Secondary Education and CTE TO: FBLA Advisors FROM: Sandra Parker/Division Director Office of Student Organizations DATE: January 4, 2016 RE: 2016 FBLA State Leadership Conference STATE CONFERENCE REGISTRATION The State Leadership Conference (SLC) registration process is online. The online registration link is located at www.mde.k12.ms.us/fbla. Registration will be closed after March 7, 2016. The conference will be held Wednesday, Thursday and Friday, April 6-8, 2016, at the Marriott Hotel in Jackson, Mississippi. A copy of the online completed State Conference Registration Form and a check made payable to Mississippi FBLA must be postmarked on or before March 7, 2016. Please return this required information to: FBLA State Advisor Office of Student Organizations P. O. Box 771 Jackson, MS 39205 Registration postmarked after the designated date will be denied. Please retain a copy of your registration form. It will serve as your invoice if needed. You will not be sent an invoice. Your spelling of each participant’s name on the registration form is how the name will appear on the name badge. Students will be unable to compete or attend any conference activity without their name badge attached to their attire. Requirement: The Office of Student Organizations is requiring that each FBLA Advisor has in his/her possession a liability form for each student present at the conference. Each advisor will be required to sign a document on-site verifying that fact. Advisors will not receive their registration packet until this form is signed. The MDE Liability Form is located at www.mde.k12.ms.us/fbla - click on Advisor Downloads. MEMORANDUM #16.041 Central High School Building 359 North West Street P.O. Box 771 Jackson, MS 39205-0771 Phone (601) 359Fax (601) 359www.mde.k12.ms.us FBLA Advisors January 4, 2016 Memorandum #16.041 Page 2 NEW EVENTS AND EVENT CHANGES FOR 2016 (State Conference) New event: Hospitality Management (test only at state) Changes to existing events: Publication Design (formerly Desktop Publishing, state only performance) Modified Events: Business Ethics – removed synopsis requirement Future Business Leader - Bring hard copy of resume and cover letter to interview Job Interview – removed job application, bring copy of resume and cover letter to interview. Send 3 copies of resume and cover letter in labeled folders along with registration to state chapter. Mississippi will allow top 4 winners to advance to the National Leadership Conference, with only the top 2 receiving state chapter funds. A minimum score of 50 will be required for any individual or team to place in any event or project on the state level. Event Reminder - Graphing calculators CANNOT be used in Accounting I, Business Math, or Business Calculations. If a student is found using a graphing calculator while taking the test, the student will be disqualified on site. CONFERENCE FEES All advisors, students, guests, and/or family attending the conference must pay a registration fee of $30.00, which will cover the cost of the Advisors' Breakfast on the last morning of the conference. Advisors must register online to attend the breakfast as we will reserve food for the number registered. No on-site registrations will be accepted. Only advisor(s) should pick up the chapter registration packet at the conference table. Registration will be open for conference packet pick-up from 2:00 p.m.- 4:00 p.m. on Wednesday and Thursday from 8:00 a.m. – 9:45 a.m. PARKING FOR CONFERENCE Complimentary parking is available for schools staying at the Marriott. If a hotel parking fee is charged on your bill, please visit the hotel desk. For schools not staying at the Marriott, the parking fee will be $8.00 per day. The maximum height clearance for vehicles parking in the parking garage is 6 ft. 5 inches. Because we realize that bus parking is a problem at the Marriott Hotel, we have made arrangements with the city to block off parking spaces on the streets (Lamar and West Streets) for buses and vans. These spaces will be covered with bags. There is a $60.00 flat rate fee to park your bus or van (mini or full size) on the street at any time during the conference. If you are traveling by bus, you must complete the invoice enclosed and mail the form along with your registration form. On the day of the conference Bus Parking Passes must be picked up at the registration table when you pick up your packets. FBLA Advisors January 4, 2016 Memorandum #16.041 Page 3 The Bus Parking Pass must be placed in the window of your bus or van so that the city police will not write you a ticket. If you park in a space with an uncovered meter, you will be responsible for the parking ticket or towing if applicable. CHAPERONES It is highly recommended that chapters