Spring 2016 Test Coordinators
Pretest Workshop
Top-performing urban school district in Florida
Contact Information
• Cherie Boone - px# 48855 (434-8855) fax px# 48736 (434-8736)
o e-mail: cherie.boone@palmbeachschools.org
• Tom Cornman - px# 42499 (681-2499) fax px# 45133 (684-5133)
o e-mail: tom.cornman@palmbeachschools.org
• Test Distribution Center px# 45155 (684-5155) fax px# 45133 (681-5133)
o Hours: Monday – Friday 7:30-4:30
o Call ahead to ensure someone will be at the TDC
o The TDC will be staffed at all times ONLY on days that materials are scheduled
to be returned
Top-performing urban school district in Florida
Florida Standards Alternate Assessment
Top-performing urban school district in Florida
Contacts
Questions about administration
• Jennifer (Pizzi) Bigos – px47561 (357-7561)
o e-mail: Jennifer.Pizzi@palmbeachschools.org
• Questions about materials
o Test Distribution Center (TDC) – px# 45155 (684-5155)
Top-performing urban school district in Florida
Important Dates – Grades 3 - 8
• February 24-26, 2016 – Schools receive materials (tentative)
• February 29 – April 15, 2016 - Administration Window
• April 15, 2016 – Student Responses Entered into Online System
• April 15, 2016 – Return materials to TDC by 4:00 pm
Top-performing urban school district in Florida
Important Dates – Grades 9 & 10
• March 16-18, 2016 – Schools receive writing materials (tentative)
• March 28 – April 29, 2016 – Administration window
• April 29, 2016 – Student Responses Entered into Online System
• April 29, 2016 – Return materials to TDC by 4:00 pm
Top-performing urban school district in Florida
Contents and Grades Assessed
Top-performing urban school district in Florida
Test Security
• Security of all test materials must be maintained before, during, and after
test administration
• Students are not permitted to handle secure material before or after
administration
• A security number is used to account for each secure document
• Refer to the most recent 2016 Florida Standards Alternate Assessment
Procedural Manual posted on the FLDOE Web site
Page 13 in TAM
Top-performing urban school district in Florida
2016 FSAA Highlights
• Math and ELA are fully aligned to the Florida Standards and to Access
Course content
• Writing design – response to text model
• Student responses will be entered online for scoring
• End of Course exams in high school for Algebra 1, Geometry, and Biology 1
• Practice tasks will also be available in an online system
Top-performing urban school district in Florida
Assessment Participation Checklist
• Individual IEP teams are responsible for determining whether students
with disabilities will be assessed through administration of the general
statewide standardized assessment or the FSAA
• IEP teams will use the Assessment Participation Checklist to make this
determination
Page 2 in TAM
Top-performing urban school district in Florida
Assessment Components
Top-performing urban school district in Florida
FSAA Components - Forms
Top-performing urban school district in Florida
Page 8 in
TAM
FSAA Components
• Test Booklet
• Response Booklet
• Passage Booklet
• Cards Packet and Strips Packet
Top-performing urban school district in Florida
Test Booklet
• The Access Point that the item
set is targeting
• The materials that are needed for
the task
• The directions for setting up the
task
• The script to read to the student
• The response that the teacher
should expect
Top-performing urban school district in Florida
Page 9 in TAM
Practice Materials: NEW in 2015-2016
Available in three formats
• Paper-based kits
• PDFs versions for printing
o (on SharePoint, ESE, Highschool, cards)
o Available on the FSAA Training Website
o Templates for Writing Prompt 2 can be printed
• Online interactive system
Top-performing urban school district in Florida
FSAA Online System
Top-performing urban school district in Florida
Assessment Registration Tool (ART): Teacher Tasks
Phase 1: February
• Log in
• Verify Student Roster
• Report missing or mis-connected students to school
testing coordinator for resolution
• Verify students are linked to correct assessments based
on grade/course/content area
Top-performing urban school district in Florida
FSAA Online System: Student Response Entry
• The online version will look similar to the paper-based assessment
• Teachers will manually record responses in test booklet, and transfer
responses into the online system
• Once response entry is complete, the teacher submits the responses
• All FSAA test administrators must complete the online system training
module
