Headquarters U.S. Air Force
Integrity - Service - Excellence
Air Force EVM Update
Robert Loop
SAF/AQXRR
04FEB 10
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Agenda
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AF EVM Roles and Responsibilities
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Air Force Use of EVM Data
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AF EVM Challenges to Industry
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SAF/AQ Organization
Rapid Capabilities Office (RCO)
Mr Hamilton, SES
Mr Van Buren
Acting Assistant Secretary of the
Air Force (Acquisition)
Scientific Adv. Board. (AF/SB)
Lt Col Lucia
Lt Gen Shackelford
Military Deputy
(Acquisition)
Executive Action Group (AQE)
Lt Col Hildebrandt
As of June 09
Program Mgt & Acquisition
Excellence (AF PM&AE)
Ms Davies, SES
Capabilities Directors
SAF/AQQ
Global Reach
SAF/AQP
Global Power
SAF/AQI
Information Dominance
Maj Gen Fullhart
Maj Gen Lindell
Mrs Evans, SES
Program Executive Officers
AFPEO/AC
Aircraft Systems
WPAFB
Lt Gen Hudson
AFPEO/JSF
Joint Strike
Fighter
Crystal City
AFPEO/WP
Weapons
Programs
Eglin
Maj Gen (S) Heinz
Maj Gen Eidsaune
AFPEO/C2 & CS
Command and
Control &
Combat Support
Hanscom
AFPEO/CM
Combat &
Mission Support
Rosslyn
Lt Gen Bowlds
Brig Gen Masiello
Functional Directors
SAF/AQC
Contracting
SAF/AQL
Special Programs
Mr Correll, SES
Col Vincent
SAF/AQR
Science,
Tech & Engineering
SAF/AQX
Acquisition Integration
Mr Jaggers, SES
Mr Durante, SES
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Acquisition Chief
Process Office
(ACPO)
Mr Pollock, NH-IV
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SAF/FM
Organization
SAF/FM
Assistant Secretary of the Air Force
Financial Management & Comptroller
(Dr. Jamie Morin)
Principal Deputy Assistant Secretary (PDAS)
Financial Management & Comptroller
Mrs. Pat Zarodkiewicz
SAF/FMB
SAF/FMC
SAF/FMP
Deputy Assistant Secretary
(Budget)
Major General Alfred Flowers
Deputy Assistant Secretary
(Cost & Economics)
Executive Director Air Force Cost Analysis Agency
Mr. Richard Hartley*
Deputy Assistant Secretary
(Financial Operations)
Ms. Joan Causey
Associate Deputy Assistant Secretary
(Budget)
Mrs. Marilyn Thomas
Associate Deputy Assistant Secretary
(Cost & Economics)
(vacant)
Associate Deputy Assistant Secretary
(Financial Operations)
Mr. Douglas Bennett
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Reviews & Reports Branch
(SAF/AQXRR)
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Responsibilities
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Acquisition Policy
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Earned Value Management (EVM)
MAIS/MDAP
Acquisition Program Baseline (APB) Policy/Breach
Nunn-McCurdy (N-M)/Unit Cost Report
MAIS Significant/Critical Change
Reviews (DAES, PEO Portfolio, etc.)
Reports (MAR, DAES Quarterly/5-Chart, SAR, MAIS
Annual/Quarterly, selected AF Strategic Plan Metrics, etc.)
Databases (SMART, DAMIR, EVM-CR, etc.)
Indirect Cost, Program Control Studies
Clean Audit
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Military Equipment Valuation (MEV)
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SAF/FM Fiduciary
Responsibilities with EVM Data
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SAF/FMC
 Establish Cost Estimating Relationships (CERs) via CCDRs and
CPRs in dollars and hours
 Create cost models and update with current EVM data
 Interface with CAPE, CAIG, Center FMCs and program offices
for cost estimates (Service Cost Positions)
SAF/FMB
 Report obligation and liquidation rates by FY
 Incorporate EACs into budgetary FYDP requirements via 1537s,
P-Doc’s, R-Doc’s and POMs inputs with justifying explanations
 Facilitate budget transfers
Program Offices
 Analyses of CPRs and synthesis for PMs and PEOs
 Prepare 1537s, P-Doc’s, R-Doc’s and POM inputs
 Use CFSRs for obligation and expenditure rates reports
 Write-up Section 15 (Contract Performance) of the SAR and
DAES for selected programs
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Reviews & Reports Branch
(SAF/AQXRR)
Mr. Robert Loop
AF EVM Focal Point/Lead (SAF/AQXRR)
571-256-0365
Dr. Deb Peeler
Branch Chief (SAF/AQXRR)
571-256-0408
Mr. John Peterson
FM EVM Analysis, Training, Certification
(AFCAA)
571-432-1333
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AF EVM Roles and
Responsibilities
Primary Roles
Primary
Interface(s)
EVM IPT
AQX
PM&AE
FMC
Policy/Overall
Mentor and
Facilitate
Center Policy
Centers/AT&L/
Services/Industry
Programs
Programs
Co-Lead: OPR
Support
Co-Lead: OCR
Centers/CAPE/
CAIG/FM-Services
- As of January 2010. Charter and responsibilities are reviewed.