have one (1) advisor/chaperone per ten (10) students. This recommendation is for your safety as well as the safety and well-being of your students. RECOGNITION At the State Leadership Conference the Membership Madness Award will be given to all FBLA members who recruit 5 or more members. You will find an attached form to complete to assure that your students receive recognition. Chapters that have increased their membership by 10% from the previous year will also be recognized. Advisors, please submit verification to the State FBLA President. GENERAL INFORMATION Copy and discuss with your students the "Conference Section" in your Revised Mississippi FBLA Guidelines found online at www.mde.k12.ms.us/fbla. RETIRING ADVISORS If you or someone you know is retiring, please email me the advisor's name, school name, and the number of years of service to FBLA so that they can be recognized at the Advisors’ Breakfast. The postmarked deadline is Friday, March 7, 2016. ATTIRE The wearing of appropriate professional attire is expected of all students and advisors who attend the general sessions. If you or your students are not dressed properly, permission to attend the general sessions or the competitive events could be denied. An opportunity to change and then return will be given. The rule of judgment is to ask, "Would I or my student be dressed properly to attend a Job Interview?" Review the FBLA Dress Code with your students which can be found on the FBLA National website. Our office is committed to seeing that the Dress Code is followed. Avoid embarrassment for yourself or your student(s) by coming to the conference dressed appropriately. Adult monitors will be present to be certain the FBLA dress code is followed. RESERVATIONS You can call the Marriott Hotel (601.969.5100 or 1.800.marriott) for reservations, or go online at www.marriott.com/janmc. When calling, please use the code: fblfbla. Your phone reservation must be followed up with a faxed or mailed hotel housing form with your confirmation numbers attached! For documentation, keep a copy of your successful fax notice. A contracted flat rate of $112.00 (plus applicable state and local taxes - currently 11%.) This rate is per night for up to 4 persons per room. For tax exemption, you must present proper documentation. Please make plans to stay in the host hotel as it reduces the costs to FBLA members to rent space for our competitions. Check-in time is 3:00 p.m. and checkout is 12:00 noon. FBLA Advisors January 4, 2016 Memorandum #16.041 Page 4 MARRIOTT HOTEL Please review hotel etiquette with your students, for example: allow persons to exit the elevator before entering, no door slamming or yelling in hotel hallways, etc. If students use room service, a 20% tip will automatically be added to the bill. RESERVED SEATS For all general sessions, several rows of front seats will be reserved for the conference guests, not students. No school chapter will be allowed to save seats. Seats are available on a firstcome/first-serve basis. This rule applies to everyone! OBSERVE CLOSELY THE STATE CONFERENCE PROGRAM FORMAT Several events will be offered on Wednesday afternoon, April 8 this year. The events are: Business Ethics, Emerging Business Issues, Business Presentation, Global Business, Publication Design, Computer Applications (one-hour written test), and Sports and Entertainment Management. The skills portion of Computer Applications will be given the following day at Hinds Community College/Jackson Campus - 3925 Sunset Drive - Jackson, MS - 39213. Chapters are responsible for their student’s transportation to Hinds. Some additional changes have been made to the event locations and timeframes this year; therefore, you will need to look closely for the correct times and locations of your events. Due to an early printing schedule, additional changes may have to be made between now and the time of the conference. (A copy of the tentative program (subject to change) can be found on the MDE/FBLA website after April 1). All events (except the skills portion of Computer Applications and Word Processing) will take place at the Marriott Hotel. MANDATORY MEETING At the conclusion of the State Leadership Conference, it is mandatory that each individual or team winner’s advisor who placed in a first, second or third place position of an event attend a meeting concerning the National Leadership Conference (NLC). If there is a legitimate reason (illness or death) that the Chapter Advisor cannot attend this mandatory meeting, then it is the advisor’s responsibility to contact me within 2 days following the SLC to obtain the essential form that is necessary to complete. This form must be completed whether you plan to attend the NLC or if you do not plan to