listening audio is a part of secure testing materials, therefore STC may
not request the link prior the arrival on materials shipment.
• STC may request additional copies of the CDs in the same manner as
request are made for other materials by calling or faxing the AMO Order
Form to MetriTech.
10
Listening Test- Technology Requirements
• CD Player or
• Desktop or laptop computer (if playing the CD on the
computer or streaming audio from the Internet)
• Speakers (Do not use headphones to administer the Listening
Field Test)
The Listening Test CD can be played on a CD player, or on a desktop or laptop
computer. If a computer is used to play the Listening Test CD during the test
administration, make sure that the computer is hooked up to working
external speakers and meets the minimal technological requirements listed in
the table on the following page.
11
Minimal Technical Requirements for Playing an
Audio CD on a Computer
Internet Provider Type
• DSL
• Cable
• Fiber Optic (FiOS)
• Satellite
• WiFi hotspot with adequate
bandwidth (this can vary
depending on the number of
users and is not recommended as
a first choice for Internet
connection.)
Hardware Requirements
•
•
•
•
•
•
•
•
500 NHz processor, AMD, Intel, Via
Windows XP or later for PCs
OS X or later, Linux 7 or later for
Macs
128 MB of RAM or more
Supported audio device — onboard
or add-in audio card
Wired or wireless network
connection
External speakers
Browser of a dedicated software
player, such as VLC, Quicktime,
WMP, etc.
12
WIDA Password Change Process
WIDA will no longer have access to passwords. If someone forgets
the password to their account, the WIDA Help Desk can send a link
to reset the password.
• If you need to update any of your personal information, such as
your password, school, or district, please login to the training
course and enter your updates under "My Account Info" in the
gray column on the main menu page.
• To sign in to the training course, please visit www.wida.us.
• If you have any questions please contact the WIDA Help Desk,
866-276-7735 or help@wida.us.
13
Identification of ELs
Entry/ Exit Guidance
14
Who must be scheduled for ACCESS for ELLs® ?
1. All students designated as “EL-Y” must take the
ACCESS assessment
2. Any student who enters the district during the
ACCESS testing window and is identified as EL must
be administered ACCESS.
“EL-M” students should NOT be administered
the ACCESS for ELLs® assessment!!
$23 = EL-M
GaDOE
15
Who may administer ACCESS for ELLs®?
Two requirements must be met:
1. Hold a Georgia Professional Standards
Commission Certificate and
2. Annually pass the WIDA on-line ACCESS for
ELLs® certification with passing score of 80% or
higher on modules TA will be administering.
GaDOE
Kindergarten
W-APT®
Identification
Eligibility for Language
Assistance Services for
ELs
GaDO
17
E
K- 12 MODEL®
Identification
Eligibility for Language
Assistance Services for ELs
GaDO
18
E
Grades 1-12th WAPT Eligibility
GaDOE
19
Information and Flow Charts for Eligibility and
Exit Criteria for Language Assistance Services
may be found in the 2013-2014 ESOL Resource
Guide and on the GaDOE ESOL & Title III
webpage at:
http://www.gadoe.org/Curriculum-Instruction-andAssessment/Curriculum-and-Instruction/Pages/English-toSpeakers-of-Other-Languages-(ESOL)-and-Title-III.aspx
GaDOE
Tier Structure of
ACCESS for ELLs®
6
1
ENTERING
2
3
4
EMERGING DEVELOPING EXPANDING
5
R
E
A
C
H
I
N
G
BRIDGING
Tier A
Tier B
Grades 1-12
Tier C
K – Adaptive
GaDOE
21
Tier A Placement Criteria
For ELs who:
• have arrived in the U. S. or entered school in the
U. S. within this academic school year without
previous instruction in English;
• currently receive literacy instruction only in their
native language; and/or
• have recently tested at the lowest level of English
language proficiency.
GaDOE
22
Tier B Placement Criteria
For ELs who:
• have social language proficiency and some, but not
extensive, academic language proficiency in English;
and/or
• have acquired some literacy in English, though have
not yet reached grade-level literacy.
Note: 70-80% of ELs will be administered Tier B of
ACCESS for ELLs ®
GaDOE
23
Tier C Placement Criteria
For ELs who:
• are approaching grade level literacy and academic
language proficiency in the core content areas; and/or
• will likely meet the state's exit criteria for support services
by the end of the academic year.
In Georgia, most students will exit using Tier C
GaDOE
24
Tier Placement Summary
• Follow Criteria for Tier Placement at www.wida.us)
• Use previous test scores (W-APT and ACCESS)
• Use teacher judgment – collaborate with general
education teacher
• If in doubt, place the student in the higher tier
GaDOE
25
Reminder: Pre-ID Labels

