Teachers Discovering Computers
Integrating Technology and
Digital Media in the Classroom
4th Edition
Chapter 3
Application Software Productivity Tools
for Educators
Chapter Objectives
 Explain the role of an operating system and list
the main operating systems used on today’s
computers
 Define and describe a user interface and a
graphical user interface
 Identify the important features of widely used
software applications
 Describe the advantages of software suites
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Chapter Objectives
 Explain how to create documents
 Discuss why the use of note taking software is
important for K-12 schools
 List and describe learning aids and support tools
that help you use and learn software applications
 Explain how to work with different versions of
software applications
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The Operating System
 The Role of the Operating System
 System Software – consists of programs that
control the operations of the computer and its
devices
 Operating system – contains instructions that
coordinate all of the activities of the hardware
devices in a computer
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The Operating System
 Microsoft Windows
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Windows 98
Windows 2000
Windows XP
Windows XP Media Center Edition
Windows XP Tablet PC Edition
 Mac OS
 Mac OS, version 9.1
 Mac OS X
 Other Operating Systems
 UNIX
 Linux
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The Operating System
 Graphical User Interface (GUI) – combines text,
graphics, and other visual cues to make software
easier to use
 Figure 3-2
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Application Software
 Programs designed to perform specific tasks for
users
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As a productivity / business tool
Supporting school and professional activities
Assisting with graphics and multimedia projects
Helping with home and personal activities
Facilitating communications
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Application Software
 Five major categories of application software
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Application Software
 Working with Software Applications
 Document - Piece of work created with an application
program and saved on disk with a unique file name
 Creating
 Editing
 Formatting
 Font size
 Font style

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Saving
Printing
Dialog box
Voice recognition
Note taking software
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Application Software
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Application Software
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Application Software
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Productivity Software
 Word Processing Software
 Used to create, edit, and format textual documents
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Productivity Software
 Word Processing
Software
 Formatting features
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Font and font size
Color
Borders
Clip art
Margins
Wordwrap
Scrolling
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Productivity Software
 Word Processing
Software
 Editing features
 Find or search
 Replace
 Spell checker
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Productivity Software
 Spreadsheet Software
 Allows you to organize numeric data in rows and
columns, collectively called a worksheet or
spreadsheet
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Productivity Software
 Spreadsheet Software
 Spreadsheet organization
 Worksheet has up to 256 columns and 65,536 rows
 Cell - Intersection of a row and a column
 Labels
 Values
 Formulas
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Productivity Software
 Spreadsheet Software
 Calculations
 Formula - Performs calculations on data in the
worksheet and displays the results in a cell
 Function – A predefined formula that performs
commonplace calculations
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Productivity Software
 Spreadsheet Software
 Charts
 Graphically illustrates the relationship of numeric
data
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Productivity Software
 Database Software
 Database - A collection of
data organized in a
manner that allows
access, retrieval, and
use of that data
 Similar to a manual filing
system
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Productivity Software
 Database Software
 Developing a database
 Determine data that you
want to keep track of
 Define the fields
 Enter the data
 Use the database to
produce information
 Database Organization
 Database file
 Records
 Fields
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Microsoft Works field entry screen
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Data entered into the database
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Productivity Software
 Presentation Graphics Software
 Allows you to create documents called
presentations which are used to communicate
ideas, messages, and other information to a group
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Productivity Software
Teachers and students use presentation graphics software to
create electronic slides. The slides can be displayed on a
computer, projected on a screen, printed and handed out, or made
into transparencies.
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Productivity Software
 Presentation Graphics Software
 Predefined formats - define colors and other
elements for backgrounds, text, and other items on
the slides
 Various slide layouts
 Clip art / image gallery
 Slide sorter
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Productivity Software
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Productivity Software
 Presentation Graphics
Software
 Integrating electronic
presentations into the
classroom
 Nonlinear teaching and
learning
 Students and teachers
create presentations
 Can link presentations
to the Web
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Productivity Software
 Personal Information
Managers (PIM)
 Software application that
includes an appointment
calendar, address book,
notepad, and other
features to help organize
appointments, task lists,
and more
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Productivity Software
 PDA Software
 Uses
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Personal Productivity
Business
Communications
Medical
Scientific
Travel
Global Positioning
Entertainment
Games
Multimedia
Education
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Productivity Software
 Software Suite and
Integrated Software
 Collection of individual
application software
packages sold as a
single package
 Lower cost
 Ease of use
 Common interface
 Integrated software
packages
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Graphics and Multimedia Software
 Desktop Publishing (DTP) Software
 Allows you to design, produce, and deliver
sophisticated documents that contain text,
graphics, and brilliant colors
 Page layout - arranging text and graphics in a
document
