Welcome to RAIN!
Research Administration Information Network
Presented by: the folks in RDA
with today’s emcee, Melanie Hawkins
Date: April 17 2014
RAIN Agenda
Melanie Hawkins
• Introduction
• Updates & timely information:
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Special Guest: EdCOMM
Research & Academic HR
RFDS
RGC
SPA
RATE
Special Guest: CFS
ORIO
• Q&A
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SVPR
TTBD
CRBO
CTO
USR
Special Guest
EdCOMM
– Educational Communications
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EdCOMM: Educational Communications
Tony Pruitt
Echo360
Use the link below to access live and previously
recorded RAIN meetings.
RAIN EchoCenter
https://echo360ess.ohsu.edu:8443/ess/portal/section/c58e97c722c9-4fea-87c4-7f67596b1126
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EdCOMM: Educational Communications
Tony Pruitt
Echo360
Training Videos
https://echo360ess.ohsu.edu:8443/ess/portal/section/0ec78e21c5d3-4435-bdf1-3d087709ff97
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EdCOMM: Educational Communications
Tony Pruitt
Questions?
Contact EdCOMM at:
edcomm@ohsu.edu
503-494-7722
http://www.ohsu.edu/edcomm/services/index.shtml
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HR
– Research and Academic Human
Resources
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HR: Research & Academic Human Resources
Jennifer Crosby-Meurisse
New Performance Evaluation
• One of two tools to integrate the new OHSU
Core Competencies
• Other tool is a 360 evaluation
• New performance evaluation launch is April 28th
Who is expected to use the new evaluation?
• All employees except for faculty and Healthcare
employees.
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HR: Research & Academic Human Resources
Jennifer Crosby-Meurisse
New Performance Evaluation
What’s different?
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New name: Performance Planning & Evaluation Tool
Evaluation is PDF fillable form vs. Word document
Incorporates the new OHSU Core Competencies
New performance ratings
Intended to be more user friendly than the old form
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HR: Research & Academic Human Resources
Jennifer Crosby-Meurisse
New Performance Evaluation
Learn more about its functionalities and process
flow at an information session!
Open sessions on:
• April 30th, 1:30-3pm, in UHS 8B60
• May 6th, 10:30-12pm, in CHH 12181
• May 13th, 10:30-12pm, West Campus, VGTI
Conference Room
• May 29th, 10-11:30am, in Mac Hall 2201
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HR: Research & Academic Human Resources
Jennifer Crosby-Meurisse
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HR: Research & Academic Human Resources
Jennifer Crosby-Meurisse
New OHSU Core Competencies
Each competency features behaviors specific to
these five organizational roles when at work:
• Leading Self
• Leading Others
• Leading Leaders
• Leading the Function
• Leading the Organization
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HR: Research & Academic Human Resources
Jennifer Crosby-Meurisse
Questions?
For more information about the new Core
Competencies, take a look at these internal
resources:
• April 10th Staff News post.
• https://o2.ohsu.edu/corecompetencies.
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RFDS
– Research Funding and Development
Services
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RFDS: Research Funding & Development Services
Katie Wilkes
Volunteers needed for Research Week
Volunteers needed for check-in desk, setting up poster
sessions, and moderating oral presentation sessions.
Go here to see what shifts are available and to sign up.
All volunteers will get a Research Week T-shirt!
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RFDS: Research Funding & Development Services
Katie Wilkes
Three Minute Thesis Competition
Cheer on OHSU students as they present their research
project in three minutes or less.
Wednesday, March 7 at 4 p.m., OHSU Auditorium
Students must register to participate by April 21.
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RFDS: Research Funding & Development Services
Katie Wilkes
Research Week Keynotes
Monday, May 5, 1 p.m., OHSU Auditorium
Gary Gibbons, M.D., Director of the National
Heart, Lung, and Blood Institute at the
National Institutes of Health
Title: "Charting our Future Together: Setting
an Agenda for the NHLBI"
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RFDS: Research Funding & Development Services
Katie Wilkes
Research Week Keynotes
Tuesday, May 6, 4 p.m., OHSU Auditorium
Jeff Lichtman, M.D., Ph.D., Jeremy R.
