Implementation Overview – SAT®, PSAT™ 10, & PSAT™ 8/9
Michigan Spring 2016 Administration
Sarah Thaler
sthaler@collegeboard.org
Ted Gardella
tgardella@collegeboard.org
Session Goals
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Provide an overview of the steps in the implementation process for
the College Board new and redesigned tests that make up the
SAT® Suite of Assessments to be administered in the spring,
specifically PSAT™ 8/9, PSAT™ 10, and SAT School Day.
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Provide information about the types of benefits that are associated
with the College Board SAT Suite.
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Respond to questions from participants.
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Agenda
• Topics we will cover:
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Important Dates and Deadlines
Roles and Responsibilities
Attending Institution and Test Center Establishment
Planning Schedules, Rooms, and Staff
Pre-ID Labels
Accommodations Requests
Planning Schedules, Rooms, and Staff
Test Center Supervisor and Test Center Staff Training
Test Materials Delivery & Returns
Benefits of College Board Assessments
• Questions and Answers
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Spring Test Administration – SAT®
• SAT will be administered the first day of the Michigan Merit Exam for which
all three days of testing are required.
• The SAT administration is: April 12, 2016
All students testing in the standard room are required to test on this date.
This includes students without accommodations and any students with
accommodations that don’t impact timing where the students test in the
standard room. For example, large-print-only test book.
• The College Board is looking at offering a short window (April 12–15) for
students testing with “school-based” accommodations.
• These accommodations include braille, reader script, assistive
technology compatible, MP3 audio, and students testing over two days
(100% extended time).
• Dates for 50% extended time are still in discussion.
• More information will be available in Spotlight and discussed in the
MME Webinar.
• The SAT makeup administration is: April 26, 2016
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Spring Test Administration ― PSAT™ 8/9 & PSAT™ 10
• All Michigan 9th- and 10th-graders testing in a standard room are required
to test on either April 12, 2016 or April 13, 2016.
• Schools can elect to administer the test to 9th-graders on one day,
10th-graders on the other day, or test both grades on the same day.
• All students in the same grade must be tested on the same day.
Schools can choose which date – April 12 or April 13 – works best for
them.
• Students with “school-based” accommodations that require separate rooms,
can test April 12, 2016–April 26, 2016.
• These accommodations include braille, reader script, assistive
technology compatible, MP3 audio, and students testing over 2 days
(100% extended time).
• More information will be available in Spotlight and discussed in the
MME webinar.
• The makeup administration is: April 26, 2016, or April 27, 2016, for
students testing in standard rooms.
• All student testing must be completed by April 27, 2016.
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Makeup Testing
• For SAT®:
• The makeup test date is Tuesday, April 26, 2016
• For PSAT™ 8/9 and PSAT™ 10:
• The makeup test date is Tuesday, April 26 or April 27, 2016, for
students testing in standard rooms.
• There is no makeup date for students testing with “school-based”
accommodations because they can test anytime within the testing
window.
• The same procedures for receiving and securing test materials for the
primary test date must be followed for the makeup test materials
• The same procedures for packing and returning materials for the primary
test date must be followed for the makeup test materials
• Customer courier test materials pickup notifications will go to Test
Center Supervisors
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Testing Dates Summary
Standard Room
Administration Date(s)
Makeup Date(s)
SAT®
April 12, 2016
April 26, 2016
PSAT™ 10
April 12 or 13, 2016
April 26 or 27, 2016
PSAT™ 8/9
April 12 or 13, 2016
April 26 or 27, 2016
School-Based
Accommodations
Administration Date(s)
Makeup Date(s)
SAT
April 12–15, 2016
April 26, 2016
*100% Extended Time will be
April 26 and 27**
PSAT 10
April 12‒26, 2016
None due to extended
window
PSAT 8/9
April 12‒26, 2016
None due to extended
window
**All testing must be completed by April 27
Roles and Responsibilities at Participating Schools
• The principal is our main instructional contact at the school and
is responsible for:
• Receiving and distributing general information about the
Official SAT® Practice through Khan Academy®.
• Receiving the school’s allotment of School Day Fee Waivers
for distribution to eligible students.
• Enlisting the aid of other staff, but the principal will be the
College Board’s main contact.
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Roles and Responsibilities at Participating Schools
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The SSD Coordinator is responsible for:
• Being the school’s liaison with the College Board’s Services for
Students with Disabilities office.