o Available February 1 on the FSAA training site
Top-performing urban school district in Florida
FSAA—Performance Task Portal
• https://fsaa-training.onlinehelp.measuredprogress.org/
• The following administration training modules are available in the Teacher
Portal:
o Module 1: Assessment Overview
o Module 2: Administration Procedures
o Module 3: Before, During, and After Administration
• The following Administration Support Documents are now available in
the Teacher Portal:
o ELA Writing Prompt Topic and General Vocabulary List







Grade 4
Grade 5
Grade 6
Grade 7
Grade 8
Grade 9
Grade 10
Top-performing urban school district in Florida
Accommodation Resources
• Selecting Accommodations: Guidance for Individual Educational Plan
Teams
• Accommodations: Assisting Students with Disabilities
• Accommodations and Modifications for Students with Disabilities: Career
Education and Adult General Education
• Accommodations and Modifications: What Parents Need to Know
• http://www.fldoe.org/core/fileparse.php/7690/urlt/0070064selectingaccommodations.pdf
Top-performing urban school district in Florida
What’s Available and Allowable
• FSA Website:
o www.FSAssessments.org
• Science Assessments, EOC Biology, Civics, and US History
• Accommodations for Florida's Statewide Student Assessments
Top-performing urban school district in Florida
Computer-Based Testing Features and Accommodations
Top-performing urban school district in Florida
Accommodations
• Text-to-Speech (TTS) functionality will be available for all CBT tests (FSA
and NGSSS)
• American Sign Language (ASL) videos will be provided for listening items
on the ELA Reading tests (CBT and PBT) for students who require them
(SPRING 2016)
• Students with PBT accommodations will have access to the listening items
via a secure interface
Top-performing urban school district in Florida
What Can Be Read….
Top-performing urban school district in Florida
FSA ELA Instructions for Oral Presentation
Accommodations
• Instructions and examples are available on the Test Administration tab at
www.FSAssessments.org.
• Directions, test questions and answer choices may be read aloud
• Passages may NOT be read aloud
• When passages or excerpts from passages appear within items, there are
rules for what may be read
Top-performing urban school district in Florida
ACCESS for ELL’s 2.0
Top-performing urban school district in Florida
Contacts
Questions about administration
• Noel Elvir – px25944 (357-5944)
o email: Noel.Elvir@palmbeachschools.org
Questions about materials
• Test Distribution Center (TDC) – px# 45155 (684-5155)
Top-performing urban school district in Florida
Important Dates
• Currently – Schools receive materials
• February 8 – March 25 17, 2016 – Administration window
• March 25 18, 2016 – Return materials to TDC by 4:00 pm
Top-performing urban school district in Florida
ACCESS for ELLs 2.0 Assessments
Florida uses the ACCESS for ELLs 2.0 assessments as a tool to measure
English Language Learners (ELLs) proficiency in English; thus, ensuring the
skills needed in school to achieve at high levels, academically.
ACCESS for ELLs 2.0 is a large-scale test of English language proficiency based
on the WIDA English Language Development (ELD) Standards that form the
core of WIDA’s approach to instructing and assessing ELLs in Grades K–12.
The ACCESS for ELLs 2.0 assessments includes
• ACCESS for ELLs 2.0, a paper-based assessment for Grades 1–12
• Kindergarten ACCESS for ELLs, a paper-based assessment for Kindergarten
• Alternate ACCESS for ELLs, a paper-based assessment for students in
Grades 1–12 who have significant cognitive disabilities
Top-performing urban school district in Florida
Test Overview
• Kindergarten ACCESS for ELLs is an individually administered, adaptive
assessment designed to take an average of 45 minutes per student.
o The Test Administrator scores all sections, including the Writing test, on site.
• ACCESS for ELLs 2.0 Paper is available in three tiered forms within a
grade-level cluster. Tier refers to the form of the test administered that
roughly correspondences to a student’s position along the second
language continuum: Tier A (Beginning); Tier B (Intermediate); or Tier C
(Advanced).
o Grade-Level Clusters: 1, 2, 3, 4–5, 6–8, 9–12
o The Speaking section is individually administered and scored by the Test
Administrator.
o The Listening, Reading, and Writing sections can be group-administered.
• Alternate ACCESS for ELLs is an individually administered, semi-adaptive
assessment.
o Grade-Level Clusters: 1–2, 3–5, 6–8, 9–12
o The Test Administrator scores all sections.
