Microsoft
Office 2003
Introductory Concepts
and Techniques
Word Project 2
Creating a Research Paper
Objectives
• Describe the MLA documentation style for research
papers
• Change the margin settings and line spacing in a
document
• Use a header to number pages of a document
• Apply formatting using shortcut keys
• Modify paragraph indentation
• Add a footnote to a document
Word Project 2: Creating a Research Paper
2
Objectives
•
•
•
•
•
•
•
Count the words in a document
Insert a manual page break
Create a hyperlink
Sort selected paragraphs
Proof and revise a document
Display the Web page associated with a hyperlink
Use the Research task pane to locate information
Word Project 2: Creating a Research Paper
3
MLA Documentation Style
• There will always be a need to write reports, whether
in business or academia
– 2 documentation styles for research papers
• MLA (Modern Language Association of
America) standard in humanities
• APA (American Psychological Association)
standard in social sciences
Word Project 2: Creating a Research Paper
4
MLA Documentation Style
•
•
•
•
•
•
Double-spaced text
One-inch margins all around
Indent first word of each paragraph ½ inch from left margin
Page number placed at right margin ½ inch from top margin
Precede page number by your last name on each page
Instead of title page:
– Place name and course info in a block at left margin starting
1 inch from top of page
– Center title one double-space below your name and course info
Word Project 2: Creating a Research Paper
5
MLA Documentation Style
• Uses in-text parenthetical citations
– References are placed in parentheses with Author’s last
name and page number(s) of referenced information
– DO NOT note references at the bottom of the page
– Notation at the page bottom is used only for explanatory
notes that elaborate on points discussed in the paper (use
superscripts for the note reference mark)
• Cite your sources
– Parenthetical citations
– Works cited
Word Project 2: Creating a Research Paper
6
MLA Documentation Style
Cite your sources … DO not plagiarize
• “Works Cited” title is centered 1-inch from
top margin on separate page
• The works cited are listed as follows:
– Alphabetically by author last name (or if
author is not available, by title of work)
– Italicize or underline title of work
– 1st line of citation is entered at left margin
while subsequent lines of same entry are
indented ½ inch from left margin
Word Project 2: Creating a Research Paper
7
MLA Documentation Style
Word Project 2: Creating a Research Paper
8
MLA Documentation Style
Word Project 2: Creating a Research Paper
9
MLA Documentation Style
Word Project 2: Creating a Research Paper
10
Starting and Customizing Word
•
•
•
•
•
Click the Start button on the Windows taskbar
Point to All Programs on the Start menu
Point to Microsoft Office on the All Programs submenu
Click Microsoft Office Word 2003 on the Microsoft Office submenu
If the Word window is not maximized, double-click its title bar to
maximize it
• If the Language bar appears, right-click it and then click Close the
Language bar on the shortcut menu
• If the Getting Started task pane is displayed in the Word window,
click its Close button
Word Project 2: Creating a Research Paper
11
Starting and Customizing Word
• If the Standard and Formatting toolbar buttons are displayed on one
row
– Click the Toolbar Options button
– Click Show Buttons on Two Rows in the Toolbar Options list
• If necessary, Click View on the menu bar and then Click Normal
• If your zoom percent is not 100, click View on the menu bar, click
Zoom on the View menu, click 100%, and then click the OK button
Word Project 2: Creating a Research Paper
12
Displaying Formatting Marks
• If the Show/Hide ¶ button on the Standard toolbar is not selected
already, click it
Word Project 2: Creating a Research Paper
13
Changing Margins Reference Book: Page WD 78-79
1.
2.
3.
4.
5.
Word Project 2: Creating a Research Paper
Click File on menu bar
Click Page Setup
Click Margins tab
Set margins as follows:
Top = 1” Bottom = 1”
Left = 1” Right = 1”
Click OK
14
Double-Space Text Reference Book: Page WD 80
1. Click the Line Spacing button arrow on
the Formatting toolbar
2. Click 2.0 in the Line Spacing list
You will now have double-spaced text
Word Project 2: Creating a Research Paper
15
View Header/Footer Reference Book: Page WD 82
1. Click View on the menu bar
2. Click Header and Footer on the View menu
3. If your Zoom percent is not 100, click View on the menu bar,
click Zoom on the View menu, click 100%, and then click the
OK button
Word Project 2: Creating a Research Paper
16
View Header/Footer Reference Book: Page WD 82
1. Position the mouse pointer at the right edge of the header
area to display a right-align icon next to the I-beam
2. Double-click
3. Type “Zhao” and then press the SPACEBAR
Word Project 2: Creating a Research Paper
17
Enter Page# into Header/Footer Reference Book: Page WD 83-84
1. Click the Insert Page Number button on
Header and Footer toolbar
2. Click Close Header and Footer button on
Header and Footer toolbar
Word Project 2: Creating a Research Paper
18
Type Body of Research Paper Reference Book: Page WD 85
1. Type “Suzy Zhao”
2. Press ENTER
3. Type “Mr. Ortiz”
4. Press ENTER
5. Type “Information Systems 101”
6. Press ENTER
7. Type “October 13, 2005”
8. Press ENTER
Word Project 2: Creating a Research Paper
19
Format using Shortcut Keys Reference Book: Page WD 86
1.