• Submitting accommodation requests for all students who request them
at his or her school.
• Administering the test to students who have a non-standard
administration of the test and appear on the Non-standard
Administration Roster (NAR).
• Reviewing your contact information in the Education Entity Master
(EEM) and providing updated information to the district-authorized EEM
user to update.
Roles and Responsibilities at Participating Schools
• The Test Center Supervisor (TCS) is responsible for:
• All aspects of the School Day administration at a school, including:
• Preadministration activities such as test center setup, planning
rooms, and staff for test day, and receiving and securing test
materials.
• Everything on test day, including distribution of materials,
monitoring of all test day activities and staff, packaging and
returning test materials, and completing Supervisor Irregularity
Reports.
• The TCS may choose to enlist the aid of others at the school to help
him or her with student data questionnaire completion and test day
planning and setup.
• The TCS will remain the main contact and receive all
communications from the College Board and ETS.
• Identifying staff to serve as Associate Supervisors, Proctors, and
Hall Monitors for test day staff support
• Reviewing your contact information in the Education Entity Master
(EEM) and providing updated information to the district-authorized
EEM user to update.
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Roles and Responsibilities at Participating Schools
•
Associate Supervisor(s) are accountable for everyone in the
testing room and everything that takes place in that room, including
managing all testing materials, conducting the testing, and
monitoring test-takers to ensure a fair administration.
• We recommend using current or retired teachers, counselors,
administrators, or other educators who are familiar with test
administration and/or classroom management.
• Each room requires one Associate Supervisor.
Roles and Responsibilities at Participating Schools
• Proctor(s) and Hall Monitors are responsible for assisting the
Test Center and Associate Supervisors.
• Proctors do not administer the test, but they do help set up
the testing area and monitor testing. Hall Monitors patrol the
hallways during testing to make sure the testing area remains
quiet and secure.
• Proctors and Hall Monitors may be members of the school
staff or other adults who have been trained to help Test
Center Supervisors and Associate Supervisors.
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Required Roles in EEM for College Board Assessments
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SAT® Test Coordinator (Building)
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SAT Backup Test Coordinator (Building)
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SAT Services for Students with Disabilities Coordinator (Building)
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PSAT™ 10 Test Coordinator (Building)
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PSAT™ 8/9 Test Coordinator (Building)
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PSAT Backup Coordinator
Attending Institution (AI) and Test Center Establishment
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The College Board will ensure that all Michigan schools have an
attending institution (AI) code and test center codes to support
spring testing. We will be relying on the Test Coordinator contact
information from the EEM for several important communications
later this fall.
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The College Board will provide a notice to the Test Coordinator
contacts confirming that your school is ready to test. We will be
providing more information about submitting an off-site testing
location request for schools requiring off-site testing locations.
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The College Board will be reaching out to private schools to
determine intent to participate in the spring testing window so that
we can make sure these schools are set up appropriately. Private
schools that intend to participate in the SAT must participate in all
three days of MME testing.
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Pre-ID Labels
• The College Board will determine your material order based on
• The students pre-ID’d in the Secure Site.
• The students approved for accommodations via College Board’s online
system.
• Labels will be shipped to each school for all students who were pre-ID’d so
they may be affixed to student answer sheet and Student Data
Questionnaire in advance of test day.
• The College Board will ship a small overage of test materials to account for
standby test-takers, typically students who are last-minute transfers into the
school, etc.
• These students must be pre-ID’d in the Secure Site before testing, and
schools must generate a pre-ID label onsite to affix to the answer
sheet.
• The College Board will ship a supply of blank labels so schools can
generate labels on site for standby test-takers.
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Student Data Questionnaires – SAT® School Day
• Each school will receive a shipment of Student Data Questionnaires
(SDQ), instruction booklets, and pre-ID labels to be completed in
advance of the test date.
• While completing the SDQ, students can choose to participate in
the Student Search Service®.
• Student Search Service helps connect students with colleges,
universities, and scholarship opportunities that match up with
students’ interests and needs.
• Participating in Student Search Service is entirely optional.
• Instruction booklets that must to be given to each student contain:
• Instructions for completing the SDQ.
• Important information about the SAT, such as Terms and
Conditions.
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Student Data Questionnaire – SAT® School Day
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Requesting Accommodations
• We encourage everyone to start early!
• Requests for accommodations should be submitted by the SSD
Coordinator by February 16, 2016.