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Graphics and Multimedia Software
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Graphics and Multimedia Software
 Paint/Image-Editing Software
 Allows you to draw pictures, shapes, and other
graphical images using various tools on the screen
 Paint software
 Draw pictures, shapes, and other graphics
 Image-editing software
 Modify existing graphics
 Photo editing software
 Edit digital photographs
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Graphics and Multimedia Software
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Graphics and Multimedia Software
 Video and Audio
Editing Software
 Modify a segment of
a video, known as a
clip
 Add and remove
clips
 Add special effects
 Sounds
 Banners
 Credits
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Graphics and Multimedia Software
 Clip Art/Image Gallery
 Collection of clip art
and photographs
 Miscellaneous items

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Fonts
Animations
Sounds
Video and audio clips
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Graphics and Multimedia Software
 Multimedia Authoring Software
 Used to create electronic interactive presentations
that include text, video, audio, and animation
 Often used in education
 Delivered via CD-ROM or DVD-ROM
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Graphics and Multimedia Software
 Web Page Authoring
Software
 Allows you to create Web
pages and organize,
manage, and maintain
Web sites
 Many packages allow
creation of Web pages
 Word processing
programs allow creation
of web pages
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Graphics and Multimedia Software
 Web Page Authoring
Software
 Popular packages
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Adobe GoLive
Microsoft Publisher
Microsoft FrontPage
Netscape Composer
Macromedia
Dreamweaver MX
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Software for School Use
 School and Student Management Software
 School management software
 Centralized program that allows district and school
personnel to manage school district operations
 Student management software
 Allows administrators, teachers, and other staff to
track information on students
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Software for School Use
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Software for School Use
 Grade Book Software
 Allows teachers to
track and organize
student tests,
homework, lab work,
and other scores
 Often integrates with
other software
packages
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Software for School Use
 Educational and Reference Software
 Educational software
 Software designed for the learning environment
 Reference software
 Provides valuable and thorough information for
everyone in an educational setting and in the family
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Software for School Use
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Software for School Use
 Special Needs Software
 Software designed for students with physical
impairments or learning disabilities
 Examples
 Speech synthesis software
 Software with text enlargement features
 Talking software
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Software for School Use
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Software for Home and Personal Use
 Personal Finance
Software
 Simplified accounting
program
 Track personal income
and expenses
 Track investments
 Online banking and
investing
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Software for Home and Personal Use
 Tax Preparation
Software
 Guides individuals,
families, or small
businesses through the
process of filing federal
and state taxes
 Offer money saving tax
tips
 Prints tax forms
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Software for Home and Personal Use
 Legal Software
 Assists in preparation of
legal documents and
provides legal advice
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Software for Home and Personal Use
 Entertainment Software
 Interactive games and videos
 Hobbies
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Learning Aids and Support Tools
 Help
 Tutorials
 FAQs
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Software Versions and Upgrades
 Software programs are designated a version
number
 Upgrade is a new version designed to replace an
older version
 Windows upgrade
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Software Versions and Upgrades
 Using Different Software
Versions
 A school may have a mix of
different software versions
installed on its computers
 Determine software version
with the software’s About
command
 Older version of software
may not open files created
with the newer version
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Software Versions and Upgrades
 Working with Macintosh Computers and PCs
 Sometimes must move files between the two
platforms
 Some PC programs allow you to save files in a
Macintosh format
 Software packages that do file conversions
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Many software programs allow a file to be saved in
various formats
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Chapter Summary
 Explain the role of an operating system and list
the main operating systems used on today’s
computers
 Define and describe a user interface and a
graphical user interface
 Identify the important features of widely used
software applications
 Describe the advantages of software suites
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Chapter Summary
 Explain how to create documents
 Discuss why the use of note taking software is
important for K-12 schools
 List and describe learning aids and support tools
that help you use and learn software applications
 Explain how to work with different versions of
software applications
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Teachers Discovering Computers
Integrating Technology and
Digital Media in the Classroom
4th Edition
Chapter 3 Complete
Application Software Productivity Tools
for Educators
Creating a
Teacher’s Web Page
Using Microsoft Word
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Web Page Development
 Hypertext Markup Language (HTML)
 HTML editors
 Web page components
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
Title
Background
Normal text
Headings
Horizontal lines
Images
Links
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Downloading Image Files
 Start your browser, type the URL
scsite.com/tdc4/sf3 in the Address text box,
and then press the ENTER key
 Right-click the e-mail image and then point to
Save Picture As on the shortcut menu
 When the Save As dialog box is displayed, click
the Save in box arrow, select a location to save
the image to, and then click the Save button in
the Save As dialog box. Click the Close button in
your browser window
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Downloading Image Files
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Starting Word and Opening
a New Web Page
 Start Microsoft Word
 Click File on the menu bar, and then click New.