Top-performing urban school district in Florida
ACCESS for ELLs 2.0 Results
• Results will provide:
o data useful for charting student progress over time and, for the newly arrived
students, charting progress over the first year.
o information about the language proficiency levels of individual students that
can be used in making decisions regarding exit from English for Speakers of
Other Languages (ESOL) programs.
o useful information about students’ strengths and weaknesses in English.
• Results will NOT be used for:
o grade-level placement
o grade promotion or retention decisions
Top-performing urban school district in Florida
Students to be Tested
• All students enrolled in the district (grades K-12) and classified ELL, with a
code of “LY” on the 1st day of the test administration window, must be
administered ACCESS for ELLs 2.0.
• Students with disabilities participate in the statewide assessment program
by taking one of the following:
o ACCESS for ELLs 2.0 without accommodations,
o ACCESS for ELLs 2.0 with accommodations, or
o Alternate ACCESS for ELLs
• Important: All determinations regarding participation and
accommodations in the statewide assessment program must be
documented in the student’s IEP or Section 504 Plan, and the student’s
ELL Plan.
Top-performing urban school district in Florida
Training Requirements & Preparation Resources
Top-performing urban school district in Florida
WIDA Secure Portal
• www.wida.us
Top-performing urban school district in Florida
WIDA Secure Portal
Login to www.wida.us and click the Paper-Based test tile to view the
following training resources:
Test Administrator Checklist
Training Requirements
Speaking Assessment Scoring Module
There are five Speaking Assessment Scoring Modules that cover the grade-level
clusters (Grade 1, 2–3, 4–5, 6–8, 9–12), which takes approximately 90 minutes
to complete all modules. These modules provide sample student responses for
Test Administrators to practice scoring. The Speaking Quiz is provided in two
grade-level clusters (Grades 1–5 or 6–12). Note: If a Test Administrator is not
administering the Speaking section, the Speaking quiz is not required.
Top-performing urban school district in Florida
Training and Certification Requirements for Test
Administrators via WIDA Secure Portal
WIDA requires that all Test Administrators score 80% or higher on the
appropriate quiz to become a certified Test Administrator. For some
educators, one or more quizzes are required.
• Kindergarten ACCESS for ELLs: Kindergarten Training Module and take the
Kindergarten quiz
• ACCESS for ELLs 2.0 Paper: Speaking Assessment Scoring Module and take
the appropriate quiz
o There are five Speaking Assessment Scoring Modules that cover the grade-level
clusters (Grade 1, 2–3, 4–5, 6–8, 9–12), which takes approximately 90 minutes
to complete all modules. These modules provide sample student responses for
Test Administrators to practice scoring. The Speaking Quiz is provided in two
grade-level clusters (Grades 1–5 or 6–12). Note: If a Test Administrator is not
administering the Speaking section, the Speaking quiz is not required.
• Alternate ACCESS for ELLs: Alternate ACCESS for ELLs Training Module and
take the Alternate ACCESS for ELLs quiz
Top-performing urban school district in Florida
Certification
• WIDA requires that all Test Administrators score 80% or higher on the
appropriate quiz to become a certified Test Administrator. For some
educators, one or more quizzes are required.
• View your certificate by clicking on the My Training Certificate tile on the
WIDA Secure Portal homepage.
Top-performing urban school district in Florida
Florida’s WIDA Webpage
• Your source for Florida-specific information about the ACCESS for ELLs 2.0
is on Florida’s WIDA webpage at:
https://www.wida.us/membership/states/Florida.aspx
Top-performing urban school district in Florida
Preparation Resources
• https://www.wida.us/membership/states/Florida.aspx
Top-performing urban school district in Florida
Test Administration Manuals (TAM)
• Important: Test Administration Manuals are secure and must be returned
to DRC after testing is complete.
