Asphalt Supplier
Performance Report
Job Name:
Job Number:
Job Description
Type of work
(e.g. new, overlay)
Asphalt Course
(e.g. wearing, base)
Asphalt Type
(e.g. DG10, SM14)
Layer Thickness
Mix design code(s)
Quarry/Quarries
Specification(s)
Asphalt Plant
(location, description)
Asphalt Tonnage
Paving Date(s)
Circumstances
(e.g. night work, traffic
situation)
Job Contacts
Contractor
Phone
Asphalt Supplier
Phone
Contract Administrator
Phone
Principal’s Delegate
Phone
Reporting
Preliminary report prepared:
Contract Administrator
Date
Preliminary report sent to Contractor and Asphalt Supplier for comment:
Date
Comments received from Contractor:
Date
Comments received from Asphalt Supplier:
Date
Comments incorporated into report:
* Comments not incorporated are to be attached to the report
Yes
Partly*
No*
Final report prepared by:
Date
Contract Administrator
Administrator to email final report to:
•
Asphalt Supplier Registrar – asphaltsupplier@tmr.qld.gov.au
•
Contractor
•
Asphalt supplier
Asphalt Supplier Performance Report, Transport and Main Roads, May
2015
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Asphalt Supplier
Performance Report
Job Name:
Job Number:
Performance Assessment – Compliance with Criteria
Criteria being assessed
Requirements for compliance
Assessment Summary
Comments
Rating
Adequate project specific management plans prepared
by the asphalt supplier, including planning of processes,
operations, verification and documentation requirements
Project managed in accordance with project specific
management plans and relevant systems (for example
traffic management and safety)
1
Management systems:
 quality management
 safety
 environmental
 traffic management
No repeated serious nonconformances (in work and/or
delivered product and in use of systems)
Internal supplier audit reports confirm compliance with
defined management and process plans
Currency of management systems certification
2
Expertise of staff:
 management (company and
project levels)
 supervisory staff
(manufacturing and paving
operations)
 operators
Effective project organisation structure
Management and supervisory staff directly involved in
project
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Asphalt Supplier
Performance Report
Job Name:
Criteria being assessed
Job Number:
Requirements for compliance
Assessment Summary
Comments
Rating
Staff adequately qualified or experienced
Standard of workmanship competent and complies with
specified requirements
Low staff turnover, especially in key personnel
Manufacturing plant consistently produces registered
mix design in compliance with specification
requirements
3
Suitability of equipment:
 manufacturing
 handling and transport
 paving
Adequate equipment used for handling, transport and
paving operations
Equipment well maintained
4
Mix design
Complies with registered mix design requirements
during production
Asphalt Supplier Performance Report, Transport and Main Roads, May 2015
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Asphalt Supplier
Performance Report
Job Name:
Criteria being assessed
Job Number:
Requirements for compliance
Assessment Summary
Comments
Rating
Effective control at all times of raw material components
Arranges for mix design review/revision/registration in
the event of component materials changing or as
indicated by performance of mix
Provides adequate preparation of surface prior to laying
asphalt
5
Workmanship:
 preparation of surface or
underlying lots
 production lots
 pavement lots
Acceptable variability within asphalt lots
Rarely warrants reduced level of service deductions or
rejection of lots
Adjusts asphalt manufacture and/or paving operations
and/or associated processes and/or management
systems as warranted
6
Inspection and testing
Uses inspection and test plans as a management tool
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Asphalt Supplier
Performance Report
Job Name:
Criteria being assessed
Job Number:
Requirements for compliance
Assessment Summary
Comments
Rating
Analyses test data and trends for purposes of effective
management control on individual projects and across
projects
Makes test data and its analysis available for discussion
with contractor and/or contract administrator
Establishes and maintains good working relationships
with all relevant parties
Conducts all communications effectively and in a timely
manner in accordance with an agreed communications
plan
7
Project management
Submissions always adequate and by defined deadlines
Completes project in period for construction –
milestones and/or targets consistently met
Informs contractor (and contract administrator) of
milestones and hold points
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Asphalt Supplier
Performance Report
Job Name:
Criteria being assessed
Job Number:
Requirements for compliance
Assessment Summary
Comments
Rating
Rectifies defects during defects liability/warranty period
Activities of subcontractors fully integrated into project
and process management plans
Timely and complete submissions for approval of
subcontractors
8
Management of subcontractors
Subcontractors consistently meet contractual
requirements
Project not disrupted due to unsatisfactory performance
by subcontractors
Always pays subcontractors in a reasonable timeframe
Asphalt Supplier Performance Report, Transport and Main Roads, May 2015
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Asphalt Supplier
Performance Report
Job Name:
Job Number:
Notes/guidance:
1.
Assessors are to insert in the ‘Rating’ column their conclusion for each requirement for compliance using the legend:
5 = Satisfactory – exceeds specified requirements.
4 = Satisfactory – complies with specified requirements.
3 = Satisfactory – observations for improvement.
2 = Satisfactory – minor nonconformances requiring action.
1 = Unsatisfactory – major nonconformances: essential that improvements be made on any future projects.
2.
Assessors are to insert in the ‘Comments’ column a summary of the basis on which the rating for each requirement for compliance is derived.
3.
Summary evidence (such as typical audit reports, NCRs, CARs, letters, and so on) in support of assessors’ comments is to be appended to the report – reference to such
reports needs to be included with comments against relevant requirements for compliance.
4.
Where ‘1’ or ‘2’ ratings are recorded against any requirement for compliance, summary evidence (succinct and relevant) is to be appended to the report: similarly, it may be
useful to the parties to the assessment, and/or the Asphalt Supplier Registrar, if succinct and relevant details are appended to assist in appreciation of ‘3’ ratings.
5.
Detailed documents are not to be appended to the report (for example, compliance reports, management plans) – only append extracts from such documents that are
directly related to a ‘1’, ‘2’ or ‘3’ rating where such information can assist appreciation of the ratings and/or the overall report.
6.
Inclusion in the report of summary notations of relevant improvement initiatives is encouraged; for example, actions taken to implement improved quality control
techniques, corrective actions that have effectively prevented recurrence of nonconformances (previously recorded with ‘1’ or ‘2’ ratings).
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