Office of Sponsored Programs Forms
Title: Technology Purchasing Questionnaire
Approved Date: 7/29/11 by Emily Kandetzki
Implemented Date: February 2008 Revision Date: July 2011
Technology Purchasing Questionnaire
All technology purchases for federal grants must be coordinated through Information Technology Services (ITS) to
ensure adherence to campus standards.
Instructions
1. Please complete the following information as it pertains to your project.
2. If your project is part of an external grant proposal, you must submit this form to ITS two weeks before your
External Grant Proposal – Intent to Submit form is due to the vice president for academic affairs.
3. If you have questions related to technology purchases or if you are unsure how to answer a particular
question, please contact ITS at x5487 or itshelp@agnesscott.edu.
Name
Department:
Will this equipment be charged to a federal grant?
Yes
Form submitted:
Need response from IT by date:
No If yes, 5-digit ASC budget number of grant:
Comments:
The following provides you with an estimated timeline for the entire purchasing procedure. Please note there are heavy
purchasing demands during the month of June; please plan accordingly if you have proposals due during this time.
1. Quotes requested from vendors are valid for 30 days
2. Lead time for obtaining quotes:
a. Software: 2 - 3 working days
b. Hardware:
i. computers, printers, peripherals - 4 working days
ii. servers, scanners – 5 working days
3. Delivery time to campus from order date
a. Software: 5-10 working days
b. Hardware
i. computers, standard configuration 3 - 4 weeks
ii. computers, special configuration 4 - 6 weeks
iii. printers, peripherals, scanners 7 - 10 working days
iv. servers 3 - 6 weeks
4. Delivery/setup in office/lab
a. Software: 3 - 5 working days
b. Hardware
i. computers, networked printers, networked scanners 5-10 working days (computers must be configured for
use on the ASC network)
ii. personal printers, peripherals, personal scanners - 3-5 working days
NETWORK
1.
Will you require network connectivity?
Yes
No
If yes, identify location so we can verify available network connectivity & power:
Building
Room
2.
Will you require IP streaming capabilities for any of the following?
a. Video
Yes
No
I don’t know
b. Audio
Yes
No
I don’t know
c. Data
Yes
No
I don’t know
d. Video Conferencing
Yes
No
I don’t know
3.
What, if any, network bandwidth will you require?
(state in megabits or gigabits)
I don’t know
141 E. College Ave., Decatur, GA 30030-3797 Phone: 404 471-6950 Fax: 404 471-6954 osp@agnesscott.edu
Technology Purchasing Form
2
DESKTOP COMPUTER
1.
New purchase
2.
Mac
Replacement of existing equipment
PC ;
Desktop
Laptop
3.
Will the computer be attached to external scientific equipment?
4.
Describe the primary use of the equipment:
5.
Minimum RAM (memory)
6.
Minimum hard drive size
7.
Optical drives:
8.
Monitor/screen size
9.
If you selected laptop in Question 2:
a. Is weight an issue?
b. Docking station
c. External monitor
d. External keyboard & mouse
e. Carrying case
GB
GB
Yes
No
I don’t know
I don’t know
CD-RW/DVD (read and write CD, play DVD)
DVD-RW (read, write and play CD & DVD)
inches
Yes
Yes
Yes
Yes
Yes
No
No
No
No
No
SOFTWARE
1.
New software
Upgrade existing software
If a new computer is purchased, Microsoft Office will be purchased
2.
Local computer
Network
If you selected local computer, specify
3.
Mac
PC
Complete the following for each software package you need:
Vendor Name
Software Name
Version
# of
License(s)
Installation Location
(building/room)
PRINTER
1.
Personal
Network ;
Mac or
Windows
2.
Will this purchase be replacing an existing printer:
3.
Do you need color printing capability?:
Yes
Yes
No, If no, please justify the need for the printer
No
141 E. College Ave., Decatur, GA 30030-3797 Phone: 404 471-6950 Fax: 404 471-6954 osp@agnesscott.edu
Technology Purchasing Form
4.
5.
3
Type and size paper to be used:
Letter
Legal
Monarch
Cardstock
Heaviest weight of paper
(lbs) to be used
Printing volume:
High
Medium
Other (specify size)
Low - Do you need a second paper tray?
Yes
No
STORAGE
1.
2.
3.
Will you need large amounts of disk storage space?
Network storage
Yes
No ; If yes, estimate size needed in GB
Local computer storage - If local computer,
Mac
PC
Describe the primary use for the storage:
MISCELLANEOUS EQUIPMENT
1.
Scanner
a.
Text
Images
Both
b. If text scanning, do you need optical character recognition?
c. What size paper will you be scanning:
Letter
Legal
d. Will you scan slides?
Yes
No
e. Will you scan multiple, separated pages?
Yes
No
Yes
Other
No
(specify size)
2.
USB Drive (flash, jump, portable, thumb, pen)
a. Primary use
b. Specify drive size:
GB
3.
Mobile Media Player or Recorder (iPod, zune, …)
a.
Player
Recorder
Both
b. Vendor:
(Apple, Microsoft, …)
c. Model:
(Nano, Shuffle, …)
d. Specify the drive size:
GB
e.
Audio Only
Audio & Video
4.
Media equipment
a. DVD Player
Yes
No
b. If yes, will you need to play international DVDs?
Yes
No
c. DVD Recorder
Yes
No
d. Overhead Projector:
Fixed
Portable If fixed, identify building and room
e. Digital camera
i.
Still
Yes
No
ii.
Video
Yes
No
Please email this form to osp@agnesscott.edu
and it will be forwarded to the ITS department with copy to you.
Thank you!
141 E. College Ave., Decatur, GA 30030-3797 Phone: 404 471-6950 Fax: 404 471-6954 osp@agnesscott.edu