Combined Registration and Accreditation Application for
Languages Canada Members
Part B. Application
1. INSTITUTION INFORMATION
Institution ID
Institution Legal Name:
Institution Operating Name:
Legal Status:
Sole proprietorship
 Certificate of Business Registration
Partnership
 Certificate or Business Registration
 Partnership Agreement
Franchise
 Certificate of Incorporation
 Certificate of Good Standing
 Central Securities Register
 Register of Directors
 Franchise Agreement
Society
 Certificate of Incorporation
 Certificate of Good Standing
 Central Securities Register
 Register of Directors
 Society Constitution
Corporation
 Certificate of Incorporation
 Certificate of Good Standing
 Central Securities Register
 Register of Directors
Has the owner, Academic Leader or appropriate management team member participated in a PCTIA Combined Process
Workshop? Yes☐ No ☐
When did your institution first offer training?
Complete the table below by listing the programs offered at your institution, the number of students currently enrolled
in each program, and the number of graduates from each program for the past three years (if in operation for less than
three years, list the number of graduates for each of the applicable years).
PROGRAM NAME
Primary Contact
Name:
Position Title:
Telephone:
Fax Number:
CURRENT
ENROLLMENT
COMPLETED/GRADUATED PER YEAR
201__
201__
201__
Alternate Telephone:
Email Address:
Alternate Contact
Name:
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Part B. Application
Position Title:
Telephone:
Fax Number:
Alternate Telephone:
Email Address:
Web User
Name:
Position Title:
Telephone:
Fax Number:
Alternate Telephone:
Email Address:
2. LOCATION INFORMATION
Main Operating Address
Operating Address:
City and Province:
Postal Code
Telephone:
Fax Number:
Website:
Alternate Telephone:
Email Address:
Mailing Address
Street Address:
City and Province:
Postal Code
Fax Number:
Website Address:
☐Same as Operating Address
Onsite Administrator:
Name:
Telephone Number:
Fax Number:
☐ Same as Primary Contact
Academic Leader:
Name:
Telephone Number:
Fax Number:
☐ Same as Onsite Administrator
Telephone:
Email Address:
☐ Same as Alternate Contact
Alternate Telephone:
Email Address:
Alternate Telephone:
Email Address:
Additional Location(s)
Operating Address:
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Part B. Application
City and Province:
Postal Code
Telephone:
Fax Number:
Website:
Alternate Telephone:
Email Address:
*For more than one Other Campus Location please attach details on a separate sheet.
Will your institution open a new location during the time you are completing the combined registration
and accreditation process? ☐ Yes ☐ No
Will any current location be moving or closing during the time you are completing the combined
registration and accreditation process? ☐ Yes ☐ No
3. OWNER(S)/DIRECTOR(S) PERSONAL INFORMATION
Provide all of the following information for each owner/shareholder and corporate/society director.
☐ Owner ☐ Shareholder
Name:
Residential Street Address:
City and Province:
Postal Code
Telephone:
Fax Number:
☐ Corporate Director
☐ Society Director
Country:
Alternate Telephone:
Email Address:
*For additional owners, shareholders or directors please attach details on a separate sheet.
Name:
Residential Street Address:
City and Province:
Postal Code
Telephone:
Fax Number:
Country:
Alternate Telephone:
Email Address:
*For additional owners, shareholders or directors please attach details on a separate sheet.
Have any of the principals, majority shareholders, owners or officers of the institution previously been involved in
bankruptcy proceedings or litigation related to, or the closure of, any institution in any jurisdiction? ☐ Yes ☐ No
4. Financial And Other Information
a. What is your fiscal year end?
b. Institutions shall not transfer unearned tuition deposits out of the institution. All unearned tuition
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Part B. Application
collected by registered and accredited institutions is deemed to be held in trust for students enrolled in
the programs offered by institutions. Institutions must not improperly transfer unearned tuition deposits
by diverting such funds to an entity unrelated to, and not legally responsible for, the provision of training
to the institution's students.