• Any student who participated in the October 2015 PSAT/NMSQT®
and received approved accommodations will not need to reapply
unless his or her accommodation needs change.
• New for spring — PSAT™ 8/9 requests for 9th-grade state-sponsored
testing in the spring will be submitted via the SSD Online system, and
more details will follow this fall. This is new and different from what
you may have done for fall or heard previously.
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Requesting Accommodations
• Complete the SSD Coordinator Form to request access to SSD
Online at https://www.collegeboard.org/students-with-disabilities/ssdonline/get-access
• Provide your SSD Coordinator information to the district-authorized
EEM user to update in the EEM so that the College Board has your
contact information, and the information is consistent with the
information provided by MDE.
• If you are a school with an attending institution (AI) code, you may
begin anytime.
• If you are a school that does not yet have an AI code from College
Board, you will need to wait until you receive your AI Code from
College Board in December.
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Requesting Accommodations
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Schools should request College Board accommodations for all
students, with the exception of the following accommodations types:
• Reading content and test questions in the student’s native
language.
• Use of a bilingual word-for-word, nonelectronic translation
glossary for English language learners.
• Signing of the content and test questions in American Sign
Language (ASL).
• Student responds in American Sign Language (ASL).
- These are considered State-Allowed Accommodations. More
information will be provided in a webinar later this fall.
SSD Accommodations and Testing Rosters
• Schools will use Secure Site to create a roster of all students testing.
• The SSD Coordinator should confirm the following by March 29, 2016:
• That all students requiring accommodations, who submitted by the
Feb. 16, 2016, deadline, have been approved for accommodations
via SSD Online.
• The number of students who will be testing outside of the standard
room in order to finalize room needs, staffing, and scheduling.
• That all students appear correctly on the Non-Standard
Accommodations Roster (NAR) within the SSD Online system to
verify accommodations. If a student does not have the appropriate
accommodations listed on the roster or the NAR, contact SSD
Support.
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Spring 2016 Milestones and Deadlines
Activities
AI Code (and Test Center for SAT®) Setup
Open Pre-ID in MDE Secure Site
Pre-ID Window closes in MDE Secure Site
SSD Deadline
Materials ship to test centers
SSD Roster Check deadline
Test Center Supervisor Training completion deadline
December
TBD
SAT: 2/5/16
PSAT™ 10: TBD
PSAT™ 8/9: TBD
SAT: TBD
PSAT 10: N/A
PSAT 8/9: N/A
2/16/16
2/16/16
3/19/16
3/29/16
3/30/16
Affix Pre-ID Labels
3/29‒4/11/2016
Test Administration
SAT: 4/12/16
PSAT 10: 4/12 or 4/13
PSAT 8/9: 4/12 or 4/13
Score Reports
Mid-May
Test Center Supervisor training materials mailed
Test Center Supervisor and Test Day staff online training
available
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Planning for Schedule on Test Days
• Testing time, with administrative tasks included, for each assessment:
• SAT® School Day: 4 hours, 22 minutes
• PSAT™ 10: 3 hours
• PSAT™ 8/9: 3 hours, 5 minutes
• School schedules will require some adjustments
• Lunch periods
• Testing cannot be interrupted for lunch, so lunches must take
place after testing is complete
• Students may eat snacks during breaks
• Bell schedules
• Bells must be silenced during test administration
• Some schools choose to make other optional changes to their schedule:
• School start time/breakfast
• Bus schedules
• Dismissal times
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Planning for Schedule on Test Day Schedule
SAT®
SAT with Essay
(in minutes)
65
PSAT™ 10
(in minutes)
60
PSAT™ 8/9
(in minutes)
55
Break
10
5
5
Writing and Language
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35
30
Math (no calculator)
25
25
20
Break
5
5
5
Math (with calculator)
55
45
40
Break
2
N/A
5
N/A
N/A
20
15
5
5
50
N/A
N/A
4h, 22m
3h
3h, 5m
Reading
Variable section with
Reading, Writing, or Math
Questions
Book collection/Essay
distribution
Essay
Total (hours, minutes)
**Does not include preadministration time.
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Planning for Testing Rooms
• Size of cohort testing and size of rooms used for testing determine
number of rooms needed.