If the label is incorrect, discard the label and bubble in
the student information on the front and back covers of
the test booklet

Pre-ID labels that are incorrect or provided for students
who will not be tested may be discarded

Do not cross out or write in information on a Pre-ID
label: this does not change any data and causes
misinformation when tabulating your students’
information
GaDOE
26
Reminder: Pre-ID Labels
If a label has been placed on a test booklet in error: put
an “X” through the demographic information and mark
through the bar code, covering it completely using a
heavy black marker
GaDOE
27
Reminder: Marking Booklets
Detailed directions to assist you in filling out the
student information on test booklets are on pp. 19-23
of the Test Administration Manual.
GaDOE
28
Reminders and Accommodations
• Remember, test accommodations are only
available to students with disabilities (IEP or 504
Plan in place).
• For GaDOE approved Accommodations, refer to
Student Assessment Handbook 2013-2014,
Accommodations Table 4.
• Accommodations by Domain
GaDOE
29
Accommodations By Domain
Each of the Two Letter Accommodations recorded on the back of the test
book will be listed, along with their long name as found in the District and
School Test Administration Manual (as shown below)
GaDOE
30
Accommodations By Domain
To the right of each Accommodation there would be a space for to mark
one or all of the domains - in the following order Listening, Reading,
Writing and Speaking.
GaDOE
31
Test Administration Guidelines
•
The Test Administration Manual (TAM) has specific instructions and suggestions for
administering the test – page numbers are subject to change for this coming
administration.
•
Materials Handling for schools is discussed on pages 5-17.
•
Test Scheduling and Coordination Information is on pages 33-38.
•
Test Accommodation Information is on pages 39-45.
•
Speaking Test Administration Information begins on page 62.
•
If you have questions about materials, please call MetriTech‘s Customer Service at
800.747.4868.
GaDOE
32
Reminder
Annual Recertification!
Test Administrators and the Online Course:
• Do training in own time
• Refer back many times if necessary
• Access sample items
• Access sound files and scoring rationale to calibrate Speaking
ratings
• Download and print Test Administration Manual (TAM)
• Take quizzes for certification (80% is pass)
GaDOE
33
Reminder
Online Training Course
System Test Coordinators are responsible for
enrolling all Test Administrators (TAs) in their local district.
• To create accounts, visit www.wida.us and click the “Login”
button on the top right corner.
• To access the account creator, please enter your WIDA
website login information.
• To remove a login for your district, email help@wida.us with
the TA’s name, district, and email address.
GaDOE
34
Reminder
Recommendation…
Prior to ACCESS for ELLs® test
administration, share with ELs:
1.Their last ELP levels (ACCESS or
W-APT) to aid in setting purpose for
the test, and
2.Sample “Retired” ACCESS for
ELLs® items to familiarize ELs to
testing format. (Download from the
WIDA website:
http://www.wida.us/assessment/ACCESS/)
GaDOE
35
Examiners/ Test Administrators Next Steps
• Study TAM*
• Watch the Kindergarten training video*
• Practice Speaking on-line samples*
• Review Writing samples online and in TAM
• Take on-line quizzes for TA certification*
• Practice entire test administration with materials. (Districts will
receive materials from MetriTech one week prior to opening of
testing window.)
• Remember must group by Tier and Grade Level Cluster!
* Password protected on the WIDA website
GaDOE
36
The Alternate ACCESS
GaDOE
37
Continue to code “SPD” for ELs, who
cannot take one or more domains
GaDOE
38
GaDOE
39
Who should take the Alternate
ACCESS for ELLS?
•
Only ELs with significant cognitive disabilities. Typically includes students who have
