READING COMMUNITY SCHOOLS
Business Manager Job Description
Reading Community Schools
Supervisor: Superintendent
Qualifications:
1. Bachelor’s Degree in Accounting or related field preferred.
2. Experience in fund accounting with responsibilities for all expenditures of a school district or
related organization will be considered.
3. Be able to qualify and maintain a Michigan School Business Official’s Chief Financial Officer
Certification.
4. Working knowledge of Michigan school finance software and the Michigan Public School
Accounting Manual.
5. Knowledge of state and federal reporting requirements as they pertain to Michigan public
school districts.
6. Problem solving skills coupled with the ability to communicate with others.
Responsibilities
1. Be responsible for annual budget preparation and subsequent budget amendments in
accordance with State of Michigan requirements and timelines. Send out budget requests to
department head, principals and supervisors to determine need in various areas and compile
these requests in to a workable budget. Work with administrators, department heads and
supervisors in regard to long-range planning of school programs in terms of financial needs.
Recommend the annual budget and amendments to the Superintendent and to the Board of
Education.
2. Work with Superintendent and the Board of Education on millage elections. Be responsible for
preparation of financial information made available to the public. Recommend millage needs to
insure payment of all debt obligations. Must complete all requirements for the School Bond
Loan Fund, if applicable, to district bonded debts. Must complete all reporting required for
bond funds and QZAB Funds. Complete yearly requirements for tax millage request(s).
3. Be responsible for district investments including all district funds and agency fund monies in
such a way to maximize interest returns while maintaining safety and liquidity to meet current
expenses.
301 Chestnut Street • Reading, MI 49274 • PH: (517) 283-2166
READING COMMUNITY SCHOOLS
4. Prepare cash flow to determine borrowing needs for the district and inform the Superintendent
of the amount and date the borrowing should take place. Furnish financial institutions and the
district finance attorney with the necessary financial data needed to obtain the annual State Aid
Note, which is required for district cash flow. Must also be responsible for the set-aside of
revenues for repayment of annual State Aide note.
5. Maintain and manage all financial records of all district funds in order to maintain the fiscal
integrity of the school district and recommend budget amendments to comply with legal
requirements.
6. Be responsible for the receipt and deposit of general fund, lunch fund, athletic fund, building
and site, sinking fund and debt retirement monies. Oversee all funds of the district, including
agency funds, to insure proper accounting controls for safekeeping of district assets.
7. Be responsible for the preparation of the monthly financial reports for the Board of Education as
well as expense reports for all district supervisors.
8. Keep the Superintendent informed as to the financial condition of the district at all times.
9. Recommend fiscal procedures that will keep the district in accordance with current state
requirements and improve internal accounting practices.
10. Oversee all district accounts payable processes for reasonableness, proper coding, and vendor
file maintenance to insure proper internal controls, proper accounting practices and state
accounting requirements.
11. Oversee annual audit of the school district. Prepare the Management and Discussion portion of
the audit and insure timely completion of the required Financial Information Database Report
and also the annual Qualifying Statement.
12. Supervise and maintain the district negotiated insurance programs and Section 125 Cafeteria
Plan including employee eligibility, plan enrollment and preparation of reports. Apply with all
State of Michigan and The Affordable Care Act requirements regarding bidding insurance,
allowable district expenditures, employee eligibility, required timelines and mandatory
reporting.
13. Oversee the district property insurance to insure adequate coverage for district property and
liability.
14. Maintain property inventory reporting and initiate and oversee necessary property appraisals.
15. Supervise payroll processing including the preparation of payroll contracts for salary and hourly
personnel to insure compliance with master contracts and work agreements. Insure correct
coding of contracts, proper allocations of fringe benefits, payment of payroll taxes, State of
Michigan retirement obligations, and other payroll obligations. Process unemployment
compensation claims and complete all required unemployment reports. Complete all reporting
and reports required for workman’s compensation insurance. Compete W2, 1099, and annual
withholding reports at calendar year end. Understand and be able to comply with the State of
Michigan retirement system which is constantly changing with legal requirements and obligation
for the district.
301 Chestnut Street • Reading, MI 49274 • PH: (517) 283-2166
READING COMMUNITY SCHOOLS
16. Gather financial data as requested by the Superintendent.
17. Attend negotiation meetings as requested by the Board or Superintendent. Construct salary
schedules for employees in accordance with the Board negotiated employment contact(s).
18. Attend regular meetings of the Board of Education to answer any financial questions. Attend
committee meetings when requested by the Board President or Superintendent.
19. Is responsible for all data processing related to the business function of the district.
20. Keep informed, through continuing education, to stay current with new laws and requirements
for school districts.
21. Shall maintain the highest level of integrity and confidentiality on behalf of the district.
22. Maintain staff pool list and prepare financial reports for Medicare billing.
23. Prepare all vocational education expense reports to insure reimbursement by state and local
agencies (as applicable).
24. Maintain district financial transparency information to ensure State of Michigan requirements.
25. Assist Federal Grant Director to prepare and file all grant applications, cash requests,
performance reports, financial reports, federal payroll certifications and other requirements.
Must stay current on all grant requirements in order to insure compliance with those
requirements.
26. Responsible for district purchasing and to insure all state and federal requirements are complied
with during the purchasing process. This includes State bid requirements for state threshold
amounts, state construction bidding, and federal bid requirements for food service and federal
grants, and grant procurement procedures. Maintain System for Awards Management Account.
Approve district requisitions, ensuring that accounts are within budgeted amount, and process
purchase orders.
27. Complete all other required financial reports not mentioned above including but not limited to:
Report of Educational Personnel, School Infrastructure Database, Special Education Expenditure
Report, Transportation Expenditure Report, School Bus Inventory Report, Days and Clock Hours
Report, Educational Entity Master, School Prayer Certification, Constitution Day Certification,
Eye Protection Device Certification.
28. Process all Family Medical Leave Act paperwork for district employees.
29. Prepare bill-backs between districts for shared staff and expenses.
30. Any other assignment that may be assigned by the Superintendent.
301 Chestnut Street • Reading, MI 49274 • PH: (517) 283-2166