Pay for Performance and Evaluation
System Summary
Monday, November 16, 2015
Agenda
 Pay for Performance
 Process breakdown
 Halogen Software
 Introduction
 Process Workflow
 How to use the software
 My Performance / My Employee Records
 Go over handouts that provide login information for new employees
 Those without computer access at work/county email are allowed to have notifications sent to there personal
emails per a request through the Personnel Department
 My Tasks/Task Status
 Completing Assigned tasks
 Checking status of each step by employee
 Managing progress of Goals and Development Plans
Pay for Performance
• 3rd year in place
• All employees placed in a pay grade, within the pay range
(80%-120%)
• General Employees – December-January
• Management Employees – February
• Department Heads – March
• Rubric
• General Employees are evaluated on 10 competencies and
Management and Department Heads are evaluated on 15.
• Increases applied in the first payroll of the following April.
• Increase amounts for April 2016 = 2%
Halogen Software
• Online web based software
• Brief profile
• Houses all evaluations from 2013 to present
• Tracks all pay for performance increases
• Ability to add and post comments, notes
and documents
Process Workflow
Manager writes employee appraisals
Second level manager approves appraisals
HR rep approves appraisals
Manager meets with employee and writes comments
Employee acknowledgement & adds final comments
Manager sign-off
HR rep sign off
Evaluation Form
• Ten core competencies:
• Job Knowledge
• Quality of Work
• Productivity
• Time Management
• Dependability
• Attendance
• Communication
• Teamwork
• Judgment/Decision Making
• Attitude
The full form is available on the
Personnel Department webpage
Employee Portion
• This is the only portion the employee will be
responsible for on the evaluation form.
• Remember that all content is saved in your records
for future reference.
Sample Email Notification:
Appraisal Process- Task to Complete
From: Personnel Department [ed.smudde@co.Monroe.wi.us]
Sent: December 11, 2015 1:01 PM
To: Johnny Sample
Subject: Appraisal Process – Task to Complete
You have at least one task to complete in the performance evaluation process. Please
complete your assigned task as soon as possible. You will continue to be reminded until you
complete your task, and reminders will become more frequent as the due date for that task
approaches. If you fail to complete a task by the due date, your manager will be notified.
Please visit the following web page and follow the instructions to perform the necessary tasks.
https://global.hgncloud.com/monroe/welcome.html
Username: J-Sample55
Should you require assistance, please contact: ed.smudde@co.monroe.wi.us
 REMEMBER YOUR ID AND PASSWORDS
Passwords are Case Sensitive & must include one number
Included in handouts
Timeline
 General Employees 12/1/15 – 1/31/16
 Managers 2/1/16 – 2/28/16
 Department Heads 3/1/16– 3/31/16
 Wage increases – 1st payroll in April 2016
 Goal to hold all managers accountable for evaluations
 All managerial and Department Heads will be evaluated on 5 additional competencies
Managing Employee Performance
Defining Roles and Responsibilities
Fiscal Management
Analytical Thinking
Organizing Ability
 Forms/Guides
 All three forms and guides that are being used are viewable at:
http://www.co.monroe.wi.us/departments/personnel