CALIFORNIA COMMUNITY COLLEGES
CHANCELLOR’S OFFICE
Extended Operations Team (ExOps)
July 2013
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Agenda: 10am-4pm
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Welcome & Introductions
Expectation Setting: Onboarding, Meeting Norms, Templates
Launchboard 1.0: Ken Sorey, Project Director, Cal-PASS PLUSS
Working Lunch: Mimi Maduro, Oregon Pathways Initiative Statewide Director
Deep Dives:
• Regions (Board Room)
• Sectors (3rd Floor Executive across elevators)
• Technical Assistance Providers (4000-01 across elevators)
Break
Relaunch of DoingWhatMatters.cccco.edu
Look Ahead: Prop 39, SB 594, Apprenticeship, Adult Education
Next Meetings
• August 21, 2013, Deep Dives (Conference Call)
• September 25, 2013, Extended Operations/Deep Dives (Chancellor’s Office)
• October 30, 2013, EDPAC/WEDPAC (Chancellor’s Office) optional
• November 20, 2013, Extended Operations/Deep Dives (Chancellor’s Office)
• December 11, 2013, Deep Dives (Conference Call)
Other
Plus/Delta
California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students
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Introductions
Introductions: State name and role
Be Ready to Answer:
• What are you able to do now that you could not do before?
• How will you develop and distinguish your region and/or
sectors?
• How can we deliver greater value to our stakeholders in
your region and sectors?
• How can we make things easier to achieve our regional
goals?
• How do we fortify your structure to facilitate growth in
region and sector?
California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students
Meeting Norms
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RSVP via website (see Events / Division Meetings)
Come prepared
– Do pre-reading
– Submit progress on ExtOp Status Template in advance
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Own your seat at the table
– If absent, send a rep if absent
– If leave early, ask peer for notes
– Brief your DSNs and consortia members
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Own your Deep Dives & listserv
– Agendize items for Deep Dives via your facilitator
– Use Deep Dives for in-depth discussion. Schedule more if needed
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Facilitation techniques
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Parking Lot
Round Robin
Turn Name Card to Request to Speak
Fist-to-Five
Plus/Delta
Process Check Volunteer to deliver individual feedback
Key Talents serve the backbone of DWM.
The system will be as good as the Key Talents.
California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students
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Our Overarching Goals
Jobs & Economy Goals:
• Supply in-demand skills for employers
• Create relevant pathways and stackable credentials
• Get Californians into open jobs
• Promote student success
Food for Thought:
Do your DSNs know these goals?
California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students
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Our Common Metrics*
Launchboard 1.0
• Momentum Points (MP)
• Leading Indicators (LI)
For Key Talent Grantees
• Quality of Service (QoS)
Food for Thought:
How will you and your DSNs establish your baseline?
Food for Thought:
Do you understand your constituency landscape?
– 360-degree feedback
– Annual process
– Effectiveness in role (e.g., follow through, expertise, ability
to partner, etc.)
*Appendix D of RFAs
California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students
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A standing agenda for all ExtOps meeting ExtOps Status Template
• Progress against top 3-5 Momentum Points and/or Leading
Indicators
– Green: on track
– Orange: watch/discuss
– Red: intervention
May result in invitation
to additional meetings
• Highlights:
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Achievements
Upcoming
Challenges/Issues
Integration/Coordination
• Esp. with DSNs or TAPs
• External partners or employers
• Your Professional Development:
Food for Thought:
Have you reviewed and coordinated
your DSNs’ workplans?
How will you know that your DSNs
are making progress?
Is there value in using a common
templates?
– Completion of Onboarding steps
California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students
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Onboarding next step:
Follow instructions to hit the ground running
California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students
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Organizational Chart – CCCCO Executive Staff
California Community Colleges Chancellor’s Office
Brice Harris
CCCCO Chancellor
Erik Skinner
Deputy Vice Chancellor
Programs
Van Ton-Quinlivan
VC, Workforce &
Economic Development
(WEDD)
Barry Russell
VC, Academic Affairs
- Curriculum approval
Dan Troy
VC, Fiscal
- Fiscal
- Facilities
Vince Stewart
VC, Governmental
Relations
Steve Bruckman
Exec Vice Chancellor
& General Counsel
Paul Feist
VC, Communications
Patrick Perry
VC, Technology,
Research and
Information Svcs
- Mngmt Info Systems
- Research & Planning
- Telecommunications & Tech
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Accounting
Legal
Business Svcs
Contract/Grants
Administration
- Board of Governors
Liaison
- HR
Linda Michalowski
VC, Student Services
- DSPS,Health Svcs, Student
Mental Health
- EOPS CARE, CalWORKS
- Foster & Kinship Care
Education & Child Dvlpmt
- Matriculation, Student
Equity, Early assessment
- Financial Aid, COTOP,
Veterans
Keetha Mills
CEO
Foundation for CCC
Organizational Chart - WEDD
Division of Workforce & Economic Development
Brice Harris
Chancellor
Key:
Dotted boxes = grant funded roles
Erik Skinner
Deputy Vice Chancellor
Programs
Van Ton-Quinlivan
VC, Workforce &
Economic Development
(WEDD)
Faye James
Assistant to
VC Ton-Quinlivan
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Debra Jones
Dean
Career Ed Practices
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Grant Monitors
Grant Processing Team
Division Staff
VC Support; Select support for Deans
Support for select division-wide admin processes
Cris McCullough
Dean, Policy Outreach
& Alignment
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Grant Monitors
Data Team
Division Staff
Other State Level Bodies in the CCCCO Ecosystem
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Board of Governors (BoG): formalizes policies; hires the Chancellor; bi-monthly public mtgs
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Consultation Council: advises Chancellor on policies before they are advanced to the BoG; meets prior to BoG
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California Community College League: represents the college CEOs (CEO board) and local trustees (Trustee board); does advocacy on behalf of CEOs and
Trustee positions
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Bodies where the VC of Academic Affairs serves as liaison:
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Academic Senate of California Community Colleges
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Chief Instructional Officer (CIO) leadership
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Active Task forces: Open Education Resources; BA Task Force; SB 1440 Transfer Model Curriculum
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A variety of union-related bodies who engage depending on the issue: CCA/CTA, CCC/CTE, CCE/CFT; CSEA; CCCI; FACCC
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Bodies active in the workforce space active:
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EDPAC/WEDPAC: advisory body for the VC Ton-Quinlivan’s division
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CCCAOE: association of CTE deans and faculty focused on conferences, some policy advocacy; their Leadership Program is funded by VC TonQuinlivan’s division
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VERATAC: committee of CTE field practitioners funded by VC Ton-Quinlivan’s division to solicit field feedback on data-related issues
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Centers of Excellence for Labor Market Research: technical assistance providers funded by Vice
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Aoe-all listserv: Each college identifies who gets the emails sent to this Occupational Educator listserv. Senders must be employees of the CCCCO to
use this listserv.
