ANU Metadata Store
NLA Party Identifiers
Web Interface User Manual
.
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Contents
Overview ................................................................................................................................................. 3
License..................................................................................................................................................... 3
Acknowledgement .................................................................................................................................. 3
Trove and the National Library of Australia (NLA) Party Identifier......................................................... 3
ANU NLA Party Identifier System ............................................................................................................ 3
Features at a Glance ............................................................................................................................... 4
ANU NLA Party Identifier Web Interface ................................................................................................ 4
System Requirements ......................................................................................................................... 4
Accessing the Web Site ....................................................................................................................... 4
Page Layout ......................................................................................................................................... 5
Logging in ............................................................................................................................................ 6
Home Page: ......................................................................................................................................... 6
Edit Researcher Profile........................................................................................................................ 7
Update the NLA ID ............................................................................................................................ 10
Search Function ................................................................................................................................ 11
Additional Feature ............................................................................................................................ 12
Add Publication records using BibTex formatted Data ..................................................................... 12
View the profile of other researchers: .............................................................................................. 14
View the detailed information of each topic: ................................................................................... 15
Glossary of Terms.................................................................................................................................. 15
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Overview
This document explains how to use the NLA Party Identifier as a User after it has been implemented,
as per the -System Administrator’s manual.
License
The use of the ANU Metadata Store is governed by the GNU GPL3 license.
Acknowledgement
This project is supported by the Australian National Data Service (ANDS). The Australian Government
through the National Collaborative Research Infrastructure Strategy Program and the Education
Investment Fund (EIF) Super Science Initiative supports ANDS.
Trove and the National Library of Australia (NLA) Party Identifier
The Trove party infrastructure (http://trove.nla.gov.au/) was developed by the National Library of
Australia as the People Australia Infrastructure to support the persistent identification of people or
organisations.
The core aim of the Project was to adapt the National Library’s People Australia infrastructure so
that the research sector could contribute and manage their party records and obtain NLA-issued
persistent identifiers for their records about researchers and research organisations
The solution as provided through the party infrastructure is:
 One unique identifier for every party, issued by the NLA (e.g. Dr Tim Flanneryhttp://nla.gov.au/nla.party-635340)
In summary, the NLA Party Identifier (NLA ID) is:





A public identifier.
A persistent identifier.
Managed in the public domain.
Using public information.
And is available in the NLA’s free public interface Trove
For more detailed information, please see the following links:
- http://ands.org.au/guides/ardc-party-infrastructure-awareness.html
- http://ands.org.au/training/trove/
ANU NLA Party Identifier System
This ANU NLA Party Identifier System has been implemented primarily for maintaining the identity
information for ANU researchers, and to store their personal information such as their biography,
full name, job title, phone number, fax, fields of research etc.
The system is integrated with OAI-PMH (Open Archive Initiative Protocol for Metadata Harvesting
(OAI-PMH) technology as a mechanism for interoperability between systems.
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In addition, the system enables the creation and harvesting of the NLA ID from the Trove party
infrastructure. Below is the NLA ID Minting workflow diagram:
NLA ID Party Identifier Minting Workflow
ANU User (e.g:
Researcher, Administrator)
Party
Information
Trove
Harvester
Party
Information
with NLA ID
(Successful
Matching)
OAI-PMH feed
Verified Party
Information
Process 1:
Modify and Submit Party
Records thru Web Application
Party Information
(Unsuccessful
Matching)
Process 2:
Publish Party Records
using OAI-PMH Feed
Manual Matching using Trove
Identity Manager (TIM)
NLA ID
Trove
Web Application
ANU User (e.g:
Researcher,
Administrator)
NLA ID
Modified/Verified Party
Information
Process 3:
Automated Harvesting of
the NLA ID
ANU NLA Party
Identifier System
Internal MySQL Db
NLA ID
NLA ID
Figure 1. NLA ID Minting Workflow
Features at a Glance
The system has these following features, but not limited to:






Store and display parties’ information.
Facilitate the workflow to allow people to update their personal information published for
public view.
Share records with other systems, for example: with the NLA Trove Application.
Enable user to transfer the NLA ID information to via the web interface.
Enable user to insert publications records to the system using the bibtex input data.
View the relevant research topics associated with each person and search for the people
who do research on particular research theme.
ANU NLA Party Identifier Web Interface
System Requirements
Accessing the Metadata Interface requires the following software on the user's machine:

