Promotions 2013
Decanal Promotion Committee
2012-2013
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Arum I. Gotlieb MDCM, FRCPC
Interim Vice Dean, Graduate and Life Sciences Education
Senior Academic Advisor to the Dean
Acting Vice Dean, Graduate and Life Sciences Education
Professor, Department of Laboratory Medicine and Pathobiology, University of Toronto
Staff Pathologist, Laboratory Medicine Program, University Health Network
Senior Scientist, Cell and Molecular Biology, Toronto General Research Institute,
University Health Network
Medical Sciences Building (MSB), Room 2360
1 King’s College Circle
University of Toronto
Toronto ON M5S 1A8
Tel:416-946-7617
Email: avrum.gotlieb@utoronto.ca
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Overview of Decanal Promotions Committee
Faculty of Medicine
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2012-2013
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Decanal Promotion Committee
Chair
Provostial Assessor
Members appointed by Dean to reflect faculty diversity
Two reviewers provide a full review of each dossier
Administrator
Advisory to the Dean
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Decanal Promotion Committee
Provostial Assessor
The rigour with which the criteria for promotion are applied
Attention that the required University and Faculty procedures are followed
The Provostial Assessor assures the Provost that best practices are
followed in the preparation and review of promotion files
Attention to conflicts of interest in referee letters
Non voting member of the committee
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Conflict of Interest of Members of the Decanal
Promotion Committee in Dossier Review
If you:
1) have written a letter of support
2) have had close collaborations (past or present)
3) have a potential “career advancement” relationship
4) have a close personal relationship
Note: members should not submit referee letters
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External and Internal Referees
External referees are individuals external to the University of Toronto and its
affiliated hospitals. External referees should be individuals of appropriate
stature who are able to judge the quality and impact of the candidate’s work.
Internal referees are individuals at the University of Toronto who are usually
neither full nor cross-appointed members of the candidate’s department.
However where Departments are comprised of more than 3 divisions, or
equivalent, the internal referee may be solicited from another division, or
equivalent, within the same department. (Section 4.3.1, pg 29).
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Letter of Recommendation to the Dean
Dean, Faculty of Medicine
University of Toronto
Medical Sciences Building, Room 2109
1 King’s College Circle
Toronto, Ontario M5S 1A8
Dear Dean ______ :
I am pleased to recommend to the Decanal Promotion Committee that ______ be promoted to
the rank of Associate/Full Professor, Department of ___________, effective July 1, ____, My
recommendation is based upon the following assessments of his/her scholarly activities.
Research
Based on the evidence, the candidate’s research has been deemed as ____________ [insert
descriptor excellent or competent or not applicable ].
Creative Professional Activity (if appropriate)
Based on the evidence, the candidate’s creative professional activity has been deemed as
____________ [insert descriptor excellent or competent or not applicable].
Teaching and Education
Based on the evidence, the candidate’s teaching and education has been deemed as
____________ [insert descriptor excellent or competent or not applicable].
Members of the
Committee have found it
useful to begin the review
by reading the Letter of
Recommendation first
This letter has
considerable impact
Administrative Service (if appropriate)
In summary, ______________________________________________________________
I am pleased to recommend him/her for promotion to the rank of __________________.
Sincerely,
Chair, Department of ______
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The Review Process
A brief oral presentation is made of the candidate’s dossier and rationale for
recommendation indicated
Summary of the individual’s contributions in the three areas for promotion: research,
education/teaching and creative professional activity. Comments on administrative activity,
if applicable
Attention drawn to strengths and weaknesses including problem areas
Any referee or student letters that may be problematic are flagged and recognition in Chair’s
letter noted
State recommendation
Promote
Defer
List what additional information is required
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Deferral of promotion application
Deferral is where there is insufficient information and documentation to
recommend promotion
The Committee and primarily the assigned reviewers provide clear
comments to compose a set of questions which the Chair is asked to
address in the deferral letter which is sent to the Departmental Chair
The Department Chair works with the candidate and the Departmental
Promotion Committee Chair to address the requests of the deferral letter
In March, the assigned reviewers lead the discussion and review of new
information when the Department Chair attends the deferral meeting.
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Deferral
The Committee felt there was insufficient evidence to promote to the rank of
Associate Professor.
Examples of deferral statements
A.
The committee requests additional evidence of excellence in CPA
B.
The Committee found the candidate’s dossier provided inadequate evidence
of national impact of the work and invites additional information
C.
The Committee noted a gap in productivity and asks for clarification
D.
The Committee requests any additional information regarding new
publications or submissions.
E.
The Committee found the candidate promotion dossier lacking sufficient
documentation of impact of research.
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Promotion - Recommendation
The Decanal Promotion Committee recommendations are
reported to the Dean by the Chair of the Decanal Promotion
Committee. All negative recommendations are thoroughly
reviewed by the Dean.
There is an appeal mechanism in place which the candidate may
utilize after receiving a denial of promotion.
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Thank You
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CREATIVE
PROFESSIONAL
ACTIVITY
Faculty of Medicine Academic Promotion
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Questions and Answers
Do I need to publish to excel in CPA?
I have a great practice and my patients say
I am a great physician. Is this enough?
I am a member of 10 societies. Is this
enough?
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Overview
Being a competent practitioner, is not sufficient to
meet the criterion of excellence in CPA
Expectation that most faculty members will be
engaged in some CPA as part of scholarly life
which is baseline in nature
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Creative Professional Activity
Excellence
Competence
Not Applicable
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Creative Professional Activity
Professional Innovation and Creative Excellence
Contributions to the Development of Professional
Practices
Exemplary Professional Practice
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SCHOLARLY
ACTIVITY
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CPA Overview
Describe CPA with evidence
Provide clear description of role of candidate in
CPA with evidence
Provide evidence of impact
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Professional Innovation and Creative Excellence
Developing new techniques
Conceptual innovations
Educational programs
Creative excellence, variety of forms and
target audiences
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Contributions to the Development of
Professional Practices
Sustained leadership in the profession or
professional societies, associations or
organizations (not just membership)
Influence standards
Enhance effectiveness of the discipline
Both internal and external assessments useful
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Exemplary Professional Practice
That which is fit to be emulated
Illustrative to students and peers
Professional as an exemplar or role-model, to
emulate
Recognized by peers, emulated by others or
impact on practice
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Assessment
Related to discipline and relevant to appointment at U of T
Evidence of sustained and current activity including
scholarship
Focus on excellence, creativity, innovation and impact on
profession
Evidence of scholarship
May be linked to Research or to Teaching/Education
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Candidate Statement of Documenting CPA
Provide a brief outline of CPA
Provide supporting detailed documentation of the
CPA
Provide a statement of the importance of the
achievement
Describe evidence of impact of CPA
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Creative Professional Activity
IMPACT
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Pitfalls
Poor documentation of the CPA activity
Failure to clearly identify candidate contribution when it is a
group activity
Failure to demonstrate scholarly activity in the CPA
Failure to document impact of CPA, especially referee and
other colleague letters
Failure to highlight national and international impact
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Where do people struggle
To collect appropriate documents for CPA
assessment
Obtain appropriate references for CPA – external,
internal, colleague
Write an appropriate candidate statement that shows
scholarship and impact
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Where do people get de-railed
Insufficient information or
evidence of scholarship and
impact (deferral)
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Thank You
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