There are a variety of workgroups and other bodies advising the CCCCO paired with the following :
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VC of Tech/Research/Info System (TRIS): ARCC task force
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VC of Student Support: Chief Student Support Officers listserv; a number of student success task forces
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VC of Fiscal: Chief Business Officers listserv
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VC of Governmental Relations
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VC of Communications: Chief Information Officer listserv
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EVC/General Counsel: Accreditation task force
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Deputy Chancellor
Other
California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students
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Division of Workforce & Economic Development
Communications Structure with the Field
Brice Harris
Chancellor
Key:
Dotted boxes = grant funded roles
Erik Skinner
Deputy Vice Chancellor
Programs
Van Ton-Quinlivan
VC, Workforce &
Economic Development
(WEDD)
Debra Jones
Dean
Career Ed Practices
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Grant Monitors
Grant Processing Team
Division Staff
Pam Daggon
Coordination Support
for EDPAC/WEDPAC &
Extended Ops Team
Faye James
Executive Assistant to
VC Ton-Quinlivan
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VC Support, Select support for Deans
Support for select division-wide admin processes
Cris McCullough
Dean, Policy Outreach
& Alignment
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Grant Monitors
Data Team
Division Staff
Margo Turner
DWM Communications
& Website Support
TBD
Visiting Dean
DMW Common Metrics
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Architecture of data
systems
Catherine Swenson
Facilitator for
Sector Navigator
Deep Dives
Linda Zorn
Facilitator for
Sector Navigator
Deep Dives
Kitty O’Doherty
Facilitator for
Consortia Deep Dives
Always find the most updated directory under
Contact Us at DoingWhatMatters.cccco.edu
Submit edits to this directory by
following instructions found at the
California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students
bottom of the page.
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Find your Grant Monitor at the WEDD “Staff
Directory” updated by Jeannine Clemons.
California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students
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Colleges work locally. SNs coordinate across multiregions while DSNs focus in-region on a sector.
LOCAL
REGION
MULTI
REGIONS
STATE
Community College
Regional Consortia Chair/Vice Chairs (RCs)
Deputy Sector Navigations (DSNs)
Sector Navigators (SNs)
Technical Assistance Providers (TAPs_
Community College Chancellor’s Office Staff (CCCCO)
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SNs serve as first contact for both employers and the
system: coordinate, leverage & connect-the-dots.
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Northern
South Central
Bay Area
Inland Empire
LA/Orange
San Diego / Imperial
Central / Valley Mother Lode
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SN/ DSNs are the specialists. RCs are the generalists.
Employers prefer to work w specialists when possible.
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Northern
South Central
Bay Area
Inland Empire
LA/Orange
San Diego / Imperial
Central / Valley Mother Lode
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SNs/DSNs/RCs should pull in TA Providers as is
needed to help achieve outcomes.
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Northern
South Central
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Bay Area
Inland Empire
LA/Orange
San Diego / Imperial
Central / Valley Mother Lode
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Navigating the local
112 community colleges and their district offices:
For who’s who at each of the 112 colleges,
order directory online at :
http://bit.ly/13qTp1L
Extended Operations Team:
Ask VC Ton-Quinlivan’s assistant for your one copy
Find which colleges belong under
which economic region
under the “Give Priority” section of
the DoingWhatMatters.cccco.edu
site.
Free online version:
http://www.ccleague.org/files/public/CCDir2013web.pdf
California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students
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Look under Resources for standard communication
toolkits, inserts, and other helpful content
California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students
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Buddy system for grantees
• SNs to be peer-mentored by Linda Zorn.
• RCs to be peer-mentored by Kit O’Doherty.
• TAPs to be peer-mentored by Catherine Swenson.
• DSNs to be mentored by SNs.
• Consortia members to be mentored by their RCs.
• All grantees also have their CCCCO Grant Monitors (see slide 7).
California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students
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Doing What MATTERS for Jobs & the Economy
Framework for California’s community colleges
GIVE PRIORITY
MAKE ROOM
1A. Consider labor market
needs when making local
decisions: budget, courses,
programs.
2. Retool programs that are
not working or not meeting
a labor market need so that
students can study what
matters.
1B. Decide on program
capacity as a region.
INNOVATE
STUDENT SUCCESS
4. Solve a complex
workforce training need
so that our system can
better deliver for
employers and sectors.
3A. Braid funding and advance
common metrics in CCCCO
RFAs.
3B. Strengthen regions with
four skillsets: data mining,
convening, technology, and
curriculum approval.
California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students
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