Knowles Professor of Molecular and
Cellular Biology and the Ramon Y. Cajal
Professor of Arts and Sciences at Harvard
University
Title: "Connectomics: What, Why and How?"
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RFDS: Research Funding & Development Services
Katie Wilkes
Research Week Keynotes
Wed., May 7, 12 p.m., OHSU Auditorium
Jim Austin, Ph.D., editor of Science Careers, a
publication of Science magazine and the
American Association for the Advancement
of Science
Title: "I'm not here on business baby, I'm only
here for fun"
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RFDS: Research Funding & Development Services
Katie Wilkes
Research Week Keynotes
Thursday, May 8, 12 p.m., OHSU Auditorium
Chittaranjan Yajnik, M.D.,FRCP, director of
the diabetes unit, King Edwards Memorial
Hospital & Research Centre in Pune, India
Title: “Developmental origins of health and
disease research in Pune, India”
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RFDS: Research Funding & Development Services
Katie Wilkes
View the full Research Week schedule here.
We hope to see you there – please help spread
the word!
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RFDS: Research Funding & Development Services
Katie Wilkes
Questions?
funding@ohsu.edu
http://www.ohsu.edu/funding
http://www.ohsu.edu/researchnews
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RGC
– Research Grants and Contracts
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RGC: Research Grants & Contracts
Danny Stockdale
Updated RGC Website
• New and revised Frequently Asked
Questions (FAQs) and additional updates
throughout the website.
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RGC: Research Grants & Contracts
Danny Stockdale
InfoEd Community Page
• This will be used as the sole
communication center for all things
InfoEd.
• Access the online RATE InfoEd
Community Page, Join the Community,
and signup for Alerts!
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RGC: Research Grants & Contracts
Danny Stockdale
Questions?
Contact RGC:
rgcfaq@ohsu.edu
503-494-7784
http://www.ohsu.edu/xd/research/administration/research-grantscontracts/
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SPA
– Sponsored Projects Administration
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SPA: Sponsored Projects Administration
Nancy Duncan
Uniform Guidance
2 CFR 200
Effective 12/26/2014
A Few Potential Changes:
• Direct Charging of Administrative Costs
• Voluntary Cost Sharing cannot be used as a factor
during merit review unless required in FOA.
• Direct Charging of Temporary Dependent Care Costs
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SPA: Sponsored Projects Administration
Nancy Duncan
Uniform Guidance
200.415 Required Certifications
(FFR and Invoices)
“By signing this report……..I am aware that any
false, fictitious, or fraudulent information or the
omission of any material fact, may subject me to
criminal, civil or administrative penalties for fraud,
false statements, false claims or otherwise.”
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SPA: Sponsored Projects Administration
Nancy Duncan
Effort Reminder
Forms were due to SPA April 15.
Currently:
• 29 Pending LD adjustments awaiting certified
effort statements
• 8 ECS awaiting LD adjustments
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SPA: Sponsored Projects Administration
Nancy Duncan
Oracle Grants Accounting (OGA)
New OGA Project Status
– Archived & IM Purged
OGA Survey Monkey
– Goal for survey is May/June 2014
– Email ‘SPA OGA Help’ with suggestions for
improvement or questions for the survey!
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SPA: Sponsored Projects Administration
Nancy Duncan
SPA Staffing Change
Please welcome our new Subrecipient Monitor!
Fadi Opgenorth
Starting May 19th
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SPA: Sponsored Projects Administration
Nancy Duncan
Questions?
Contact SPA
494-0355
spaweb@ohsu.edu
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Special Guest
CFS
– Central Financial Services, Central
Disbursements
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CFS: Central Financial Services, Central Disbursements
Mary Justice
Introducing…
Research Subjects Reloadable Debit Cards!