• Options for rooms include:
• Larger spaces, such as auditoriums and gymnasiums
• Smaller spaces, such as classrooms
• Seating diagrams for different room types available in Test Center
Supervisor’s Manual
• Spacing requirements and furniture requirements
• Location of testing rooms within the building
• Separated from other classes/tests on different schedules or
taking different assessments
• Minimize noise and other disruptions when classes or other
assessments break
• Area where there will be minimal noise/distractions from outside
the building
• Access to restrooms
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Seating Requirements
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Use chairs with backs.
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Face seats in the same direction.
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Place chairs directly behind those in the preceding row.
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Separate each student by a minimum of four feet from right to left
(measure from center of desk).
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Ensure unimpeded access to every student by staff.
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Seat only one student at a table measuring six feet in length or less.
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Seat students at least four feet apart and facing the same direction
if tables longer than six feet are used.
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Provide a large, smooth writing surface, preferably desks or tables.
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Tablet-arm chairs must have a minimum writing surface of 12 x 15
inches.
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Study carrels, lapboards, language laboratory booths, and tables
with partitions or dividers are not acceptable.
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Planning for Staffing Needs
• The size of cohort testing, number of testing rooms, and number
of students in each room determine number of staff needed.
• Formulas available in Test Center Supervisor Manual
• Test day staff must meet the following requirements:
• Not employed by an outside test-prep company.
• Have not taken the SAT® within 180 days of the
administration date.
• Does not have a household member taking the test at any
site on the same date.
• Test day staff does not have to be comprised only of teachers.
• Check with your school/district for their own policies about
this.
• Some schools utilize aides, paras, substitutes, coaches.
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Planning for Staffing Needs
• Unless your school tests only a few
students, you will need additional
staff to assist the supervisor.
• There should be a minimum of one
Proctor/Associate Supervisor for
every 34 students.
• For rooms with more than 34
students, assign additional proctors
to help.
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Training for Test Center Supervisors and Staff –
SAT® School Day
• Test Center Supervisor Training
• Online Training
• Access available through College Board Professional
Account
• Mandatory
• Approximately 45 minutes to 1 hour to complete, broken
up into modules
• Must be completed by each individual supervisor once.
• Training Kit
• Hard copies of manuals and test day forms and
publications
• Shipped to schools on February 5, 2016; will arrive
approximately a week later.
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Training for Test Center Supervisors and Staff – SAT®
School Day
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Associate Supervisor Training
• Online Training, similar to Test Center Supervisor Training
• Approximately 25 minutes to complete
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Proctor and Hall Monitor Training
• Printed materials available, distributed by Test Center
Supervisor
• Webinar, approx. 15 minutes to view, will be available on
www.collegeboard.org/michigan
The SAT® School Day Testing Manual
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Training for Test Center Supervisors and Staff —
PSAT™ 8/9 and PSAT™ 10
• Test Center Supervisors are required to read all
Supervisor manuals in advance of test day.
• Online training is not available. However, the College
Board will provide a webinar in advance of test day.
See Spotlight for more information.
• The Test Center Supervisor is responsible for training
other testing staff. We depend on you and your staff to
administer the test according to this manual so that all
students have the same opportunity to do their best.
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Testing Manuals
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Test Materials Delivery
• Standard Test materials will be addressed to the Test Center Supervisor
at the attending institution address and will arrive 2‒3 weeks before
testing.
• Let office staff know to expect the delivery.
• Must be stored securely, in school safe, once delivered.
• Check contents of boxes within 24 hours of delivery using packing
lists.
• For SAT®, contact Test Administration Services (TAS)
immediately if there is a problem with your shipment ─ see
Supervisor’s Manual for specific instructions.
• For PSAT™ 8/9 and PSAT™10, contact Customer Service if
there is a problem with your shipment ─ see Supervisor’s
Manual for specific instructions.
• Check materials daily until test day.
• Contact TAS for SAT or Customer Service for PSAT 8/9 and
PSAT 10 immediately if materials show evidence of tampering.
• Non-Standard test materials for students on the NAR will be addressed
to the SSD Coordinator.
• Procedures for keeping materials secure are consistent with those
for standard materials.
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Test Day
• Test day processes are covered in depth in online
training/webinars as well as in printed Testing Manuals.
• Make sure you have the printed manuals with you on
test day for quick and easy reference.
• The manuals and online trainings/webinars cover:
• Check-in
• Materials distribution
• Active monitoring
• Addressing challenges and testing irregularities
• Materials packaging and return
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Test Materials Return — SAT®
• On April 11, the Test Center Supervisor will receive an email from TAS
with information about custom courier test materials pickup.