one or more of the existing categories of disabilities under IDEA (e.g.; intellectual
disabilities, autism, traumatic brain injury, multiple disabilities, etc.).
•
Students with significant cognitive disabilities may be assessed via an alternate
assessment based on alternate achievement standards. The US Department of
Education defines an alternate achievement standard as one that “sets an
expectation of performance that differs in complexity from a grade-level
achievement standard.” Alternate achievement standards must be aligned to state
academic content standards, although they may reflect prerequisite or entry-level
skills.
(Adapted from U. S. Department of Education: Alternate Achievement Standards of Students with the Most Significant
Cognitive Disabilities Non Regulatory Guidance, August 2005).
GaDOE
40
Georgia Participation Criteria
1. The student has been classified as an EL.
2. The student has been classified as a special education
student and is receiving special education services.
3. The student has a significant cognitive disability.
4. The student participates in the Georgia Alternate Assessment
(GAA).
Importantly, students shall not be administered both the Alternate
ACCESS for ELLs and the ACCESS for ELLs.
41
Georgia Test Examiners
It is recommended that the examiner be an educator
who is familiar with the student and their special
needs – and with whom the student feels comfortable.
As with the “general” ACCESS for ELLs, all Examiners are
required to complete an WIDA online course (that will
be specific to the Alternate ACCESS) and earn a
qualifying score to administer the assessment.
42
Georgia Accommodations
• Always defer to GaDOE’s accommodation policies for
language proficiency.
• The Alternate ACCESS TAM provides only
recommendations on accommodations.
• The Student Assessment Handbook, 2013-2014
Table 4 – Approved Accommodations for
Students with Disabilities
43
Accommodations
Section 4 of the
Test Administration
Manual
44
GaDOE Assessment Resources
The Student Assessment Handbook, 2013-2014 is located on the
GaDOE website Assessment Page in the ‘For Educators’ portlet.
http://www.gadoe.org/Curriculum-Instruction-and-Assessment/Assessment/Pages/default.aspx
• Participation of EL Students in State Assessments, pages 137140.
• Additional Considerations for Accommodations, pages 141-145.
• Table 4 – Approved Accommodations for Students with
Disabilities, pages 146-149.
45
Georgia’s customized slides from the Introduction to Alternate ACCESS,
October 24, 2012, webinar, are located on the WIDA website.
Click on: Consortium>
Members>
Georgia>
Assessment Materials & Training
The customized slides address our state’s ALT ACCESS participation
requirements and use of accommodations.
GaDOE
46
Overage Policy
Important Reminder About Order Quantities
States and districts will be charged for unused test booklets
in excess of 15% of the total order. Carefully check your
order, only ordering for the population you will be testing.
Remember: LEAs will automatically receive 10% overage
with order.
>15 % =
GaDOE
47
Materials Ordering
In October 2013, MetriTech emailed materials and Pre-ID ordering
information to the System Test Coordinator.
During the ordering process, the STC will have the opportunity to
update the following:
•
•
•
•
Name
Email Address
Phone and Fax numbers
Shipping Address – this is where materials will be sent; NO
Post Office Boxes!
GaDOE
48
Test Materials Ordering
Web-Page Ordering – MetriTech Home
www.metritech.com
GaDOE
49
Test Materials Ordering
Web-Page Ordering – Select the Appropriate Test Type
GaDOE
50
51
Test Materials Ordering
Web ordering not successful?
Use the WIDA Order Form link on the MetriTech
“Welcome” web page (www.MetriTech.com) to
download the required form.
Fax it to 217.398.5798
Email it to wida@metritech.com or