attend. You must notify the State Chapter of your intentions. If the NLC intent form is not completed and received by the deadline date indicated on the form, a substitute will be contacted and placed in that position. In addition, no state chapter funds will be given to that winner. Please refer to the back of your State Conference Program for the events showing asterisks as to what placements are eligible for competing at NLC. You must attend this meeting if you are considering attendance at NLC. FBLA Advisors January 4, 2016 Memorandum #16.041 Page 5 STATE ONLY COMPETITIVE EVENTS If you have students who did not place at the district level, the state chapter offers “state only” competitions at the State Conference. Consult your Mississippi Guidelines for a listing of these events. OFFICER CANDIDATE ORIENTATION Candidates and their advisors are required to attend an orientation session Thursday of the conference at 8:30 a. m. Please make arrangements to attend this very important meeting. 2017 MIDDLE LEVEL FBLA STATE CONFERENCE (6-8th grade) Florence Middle School, Florence, MS will be the location for the FIRST Middle Level State Conference. Stay tuned for more information as the time approaches! NO COMPETITIONS AT 2016 STATE CONFERENCE FOR GRADES 6, 7 AND 8 As stated in the Mississippi Competitive Events Guidelines, page 4, no competitive events are offered for middle level students at the state conference. No 6th, 7th or 8th graders are allowed to attend. National FBLA does not offer middle level competitive events except for open events. PARLIAMENTARY PROCEDURE, ENTREPRENEURSHIP, AND BANKING AND FINANCIAL SYSTEMS Teams cannot substitute members after district conference. Teams scoring in the top 6 on the written one-hour test will be picked at random by the coordinators for the performance portion of the event at the state conference. INTRODUCTION TO BUSINESS MATH AND BUSINESS CALCULATONS Students must bring their own non-graphing calculators to use for these events. National guidelines states that non-graphing calculators are the only type of calculators to be used during the test. Test coordinators will NOT allow any other type of calculator in the testing room. If a student is seen using any other kind, they will be disqualified. EMERGING BUSINESS ISSUES, WEBSITE DESIGN, AND INTRODUCTION TO BUSINESS PRESENTATION Please read carefully the rating sheets and competitive event information. There have been some changes in these events. Several events require a Statement of Assurance form. ELECTRONIC CAREER PORTFOLIO Please check and double check the URL address to make sure that it is workable. To assure that the judges can view, you may want to enclose a jump drive. INTERVIEW AND PERFORMANCES Conference attendees will not be allowed to observe the performance of the following events: Parliamentary Procedure, Impromptu Speaking, Public Speaking I and II, and Entrepreneurship. All interview and performance event times will be posted outside of the SLC headquarters at the hotel. FBLA Advisors January 4, 2016 Memorandum #16.041 Page 6 JOB INTERVIEW - Please read the instructions in the Chapter Management Handbook carefully. Three copies of the resume and cover should be mailed to: Dr. Diane Fisher USM, 118 College Dr. #5023 Hattiesburg, MS 39406-000 FUTURE BUSINESS LEADER Please mail your Future Business Leaders resumes by the postmarked deadline date of March 7, 2016. Mail to: Myra Pannell Research and Curriculum Unit Mississippi State University PO Drawer DX Mississippi State, MS 39762 The state chapter is not responsible for resumes submitted otherwise. STATE CONFERENCE ENTERTAINMENT The March of Dimes entertainment is always a highlight for our students at the SLC. This function is being held to raise funds for the March of Dimes. An entrance fee of $2.00 or more is advised. The entertainment theme this year is “Pajama Movie Night”. Students can wear casual pajamas (long pants for girls and boys). Refreshments such as popcorn, soft drinks and candy will be available for purchase to fund the March of Dimes. Please advise your members to dress modestly! WRITTEN AND STATE PROJECTS Submit 3 hard copies for all of these events for SLC. American Enterprise, Community Service, Local Chapter Annual Business Report, Business Plan, Business Financial Plan, Digital Video Production, Electronic Career Portfolio, and Website Design projects postmarked by the March 7, 2016 to the state chapter. No oral delivery presentation will be required at the state conference for any of these events. On the National level, first, second, third and fourth place state winners in these events will be required to present an oral report. Note: In the Business Plan Event, only the top ten (10) written report national