Date
2010-08-27
Last day for
submission of tender
2010-10-06
Ref No:
ITN-2010-00118
Validity of tender
2010-11-19
Procurement
procedure:
Open procurement
You are hereby invited to submit a tender for
HIGH DYNAMIC RANGE VIDEO CAMERA
For C-Research, at the Dept. of Science and Technology (ITN),
Linköpings Universitet, Sweden
according to the conditions stated in these contract documents.
Linköpings universitet
Procurement department
SE-581 83 Linköping
1
ADMINISTRATIVE REGULATIONS
1.1
GENERAL INFORMATION
C-Research is a part of Norrköpings Visualiseringscenter C, and is hosted by the group
for Media and Information Technology (MIT) at the Department of Science and
Technology, Linköping University. Their mission is to conduct research on computer
graphics, high dynamic range imaging, interaction and visualization, as well as provide
resources for courses in these fields, host diploma works. An important part of the
research within C-Research is high dynamic range imaging and it´s applications in
computer graphics and visualization. To support projects in this area, this procurement
concerns delivery, installation and service for a High Dynamic Range (HDR) video
camera and storage unit.
1.2
CONTRACTING ENTITY
Linköpings universitet
Department of Science and Technology
SE-601 74 NORRKÖPING
Sweden
1.2.1
Contact person
Name: Anders Lindman
E-mail: upphandling@liu.se
If the tenderer wishes clarification of any aspect of the Contract documents, an
enquiry must be submitted in writing or e-mail directly to the contact person for this
procurement, questions can be submitted until 30th September, 2010.
Questions of technical matters will be forwarded to designate employees at NVIS. The
enquiry will be answered and the answer will be published at
http://www.liu.se/upphandlingar. If the tenderer has obtained the enquiry
information elsewhere, he is solely responsible for notifying the contact person to
receive clarifications.
1.2.2
Additions/amendments
Complementary additions/amendments according to the enquiry information are only
binding if distributed by the above contact person, and distributed in writing. This
information will be published at http://www.liu.se/upphandlingar. The Tenderer is
solely responsible for obtaining all material pertaining to this procurement.
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1.3
CONTRACT DOCUMENTS
1.3.1
List of documents
The contract documents consists of the following documents and appendices:
 This document - administrative regulations, qualification of the tenderer and
technical specifications,
 Appendix 1 Public contract (draft)
 Appendix 2 Declaration of truthfulness”
The tenderer is solely responsible for obtaining complete documentation.
1.4
PROCUREMENT PROCEDURE
This is an open procurement procedure, in accordance with the Swedish law of public
procurements (SFS 2007:1091) chapter 4.
1.5
THE TENDER – FORMAL REQUIREMENTS
1.5.1
Validity of the tender
The tender is valid provided that it is:
 signed by an authorised representative of the tendering company,
 submitted no later than 6th October 2010. The tenderer is solely responsible for
the timely arrival of the tender. A tender that arrives later than stipulated, may not
be considered,
 valid until 19th November 2010, which explicitly must be confirmed in the tender.
1.5.2
Formality of the tender
Formal requirements for the tenders are as follows:
 written in the Swedish or English language,
 submitted in a closed envelope/package marked with Tender and reference
number ITN-2010-00118. Please note that tenders submitted by delivery firms will
need the outer packaging to bear the tender number also,
 submitted in one (1) original and two (2) complete copies
Tenders submitted by fax or e-mail will not be accepted.
1.5.3
Submission of tender
The tender can either be sent by post, by express or be delivered personally at the
address stated below.
Mailing address:
Linköpings universitet
Registrator
SE-581 83 Linköping
Sweden
Visiting and express delivery address:
Linköpings universitet
Registrator, Origo Building
Campus Valla
Linköping, Sweden
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Office hours are Monday – Friday 09.00 – 15.00. Keep in mind that tenders are
submitted at the risk of the tenderer, and to ensure that the tender can be submitted
correctly, the office hours should be taken into consideration.
1.5.4
Disposition of the tender
To ensure equal treatment and to facilitate assessment of tenders, the tenderer is
requested to follow the order and numbering of this document.
If no statement is made with respect to a requirement, the contracting entity is entitled to interpret this
as the requirement is not fulfilled.
1.6
EVALUATION PROCESS
Before the evaluation process starts, the formal requirements are checked in
accordance with 1.5. If any of those are not fulfilled, the tender in question may not be
taken into consideration.
1.6.1
Qualification of the tenderer
The requirements in section 2 are to ascertain that the tenderer has the necessary
technical ability and capacity to fulfil the obligations concerning this public
procurement. To qualify, these requirements have to be fulfilled.
1.6.2
Examination
Thereafter the requirements indicated as “must-statements” in section 3, will be
checked. Only tenders that fulfill all these requirements and contains an approval of
the draft of the Public contract (Appendix 1) in its entirety, will be evaluated further.