Call customer service at 800.747.4868 9:00am4:00pmEST for assistance.
Large Print or Alternate ACCESS materials may be
ordered via customer service.
GaDOE
52
Test Materials Ordering
Freight Shipping:
To handle private carrier freight shipping, districts must this criteria:
•
•
•
•
•
Must receive no less than 4,000 test booklets plus ancillary materials.
Receive pallet(s) delivery at dock.
Ship return packages via pallet(s).
Shrink-wrap pallet(s) prior to return pickup.
Requires pallet jack or forklift to load pallet(s) on truck.
* If your district/LEA meets the above criteria and you would like materials shipped Freight
instead of UPS Ground, please contact MetriTech Customer Support at (800) 747-4868.
GaDOE
53
Test Materials Ordering
Pre-ID Information and Ordering
•
A PDF document and Sample Pre-ID spreadsheet detailing specific
instructions for supplying your students’ Pre-ID information should
be downloaded using appropriate MetriTech “Welcome” web page
links.
•
If you have questions about Pre-ID file creation, please call
800.747.4868 and ask for Pre-ID support team.
MetriTech can receive files in the following formats:
Excel
CSV (Comma Delimited)
•
Tab Delimited
ASCII Text
GaDOE
54
Pre-ID Information & Ordering
File Layout
GaDOE
55
Pre-ID Information & Ordering
Sample Excel File:
GaDOE
56
Receipt of Materials
GaDOE
57
Receipt of Materials
As we discuss in the next few slides the receipt of materials for the
ACCESS for ELLs, keep in mind that there is a separate set of
materials for the Alternate ACCESS.
Exception: Receipt of ACCESS for ELLs Materials (Alternate ACCESS)
Alternate ACCESS test materials will arrive in a separate shipment.
Alternate ACCESS test materials will have unique serial numbers
assigned to your district/school and must be returned at the close of the
test window.
Alternate ACCESS test materials will have their own paperwork mirroring
the paperwork for the ACCESS for ELLs materials.
GaDOE
Receipt of Materials
•
Districts with 10 or more schools
participating will receive the materials
packaged by school; otherwise, the
materials will be packaged by booklet
type.
•
You will receive one or more boxes. Each
box will be identified as containing WIDA
Secure Testing Materials and will be
numbered – alerting you to the number of
boxes you should have received. Cut
down and SAVE the boxes for returning
the materials to MetriTech.
A sticker like this will be on
every box you receive
GaDOE
Receipt of Materials
District Bag
•
•
Box 1 will contain the paperwork for the District and the schools.
District paperwork is in the first plastic bag. That bag contains the following
pages in the order you will see them:
Master Materials List – All materials shipped to the district
District copy of School Materials Lists (the district overage will be the
first sheet)
Optional Services Order Form
Internal Tracking Security Check List
Documentation of Materials Not Returned
Additional Materials Order Form
Agreement to Maintain Confidentiality Information
Agreement to Maintain Confidentiality Letter (stays at District)
District School Header Sheet (for materials to be scored)
Unused & Non Scorable Testing Materials Header Sheet
District and School Test Administration Manual
Schedule & Special Instructions for your state
GaDOE
Receipt of Materials
District/LEA Bag
Optional Services Order Form
Order additional copies of provided
reports
After processing has been
completed and hard copy student
reports are available for shipment,
each districts’ scored data will be
available for secure download
from MetriTech’s website (a free
service).
GaDOE
Electronic Data Options
By April 18, 2014
 STCs may also return the
Optional Form (PINK)
 Call MetriTech to request a
CD be created for your
system and included with
your report shipment in May.
 After this date, a data CD will
cost $50.
GaDOE
Receipt of Materials
Return Instructions:



The second plastic bag contains return instructions for
the District.
After familiarizing yourself with the materials in the bag,
move them to a safe place until testing is completed for
your District/LEA and you are ready to begin the return
process
The bag contains:
Return Shipping Instructions – 2-sided document
District/LEA Packing Instructions – 2-sided
document
RS – UPS Return Instructions and RS Labels for
shipping
GaDOE
Receipt of Materials
School Bag(s):


Each school will have its own plastic bag which
should be forwarded to the school with their test
materials
Each bag contains the following:
School Materials List – one for each school
School Header Sheet
Unused & Non Scorable Header Sheet
Internal Tracking Security Checklist
District & School Test Administration Manual
Schedule & Special Instructions for Your State
Pre-ID Header (if District has provided Pre-ID data)
Pre-ID Labels – sorted by grade, then alpha by student
last name, first name, MI, birth date
GaDOE
Receipt of Materials
School Bag(s):
School’s Pre-ID Labels
GaDOE
School Bag(s)
Distribution of Materials:

After confirming all materials have arrived and your
District has what it needs to administer ACCESS,
distribute materials to the schools for testing

Districts and schools must follow the same security
guidelines in place for all state-mandated secure
assessments – you must confirm that your district has
received all assigned serial bar coded test materials

Districts will then distribute the test materials and the
school plastic bags to each participating school –
assigning serial numbered booklets to each school
GaDOE
Returning Materials
GaDOE
67
Materials Return
:
 Once testing is completed, each school should package
their materials as directed and return them to the
district– checking to ensure all serial numbered materials
assigned are accounted for
 Districts will double check that ALL materials have been
returned and are packaged correctly
 Districts will seal and update the box labels and put RS
labels on all boxes to be shipped
 Call UPS to schedule a pick-up if the district does not have
a regularly scheduled pick-up
 Call MetriTech customer service at 800.747.4868 if you
require assistance with UPS
GaDOE
Test Materials Ordering
Freight Shipping:
To handle private carrier freight shipping, districts must this criteria:
•
•
•
•
•
Must receive no less than 4,000 test booklets plus ancillary materials.
Receive pallet(s) delivery at dock.
Ship return packages via pallet(s).
Shrink-wrap pallet(s) prior to return pickup.
Requires pallet jack or forklift to load pallet(s) on truck.
* If your district/LEA meets the above criteria and you would like materials shipped Freight
instead of UPS Ground, please contact MetriTech Customer Support at (800) 747-4868.
INSTRUCTIONS for Return:
1. Follow Return Materials Packing Instructions to
repackage all test materials.
2. Load boxes neatly on pallet(s).
3. Shrink-wrap each pallet securely.
4. Call MetriTech at (800) 747-4868 to arrange private
carrier freight shipping.
GaDOE
69
Materials Return
MetriTech Receiving:
Once materials are in MetriTech’s warehouse, they will
confirm that all boxes shipped from a GA school district
have been received.
If boxes are damaged and/or the paperwork and materials returned
do not agree, we will contact the district with questions
Scorable booklets are separated for high-speed imaging
Non-Scorable materials are serial barcode scanned and then
securely recycled.
GaDOE
MetriTech Scoring
Data Validation:
 After the completion of scanning/scoring for each
state, MetriTech will post the demographic data
captured for each student to our secure web site. At
that point STC will have the opportunity to update the
information for their students.
 Participation in this step helps to ensure the accuracy
of student reports (and of the WIDA Dashboard for
each state, as well as data collection for the
consortium.)
GaDOE
Questions?
GaDOE
Questions or Comments?

For production, distribution, scoring and reporting questions, contact
MetriTech: 1-800-747-4868 or wida@metritech.com

For questions specific to Georgia’s ACCESS for ELLs® test
administration, contact Deborah Houston, Assessment:
(404) 657-0251 or
dhouston@doe.k12.ga.us

For questions specific to Georgia’s W-APT and ESOL support of
ELs, contact Carol Johnson, ESOL & Title III:
(404) 463-1858 or
cjohnson@doe.k12.ga.us

For other questions, contact the WIDA Help Desk:
(866) 276-7735 or
help@wida.us
GaDOE
73
Save the Dates!
ACCESS Score Interpretation
Post-Assessment Training, via webinar
May 7-8, 2014
GaDOE