Beacon Reach Ltd
Creating Opportunities
JOB DESCRIPTION: Administrator
Beacon Reach adopts safe recruitment and selection procedures. We are dedicated to safeguarding
and promoting the welfare of children and young people and expect all employees to share this
commitment.
This post is classed as having a high degree of contact with children or vulnerable adults and is exempt
from the Rehabilitation of Offenders Act 1974. An enhanced disclosure will be sought through the
Criminal Records Bureau as part of Beacon Reach pre-employment checks
TITLE OF JOB
:
ADMINISTRATOR
1. JOB OUTLINE
1 a) REASON JOB EXISTS
Provide assistance to Beacon Reach Principal or other senior staff with an emphasis on promoting the
profile and reputation of the organisation.
1 b) MAIN AREAS OF RESPONSIBLITY
New Business
 Monitor and assess all incoming referral traffic;
 Provide agreed initial responses;
 Filter and prioritise all leads;
 Inform Principal or other senior person of all potentially promising leads;
 Establish main points of contact and follow up as appropriate;
 Update status at each stage in a comprehensive chronology;
 Grow contact database
 Access daily all regional databases;
 Refresh and update framework information;
 Secure meetings;
 Search out new business opportunities;
 Explore events and exhibitions;
 Cost and plan within budget;
 Secure promotion stands and sponsorship opportunities;
 Assess attendance logistics, coordinate, arrange;
 Assist with necessary documentation and promotional materials;
 Assist with outward facing marketing documentation inc. Beacon Reach website
Administrator
Job Description July 2014
Training
 Ensure that staff members are informed of training requirements;
 Make necessary administrative arrangements for training sessions;
 Maintain the training records.
Duty Rosters
 Prepare the duty rosters in a timely fashion as required by the Principal;
 Respond to unexpected events to ensure appropriate staff cover all times;
 Liaise with staff and management as required.
Various
 Undertake similar administrative duties as required
1 c) EQUALITIES
Be aware of and support difference and ensure that Beacon Reach equalities and diversity policies are
followed.
1 d) HEALTH AND SAFETY
Be aware of and comply with policies and procedures relating to child protection; health and safety;
confidentiality; and data protection and report all concerns to an appropriate person.
1 e) ADDITIONAL INFORMATION
The jobholder is required to contribute to and support the overall aims and ethos of Beacon Reach. All
staff are required to participate in training and other learning activities, and in performance management
and development as required by our policies and practices.
** The duties and responsibilities listed above describe the post as it is at present. The post holder
is expected to accept any reasonable alterations that may from time to time be necessary.
2. SUPERVISION
The jobholder is directly managed by the Principal but may be instructed by the Registered Manager or a
Director. All non-routine decisions are referred upwards.
3. JOB CONTEXT
The jobholder must work cooperatively with Beacon Reach Secretary and other staff who may from timeto-time be deployed to assist.
The work is varied.
4. CONTACTS
The jobholder works with senior members of staff, Secretary and others as appropriate and has frequent
contact with an external community associated with marketing and potential business.
5. KNOWLEDGE, EXPERIENCE AND TRAINING
 Experience of clerical and administrative work;
 Good numeracy and literacy skills;
 Ability to use standard office software;
Administrator
Job Description July 2014


Ability to work in a team;.
Understanding and empathy with children.
6.OVERERRIDING REQUIREMENTS
 To carry out his/her duties in accordance with and subject to the provisions of:
-current legislation with regard to Independent Schools and Children’s Homes;
-rules, regulations, policies and procedures laid down by Beacon
Reach Limited;
-contractual obligations between Beacon Reach and Local Authorities;
 To remain positive and professional with staff, young people, external stakeholders and visitors to
Beacon Reach;
 To attend meetings as required by the Senior Leadership Team.
7. SAFEGUARDING BUILDINGS, EQUIPMENT AND FACILITIES
Wherever the Marketing Assistant is working onsite he/she must ensure that:
-The fabric of the building is safeguarded and maintained to a high standard;
-Equipment is used properly, stored neatly and efficiently and maintained to a high standard;
-Equipment is kept clean and high standards of hygiene are demonstrated;
-All defects are reported IMMEDIATELY.
8. CONFIDENTIALITY
The job holder Secretaries must retain confidentiality in all aspects of their work.
9. PERFORMANCE MANAGEMENT AND TRAINING
Job holder must participate in the arrangements of Beacon Reach Limited policies for the management of
his/her performance together with any arrangements for his/her future training and continued professional
development;
Administrator
Job Description July 2014