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Contractor EVM Data
MDAP ACAT I Programs
Congress
annual
SMART – System Metric and Reporting Tool
DAES – Defense Acquisition Executive Summary
SAR
CR – Central Repository
quarterly
OSD
DAES
Analysis of
DAES and
EACs
CR
PEO/Wing/
SPOs
monthly
SAF/AQ & SAF/FM
Contractor
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monthly
DAMIR
wInsight
SMART
Analysis and Range of
Independent EACs
MAR
Ctr EAC
Variances
Analysis and Range of
Independent EACs
(min, most likely, max)
EVM Data
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Contractor EVM Data
MDAP ACAT II, III Programs
Congress
SMART – System Metric and Reporting Tool
OSD
SAF/AQ
SMART
monthly
MAR
PEO/Wing/
SPOs
Ctr EAC
Variances
Analysis and Range of
Independent EACs
(min, most likely, max)
Contractor
EVM Data
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Integrity - Service - Excellence
Central Repository Report
Airforce
CPR, CFSR, IMS SUBMISSION
Program
Contract
Task
IMS
CFSR
CPR (Compliance)
IMS
Oct '09
CPR (on time)
CFSR
IMS
CPR (Compliance)
CFSR
Sept '09
CPR (on time)
CPR (Compliance)
IMS
August '09
CPR (on time)
CFSR
CPR (on time)
CPR (Compliance)
EDI Applied on CDRL
July '09
SUBMITTED ON TIME
SUBMITTED LATE
SUBMISSION IN SUBMITTING STATUS
REJECTED - NOT RESUBMITTED
NO SUBMISSION RECEIVED
NOT REQUIRED
NO DATA
CPR COMPLIANCE
PROCESSES WITHOUT ERRORS
PROCESSES WITH MINOR ERRORS
MULTIPLE EDI FILES IN 1 SUBMISSION
REQUIRES DCARC STAFF INTERACTION
NO EDI FILE RECEIVED
NOT REQUIRED
NO DATA
EDI APPLIED ON CDRL
CORRECTLY APPLIED
UNCLEAR
NOT CORRECTLY APPLIED
NO DATA
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AF USE OF EVM
Headquarters Perspective
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“SAE Monthly” review with SAE
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Independent analysis and evaluation of current portfolio
Monthly MAR Book development
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“Watch List” – identifies programs that have issues worth of senior
leadership attention (yellow/red)
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Quarterly DAES Trip Wire analysis
 Extensive use of EVM information for independent
review of MDAP/MAIS breaches or management
queries
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Contract EVM Data - SMART
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From contractor EVM submission
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One line of information per month
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Insight into
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Trends
Changes in EAC
Use of Management Reserve
Calculation of SPI/CPI/TCPI
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Contract EVM Data - SMART
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Contract EVM Data - SMART
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AF EVM Revitalization
2010
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Restart Air Force EVM IPT
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Issue desired qualifications of center EVM Focal Points
ID EVM Focal Points for every Product, Logistic, or Test Center
Conduct IPT
Initiatives to address through IPT
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Revise Air Force EVM Policy
Institutionalize and standardize use of DCMA Trip wires on every
MDAP program
Improve data quality and review of contractor submissions
Evaluate training
Evaluate career path/certification program for EVM
Improve EVM analysis and CDRL reviews
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AF EVM Challenges
to Industry
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EACs not routinely updated
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Reconciliation of data needs to be performed
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CPR EAC to CCDR and CFSR
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Billings to actuals
Anomalies in data
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Schedules not linked
LOE with a scheduled variance
Your data is used throughout the service at all levels
of leadership
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