Do you understand this Bylaw Requirement? ☐ Yes
☐ No
5. BASIC EDUCATION STANDARDS AND STANDARDS OF QUALITY COMPLIANCE
MISSION STATEMENT
a. Provide the institution’s mission statement.
ORGANIZATION
a. If the institution’s on-site administrator supports more than one location, explain how this is done.
b. If the institution’s Academic Leader supports more than one location and/or delegates some/all of his/her
duties to another individual, explain how this works.
c. When do students get copies of the required policies?
RECORDS
a. Describe/list the contents that will be maintained in each student record.
b. Describe/list the contents that will be maintained in each record for educational staff.
c. Describe how records of all written complaints received by the institution are maintained, including records
of the resolution.
d. Does your institution maintain student records in electronic format? ☐ Yes
☐ No
e. Describe the type of non-proprietary file format you use and explain how these electronic records are
backed up with a copy of the backup kept off site in a secure location.
ACADEMIC POLICIES AND STUDENT SERVICES
a. Describe the admission process used at the institution.
b. Explain the process you use to ensure students receive meaningful, written assessments/evaluations at
regular intervals throughout their program, minimally prior to 30% of program completion.
c. Describe the systems in place at your institution for ensuring assessment of learning outcomes are fair,
valid and consistently applied.
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Part B. Application
INSTRUCTORS
a. Describe how the institution evaluates instructors and how/when development plans are used.
EDUCATIONAL PROGRAMS, OBJECTIVES, CURRICULA AND MATERIALS
a. List each program offered by your institution.
b. Does the institution have Articulation Agreement or Credit Transfer Agreements with any other
institutions? ☐ Yes ☐ No
c. Will any new program be developed or offered during the time you are completing the combined
registration and accreditation process? ☐ Yes ☐ No
d. If any of your programs are offered by distance education or combined delivery, explain how you monitor
and assess the delivery and quality of the program. ☐ Yes ☐ No
e. At present, how many students could attend your institution at maximum enrolment?
FACILITIES AND INSTITUTIONAL RESOURCES
a. Describe the specialized equipment used at your institution (i.e. language labs).
b.
Do multiple classes/intakes need to have access to the same equipment? How do you schedule to ensure
adequate access?
c. How often is specialized equipment inspected and replaced, and by whom?
CREDENTIALS
a. What credential or other record do you provide your students at the end of their period of study?
ADVERTISING
a. Explain how the institution will ensure any third-party engaged to promote your institution conforms to
PCTIA advertising standards.
6. AUTHORIZATION, RELEASE, CONFIRMATION AND DECLARATION
The Private Career Training Institutions Agency is a Crown Agency of the government of British Columbia and as such is
subject to the provisions of the Freedom of Information and Protection of Privacy Act.
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Part B. Application
I HEREBY AUTHORIZE the release and sharing of information regarding the institution between PCTIA and relevant
government agencies or departments, professional associations and regulatory bodies.
I CONFIRM that the institution has met the following criteria required to apply for PCTIA registration and accreditation
using the combined process:
1. I have read the Private Career Training Institutions Act and the supporting Regulation and Bylaws and I confirm that
I will adhere to the standards reflected therein.
2. All of the information contained in this application and any attachment is true, accurate and complete.
3. The institution is a member in good standing with Languages Canada.
4. The institution is a voluntary applicant applying under the combined registration and accreditation process for
voluntary registrants.
5. The institution is compliant with all relevant municipal bylaws and provincial and federal legislation.
6. The institution has been training students continuously except for regularly scheduled breaks and vacation periods
for the preceding year.
7. The institution has a sufficient number of students enrolled in each program and a sufficient number of graduates
from the majority of its programs to enable the Agency to assess the educational effectiveness of those programs.
8. The institution is financially stable with sufficient resources for its proper operation and for the discharge of its
obligations to students.
9. Copies of credentials (and current licenses and/or certifications, where applicable) for all instructors are on file
with the institution.
10. I understand that this application will expire one (1) year from the date the original application was submitted to the
Agency if the institution has not yet successfully completed the requirements for registration and/or accreditation.
