School of Information Technology Faculty Monitoring using Radio Frequency
Identification (RFID)
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CHAPTER 1
Project Overview
Background of the Study
It has been a practice in every institution to monitor the attendance of its employees.
The only difference is whether they monitor the attendance using automated systems or
manually.
The researchers choose this study to improve the faculty monitoring of University
of Baguio in School of Information Technology Department. This helps the Student
Assistant to easily locate the Faculty Members if needed and can generate a summary
report. This may also lessen the tardiness of Faculty Members.
RFID systems also provide good personal security access to confidential data’s and
according to David M. Pozar: “Radio frequency identification (RFID) systems are used for
inventory tracking, shipping, toll collection, personal security access, and other functions.
Most express delivery services, for example, use handheld terminals that scan bar codes on
packages and relay information to a central station. RFID systems are much more
specialized than cellular or WLAN systems, and use a wide range of modulation methods,
operating frequencies, and duplexing schemes.” (Microwave and RF Design of Wireless
System by David M. Pozar)
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Project Overview
At present, the School of Information Technology (SIT) checks the attendance of
the faculty member by assigning a Student Assistant (SA) to go check every room ten to
fifteen minutes after the class hour started.
Importance of the Study
This study is significant to other researchers who will be improving the study or
conducting relevant and similar studies since data included will be their basis.
For the part of the university, this study will make the monitoring of the attendance
of the SIT faculty easier and more convenient. Attendance reports can be also be generated
upon request.
For the authors, knowledge gained in this study will lead to a deeper understanding
of the subject related, at the same time, gaining more analytical, practical, and competitive
skills. This endeavour will also allow them to apply the theories learned from IT and
Engineering courses alike. Moreover, this study promotes character building and
punctuality, as it requires group collaboration, people interaction, and time-valuing.
Statement of the Problem
The study aims to propose an automated system for the Attendance Monitoring of
the School of Information Technology instructors in the rooms of the F building which will
lead the researchers to address the following problems:
1.) What is the current monitoring system used by the School of Information
Technology in the University of Baguio?
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Project Overview
2.) What are the needed features in the project proposal?
Objectives
This study aims to:
1.) Identify the current monitoring system implemented in the School of
Information Technology in the University of Baguio.
2.) Determine the required features of the Automated Faculty Monitoring System.
3.) Create the most appropriate design for the system for the University.
Scope and Delimitation
The scope of the study is for the School of Information Technology Faculty and
classrooms of the University of Baguio. The study will include computer laboratories. It is
focused on the class and classrooms that the faculty members of the School of Information
Technology teach in.
The study does not include any other facilities or room that is not a classroom or
computer laboratory room.
Project Constraints
The following are the limitations of the system:
1. The SITFMS is accessible only inside the School of Information Technology dean’s
Office.
2. The system can only be accessed by authorized users.
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Project Overview
3. Accessing the system is limited depending on privileges given to each of the users.
Project Assumptions
The following are the assumptions that need to be considered:
1. The SITFMS users have different levels of privileges.
2. The developers create the system that will display the system function that
depends on the level of privilege of the user.
3. The system can determine the privilege level of the user upon logging-in
through the Identification number and the RFID number.
4. Only the system administrator can delete as well update faculty information.
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CHAPTER 2
METHODOLOGY
Data Gathering and Techniques
Observation
Observation is an act of noting and recording something. An activity of a living
being which is involved through the senses.
The researchers will observe the current Faculty Monitoring of the School of
Information Technology in University of Baguio.
Interview
Interview is a meeting between two or more persons face to face and/or a
conference of mutual communication of thoughts.
The researchers will interview the experts on RFID and some students who are less
knowledgeable on RFID systems..
Data Analysis
Analysis of data is a process of inspecting, cleaning, transforming, and modelling
data with the goal of discovering useful information, suggesting conclusions, and
supporting decision making.
The researchers will analyse the data coming from Observation and Interview.
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Methodology
Project Location
The proposed project will have an RFID reader installed beside the door of each classroom
and laboratory rooms in the School of Information Technology. The monitoring computer
will be placed in the Dean’s office (upper left picture).
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Methodology
Population of the Study
Table 1: Respondents for the Interview
Name
Qualification
Gedrick Luvida