winners. Review the national guidelines for complete information. Projects will be submitted electronically online for national competition. BUSINESS PERSON OF THE YEAR This event recognizes outstanding business persons from the private sector who have contributed to the success of FBLA. Each chapter may nominate one person. If the person will be attending the state conference, please note on the resume of the business person that he or she will be attending the SLC; otherwise, the state office will assume your representative is unable to attend. Please follow your guidelines carefully when putting your nomination materials together. In addition to a formal resume, a one-page summary is required. The summary should include the nominee’s FBLA-PBL participation, promotion, and contributions to your local chapter. The postmarked date for the nominations is March 7, 2016. FBLA Advisors January 4, 2016 Memorandum #16.041 Page 7 SKILLS EVENTS EQUIPMENT REQUEST FORM - The local advisors of district winners in Computer Applications and Word Processing must notify Hinds Community College, Jackson Campus, of equipment and software needs. Contestants may use existing equipment and software at the Jackson Campus, or contestants may take their own. The attached form must be returned to Jackie Waite by the postmarked deadline of March 7, 2016. If you have questions concerning equipment and software, please direct them to Jackie Waite at 601.987.8120. The State Chapter will NOT provide transportation to Hinds Community College, Jackson Campus. The local chapter is responsible for getting the competitor to the community college. PARTNERSHIP WITH BUSINESS PROJECT Please review the guidelines in the National Management Handbook. This event is neither a Mississippi district nor state event. If a chapter is interested in competing in the event at the NLC, the project is due in the state office by May 1. Only the top three reports will be submitted to the National Office in May. If a Mississippi Chapter is among the top ten finalists nationally, the chapter will be notified by the National Office prior to June 2. All finalists must give oral presentations at the NLC. EVENT COORDINATORS Advisors are needed as event coordinators for the state conference. At each district conference Advisors' Meeting, advisors will be asked to assist with state conference competitive events. Please take this job seriously. Coordinators will not be able to pick up the facilitator packet and tests (hard copies) until 15 minutes prior to the event. Come to FBLA headquarters to get your materials. Your cooperation and helpfulness is appreciated. SLC AGENDA (TENTATIVE) On or before April 1, 2016, you will be able to download from the Mississippi FBLA website a copy of the tentative agenda for the State Leadership Conference. Please pay close attention to times and locations of your students’ test. The online copy is tentative and subject to change. VITAL INFORMATION FOR YOU AND YOUR STUDENTS – Cell phones, pagers, or any audio or video recording device(s) are not allowed in the testing rooms or holding rooms. If these items are seen or observed by a test facilitator, the competitor will be dismissed from the testing room and disqualified from the competition. Pencils will not be provided to students for taking the scantron tests. FBLA SCHLOLARSHIPS – Mail the Jan Guyse Scholarship and the Harold Harris Scholarship applications to the State Office by the postmarked date of March 7, 2016. The Rufus T. Jones Scholarship application is to be mailed to Lisa Courtney, 1109 Ray Ave., Wiggins, MS 39577 by the postmarked date of March 7, 2016. FBLA Advisors January 4, 2016 Memorandum #16.041 Page 8 IN CONCLUSION We know each of you will give your best efforts to the conference, which represents the ideals, goals, and objectives of your entire chapter. Every year is extremely important to you, your members and the progress and growth of FBLA/PBL as an organization. We realize that no conference will be perfect, but your suggestions and assistance are needed in order to make improvements to next year's conference. Please put your suggestions in writing and email them to me at ssparker@mde.k12.ms.us. There is a student and advisor evaluation form located on the MDE/FBLA website for your convenience. Thank you for your support of FBLA. Please copy and share this memo with your principal or your CTC director and place this memo in your memo notebook. DOCUMENTS TO REMEMBER (Postmarked deadline date is on or before: March 7, 2016) Business person of the Year Resume and One-Page Summary (mail to State Chapter) Membership Madness information to Brianna Ladnier, FBLA President, St. Martin High Schoo1, 11300 Yellow Jacket Blvd., Ocean Spring, MS 39564 Local