Financial Management training presentation

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Pobal Training Initiative

Facilitated by:

 Using the “Financial

Management Guidance” Toolkit

 Understanding Financial

Management

 Planning and Budgeting

 Financial Bookkeeping and

Controls

 Financial Reporting

 Understanding Staff Costs

 How the tendering Process

Works

 Online Resources

Reference Guide Covers:

Planning and Budgeting

Financial Bookkeeping

Financial Controls

Financial Reporting

Understanding Staff Costs

Tendering & Public Procurement

Procedures

Links to Further Information

 What is Financial

Management?

Reference pages 1 -3 of Toolkit

 The process of making the best use of an organisation’s resources

Requires:

Use of financial information

Adequate policies and procedures (preparation, recording and presentation)

 Planning Jargon Buster

(explanation of key terms)

 Developing a Strategic Plan

 Developing an Annual Business

Plan

 Developing a Budget

 Working out Cashflow

Requirements

 Managing Risk

 Developing a Reserves Policy

 Tool

… that organisations can use to help them imagine and manage the future more effectively.

 Process

… highlights the principal drivers of change and associated uncertainties facing an organisation at present and explores how they might play out in the future.

 Result: Scenarios

… a set of stories that offer alternative views of what the future might look like.

Example of 2 x 2 Schematic for Society

Anything Possible

Strong Labour Market

Business Remains the Same

People feel empowered

Social networking dominant

Society Meltdown

Depressed Labour Market

People feel disenfranchised

 Identifying and Managing

Risk

(Reference section 1.8 of

Toolkit)

Conflict of Interest

Poor Trustee Skills

Poor

Organisational

Structure

 Service Quality and

Development

 Employment Issues

 Health and Safety

Issues

 Fraud

 Contracts

 Cash Flow

 Diversity of

Income Sources

 Accuracy of

Financial

Information

 Public Perception and Adverse

Publicity

 Government

Policy

 Employment Law

 Fundraising

 Breaches of

Company Law

 Breaches of

Other Legislation

 Group Work:

John Robinson and his community group have identified a niche market collecting and safely disposing of agricultural plastics waste from farms around

North Munster and South-East

Leinster. In groups, identify the risks that you believe John and his community enterprise will have to manage if they are to successfully establish and grow the business.

Report back your findings!

 Financial bookkeeping and financial controls jargon buster

 Bookkeeping good practice – section 2.1

 Apportioning costs

 Putting adequate financial controls in place (Annual Review of Internal Controls hand out)

 Preventing fraud

 In groups, discuss how you and your board would manage the following scenario.

In preparing your end of year accounts and financial statements, your accountant has drawn your attention to a discrepancy of €10,500. This money appears to have been taken by a senior manager to cover their un-vouched travel expenses during the first quarter of 2011.

What should you do?

 Annual Financial Statements:

Provide information about the organisation

Assist decision-making in relation to the organisation

Assess risk

Assess solvency

Review performance

External Auditors: review financial statements in an unbiased way

Internal Auditors: monitor risk management, reporting and control practices

External grant auditors: review activities, performance and that grants are being spent as per funding rules and within budget

 Audit of Annual Financial

Statements – section 4.8

Key Issues to Consider:

 Salaries

 Travel and Subsistence

 Staff Records

 Employment status

 Statutory redundancy

 Competitive Tendering – section 6.1

 www.etenders.gov.ie

 Procurement Workflow – section 6.6

 www.pobal.ie

 www.wheel.ie

 www.carmichaelcentre.ie

 www.cro.ie

 www.erb.ie

 www.procurement.ie

 www.ictprocurement.gov.ie

 www.citizensinformation.ie

 www.revenue.ie

 www.ictu.ie

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