1.6.3
Evaluation
The requirements indicated as “should-statements” in section 3 will be evaluated and
a score between 0 and 10 will be given to each statement depending of the agreement
to the statement.
The public contract will then be awarded to the economically most advantageous
tender.
1.7
COMMERCIAL SECRECY
In accordance with the Secrecy Act of Sweden all data pertaining to a procurement
matter is subject to secrecy until an agreement has been entered into or procurement
has otherwise been concluded.
Any data mentioned may be subject to secrecy even after the aforementioned time.
Note, however that only in exceptional cases are data and prices according to the
evaluation of the tender considered to be of such nature that they may be held secret
for commercial reasons. With respect to commercial secrecy for the protection of a
tenderer’s data, the requirement is that the data in question refers to the tenderer’s
business- or service conditions and that there is a specific reason to presume that the
tenderer will suffer damages if the data is disclosed.
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If a tenderer considers the data submitted in connection with this procurement matter
fulfils the aforementioned requirements for commercial secrecy, the tenderer must
submit a request for commercial secrecy, in writing; with clarification concerning the
data referred to and what damage the tenderer would suffer if the data were disclosed.
The decision whether or not the data submitted by the tenderer fulfils the
requirements for commercial secrecy will be made by the Contracting Entity.
1.8
NOTIFICATION OF DECISION
At least 10 days before signing the public contract, notification of the Contracting
Entity´s decision in this matter of procurement will be sent in writing to all tendering
companies. Until the public contract being signed, an appeal for reconsideration of
this decision may be made to Förvaltningsrätten (the County Administrative Court) in
Östergötland County. Address: Box 406, SE-581 04 Linköping, Sweden. E-mail:
forvaltningsrattenilinkoping@dom.se.
1.9
AGREEMENT
Please note that there is no legally binding agreement until a public contract is signed
by both parties.
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2
QUALIFICATION OF THE TENDERER
To ensure that the tenderer is suitable as a supplier for the specified procurement, the
requirements below must be fulfilled.
2.1
LEGAL POSITION
According to the Swedish law of public procurement (LOU) the tenderer may not:
• Be in bankruptcy or liquidation proceedings, under compulsory administration or
subject to composition or have until further notice ceased making payments or be
subject to trade prohibition.
• Be subject to filing for bankruptcy, compulsory liquidation, compulsory
administration, composition or other similar proceedings.
• Have been found guilty of unprofessional conduct according to final and
conclusive judgement.
• Have been found guilty of serious wrongdoings in professional conduct.
• Have failed to fulfil liabilities concerning taxes and social fees.
Furthermore, checks are made that:
• The tenderer is registered in the companies’ register, commercial register or similar
register.
• The tenderer is registered for reporting and payment of taxes, withheld preliminary
tax and employer fees.
The tenderer must confirm that there are no grounds for exclusion according to the
above, through provision of the documents mentioned below.
Tenderers located abroad
The following national official documents must be enclosed to the tender:
1) certificate of enrolment in a professional trade register,
2) certificate that the tenderer has fulfilled obligations relating to the payment of
social security contributions,
3) certificate that the tenderer has fulfilled obligations relating to the payment of
taxes.
Swedish tenderers
The form SKV4820 ”Begäran/Svar Offentliga uppgifter”, SKV4820, applies to verify
the requirements stated above, p. 2-3 and “Registreringsbevis” from Bolagsverket
applies to verify p. 1 above.
The information must not be older than 2 months from last day for submission of
tender.
All tenderers
Appendix no 2, “Declaration of truthfulness” must also be signed and enclosed to the
tender.
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3
TECHNICAL SPECIFICATION
As mentioned above this tender document concerns the purchase of an HDR-video
camera with the appropriate system for storing the captured HDR video sequences
during capture. The offered solution must be a complete solution including all stage
from global shutter capture and online image processing to storage and offline image
processing. The camera unit must exhibit resolution of at least 2000x1500 pixels. It
must also support the use of interchangeable standard camera lenses and include frame
synchronization mechanisms for gen-locking. The HDR video camera system must
have a viewfinder mechanism for on-line feedback and allow for data processing on
the output data stream. The system must furthermore allow for both single shot
capture and free running as well as synchronized capture at 24Hz, 25Hz and 30Hz,
and allow for several hours of permanent storage.
3.1 The HDR video camera system must
3.1.1
3.1.2
3.1.3
3.1.4
3.1.5
3.1.6
3.1.7
3.1.8
3.1.9
Fulfilled
Yes
No
The camera should exhibit a dynamic range equivalent to
at least 24 bits of linear precision, 1:16,000,000 contrast
between 1 LSB and the maximum value, with a
quantization error no greater than that of a floating point
representation with an 8 bit mantissa.
The capture methodology should be user reconfigurable in
software to trade dynamic range for precision, enabling a
continuous increase in dynamic range up to the equivalent
of at least 30 bits. (0-10 points)
Describe:
The HDR camera must be able to capture HDR images as
a single shot, i.e. not by subsequent bracketed exposures.
