NCLB Consolidated Monitoring
Integrated Approach to Title III Monitoring
Overview of the Presentation
• Overview of Consolidated Monitoring
• Monitoring Summary for 2007-08
– # Counties monitored
– Common findings
• Procedures
– Desk monitoring Standards
– Onsite monitoring School Visits
• Samples Best Practices
Overview Definition
NCLB Consolidated Monitoring
Process of collecting information from grantees to
ensure compliance for federal programs in
accordance with EDGAR 34 CFR 76.770
Programs that have monitoring requirements under
NCLB:
– Title I
– Title II, A and D
– Title III
– Title V
– Title VI
– McKinney Vento Act
Overview Procedures for
On Site Monitoring
• Conducted in three year cycle, unless
more frequent monitoring is determined
necessary by WVDE
• Conducted by a team of WVDE staff,
county level administrators and/or other
educators to conduct the on site review
Counties Monitored in 2007-08
County
Jefferson
Webster
Hampshire
Boone
Marshall
Hardy
Fayette
McDowell
Monongalia
Mason – follow up
Roane
Marion
Lincoln
Pleasants
Grant
Wirt
Ritchie
Tyler
Wetzel
Document Components
Monitored by Title III
•
•
•
•
•
Highly Qualified Personnel – 2.8
Professional Development – 3.2
Parent/Community Involvement –4.1
Parent/Community Notification – 5.2, 5.3 a-g
Title III Requirements
– Identification procedures – 14.1
– High quality services –14.2
– Fiscal Requirements – 14.3
– AMAOs –14.4
– Parental Involvement/Notification – 14.5, 14.6
– WESTELL – 14.8
Required Student File Documentation
• Woodcock Munoz (or WESTELL)
screening results
• Eligibility Parent Notification (within 30
days of enrollment)
• Documentation of LEP Committee
Meeting
• Classroom Modification Form
• LEP Assessment Participation Form (*if
appropriate)
• WESTELL scores
• WESTEST scores (*not required)
Common Findings & Recommendations
• 14.1 Identification (monitored in all counties)
• 2.8 Highly Qualified in Low-Incidence counties (ESL
certified teacher is not present or endorsement is inprocess) need to apply for waiver from Office of Prof.
Prep.
• 5.2 Parental Notification
http://wvconnections.k12.wv.us/documents/ParentnotificationSAMPLEFORM081
403_002.doc
• 14.2 Increased Achievement (school visits)
– Providing high quality programs
– Scientifically-based research
– Linked to ELP standards
Activities During On Site Monitoring
• Conduct an entrance conference
• Review of documentation to ensure
compliance with federal requirements
• Interview county staff to verify
compliance
• Conduct school visits as applicable
• Conduct an exit conference to provide
an opportunity for clarifications and
provide technical assistance for program
improvement
Activities During On Site Monitoring-
ESL Classroom Observation
• In order to effectively and comprehensively
monitor standard 14.2, school visits
observing ESL classes will be scheduled
• Purpose of the visit is to make
“programmatic” observations
• Observation Protocol will be used for
school visits
• County Title III Directors are encouraged
to participate in school visits
Observation Protocol Title III School-based Programs
County Schools, ______________, 2006
Schools: _______________________________________________
14.2 Has the LEA increased the English proficiency of limited English proficient children by
providing high-quality language instruction educational programs that are based on
scientifically based research and linked to state ELP standards? NCLB Title III, Part A, Section3115 (c) (1)
Scientifically-based Research (SBR)
Elements
http://wvachieves.k12.wv.us/docs/2004/Framework%201.pdf
SBR Instruction
(positive, engaging, high-yield strategies,
Content ESL)
SBR Curriculum
(linked to ELP & CSO standards)
SBR School Effectiveness
(environment, culture)
SBR Student/Parent Support
(parent education & involvement)
Other:
Notes
Response to Monitoring Report
• Required for all grantees with identified recommendations and/or
findings
• Includes an outline for implementation of corrective actions identified
for findings and a response to all recommendations
• Submit to the Assistant Director of the Office of Federal Programs
and Accountability within 30 business days from receipt of the written
monitoring report (attention: Jan Stanley)
• Confirmation of receipt of monitoring response will be provided by
WVDE
• Withholding of federal funding will occur for failure to provide a written
response within the required time frame
Summary of Best Practices
1. Ongoing, detailed assessment of student
language proficiency (see Skills Matrix)
2. Appropriate instructional balance between:
• direct (language) instruction and
• academic support
– Clear, specific goals for both included in
lesson plans (see Academic Support Log)
3. Focus on parental involvement both at the
programmatic and individual level (see
Parent Newsletter)
4. Coordinated professional development plan
for ESL and classroom teachers
3 Year
Monitoring
Schedule
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
2008-09
2009-10
2010-11
Barbour
Brooke
Braxton
Calhoun
Clay
Doddridge
Gilmer
Greenbrier
Mercer
Mineral
Pendleton
Preston
Putnam
Raleigh
Summers
Upshur
Wayne
Wood
Berkeley
Cabell
Hancock
Harrison
Jackson
Kanawha
Lewis
Logan
Mason
Mingo
Monroe
Morgan
Nicholas
Ohio
Pocahontas
Randolph
Taylor
Tucker
Wyoming
Boone
Fayette
Grant
Hampshire
Hardy
Jefferson
Lincoln
Marion
Marshall
McDowell
Monongalia
Pleasants
Ritchie
Roane
Tyler
Webster
Wetzel
Wirt
Changes for 2008-09 Monitoring
• Title III Directors will be asked to submit LEP student
data using Student Data Form in advance of
monitoring (see next slide)
• WVDE will draft a visiting schedule with the following
considerations:
• Stick to regularly scheduled ESL classes (aim is not
to disrupt student services)
• Include a variety of schools (Title I, non-Title I,
elementary, middle HS, low-incidence, highincidence) and a variety of the ESL students
(beginner through advanced) in the visits as possible
• The purpose of the visit is to make “programmatic”
observations (not individual teacher observations)
Title III Student Service Data
County Name
School Name
Student
Name
Grade
(K-12)
Proficiency
Level (1-5)
Teacher
Name
ESL Services
Days
(M,T,W,TH,F,
Times
Monitor) (start - end)
______________ County
Title III School-based Monitoring Schedule
_______day, JUNE 30, 2009
Time
School
# Students/ Levels
lunch
Teacher
Contact Information
Amelia Courts, Executive Director
Office of ESL/International School
aadavis@access.k12.wv.us
Nancy Griffith, Consultant
nkeffer@access.k12.wv.us