English Project
Guidelines
Writing and posting a letter
2012-2013 (2nd Term)
English Project
1. Write a letter with a particular subject matter
(see point #3) to your English teacher;
2. The body of the letter should be of a minimum of
100 words;
3. Four suggested types of letters are as follows:
a)
b)
c)
d)
Letter of Application
Complaint Letter
Thank-you Letter
Personal Letter
4. The layout of your letter and outer envelope is
restricted to the basic style taught in class;
2012-2013 (2nd Term)
English Project
5. The final work could be written, printed on A4
papers or sent to the following mailbox:
f6project@hotmail.com
6. Student’s name, class and student number should
be presented clearly on your final work;
7. Submission date: On or before 5th April, 2013
8. Assessment weighting item:
a) Content and Grammar
b) Layout
c) Clarity
Letter Writing Basics
• Block style
• Correct order of basic Letter
elements
1. Sender’s name
2. Return address
3. Date
4.
5.
6.
7.
Full Block
Format
Recipient’s name
Title (if necessary)
Inside address
Salutation
8. Body of letter
(at least 2 paragraphs)
9. Complimentary close
10. Signed name
11. Typed name
12. Enclosure (optional)
Spacing (Reference)
Sample Letter#1
Sample Letter#1
Sample Letter#1
Sample Letter#2
Express interest
in a particular
position
First Paragraph
Sample Letter#2
Cite your
qualifications
Second Paragraph
Sample Letter#2
Provide contact
information
Last two paragraphs
Sample Letter #3
Fill in the missing parts with the correct
expressions to complete the application letter.
Dear Ms. Roberts,
I_________________________________________________________,
am interested in applying for the position of a marketing manage
which was advertised in the Columbus Daily on May 16.
I have been employed as a marketing manager
_________________________________________________________,
for nearly three years. I graduated from Dayton University and I
majored in business administration.
I am very experienced in
____________________________
managing a team and working in a collaborative environment
_________________________________________________________,
and I speak French fluently. If given the opportunity, I would be
a valuable asset to you company.
I would appreciate the opportunity for an interview
_________________________________________________. I may be
reached by e-mail at jerrysmith@zipmail.com or by telephone
(740) 555-3416
Sample
Letter #4
Source:
http://www2.elc.polyu.edu.hk/CILL/eiw/complaint_letter_constructor.htm
Sample Expressions
for Social Letters
• A thank-you letter
– Thank you for …
– My sister and I want to thank you for …
• To congratulate someone
– Congratulations on (the completion of your
master degree).
– I am delighted to hear about …
– I want to congratulate both of you on …
Sample Expressions
for Social Letters
• To make an apology
– I want to apologize for …
– I am writing to tell you that …
– I am sorry my words upset you.
– Please accept my apology for …
– I am really sorry and will …
Sample Social Letters
• Please click on the link below
to find out more examples of
informal letter:
– http://content.edu.tw/senior/en
glish/tp_tt/composition/letter/e
x1.htm
Letter Writing Tips
1. Tips for Writing Thank-You Letters
– Be enthusiastic and genuine.
– Write in a friendly, personal style.
2. Tips for Writing Letters of Apology
– Apologize unconditionally.
– Admit you were wrong.
Letter Writing Tips
3. Tips for Writing Letters of Complaint
–
–
–
–
Before giving a negative, start with a positive.
Make a specific rather than a general complaint.
Problems > Causes > Suggestions
Be well-mannered in tone. Don’t threaten.
4. Tips for Writing Congratulations Letters
– Congratulate the recipient for his achievement,
accomplishment, anniversary, new child, etc.
– Tell the recipient where you learned about the
accomplishment.
– Add a comment.
How to address an
envelope?
 you can write the return address on the flap
of the envelope if their is no room on the topleft hand corner.
How to address an
envelope?
1.
2.
3.
4.
5.
6.
recipient’s name
address
city/town
state
zip code
country
James D. McDuggan, Director
Alumni Affairs, Columbia College
Suite 917
275 Riverside Drive
New York, NY 110125
USA