Computer Engineering
Student

Knowledgeable on
RFID

Knowledgeable on
Hardware System
Vic Viloria

Information
Technology (IT)
Student

Knowledgeable on ID
System

Knowledgeable on
existing Faculty
Monitoring System of
UB-SIT
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CHAPTER 3
PRESENTATION AND ANALYSIS OF DATA
This section of the study presents the data gathered by the data gathering methods
mentioned in the previous chapter.
1. What is the current monitoring system used by the School of Information
Technology in the University of Baguio?
Observation:
The researchers observed that the current faculty monitoring system of the
School of Information Technology in University of Baguio is done manually by
letting the Student Assistant go around to check every room if the faculty member is
in that Class Room or Laboratory Room. The Student Assistant is having a hard
time going around checking every room and may disturb the class if he/she will
knock on the door to check the attendance.
Interview:
The researchers interviewed some of the students. The interview concludes
that, it is best that our current research should be implemented in the University to
have reliable data in checking faculty attendance. This also helps the Student
Assistant in checking the Faculty Members of their current rooms. The system is
cost efficient because the system is easy to maintain and improve. And decrease the
tardiness of Faculty Members.
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Presentation and Analysis of Data
Data Analysis:
This research is more efficient than the current monitoring system of
University of Baguio – School of Information Technology. This lessens the
checking of Faculty Members around the University of SIT Department. The system
can generate a reliable report of the Faculty Members in their Absences, Tardiness
or in their Presence. And decreases inconveniences on the faculty member.
2. What are the needed features in the project proposal?
The needed features are:
Monitoring Device – Monitors in the Deans office which have a User
Interface that can easily determine the location of the Faculty Member.
RFID readers – Every Room in the School of Information Technology
department has RFID Card Reader.
RFID cards –Every Faculty members has an RFID card.
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Presentation and Analysis of Data
Table 2: Interview Data on Faculty Monitoring Using RFID.
Questions
1. What can you say
Answer: Gedrick Luvida
It is good and reliable.
Answer: Vic Viloria
It would be more convenient
about our current
than the current attendance
research about RFID
monitoring with the use
Monitoring System?
thumb and password.
2. If the system is
implemented in the
Yes, it reduce the work of
Yes, it only needs to slide
Student Assistant.
the card and the system will
University, do you
be updated.
think it will be more
convenient or
efficient?
3. Will the system cost
efficient if
Yes, it easy to maintain and
It is less expensive than
improve.
current attendance
implemented?
4. Will the system
decrease the
tardiness of the
monitoring system.
Yes, only the authorized
No, it only risk of not being
personnel can edit the data.
able to check the attendance
if the ID is lost.
Faculty Members?
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CHAPTER 4
CONCLUSION AND RECOMMENDATION
This section of the study presents the researcher’s conclusions based on the findings
conducted. It also provides recommendations for future researchers to further improve the
study.
Conclusions
Teachers and Students (along with the Student Assistants) would prefer the Faculty
Monitoring System using Radio Frequency Identification rather than the manual method, as
indicated in their interview response. Based on the results gathered, the researchers
recommend the following:
Recommendations
1. Additional Biometric or Keypad system for backup purposes.
Since the study does not include the backing up of the data, future
researchers who wish to improve the system may include on how to backup
and where to back up the data stored in the system and the authentication to
be used when accessing the backup data.
2. Better User Interface (User friendly)
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Conclusion and Recommendations
The user interface may be made better to suit the school or
organization’s requirements or preference (e.g. preferred color scheme, logo,
etc.).
3.
Improve database security to only allow selected users access
to the database.
The current study has a database design that whoever has
access to the physical system can also access the database and edit
data easily. This may be addressed by adding a security measure in
the database design to allow only authenticated users to access the
database.
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REFERENCES
Books
Greg P. (1998). Visual Basic 6. <place here>: SAMS
Pozar D. (year here). Microwave and RF Design of Wireless Systems. <place here>: John
Wiley and Sons Inc.
Journals/Magazines/Newspapers
Unpublished Materials
Alap A. (2013). School of Information Technology Faculty Monitoring System Using Radio
Frequency Identification (RFID). Unpublished Software Design Document, University of
Baguio, Baguio City.
Electronic and Online Sources
http://www.e-gizmo.com/KIT/Gizduino.html
https://docs.google.com/file/d/0BxdLxDCD6Hidem1aQVlCcEhocDQ/edit?pli=1
http://www.e-gizmo.com/KIT/images/rfidcardreader/RFID%20manual.pdf
Other
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I.
Abstract
Title: School of Information Technology Faculty Monitoring using Radio Frequency
Identification (RFID)
1.1
Total Number of Pages:
Researchers:
Estorco, Gig R.
Foronda, Justin Lee M.
Gaviran, Angelo
Bacatan, Marina
Type of Document: Unpublished
Accrediting Institution: University of Baguio
Assumption Road, Baguio City
CHED-CAR
Keywords: RFID, Faculty Monitoring
Rationale/Background
Summary
This study aims to…
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Findings
The following is a summary of the findings:
Based on the interview conducted, the researchers have gathered the following problems:
Conclusions
Based on the findings of the study the following conclusions were drawn.
Recommendations
Based on the study’s findings and conclusions, the author would like to recommend the…
II.
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Acknowledgement
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