• The email may include a confirmation number, along with the date
and time of the pickup.
• If this service is not available in your area, Supervisors will receive
an email with alternate directions for returning their materials.
• Once testing is complete, package all materials for shipment.
• Detailed instructions are included in test materials boxes and in the
Test Center Supervisor’s Manual.
• Prepaid shipping labels, with the correct addresses for each box, are
included with the test materials.
• Follow packing and addressing instructions exactly.
• Errors in packing or shipping will lead to score delays for students.
• If you have any questions, contact TAS for assistance.
• Schools will need to return test materials separately for each
assessment. Refer to each test’s Supervisor’s Manual to ensure that
your materials are returned correctly.
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Test Materials Return — SAT®
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Test Materials Return — PSAT™ 10
• Follow the instructions in the
PSAT 10 Supervisor’s Manual
regarding the order in which to
pack answer sheets and related
materials in the pre-labeled
courier box(es)
• Note: Test books for PSAT 10
do not need to be returned.
Follow the instructions in the
Supervisor’s Manual to store any
used test books securely for use
in review with students when
score reports are returned.
• Schools will need to return test
materials separately for each
assessment. Refer to each test’s
Supervisor’s Manual to ensure
that your materials are returned
correctly.
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Test Materials Return — PSAT™ 8/9
• Follow the instructions in the
PSAT 8/9 Supervisor’s Manual
regarding the order in which to
pack answer sheets and related
materials in the pre-labeled
courier box(es)
• A prepaid UPS label will be
included in your test materials
shipment to be used to return all
used and unused test books.
• Schools will need to return test
materials separately for each
assessment. Refer to each test’s
Supervisor’s Manual to ensure
that your materials are returned
correctly.
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Benefits of College Board Assessments
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Khan Academy®
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Score reporting and scholarship opportunities
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Student Search Service®
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Fee Waivers
- SAT™ School Day
- College Application
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Khan Academy® Road to Success
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Khan Academy is designed to engage students in 30 minutes of
productive practice on a daily basis.
- All questions in the Khan platform meet SAT® test specifications.
- Four full-length SAT practice tests are available.
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Practice is focused on priority areas.
- Khan Academy question format and design mirrors the design/format of
the online SAT.
- Each question will provide answer explanations, step-by-step solution,
and hints.
- Coming soon, students will be able to write an essay and have it scored
in Khan Academy.
- In the spring, students will also receive feedback about their essay.
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Score Reporting and Scholarship Opportunities
• All students who take the SAT® are eligible for 4 free “score
sends.”
• To send scores, students must log in to their College Board
account and add in the colleges or scholarship organizations
to which they want to send the scores.
• Students have until April 21, 2016, at 11:59 p.m. EST to add
score sends through their College Board account.
• After April 21, 2016, students are still able to have their
scores sent to colleges and scholarship organizations, but
there is a fee.
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Student Search Service®
• Students may choose to participate in Student Search
Service as part of answering the student data questionnaire.
• Student information will then be made available to
participating colleges and scholarship services.
• Colleges and scholarship programs then use the Student
Search Service to help them locate and recruit students with
characteristics that they find to be a good match with their
programs. This is a great way for you to get information about
colleges with which you may not be familiar
• For more information:
https://sat.collegeboard.org/register/student-search-service
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SAT® School Day Fee Waiver
•
Eligible students taking the School Day test are able to
have access to benefits that students who take the
weekend administration are able to access through their
testing fee waiver.
• Students who are enrolled in or eligible for the
National School Lunch Program (NSLP) are eligible.
•
SAT School Day Fee Waivers are sent to the principal at
schools approximately 3 weeks before the test
administration.
• Schools then distribute them to eligible
students.
•
Student benefits included with an SAT School Day Fee
Waiver are:
• 4 free score sends to use at any time (fee-waiver
code required)
• Access to Question and Answer Service for April
School Day administration by calling Customer
Service (fee-waiver code required)
• 4 College Application Fee Waivers, automatically
delivered to students’ online account the August
before they begin their senior year
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Gaining Access to the Opportunities
• Students can create a College Board account. This is
the same account they will use to retrieve score reports
and link to their Khan Academy® account.
• Students taking the PSAT™10 can elect to participate in
Scholarship and College Opportunities on their answer
sheet.
• Students taking the SAT® can elect to participate by
completing the Student Data Questionnaire (SDQ) in
advance of test day.
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Questions
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