A compatible web browser: the desktop variant of Google Chrome is recommended. Mozilla
Firefox can also be used.
Accessing the Web Site
Type http://dc7-dev2.anu.edu.au/anu_template/page_login.php in the address bar of your web
browser and press Enter. The home page similar to the one below will appear:
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Page Layout
The NLA Application Identifier uses standard ANU style sheets. All pages in the system will look
similar to the page below and contain similar layout elements:
1. Explore bar
2. Site banner
3. Menu area
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4. Content area
5. Site footer
6. ANU footer
Main Page:
Main Menu
The system
identifies you
when you’re
logged in
List of
Researchers
with Similar
Research Topic
Logging in
To log into the system, the user need to contact the system administrator to discuss your access
requirements.
Enter the relevant user name and password on the screen that follows. Once you've logged in the
home page should identify you by your display name. The menu area may list additional tasks that
can be performed depending on the permissions assigned to the user in the system.
Contact your System Administrator to request a change to your permissions, if required.
Home Page:
No
1.
For Researcher :
The Home page displays the general information of researcher which includes:
Field Name
Fields of Research (FoR)
Description
The Australian and New Zealand Standard
Research Classification (ANZSRC) is the
collective name for a set of three related
classifications developed for use in the
measurement and analysis of research
and experimental development (R&D)
undertaken in Australia and New Zealand.
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2.
ANU Staff University ID
For example: u9999999.
3.
Research Topic
4.
De-identified Staff ID:
5.
National Library of Australia Identification
(NLA) ID:
Job Title
Title
First Name
Last Name
Address
Email Address
URL
Telephone
Fax
Scopus Author ID
List of Publications
List of Grants
A topic that generated from a
probabilistic model that automatically
learns a set of topics (categories) that
describe a collection of documents, based
on the words in those documents
To maintain individuals privacy , the
application uses the de-identified staff ID
as the unique identifier
A concatenation of letter “I” (Internal)
and ARIES Staff ID. For e.g.: I8989.
A public identifier issued by the National
Library of Australia
As appeared in the LDAP system
For example: Mr, Dr, Professor
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
The work address
The work email address
“Researchers” web address
The work phone number
The work fax number
Scopus Unique Author ID
Publication records from ARIES
Grant records from ARIES
Edit Researcher Profile
a. Insert or Update Information
The web application provides the capability for the researchers to update their personal information
by clicking the “Edit Researcher Profile” button on the main menu.
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Edit
Biography
b. Confirm Information
After inserting or updating the required information, the user may confirm the information by
clicking the “Confirm” button as presented below.
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c. Finalize Information
In order to publish the personal information and let the Trove application to harvest the
information, the user is required to finalize the information by clicking the “Finalize Profile”
button.
Click Finalize to
Publish the
personal
information
d. Finalized profile:
The status shows that
the person record has
been inserted into the
OAI-PMH database
To view the OAI-PMH
XML Output
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e. View OAI-PMH records feed:
Update the NLA ID
Once the NLA ID has been generated and stored in the MySQL database, the system also enable the
admin user to transfer the NLA ID to the Metadata store system. The following are the steps:
1. Log in as admin user (please ask the administrator for the access).
2. Search for the person’s record.
Input the University ID or
the first/last name of the
person to searched for
3. In the search result, click on the Update the NLA ID button.
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Click the “Update” button
to update the NLA ID
4. See the update result.
The update result
Search Function
Once logged in, a user can do a search for a person or topic as per following:
a. Search for People:
A user may search a person based on the university id , first name, last name.
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b. Search for topic:
A user can search relevant topic based on a keyword:
Additional Feature
Add Publication records using BibTex formatted Data
The application allows the user to insert publication records using the BibTex formatted data.
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Insert the BibTex
Formatted data
here
Add Publication records using bibTex data:
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View the profile of other researchers:
Click here to view
the profile of other
researchers
Profile of other researchers:
Click here to
view more on
each topic
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View the detailed information of each topic:
Glossary of Terms
No.
1.
Term
Party
2.
Trove Identity Management
(TIM)
3.
OAI-PMH
Description
A party record describes a person, group or role
related to an activity, to the creation, update, or
maintenance of a collection, or to the provision of a
service.
For more information:
http://ands.org.au/guides/cpguide/cpgparty.html
TIM enables authorised staff from institutions and
organisations who contribute party records to the
NLA Party Infrastructure to manage their unmatched
records. Staff using TIM will not necessarily be
cataloguers or or other library staff.
For more info:
https://www.nla.gov.au/tim/app/?wicket:bookmarkablePa
ge=:au.gov.nla.dataadmin.pages.LoginPage
The Open Archives Initiative Protocol for Metadata
Harvesting (OAI-PMH) is a low-barrier mechanism for
repository interoperability. Data Providers are
repositories that expose structured metadata via OAIPMH. Service Providers then make OAI-PMH service
requests to harvest that metadata. OAI-PMH is a set of
six verbs or services that are invoked within HTTP.
For more info:
http://www.openarchives.org/pmh/
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