Officers Roles and Responsibilities
President And Vice President
Delta Sigma Theta Sorority, Inc.
3/18/2016
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Agenda
 Introductions
 Learning Objectives
 Organization Structure
 Delta Resources
 Chapter Role Definitions
 Roles And Responsibilities
•
President
•
Vice President
•
Presiding Officer
 Closing
 Evaluations
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Objectives
 To provide awareness and
understanding of chapter
leadership roles & responsibilities
 To enhance chapter management
& effectiveness
 To explore the interrelationship of
the leadership roles
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National
Structure
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Structure
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Chapter
Structure
Chapter President
Chapter Executive Board
Committees
Scholarship
Finance
Membership
Program
Planning
Heritage/
Archives
Nominating
Social
Action
Members
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DELTA’S
GOVERNING
DOCUMENTS
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
Corporate Charter

Constitution and Bylaws

Robert’s Rules of Order Newly Revised (10th
Edition, 2000)

Chapter Management Handbook (1997)

Ritual (1996)

Chapter Rules of Order

Chapter Policies and Procedures

National Code of Conduct

Protocol and Traditions
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Roles and Responsibilities—President & Vice President
Leadership Academy
Delta Sigma Theta Sorority, Inc.
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Administrative
Resources
Tools
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
Membership Intake Program

Pyramid Study Guide

Administrative Procedures for
Membership Intake

Advisor’s Handbook

Chapter Mailings/Updates

Financial Information Booklet
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Roles and Responsibilities—President & Vice President
Leadership Academy
Delta Sigma Theta Sorority, Inc.
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What do you think are the
roles and responsibilities
of your office?
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Roles and Responsibilities—President & Vice President
Leadership Academy
Delta Sigma Theta Sorority, Inc.
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THE CHAPTER PRESIDENT
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Roles and Responsibilities—President & Vice President
Leadership Academy
Delta Sigma Theta Sorority, Inc.
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of the President
 Preside at all chapter and Executive Board meetings;
 Lead all ritualistic services;
 Communicate with Grand Chapter and National
Headquarters;
 Distribute and interpret materials from Grand Chapter
and National Headquarters;
 Coordinate the activities of all parts of the Chapter;
 Appoint all Standing and Special Committee
Chairpersons (except Nominating and Membership);
 Enforce observance of Grand Chapter Constitution and
Bylaws, Chapter Rules of Order and Chapter Policies
and Procedures;
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Roles and Responsibilities—President & Vice President
Leadership Academy
Delta Sigma Theta Sorority, Inc.
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Duties
of the President
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
Call special meetings;

Serve as chair of the executive board and prepare the
executive board agenda;

Serve as an ex-officio member of all committees
excluding the Nominating Committee;

Sign all binding documents and/or contracts;

Serve as “exchequer of finances”;

Recommend to the executive board the removal of any
elected or appointed officer who fails to perform duties
of her office;

Be the spokesperson for the chapter;
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Roles and Responsibilities—President & Vice President
Leadership Academy
Delta Sigma Theta Sorority, Inc.
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of the President
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Serve as an ex-officio member of the board of directors
of any related organization of the chapter;

Authorize by her signature, when necessary, all orders
and proceedings of the chapter.

Be responsible for taking all action required by Grand
Chapter and filing all COMPLIANCE reports required by
Grand Chapter; and