All delivered units must be robust, sealed camera unit
suitable for on-site handheld operation by one person.
The camera unit must allow for interchangeable lenses,
accepting off-the-shelf camera optics.
The camera must, with the above requirements, allow for
indoor and outdoor capture with a light sensitivity enough
for high quality footage in illumination levels down to 100 lx.
The pixel uniformity of the camera unit must (after
calibration) be comparable to a high quality non-HDR
camera of similar resolution.
The spatial and temporal SNR must be comparable to a
high quality non-HDR camera over the entire dynamic
range. (0-10 points)
Describe:
The calibrated photometric output values must not exhibit
systematic errors above 0.1% relative inaccuracy.
(0-10 points)
Describe:
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3.1.10
3.1.11
3.1.12
3.1.13
3.1.14
3.1.15
3.1.16
3.1.17
3.1.18
3.1.19
3.1.20
3.1.21
3.1.22
3.1.23
The “damage threshold” of the camera sensor with respect
to incident light intensity must be similar to that of high
quality non-HDR cameras, and for example allow for
capture of direct sunlight without being damaged.
The HDR capture must be carried out in three or more
spectral bands and stored as standard Red, Green, Blue
(RGB) images.
The characteristics of the RGB spectral response curves
must be similar to high quality non-HDR cameras.
Fixed optics in the camera unit must have an MTF
matching or surpassing the sensor resolution. This must be
described in the specifications.
The HDR camera must be equipped with an anti blooming
mechanism that ensures that high incident light intensities
do not cause incorrect readout values of a pixel or its
neighboring pixels.
The capture must be reconfigurable to at least: single shot,
as well as free running or synchronized at 24 Hz, 25 Hz and
30 Hz.
The HDR camera must have a global shutter with user
configurable and precise exposure times at least in the
range 1 microsecond to 40 milliseconds.
The HDR camera must generate a separate frame
synchronization output pulse for exact timing of each
frame capture. (0-10 points)
Describe:
The HDR camera must have a synchronization mechanism
that, for each separate frame, supports synchronization
input signals for gen-locking to external sources, including
to 50/60 Hz AC mains.
The HDR video capture system must include storage
enough to hold several hours of continuous capture data.
Captured and stored data must be easy to access through a
standard TCP/IP network connection.
The data channel for capture must be based on an open
platform, that enables specific software developed by the
user to access the HDR data stream during capture. The
on-line processing bandwidth must be enough to allow for
at least a live viewfinder at reduced resolution and a limited
amount of general processing and data extraction on the
data stream. (0-10 points)
Describe:
The HDR video capture system must allow for streaming
of uncompressed raw image data to permanent storage.
The HDR video capture system must exhibit a sustainable
data rate enough to perform continuous capture and online
processing of arbitrarily long HDR video sequences.
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3.2 Documentation
Fulfilled
Yes
No
Documentation in English of all delivered equipment, its operation,
maintenance and service must be included and supplied on delivery.
3.3 Delivery
Fulfilled
Yes
No
The delivery must take place as soon as possible and must not be
longer than 8 weeks. Delivery time must be specified.
Specify:
3.4 Acceptance test
Fulfilled
Yes
No
Delivered hardware and software will be accepted after a test period
of four weeks. The equipment must fulfill and operate within the
limits of this requirement specification throughout that time.
3.5 References
Fulfilled
Yes
No
The tenderer must supply at least one (1) reference object
comparable to the offered solution, not older than two (2) years.
Reference:
3.6 Training
Fulfilled
Yes
No
An on-site introduction to the system and subsequent
appropriate training, conducted at the Purchaser’s premises
(installation site) after approved installation test (or at a time
agreed upon by the parties), must be included in the total price
(including all associated costs, travel, accommodation etc). The
training covers all aspects, i.e., from general usage to detailed
hardware maintenance and troubleshooting, as well as all
software components.
3.7 WARRANTY
Fulfilled
Yes
No
The warranty must be a full warranty including all direct costs connected
with warranty actions.
Delivered equipment must have a warranty period of at least 2 years
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3.8 SERVICE AND SUPPORT
3.8.1
3.8.2
Fulfilled
Yes
No
Must include two years of service.
Must include labor, repair and replacement costs of
delivered equipment on site throughout the
service/warranty period
3.9 CONTRACT PRICE
Fulfilled
Yes
No
The tender must include prices, given as DDU on-site ITN incl.
freight, transport and insurance, installation, setting the system
into operation, testing, documentation, training (including
travelling costs) and warranty.
The total price must be fixed and given in SEK excluding
Swedish VAT.
Price
Cost of HDR video camera system
3.10
THE DRAFT OF THE PUBLIC
CONTRACT (APPENDIX 1)
Fulfilled
Yes
No
The draft of the Public contract (Appendix 1) must be approved
in its entirety, which explicitly must be confirmed in the tender.
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