2.
3.
4.
Press CTRL + E (centers paragraph mark)
Type “Biometrics”
Press ENTER
Press CTRL + L (left aligns paragraph
mark)
Word Project 2: Creating a Research Paper
20
Format using Shortcut Keys Reference Book: Page WD 87
Formatting Text Using Shortcut Keys
Word Project 2: Creating a Research Paper
21
Save a Document Reference Book: Page WD 87
Saving a Document
• Insert a floppy disk into drive A
(or use C:\My Documents\ISYS100-ES)
• Click the Save button on the Standard toolbar
• Type “Biometrics Paper” in the File name text box
• Click the Save in box arrow and then click 3½ Floppy (A:) (or C:\...)
• Click the Save button in the Save As dialog box
Word Project 2: Creating a Research Paper
22
First Line Indent Paragraphs Reference Book: Page WD 88
1.
2.
3.
With the insertion point on the paragraph mark in line 6,
point to the First Line Indent marker on the ruler
Drag the First Line Indent marker to the .5” mark on the
ruler
Release the mouse button
Word Project 2: Creating a Research Paper
23
Reference Book: Page WD 89
Type “Biometrics is the technology of authenticating a
person’s identity by verifying a personal
characteristic. Biometric devices give users access
to programs, systems, or rooms by analyzing some
biometric trait (Schmidt 54-62).”
Press RETURN
Word Project 2: Creating a Research Paper
24
AutoCorrect as You Type Reference Book: Page WD 89
1.
2.
3.
Press TAB
Press the SPACEBAR
Type the beginning of the next sentence, misspelling the word, the,
as follows: “If the digital code in the computer does not
match teh”
4.
5.
Press the SPACEBAR (Word automatically changes teh into the)
Type the rest of the sentence: personal characteristic’s code,
the computer denies access to the individual.”
Word Project 2: Creating a Research Paper
25
Using the AutoCorrect Option Button Reference Book: Page WD 90
1.
2.
3.
4.
5.
Position the mouse pointer at the beginning of the text automatically
corrected by Word (in this case, the t in the)
Point to the small blue box to display the AutoCorrect Options button
Click the AutoCorrect Options button
You could change the word back if you desired.
Press ESCAPE to remove the AutoCorrect Options menu
Word Project 2: Creating a Research Paper
26
Create an AutoCorrect Entry Reference Book: Page WD 91-92
1.
2.
3.
4.
5.
6.
7.
Click Tools on menu bar
Click AutoCorrect Options
Type “comptuer” in the
Replace text box
Press the TAB key and
then type “computer” in
the With text box
Click the Add button in the
AutoCorrect dialog box.
If the dialog box displays a
Replace button instead,
click it and then click the
Yes button in the Microsoft
Office Word dialog box).
Click the OK button
Word Project 2: Creating a Research Paper
27
Enter Text Reference Book: Page WD 93
1.
2.
3.
Press RETURN
Press the SPACEBAR
Type the next sentence, as follows: “The most widely used
biometric device today is a fingerprint scanner.”
4.
5.
Press SPACEBAR twice
Type the next sentence: “External fingerprint scanners
usually plug into a parallel or USB port ”.
6.
Position the insertion point after the space after port.
Word Project 2: Creating a Research Paper
28
Add a Footnote Reference Book: Page WD 94
1.
2.
3.
4.
5.
Click Insert on the menu bar
Point to Reference
Click Footnote on the Reference submenu
Click the Insert button in the Footnote and Endnote dialog box.
Type “According to Carter and Juarez, newer keyboards and
notebook computers have a fingerprint scanner built into
them (42-53).”
Word Project 2: Creating a Research Paper
29
Modify a Style Reference Book: Page WD 96-97
1.
2.
3.
4.
Word Project 2: Creating a Research Paper
Right-click the
note text in the
note pane
Click Style on the
shortcut menu
When Word
displays the Style
dialog box, if
necessary, click
Footnote Text in
the Styles list
Click the Modify
button in the Style
dialog box
30
Modify a Style Reference Book: Page WD 96-97
1.
2.
3.
4.
5.
Word Project 2: Creating a Research Paper
Click the Font Size
box arrow
Click 12 in the Font
Size list
Click the Double
Space button in
the Modify Style
dialog box
Click the Format
button in the
Modify Style dialog
box
Click Paragraph on
the Format button
menu
31
Modify a Style Reference Book: Page WD 98
1.
