WAYNE COUNTY CLERK OF COURTS
TIM NEAL, CLERK
107 West Liberty Street
P.O. Box 507
Wooster, Ohio 44691
330-464-8933
tneal@waynecourts.org
February 17, 2016
Job Posting: Chief of Staff, Wayne County Clerk of Courts
Posted until filled.
With the retirement of our current Chief of Staff, as of March 31, 2016, we will have an
immediate opening in this critical position. In addition to the following job description, this
individual will be expected to gain intimate knowledge of our Benchmark software and to apply
this knowledge in assisting our court employees.
Anyone interested in applying for this position should contact me personally and confidentially
using the contact information listed above.
Tim Neal
Wayne County Clerk of Courts
Chief of Staff
Chief of Staff
The Chief of Staff assists the Clerk of Courts in managing the operations and employees of the Clerk of Courts
offices including the Common Pleas Court, Municipal Court, Auto Title and the Orrville satellite office. The
Chief of Staff is expected to take a leadership role and to independently perform tasks with little, if any,
intervention from the Clerk of Courts. Responsibilities also include purchasing, accounts payable, payroll and
misc. reports and filings.
CLASSIFICATION DISTINCTIONS
This is the highest level classification employed by the Clerk of Courts. The Chief of Staff helps to establish
and enforce policies and procedures and has management authority over all other Clerk of Courts employees.
KEY OR TYPICAL TASKS AND RESPONSIBILITIES
• Maintains employee personnel files
• Helps to make hiring decisions
• Assists in, or administers, disciplinary actions involving Clerk of Courts employees
• Approves payroll actions and time off for the supervisory staff
• Compiles, approves and submits payroll and timesheets
• Makes recommendations for the development, revision, and implementation of new or improved office
procedures and systems.
• Initiates, codes, submits and tracks purchase orders and requests
• Process payment requests
• Counsels Chief Deputies and Clerks regarding problems, questions and errors
• Participates in performance appraisals.
•. Communicates with Judges, Prosecutors, Law enforcement and other Court personnel on various subjects
• Gathers and compiles information and prepares various monthly, quarterly and annual reports.
• Attends various association meetings, receptions and conferences
• Attends educational sessions as required or needed
• Uses spreadsheets to track, analyze and report quantitative information.
QUALIFICATIONS
• Two to four years of college or business school training is highly desirable. Previous experience as a Chief
Deputy
OR
• Five to Ten years of responsible supervisory/management experience including the full range of office
support functions;
Knowledge of: principles of effective leadership; department goals and procedures; general office procedures
and practices; technical and/or specialized functions, policies and procedures of the work unit; applicable
computer applications; and effective business correspondence including spelling, grammar and punctuation.
Ability to: establish and maintain cooperative and effective working relationships with court personnel and
staff and other county departments, as well as the general public; maintain departmental objectives and
positive employee interaction; make recommendations for improved department service delivery through
enhancement of procedures, systems, organizational approaches and record keeping; develop and demonstrate
effective customer service techniques; communicate effectively in written form.
Demonstrated ability to make non-routine decisions without immediate supervisory assistance when
situations arise that demand action outside the scope of established procedures or policies.
WORKING ENVIRONMENT AND PHYSICAL DEMANDS
Work is performed in an office setting with moderate variations in temperature and noise levels. Environment
includes volume and temperament of people encountered in the course of work. Most positions involve a high
activity level and pace, competing time demands and some interaction with dissatisfied or angry customers.
Light lifting and stamina are standard elements, which can be accommodated if necessary. Essential tasks
typically include typing/keyboard skills, phone usage, reading, speaking, and listening.
Salary Range: $43,888 – $68,036
Updated: October 30, 2015