Reports - English Current

Reports are difficult to define
 They range in size and content
 They can be presented orally or in written form
 In written form they can be sent a emails, memos,
letters or in manuscript format
Informal Report
 used to convey routine information
Formal Report
 Are prepared for senior manager or outside
company stakeholders and are used to make
important decision
 (see attachment)
Information reports present data without
analysis or recommendations.
Analytical reports provide analysis and
conclusions as well as data.
Most common organizational pattern for
informal business reports.
1. Introduction
2. Facts
3. Summary
This is what you should use for your report
Analyze your audience and purpose
Define the project.
Am I writing this report to inform, to analyze,
to solve a problem, or to persuade?
Gather data.
Analyze your data objectively.
• Present all sides of an issue.
• Separate fact from opinion.
• Use grammatically correct and appropriate
• Cite sources
 Explain why you are writing.
 Establish credibility of data and sources.
 Provide background.
 Identify the report purpose.
 Offer a preview of the findings.
 Organize chronologically, alphabetically, topically,
or by importance.
 Use appropriate headings.
 Use graphic highlighting for effective display.
 Present an fact-based review of your findings
Separate paragraphs and sentences
Use a consistent type font
Include readable headlines
Strive for parallel construction
Information Reports
Progress Reports
Justification/Recommendation Reports
Feasibility Reports
Summary Reports
Minutes of Meetings