2.
3.
4.
Word Project 2: Creating a Research Paper
Click the Special
box arrow and then
Click First line
Click OK button in
the Paragraph
dialog box
Click the OK button
in the Modify Style
dialog box
Click the Apply
button in the Style
dialog box
32
What did we just do?
We have just re-formatted the footnote text with a new style.
The font size was changed to 12, the line spacing was set to
double-space, and the first line of the note was indented by
one-half inch.
Word Project 2: Creating a Research Paper
33
Close the Note Pane Reference Book: Page WD 99
1. Click the Close button in the note pane to remove
the note pane from the document window
Word Project 2: Creating a Research Paper
34
Counting Words Reference Book: Page WD 100
1.
2.
3.
4.
5.
Click Tools on the menu bar
Click Word Count on the Tools menu
When Word displays the Word Count dialog box, if necessary,
click Include footnotes and endnotes to place a check mark in the
check box
Click the Show Toolbar button in the Word Count dialog box
Click the Close button in the Word Count dialog box
NOTE: Your word count will be less since we did not type the whole
document.
Word Project 2: Creating a Research Paper
35
Automatic Page Break Reference Book: Page WD 101
1.
2.
3.
With the insertion point positioned at the end of the word port,
press the SPACEBAR and then type
“Grade schools use fingerprint scanners as an
alternative to lunch money.”
Press ENTER several times until you see a dotted line come
across the page.
This is an automatic page break.
Word Project 2: Creating a Research Paper
36
Recounting Words Reference Book: Page WD 102
•
•
•
Press the Recount on the Word Count toolbar.
Your word count should have increased.
Close out the word count toolbar.
Word Project 2: Creating a Research Paper
37
Manual Page Break Reference Book: Page WD 103
1. With the insertion point at the end of the research paper,
press ENTER
2. Then, press CTRL + ENTER
Word Project 2: Creating a Research Paper
38
Center a Title Reference Book: Page WD 104
2.
3.
Drag the First Line Indent marker to the 0” mark on the ruler,
which is at the left margin
Click the Center button on the Formatting toolbar
Type “Works Cited” as the title
4.
5.
Press ENTER
Press CTRL + L to left-align the paragraph mark
1.
Word Project 2: Creating a Research Paper
39
Create a Hanging Indent Reference Book: Page WD 105
1. With the insertion point in the paragraph to format, point to the
Hanging Indent marker on the ruler
2. Drag the Hanging Indent marker to the .5” mark on the ruler
Word Project 2: Creating a Research Paper
40
Enter Works Cited Reference Book: Page WD 105
1. Type “Schmidt, Karl J. “Biometrics and Authenticating
Computer Users.””
2. Press SPACEBAR
3. Press CTRL+I (to turn on italics)
4. Type “Computers and the Internet”
5. Press CTRL+I (to turn off italics)
Word Project 2: Creating a Research Paper
41
Enter Works Cited Reference Book: Page WD 105
1. Press SPACEBAR
2. Type “Aug. 2005: 54-62.”
3. Press ENTER
Word Project 2: Creating a Research Paper
42
Enter Works Cited Reference Book: Page WD 106
1. Type “Carter, Donnell W., and Louis C. Juarez.”
2. Press SPACEBAR
3. Press CTRL+I (turn on italics)
4. Type “Securing Confidential Data Entered into a
Computer.”
5. Press CTRL+I (turn off italics)
6. Press SPACEBAR
7. Type “Boston: Thomas Publishing, 2005.”
8. Press ENTER
Word Project 2: Creating a Research Paper
43
Enter Works Cited Reference Book: Page WD 107
1.
2.
Press CTRL + I (turn on the italics)
Type “Computers and Biometrics.”
3.
4.
Press CTRL + I (turn off italics)
Press SPACEBAR
Word Project 2: Creating a Research Paper
44
Enter Works Cited Reference Book: Page WD 107
1.
Type “Shelly Cashman Series(r”
2.
3.
4.
5.
Press the RIGHT PARENTHESIS key
Word converts the typed (r) to ®, the registered trademark symbol.
Press SPACEBAR
Type “Course Technology. 3 Oct 2005.”
6.
Press SPACEBAR
Word Project 2: Creating a Research Paper
45
Create a Hyperlink Reference Book: Page WD 108
1. Type http://www.scsite.com/wd2003/pr2/wc.htm
2. Press ENTER
Word Project 2: Creating a Research Paper
46
Sorting Paragraphs Reference Book: Page WD 109
1.
2.
3.
4.
5.
Select all the works cited paragraphs by pointing to the left of the
first paragraph and dragging down
Click Table on the menu bar
Click Sort on the Table menu
Click the OK button in the Sort text dialog box
Click inside the selected text to remove the selection
Word Project 2: Creating a Research Paper
47
Browse by Page Reference Book: Page WD 111
1.