Recruitment of 10% Chapter Membership Increase letter to: Brianna Ladnier, FBLA President, St. Martin High Schoo1, 11300 Yellow Jacket Blvd., Ocean Spring, MS 39564 Copy of SLC Registration form (downloaded from the online registration). Mail with attached fees to the State Chapter (P. O. Box 771, Jackson, MS 39205.) Who's Who in FBLA- Mail to State FBLA Chapter- (Application in Mississippi FBLA Guidelines) Skills Event Equipment Request Form (Send to Jackie Waite at Hinds CC/Jackson Campus – 3925 Sunset Drive – Jackson, MS - 39213) March of Dimes (MOD) Contributions - (send to March of Dimes, 1991 Lakeland Dr., Suite G, Flowood, MS 39261. Be sure to attach the required form along with your check). When the MOD office receives your check you will receive an email. If you do not receive an email, please contact the MOD office. Local Chapter Annual Business Report (3 hard copies to the state chapter) Business Plan Project (3 hard copies to the state chapter) Business Financial Plan Project (3 hard copies to the state chapter) American Enterprise Project (3 hard copies to the state chapter) Community Service Project (3 hard copies to the state chapter) Jan Guyse Scholarship application, (located in the State Guidelines on the web.) Mail to the state chapter. Harold Harris Scholarship Application (located in the State Guidelines on the web). Mail to the State Chapter. Rufus T. Jones Scholarship Application (located in State Guidelines on website, mail to Lisa Courtney, 1109 Ray Ave., Wiggins, MS 39577 by the postmarked date of March 7, 2016. FBLA Advisors January 4, 2016 Memorandum #16.041 Page 9 Digital Video Production (UBS or DVD, clearly labeled) with State of Assurance form (mail to state chapter) Electronic Career Portfolio Event – DVD, USB or accessing it via the Internet. (state chapter) Website Design Event available for viewing via the website. Submit with URL on State of Assurance form. (state chapter) Computer Game Simulation & Programming – Submit CD/DVD/USB along with statement of Assurance (state chapter) Public Service Announcement – Submit scrip, Statement of Assurance and video on due date. (state chapter) Publication Design should NOT be mailed. The presentation will be delivered to the judges using hard copies they bring with them. Attachments: Bus Parking Reservation Form FBLA Skills Event Equipment Request Form Marriott Hotel Reservation Form Chapter Membership Increase and Membership Madness Form Statement of Assurance Form c: Lisa Courtney Angela Kitchens Mike Mulvihill Jean Massey PARKING RESERVATION FORM FBLA STATE CONFERENCE The maximum height clearance for vehicles parking in the parking garage is 6 ft. 5 inches. Because we realize that parking is a problem at the Marriott Hotel, we have made arrangements with the city to block off parking spaces on the streets (Lamar and West Streets) for buses and vans. These spaces will be covered with bags. There is a $60.00 fee for parking your bus or van (mini or full size) on the street at any time during the conference. If you are bringing a bus, you must complete the invoice and mail the form along with your registration form. On the day of the conference Bus Parking Passes must be picked up at the registration table when you pick up your packets. The Bus Parking Pass must be placed in the window of your bus or van so that the city police will not write you a ticket. If you have questions, please contact the Office of Student Organizations at 601-359.2387. PARKING INVOICE BUS OR VAN NAME OF SCHOOL:_____________________________________________________ ADDRESS:______________________________________________________________ ADVISOR:______________________________________________________________ Contact phone # while on-site____________________School phone________________ Email Address:___________________________________________________________ Flat fate of $60 for parking a bus on the street at any time during the conference. TOTAL AMOUNT ENCLOSED $____________ FBLA SKILLS EVENTS EQUIPMENT REQUEST FORM (A form must be completed for each student competitor) Student’s Name: ______________________________________________ (Please Print) EVENT:________________________________________________________________ School: _________________________________________________________________ Advisor:____________________________________ School Phone: _______________ E-mail address___________________________________________________________ _____Using Hinds Community College equipment _____Bringing own equipment (includes power cords, printer, mouse, etc.) The skill events will be at Hinds Community College, Jackson Campus, in the Bivins Building. Please check the FBLA Conference Program for the time of the events. Hinds have 4 networked labs with