Top-performing urban school district in Florida
Test Administration Manual (TAM)
The TAM is your key to a smooth
test administration process. Among
other things, it includes:
• Test Overview
• Overview of Responsibilities
• Ordering and Test Materials
Logistics
• Scheduling and Testing
Environment Logistics
• Accommodations, Accessibility
Tools, and Test Administration
Procedures
• Returning Test Materials
Top-performing urban school district in Florida
The addendum provides Florida’s policies
and procedures for the 2015–2016
ACCESS for ELLs 2.0 administration, which
includes:
• 2016 ACCESS for ELLs Schedules
• Important Resources
• Test Administration Policies and
Procedures
• Completing Student Demographic
Information
• Test Security Policy and Procedures
• Test Invalidation Policies and
Procedures
Exclusively available on Florida’s WIDA Webpage
• Forms and Signs in Appendix B
Top-performing urban school district in Florida
Test Coordination Overview
Top-performing urban school district in Florida
Test Security Policies and Procedures ACCESS for ELLs
2.0 Security Log
• Each school is required to maintain an accurate ACCESS for ELLs 2.0
Security Log for each testing room. Anyone who enters a testing room for
the purpose of monitoring a test is required to sign the log.
o This applies to the Test Administrator and anyone who relieves a Test
Administrator.
FLDOE TAM Addendum: Appendix B
Top-performing urban school
district in Florida
Test Security Policies and Procedures
ACCESS for ELLs 2.0 Breaches of Administration
• In the event a test irregularity or security breach is identified, school
personnel and District Coordinators must use this form to submit with a
written report within ten working days after the irregularity or security
breach has been discovered.
FLDOE TAM Addendum: Appendix B
Top-performing urban school district in Florida
Inventory Test Materials
• Test materials and Pre-ID labels
are delivered to the districts for
distribution to schools.
o Note: Test Materials for
Kindergarten ACCESS for ELLs and
ACCESS for ELLs 2.0 will be
packaged in yellow boxes.
Alternate ACCESS for ELLs
materials will be packaged in a
white box with a yellow label.
• Last Box in Shipment Contains:
o Inventory sheets
o Security Checklist to track secure
materials
Top-performing urban school district in Florida
Special Test Documents
ACCESS for ELLs 2.0 is available in the following accommodated versions:
Kindergarten ACCESS for ELLs and ACCESS for ELLs 2.0 (Grades 1–12)
• Large print version is based on the regular print version.
ACCESS for ELLs 2.0 (Grades 1–12) – Tier B ONLY
• For Braille, Reading and Writing sections are in braille for (Grades 1–12)
students taking the Tier B test form of ACCESS for ELLs 2.0. The Braille
tests are provided in contracted and uncontracted Braille format.
• If ordered, Large print and Braille test materials arrive with the regular
test materials. Test Administrators must be trained in the use of the
accommodated versions.
Top-performing urban school district in Florida
Pre-ID Labels (white)
Guidelines
• For use on student response booklets
• Ensure information is correct
• The student ID number, district
number, and school number must be
correct
• If any demographic information is
incorrect, District Test Coordinators can
edit errors in WIDA AMS (Do not write
on labels) and the label can be then be
affixed to student response booklet in
upper right hand corner
• Complete Box 1: Date of Testing
• If applicable, complete Box 20:
Accommodations and Box 23:Do Not
Score
• Schools should securely destroy Pre-ID
labels for students who will not be
tested.
Top-performing urban school district in Florida
Correcting a Pre-ID Label
• Verify demographic information
• Report corrections:
o http://goo.gl/forms/KBbdpb6YpE
• Edit window:
o January 22, 2016 – March 25, 2016
Top-performing urban school district in Florida
Guidelines for Use
• Use on student response booklets for students who do not receive Pre-ID
labels
o Must complete student demographic information manually
o Accommodations must be documented manually
• Place in upper right hand corner of the student response booklet
• Check label for accuracy
• Do not share between schools
Top-performing urban school district in Florida
Completing Demographic Information Considerations
Box 4: Native Language
• For Native language codes specific to Florida, please refer to Appendix N:
Languages Codes in the FDOE Database Manual. Please start at the left
and leave the last box(es) blank.
(http://www.fldoe.org/accountability/data-sys/database-manuals-updates/201516-student-info-system/index.stml)
Box 16: State Student ID Number
• Provide the 10-digit student ID number. If the number is only 9 digits long,
add an “X” after the last digit. Leave remaining boxes blank.
Boxes 17–19: State Defined Optional Data; District Student ID Number;
District Defined Optional Data
• Please leave these sections blank.