2.
3.
Click the Select Browse Object button on the vertical scroll bar
(Looks like a circle or world.)
When Word displays the Select Browse Object menu,
Click the Browse by Page icon
Click the Previous page button on the vertical scroll bar
Word Project 2: Creating a Research Paper
48
Moving Text Reference Book: Page WD 112
1. Position the mouse pointer (an I-beam) in the sentence to be moved
(“If the digital code in the computer does not match …”)
2. Press and hold down the CTRL key.
While holding the CTRL key, click the sentence.
3. Release the CTRL key
Word Project 2: Creating a Research Paper
49
Moving Text Reference Book: Page WD 114
1.
2.
3.
4.
With the mouse pointer in the selected text, press and hold down
the mouse button
Drag the dotted insertion point to the location where the selected
text is to be moved (behind Schmidt 54-62)
Release the mouse button.
Click outside the selected text to remove the selection
Word Project 2: Creating a Research Paper
50
Paste Options Menu Reference Book: Page WD 115
Displaying the Paste Options Menu
1. After Moving the paragraph, you
are presented with a Paste
Options tag.
2. Click the Paste Options button to
view your choices.
3. Press the ESCAPE key to remove
the Paste Options menu from the
window
Word Project 2: Creating a Research Paper
51
Smart Tags Reference Book: Page WD 115
Smart Tags
Word Project 2: Creating a Research Paper
52
Find & Replace Text Reference Book: Page WD 116-117
characteristic’s
entry
1.
2.
3.
4.
Press CTRL + HOME to position the insertion point at the top of the document
Double-click the status bar anywhere to the left of the status indicators
When Word displays the Find and Replace dialog box, click the Replace tab.
Type “characteristic’s” in the Find what text box
Word Project 2: Creating a Research Paper
53
Find & Replace Text Reference Book: Page WD 116-117
characteristic’s
entry
1.
Press the TAB key. Type “entry” in the Replace with text box
2.
3.
4.
Click the Replace All button in the Find and Replace dialog box
Click the OK button in the Microsoft Office Word dialog box
Click the Close button in the Find and Replace dialog box
Word Project 2: Creating a Research Paper
54
Find & Insert a Synonym Reference Book: Page WD 118
1. CTRL+HOME
2. Right-click the word for which you want to find a synonym
(give, in this case)
3. Point to Synonyms on the shortcut menu
4. Click the synonym you want (grant) on the Synonyms submenu
Word Project 2: Creating a Research Paper
55
Check Spelling & Grammar Reference Book: Page WD 119-120
1.
2.
3.
4.
Word Project 2: Creating a Research Paper
Press CTRL + HOME
to move the insertion
point to the beginning
of the document
Click the Spelling and
Grammar button on
the Standard toolbar
Review suggestions
and make changes or
ignore accordingly.
Click OK when
Spelling and Grammar
Check is complete
56
Saving a Document Again
• Click the Save button on the Standard toolbar
– Just a note of information: When you click the Save button on
the toolbar versus doing a Save As, you actually increase the
files size. So if you are concerned about the size of a file,
always end your session with a Save As.
Word Project 2: Creating a Research Paper
57
Navigate to a Hyperlink Reference Book: Page WD 122
Navigating to a Hyperlink
1.
2.
3.
4.
5.
6.
Display the third page of the research paper in the document window and then
position the mouse pointer in the hyperlink
While holding down the CTRL key, click the hyperlink.
Release the CTRL key
Close the browser window
If necessary, click the Microsoft Word program button on the taskbar to
redisplay the Word window
Press CTRL + HOME
Word Project 2: Creating a Research Paper
58
Using the Research Task Pane to Locate
Using the Research Task Pane Information
Reference Book: Page WD 124
1.
2.
While holding down the ALT
key, click the word for which
you want a definition
(in this case, port).
Release the ALT key
Word Project 2: Creating a Research Paper
59
Quitting Word
• Click the Close button in the Word window
• If Word displays a dialog box, click the No button
Word Project 2: Creating a Research Paper
60
Summary
•
•
•
•
•
Describe the MLA documentation style for research papers
Change the margin settings and line spacing in a document
Use a header to number pages of a document
Apply formatting using shortcut keys
Modify paragraph indentation
Word Project 2: Creating a Research Paper
61
Summary
•
•
•
•
•
Add a footnote to a document
Count the words in a document
Insert a manual page break
Create a hyperlink
Sort selected paragraphs
Word Project 2: Creating a Research Paper
62
Summary
• Proof and revise a document
• Display the Web page associated with a hyperlink
• Use the Research task pane to locate information
Word Project 2: Creating a Research Paper
63
Microsoft
Office 2003
Introductory Concepts
and Techniques
Word Project 2
Complete
Any questions?