one printer in each lab. Each lab has Office 2010 Professional (Word, Access, Excel, PowerPoint, and Publisher). _____ EVENT: Computer Applications (2 hours) _______ EVENT: Word Processing (1 hour) Please return this equipment request form by March 6, 2015 to: Jackie Waite Hinds Community College, Jackson Campus 3925 Sunset Drive Jackson, MS 39213 Phone 601-987-8122; fax 601-982-5804 e-mail : jwaite@hindscc.edu MISSISSIPPI FBLA – STATE LEADERSHIP CONFERENCE – MARRIOTT ROOMING LIST April 6-8, 2016 FAX LIST TO GLORIA COOLEY AT 601.353.4333 OR E-MAIL TO gcooley@columbiasussex.com . MAIL LIST WITH PAYMENT TO: Marriott/Jackson - 200 East Amite Street - Jackson, MS – 39201 – Attention Gloria Cooley School: Contact Advisor: Email Address: Phone #: School Address: City/Zip: Arrival Date: Departure Date: Arrival Time: Mark payment type. Number of Buses or Vans: Check Credit Card#: Ex. date: *Room rate $112.00 per night + 11% tax for Single, Double, Triple, or Quad Please indicate the names of the persons who will be occupying/sharing each room being reserved: [REPRODUCE IF MORE ROOMS ARE NEEDED.] Male/Female Male/Female 1. Male/Female Male/Female 1. 1. 1. 2. 2. 2. 2. 3. 3. 3. 3. 4. 4. 4. 4. Conf. # Conf. # Conf. # Conf. # Male/Female Male/Female 1. Male/Female Male/Female 1. 1. 1. 2. 2. 2. 2. 3. 3. 3. 3. 4. 4. 4. 4. Conf. # Conf. # Conf. # Conf. # Room Rate Total per Room (11% tax added) $112.00 $124.32 X # of Rooms Total Amount Due *A TAX EXEMPT CERTIFICATE MUST BE ATTACHED TO THE CHECK IN ORDER TO RECEIVE EXEMPTION STATUS. MAKE CHECKS PAYABLE TO: MARRIOTT JACKSON PAYMENT AND ROOMING LIST REQUIRED 2 WEEKS PRIOR TO APRIL 6, 2016. NO CANCELLATIONS WITHIN 24 HOURS PRIOR TO APRIL 6, 2016. This room block will be held until March 15, 2016 Chapter Membership Increase and Membership Madness Form Awards are given to the local chapters that increase their membership by 10% or more during the school year. Please provide the following information and return the top portion of this form to: Brianna Ladnier, FBLA President, St. Martin High School, 11300 Yellow Jacket Blvd, Ocean Springs, MS 39564 Name__________________________________________________ Advisor’s Name________________________________________________ Last year’s membership __________________ This year’s membership __________________ Total percentage increase __________________ ------------------------------------------------------------------------------------------------------------ Membership Madness Award Membership Madness awards are given to students who recruit 5 or more NEW members. Please complete the bottom information below and mail to: Brianna Ladnier, FBLA President, St. Martin High School, 11300 Yellow Jacket Blvd, Ocean Springs, MS 39564 Student’s Name _____________________________________________ School Name _____________________________________________ Advisor’s Name _____________________________________________ Attach a copy of the membership roster circling the new member’s names. STATEMENT OF ASSURANCE – EVENT ENTRY FORM Circle one: Digital Video Production Web Site Design Computer Game Simulation & Programming Public Service Announcement For Web Site Development give the URL. These events will be judged online. Make sure the URL link is workable for state and the National Leadership Conference judging. Chapter: ________________________________________________________________ School: _________________________________________________________________ Web site URL Address: ____________________________________________________ (where appropriate) Member(s) Name: ________________________________________________________________________ Local Chapters Contact (advisor preferred) Name: _________________________________________________________________ Daytime Phone Number: ___________________________________________________ Mailing Address: ________________________________________________________ ________________________________________________________ ________________________________________________________ Home E-mail: ________________________________________________________ I/We, the understand attest that the design, creation, and implementation of the event are the original work of the above chapter member(s). I/we agree that this event may be linked, promoted, and used in any way by the national FBLA-PBL, Inc. for purpose of promoting the association. (Typed name is accepted for signature) Name of Team Member _______________________________ Advisor’s Name _____________________________ Name of Team Member ________________________________ Name of Team Member ______________________________ Attach this form with (1) copy of the materials for Digital Video Production, Website Design, Computer Game Simulation and Public Service Announcement.