Private Organization Briefing
February 11, 2015
Agenda
 PO Briefing
 Legal Briefing
 Administrative Updates
 Folder Review
Private Organization Program Overview
 Governed by AFI 34-223, Private Organizations (PO) Program
 POs are self-sustaining special interest groups, set up by people acting
exclusively outside the scope of any official capacity as officers,
employees, or agents of the Federal Government. They operate on Air
Force installations with the written consent of the installation
commander.
 POs are not Federal entities and are not to be treated as such. Nor are
they NAF instrumentalities (NAFIs) as defined in AFI 34-201
Purpose of Private Organization Program
Ensure PO programs and activities do not conflict with Air Force goals
 Must not conflict with or duplicate any AAFES or NAF Activities
 POs must get Wing CC approval if a fundraiser conflicts with the
Combined Federal Campaign (CFC) or the AF Assistance Fund (AFAF)
(Note: AFAF coming up from 23 MAR 15 – 1 MAY 15)
 Prevent the appearance of an official sanction or support of the Air Force
or Department of Defense
Private Organization Files
Constitution & Bylaws
 Must be updated when there is a change in the purpose,
function, or membership eligibility
 Required to be updated every 2 years, even if there are no changes
 Must be signed by the president or chairperson of the PO
Private Organization Files
Liability Insurance
 Every PO must have either liability insurance or an insurance waiver
on file
 Even with an insurance waiver, insurance is required if conducting
ANY activity that has more than a negligible risk of injury
 Liability insurance or an insurance wavier request must be submitted
to the PO monitor annually
Private Organization Files
Financial Statements
 Every PO must submit an annual income and expense statement as
well as a balance sheet (not a bank statement)
 Depending on annual income, some POs may need to undergo audits
and financial reviews at the PO’s own expense
Private Organization Files
Other
 POs must ensure the PO Monitor receives an updated POC list when
there is a change in officers
 POs must submit a copy of meeting minutes to the PO Monitor at
least annually
Fundraising and Off Base Solicitations
 POs are allowed 2 fundraisers per quarter
 Raffles are not authorized as outlined in AFI 34-223 and according to
Washington state guidelines
 Completed fundraiser forms should be submitted to the PO monitor
no later than 5 weeks prior to event
 Off base solicitation requests should be submitted to the PO monitor
no later than 5 weeks prior to event, AND so the PO can contact local
businesses for donations
 If approval is not received in time, the PO may not conduct the
fundraiser or solicit off base
Private Organization
Guidelines
 ALL correspondence from POs must include the following statement:
“THIS IS A PRIVATE ORGANIZATION. IT IS NOT A PART OF THE
DEPARTMENT OF DEFENSE OR ANY OF ITS COMPONENTS AND
IT HAS NO GOVERNMENTAL STATUS.”
 POs receive no support from the government. They provide for their financial
needs and furnish their own equipment, supplies, and other materials
 Use of government equipment (ie. copiers, printers, computers) are off-limits
 Use of government email is strictly off-limits except for sharing of PO
information directly between members and between POs and the PO Monitor
Private Organization Resources
 AFI 34-223, Private Organizations (PO) Program
 www.fairchildfun.com (under the “support” tab)
 2012 Private Organization Guide, located on fairchildfun website
 Mr. Jocef Hernandez and Ms. Megan Caldwell, 92 FSS Resource
Management Office, 247-2548
Legal
Capt Gavin Johnson
Private Orgs & Legal
 Bottom Line: If you have a
question, ask FIRST!
 Constitution/Bylaws reviewed
and updated every 2 years
 Must have liability insurance,
unless waived by installation
commander.
 Even if you have a waiver,
you may need insurance
for special events
Private Orgs & Legal
 Fundraising Rules
 NO…
 Solicit funds or gifts on base (rules if off base)
 Compete with AAFES
 Sell Alcohol
 In the workplace
 In uniform/duty status
 More than 2 per quarter
 During CFC or AFAF without wing commander
approval
Private Orgs & Legal
 Seriously, NO!!!
 Gambling, Games of Chance
 Raffles

Except…
 POs consisting primarily of DoD personnel and family members
 May conduct fund-raising raffles on occasional, infrequent basis.
 RULES
 Can not violate law of city, county, state, or country
 Be for the direct benefit of DoD personnel or their family members,
but…
 Not be for purely social, recreational, or entertainment
purposes which only benefit PO members/families
 Not in workplace
 Not on duty time
Private Orgs & Legal
QUESTIONS?
Administrative
New Fundraiser Form
New Fundraiser Form
Administrative Updates
 Before you leave, ensure you’ve done a Folder Review with a
representative
 Any missing paperwork will be required by Feb 27th
 POC List
 Finances
 Insurance Waiver Request
 Meeting Minutes
 Constitution and Bylaw Approval Request
 POs which fail to submit the required paperwork by the 27th
will be suspended or dissolved
Questions?