11. I understand that application fees are not refundable.
12. I am duly authorized to make this application on behalf of the institution.
Name of Application
Applicant’s Title
Applicant’s Signature
Date
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Part B. Application
7. FEES
Bylaw
Reference
Item
Quantity
Unit Cost
Total
46.4.1
Registration Application Fee – Main Location
1
$1,225.00
$1,225.00
46.4.2
Accreditation Application Fee – Main Location
1
$1,300.00
$1,300.00
46.4.1
Registration Application Fee – Branch Location
0
$500.00
$___
46.4.1
Accreditation Application Fee – Branch Location
0
$500.00
$___
46.4.1
Accreditation Application Fee – Other Location
0
$250.00
$___
46.4.3
New Program Registration Fees
0
$500.00
$___
TOTAL FEES PAYABLE AT THIS TIME
$_____
CHECKLIST FOR LANGUAGES CANADA MEMBERS
All items listed on this checklist must be submitted as part of the application for Combined PCTIA Registration and
Accreditation. If any items are missing from the submission, the application will not be reviewed.
8. ☐ Application fees (See Section 7 of application package)
9. ☐ Completed and signed Combined PCTIA Registration and Accreditation application for Voluntary Applicants
10. ☐ Evidence of Ownership - copies of items listed under ownership type
☐ Sole Proprietorship
 Certificate of Business Registration
☐ Partnership
 Certificate or Business Registration
 Partnership Agreement
☐ Corporation
 Certificate of Incorporation
 Certificate of Good Standing
 Central Securities Register
 Register of Directors
☐ Society
 Certificate of Incorporation
 Certificate of Good Standing
 Central Securities Register
 Register of Directors
 Society Constitution
☐ Franchise
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Part B. Application





11.
12.
13.
14.
15.
16.
17.
18.
19.
20.
21.
22.
23.
24.
25.
26.
27.
28.
29.
30.
31.
32.
33.
34.
35.
Certificate of Incorporation
Certificate of Good Standing
Central Securities Register
Register of Directors
Franchise Agreement
☐ Floor plan and photographs of main and each branch location
☐ Business licenses for each location
☐ Evidence of adequate general liability insurance for each location
☐ Resume and copies of credentials for On-site Administrator
☐ Resume and copies of credentials for Academic Leader
☐ Financial Statements (Balance Sheet, Income Statement) for your most recent fiscal year prepared by a licensed,
independent accountant with a current CA, CGA or CMA designation
☐ Interim Balance Sheet for your institution’s most recent month end
☐ A year-to-date income statement for your institutions most recent month end
☐ Monthly cash flow projections for the 12 month period starting with your projected PCTIA registration date
☐ Organization Chart
☐ Job descriptions for each position in the organization
☐Copies of the following policies:
☐ Tuition and Fee Refund
☐ Use and Disclosure of Personal Information
☐ Admission
☐ Safety
☐ Attendance
☐ Language Proficiency Assessment
☐ N/A
☐ Withdrawal
☐ Prior Learning Assessment
☐ N/A
☐ Dismissal
☐ Work Experience
☐ N/A
☐ Dispute Resolution/Grade Appeal
☐ Credit Transfer
☐ N/A
☐Copies of any tools used to access prior learning
☐ Copies of evaluation tools, feedback forms, etc. used to evaluate and document student progress
☐ Copies of admission evaluation tools, including language assessments and scoring criteria
☐ Student handbook
☐ Copy of student enrolment contract
☐ N/A
☐ Copies of any partnership agreements with other institutions
☐ Copies of any articulation or credit transfer agreements
☐ Copies of resumes for instructors delivering some or all of the program(s) via distance education
☐ N/A
☐ Copy of the policy and/or procedure for evaluating instructors, including (if applicable) distance
education instructors
☐ N/A
☐ Copy of the evaluation tool used to evaluate instructors, including distance education instructors
☐ N/A
☐Copies of any forms/tools used in the work experience component of your program(s) including, but
not limited to: host agreements, training plans and joint evaluation tools
☐ Sample copies of credential(s) and transcript(s)
☐ N/A
☐ List of any specialized equipment, broken down by location
☐ N/A
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