- for FY15
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CFS: Central Financial Services, Central Disbursements
Mary Justice
University Benefits
• Reduction in Costs – Time Savings
• Increased Subject Retention
• Increased Controls
– Accurate 1099 reporting
– Reduction in risks
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CFS: Central Financial Services, Central Disbursements
Mary Justice
Research Subject Benefits
• Card holder access to funds include:
- Bank Withdrawals, PIN Based Transactions,
ATM Access
• Worldwide acceptance of the card
• No bank account required
• 24/7 customer service
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CFS: Central Financial Services, Central Disbursements
Mary Justice
Research Staff Benefits
• Time Saver
- Ability to make payments quicker using preloaded
payment schedule or pay by visit.
- Unique Travel Tool automatically calculates mileage
and correct reimbursement rate.
Continued…
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CFS: Central Financial Services, Central Disbursements
Mary Justice
More Research Staff Benefits
• Tracking
- Payments by ‘Study’ reports - reports all
transactions related to a specific study or grant
account.
• Happier Subjects
- No more waiting for a check to be cut!
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CFS: Central Financial Services, Central Disbursements
Mary Justice
Questions?
Contact: Mary Justice
justicem@ohsu.edu
503-494-4714
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RATE
– Research Administration Training and
Education
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RATE: Research Administration Training & Education
Margaret Gardner
Featured Courses
Training Grants & Fellowships
Pre-Award Focus: Federal Budget Basics
Post-Award Focus: Federal Grant
Management
Click here for details, dates & times, and
enrollment links.
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RATE: Research Administration Training & Education
Margaret Gardner
Reminder:
RATE Community Site
 Sign up for Alerts
 Participate in Discussions
 You already have a profile!
Explore the RATE Community site here.
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ORIO
– OHSU Research Integrity Office
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ORIO IRB: Institutional Review Board
David Holmgren
eIRB Upgrade: eIRB7
Upgrade Process Has Begun
• 10 years since the last eIRB iteration.
• Current system served us well but is outdated.
• eIRB7 incorporates ongoing process
improvement efforts, supports toolkit
documents that meet current criteria for
regulatory review and approval.
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ORIO IRB: Institutional Review Board
David Holmgren
What does eIRB7 mean for all of us?
• Follows our recent IRQ Chop rollout in the mission
to eliminate unnecessary, duplicative items
• Reliance on complete and accurate protocols and
other study documents.
• Simpler application process.
• Streamlined, clearer regulatory documentation.
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ORIO IRB: Institutional Review Board
David Holmgren
When will eIRB7 go live?
Tentatively 2015.
How can you help?
We will look to you, the research community, for
feedback:
• To get your involvement, answer your questions,
address your concerns.
• To enlist your help in testing the system.
Please stay tuned for more details to come.
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ORIO IRB: Institutional Review Board
David Holmgren
IRB Brown Bag Sessions
Identifiability
Thursday April 24th
11:30 a.m. to 12:30 p.m. in UHS 8B60
IRB ensures compliance in determining how
covered entities may use/disclose protected health
information (PHI). Come learn what is required
when using PHI in research.
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ORIO IRB: Institutional Review Board
David Holmgren
IRB Classroom Training
11:30 to12:30 p.m. in CHH 3178
Introduction to IRB Review
Join us May 1st or June 5th.
Details for IRB Training Online
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ORIO: OHSU Research Integrity Office
David Holmgren
Integrity Booster Completion
Impact on Cognos-Researcher Snapshot
• Reminder: all employees, students and volunteers
are required to complete the newest Integrity
Booster.
• If a researcher has not yet completed the current
Integrity Booster, the field for Integrity Booster
completion date in Cognos will be blank.
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ORIO: OHSU Research Integrity Office
David Holmgren
Integrity Booster Completion
Impact on Grants
• Will not be held up for completion of current Booster
• CoI regulations require completed booster after 8/24/12
How do you find the last completion date?
– Researchers can view their own historical records by
clicking Integrity Booster course title in Big Brain, then
clicking “view historical records”.
– Contact the Integrity Office for assistance.
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ORIO: OHSU Research Integrity Office
Questions?
David Holmgren
holmgred@ohsu.edu
503-494-7887
www.ohsu.edu/researchintegrity
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Wrap Up
Everyone
Q&A
Next RAIN Meeting:
May 15, 2014, 9:30 – 11:00am
Send agenda item requests to: rain@ohsu.edu
Or use the RAIN Feedback Form
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