When the New Document task pane is displayed,
point to Web page (Blank Web Page in Word
2002)
 Click the Web page button. If the Word window is
not maximized, double-click its title bar to
maximize it. If necessary, click the Font Size box
arrow on the Formatting toolbar and then click 12
in the Font Size list to change the font size to 12
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Starting Word and Opening
a New Web Page
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Selecting a Background
 Click Format on the menu bar, point to
Background, and then point to Fill Effects
 Click Fill Effects. When Word displays the Fill
Effects dialog box, click the Texture tab. Click the
third texture, Parchment, and then point to the
OK button
 Click the OK button
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Selecting a Background
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Entering and Formatting Text
 Type Mr. Handley’s Home Page and then press the
ENTER key. Drag through the text you just entered to
select it, and then click the Font Size box arrow on the
Formatting toolbar
 Click 24 and then point to the Center button on the
Formatting toolbar
 Click the Center button, click the Font Color box arrow on
the Formatting toolbar, and then point to the color Dark
Red (row 2, column 1)
 Click Dark Red and then click below and to the left of the
title to position the insertion point at the beginning of the
next line
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Entering and Formatting Text
 Type Ridgedale High School and then press the
ENTER key. Type 2400 Ridgedale Road and then
press the ENTER key. Type Seattle, Washington
98104 and then press the ENTER key
 Drag through the three lines of text beginning with
Ridgedale High School to select the school information.
Click the Font Size box arrow on the Formatting toolbar,
and then click 14. Click the Center button on the
Formatting toolbar, and then click below and to the left of
the entered text to position the insertion point at the
beginning of the next line
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Entering and Formatting Text
 Press the ENTER key. Type Hi, my name is Mr.
Matt Handley. I teach history at Ridgedale
High School. I like teaching with
technology, and my students are highly
motivated when they can use computers and
the Internet for history projects and
assignments
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Entering and Formatting Text
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Inserting a Horizontal Line
and a Heading
 Press the ENTER key twice. Click Format on the menu
bar, and then click Borders and Shading. When Word
displays the Borders and Shading dialog box, point to the
Horizontal Line button at the bottom of the dialog box
 Click the Horizontal Line button. When Word displays the
Horizontal Line dialog box, click the horizontal line, and
then point to the OK button
 Click the OK button
 Press the ENTER key once. Type My Favorite
History Links and then press the ENTER key. Select
the text just entered, click the Font Size box arrow on the
Formatting toolbar, click 18, and then click below and to
the left of the entered text to position the insertion point at
the beginning of the next line
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Inserting a Horizontal Line
and a Heading
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Creating Links to Web Sites
 Press the ENTER key. Type History Matters
and then press the ENTER key. Type The
History Channel and then press the ENTER
key. Type On-This-Day and then press the
ENTER key
 Drag through the text, History Matters, and then
click the Insert Hyperlink button on the Standard
toolbar
 If necessary, click the Existing File or Web Page
button in the Link to area, and then type
http://historymatters.gmu.edu in the
Address text box. Point to the OK button
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Creating Links to Web Sites
 Click the OK button
 Repeat the procedures explained in Steps the
previous three steps for the remaining two named
Web sites, using the following URLs:
The History Channel
http://www.historychannel.com
On-This-Day
http://www.on-this-day.com
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Creating Links to Web Sites
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Inserting an Image, E-Mail
Information, and an E-Mail Link
 If necessary, position the insertion point at the end of the
On-This-Day link, and then press the ENTER key twice.
Click Insert on the menu bar. Point to Picture and then
point to From File on the Picture submenu
 Click From File. If necessary, navigate to the location
where you saved the e-mail image in the Look in list, and
then double-click the e-mail image
 Press the Spacebar twice and then type My class
would like to hear from you. Please e-mail
me! Drag through the text to select it and then click the
Insert Hyperlink button on the Standard toolbar
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Inserting an Image, E-Mail
Information, and an E-Mail Link
 When Word displays the Insert Hyperlink dialog box, click
the E-mail Address button in the Link to area, type
mailto:matthandley@Ridgedale.k12.wa.us in the
E-mail address text box, and then point to the OK button.
If the Email address text box displays a previously
entered e-mail address, drag through the text to select it
before typing the new mailto address. If the mailto: entry
appears, type the matthandley e-mail address after the
mailto: entry. Be sure there is no space after mailto:
 Click the OK button
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Inserting an Image, E-Mail
Information, and an E-Mail Link
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Saving and Previewing a Web Page
 Click the Save button on the Standard toolbar. When
Word displays the Save As dialog box, click the Change
Title button. When Word displays the Set Page Title dialog
box, type Mr. Handley’s Home Page in the Page title
text box, and then point to the OK button
 Click the OK button and then type MrHandley in the File
name text box. If necessary, click the Save in box arrow,
select the location you saved the e-mail image to in the
Look in list, and then point to the Save button in the Save
As dialog box. Important note: If using Word 2002/2000,
read the information on the next page under the heading,
“Important Information When Saving Web Pages in
Microsoft Word”, before saving your Web page
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Saving and Previewing a Web Page
 Click the Save button in the Save As dialog box. Click File
on the menu bar, and then point to Web Page Preview
 Click Web Page Preview
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Saving and Previewing a Web Page
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Printing a Web Page
 To print your Web page from your browser, click
File on the menu bar and then click Print
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Opening a Web Page in Internet
Explorer
 If you saved your Web page on a USB flash
drive, a 3.5-inch disk, or district server, you can
display your Web page on another computer by
opening the MrHandley.mht file in the new
computer’s browser
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