Perform all other duties as provided by the current
edition of Robert’s Rules of Order, Newly Revised.
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Roles and Responsibilities—President & Vice President
Leadership Academy
Delta Sigma Theta Sorority, Inc.
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Managers vs. Leaders
Managers
Leaders
Consider dangers
Wield authority
Seek uniformity
Administer programs
Formulate policy
Instruct
Manage by goals
Control
Duplicate
React
Sense opportunities
Apply influence
Pursue unity
Develop people
Set examples
Inspire
Manage by interaction
Empower
Originate
Proactive
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Roles and Responsibilities—President & Vice President
Leadership Academy
Delta Sigma Theta Sorority, Inc.
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The Chapter President’s
Relationship to Other
Chapter Officers
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Roles and Responsibilities—President & Vice President
Leadership Academy
Delta Sigma Theta Sorority, Inc.
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Accountability
Of Chapter
President
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 Complete
oversight and
responsibility for chapter operations
 Provide
guidance when needed to
elected, appointed and committee
chairpersons
 Ensure
adherence to sorority’s
guidelines, polices and procedures
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Roles and Responsibilities—President & Vice President
Leadership Academy
Delta Sigma Theta Sorority, Inc.
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CHAPTER COMPLIANCE
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Roles and Responsibilities—President & Vice President
Leadership Academy
Delta Sigma Theta Sorority, Inc.
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THE CHAPTER VICE RESIDENT
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Roles and Responsibilities—President & Vice President
Leadership Academy
Delta Sigma Theta Sorority, Inc.
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Duties
ofMaster
the Vice
President
 Perform all the duties of the office of Chapter
President in the absence, incapacitation, or at
the request of the Chapter President;
 Serve as Chairperson of the Membership
Services Committee;
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•
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Assist with the development and implementation
of reclamation and retention activities,
Integrating former collegiates into the chapter,
Serve as a formal bridge in the membership
intake process,
 MAY serve as the leader of the Minerva Circle;
 MAY serve as the chair of the Program
Planning Committee.
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Roles and Responsibilities—President & Vice President
Leadership Academy
Delta Sigma Theta Sorority, Inc.
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Duties
of Master
the Vicetitle
President
 Membership Services-Reclamation
& Retention Programs
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To support, educate and develop the
chapter membership
To encourage interaction and bonding
among members
To encourage the return of sorors in the
community
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Roles and Responsibilities—President & Vice President
Leadership Academy
Delta Sigma Theta Sorority, Inc.
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Duties
of Master
the Vicetitle
President
 Program Planning Process
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Assess community
Assess community needs
Assess community resources
Assess the chapter
Assess feasibility of planning joint
programs
Develop a framework for planning activities
Create evaluation mechanisms
Develop recommendations
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Roles and Responsibilities—President & Vice President
Leadership Academy
Delta Sigma Theta Sorority, Inc.
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DUTIES OF THE
PRESIDING OFFICER
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Roles and Responsibilities—President & Vice President
Leadership Academy
Delta Sigma Theta Sorority, Inc.
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Duties
of the
Presiding
Officer
 A President’s (or the Vice President’s in her absence) most
important duty is to preside over meetings. The following are
the duties generally understood to be presidential, whether or
not enumerated in the chapter’s policies and procedures:
• To open the meetings at the time they are supposed to
open by taking the chair and calling the members to
order;
• To ascertain then and throughout the meeting that a
quorum is present;
• To announce the business before the chapter in the
correct order;
• To state and put to vote all motions in order, unless, in
her opinion, the wording is not clear enough to permit a
statement of the motion;
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Roles and Responsibilities—President & Vice President
Leadership Academy
Delta Sigma Theta Sorority, Inc.
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Duties
of the
Presiding
Officer
• To initiate general consent when appropriate;
• To assign the floor to members by announcing their names
(recognizing them);
• To enforce all rules, maintain order and decorum;
• To respond to parliamentary inquiries, points of order, and
any other motions that require action by the chair;
• To maintain impartiality;
• To try to alternate between pro and con when conducting
debate on a motion;
• To declare the chapter meeting recessed or adjourned;
• To have at hand the Delta Sigma Theta Constitution and
Bylaws, the chapter’s rules of order and chapter’s policies
and procedures;
• In general to represent the chapter, declaring its will and
obeying its command in all matters.
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Roles and Responsibilities—President & Vice President
Leadership Academy
Delta Sigma Theta Sorority, Inc.
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Running
Effective
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Be On Time and Start On Time
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Be Organized
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Be Prepared

Be a Teacher
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Be in Control of the Floor

Be Impartial
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Be Composed

Be Precise

Be Focused

Be Temperate
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Roles and Responsibilities—President & Vice President
Leadership Academy
Delta Sigma Theta Sorority, Inc.
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Call to Order
Opening ceremony
Adoption of Agenda
Reading and approval of the minutes
Introduction of National Officers or
Representatives
Communications
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National Officers
Regional Officers
Chairs of National
Committees/Commissions
National Headquarters
Other
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Roles and Responsibilities—President & Vice President
Leadership Academy
Delta Sigma Theta Sorority, Inc.
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
Chapter Reports
Executive
Board
Officers
Standing
Committees
Special Committees
Individual Assignments

Unfinished Business
Major
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program emphasis
New Business
Announcements
Adjournment
Ritualistic Closing
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Roles and Responsibilities—President & Vice President
Leadership Academy
Delta Sigma Theta Sorority, Inc.
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Reflection
Don’t let anything stop you.
There will be times when you’ll be
disappointed, but you can’t stop.
Make yourself the very best that
you can make out of what you are.
The very best.
Founder Sadie T. M. Alexander
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Roles and Responsibilities—President & Vice President
Leadership Academy
Delta Sigma Theta Sorority, Inc.
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Thank you for attending our
workshop.
Please complete all evaluation
forms and return to the facilitator.
3/18/2016
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Roles and Responsibilities—President & Vice President
Leadership Academy
Delta Sigma Theta Sorority, Inc.
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