Top-performing urban school district in Florida
Test Invalidation Policies and Procedures
District Test Coordinators should advise schools of the appropriate course of
action if invalidation is being considered. Remember that the main purpose
of invalidation is to identify when the validity of test results has been
compromised. A Test Administrator should discuss any situation involving
possible invalidation with the School Test Coordinator, and the situation
should be investigated immediately.
Do Not Score
codes entered
in Box 23 of
Test Booklet
A list of circumstances that may occur and require the Invalidated (INV) to be
gridded can be found on pages 14-15 in the TAM Addendum.
Top-performing urban school district in Florida
Exemptions for ELLs who are Deaf or Hard-of-Hearing
Students who are deaf and unable to produce spoken language should be
exempted from the Listening and Speaking sections. The teacher of each
deaf or hard-of-hearing student should make a determination regarding
whether the student is able to participate in the Listening or Speaking
sections. Once a determination is made, the student response booklet
should be marked to reflect any exemptions.
If the student is deaf or hard-of-hearing, grid SPD in Box 23 of the student
response booklet to indicate if the student is exempt from the Listening or
Speaking sections of the test.
Top-performing urban school district in Florida
Do Not Process Labels
Guidelines
• For use on damaged booklets that should be returned to DRC (Except
bodily fluids)
• Will not be scored
• Place on top of other labels in right top corner
• Transcribe student responses to a new book
Top-performing urban school district in Florida
Prepaid Return Label
Return Instructions are located in
ACCESS for ELLs 2.0 Paper TAM on
pages 83-89
Top-performing urban school district in Florida
Return of Special Test Documents
If a Large-print or Braille accommodated format has student
responses, the Test Administrator must transcribe the student’s
exact responses into a standard version test booklet within 48
hours of testing.
Affix assigned Pre-ID Label and grid the Accommodation in Box
20 of the student response booklet.
Important: Student responses not transcribed into a standard
booklet will NOT be scored.
Top-performing urban school district in Florida
WIDA ACCESS for ELLs 2.0 Accessibility and
Accommodations Guidelines
Main Document Contents
• Participation Guidelines
• The Accessibility and
Accommodations Framework
• Accommodation decision-making
strategies
• Additional guidelines on readaloud, scribed response,
transcription,
assistive technology, braille, and
American Sign Language
http://wida.us/accommodations/guidelines
Top-performing urban school district in Florida
Supporting Document Contents:
Supports available to all ELLs
• Test administration procedures
• Accessibility tools
Supports available to ELLs with IEP
or 504 Plans
• Accommodations
http://wida.us/accommodations/descriptions
Top-performing urban school district in Florida
WIDA ACCESS for ELLs 2.0 Accessibility and
Accommodations Framework
Supports available to all ELLs listed first in document
• Test Administration Procedures
o Accessibility Tools
o TAM pg. 53
Accommodations
Allowed only to ELLs with
IEPs or 504 Plans
• Accommodations for ELLs w/IEP or 504
o TAM pg. 53-54
Accessibility
Tools
Test
Administration
Procedures
Linguistic Scaffolding
and Universal Design
(Built into Test Directions
and Items)
Top-performing urban school district in Florida
Allowed to
all ELLs
WIDA ACCESS for ELLs 2.0 Accessibility and
Accommodations Descriptions
Accommodations Tables TAM Pg. 99-116
Test domains in which allowed
Two-letter
data code
Common use
Accommodation is
Accommodation is
case for
different for
the same for paper
accommodation:
online and paper
administration
(first bullet)
Top-performing urban school
district in Florida
administrations
Administration
guidelines
Understand Tiers
Top-performing urban school district in Florida
p.
Schedule Paper Test Sessions
• Separate Sessions by Grade
Cluster, Tier, and Domain
• (≤ 22 students per session):
• Grades 4-5, Tier C, Reading
• Grades 4-5, Tier B, Reading
• Grades 4-5, Tier A, Reading
TAM Addendum Appendix B
Top-performing urban school district in Florida
Ordering Test Materials Online
Top-performing urban school district in Florida
Receiving Materials
• Initial shipments of materials are automatically sent to schools for ALL
assessments
o Verify the counts of all secure materials on the day schools are permitted to open
the secure boxes
o Notify the Test Distribution Center immediately of any discrepancies involving secure
materials
• Online order forms are not posted until the delivery of the initial shipments
begins
• Delivery of materials by TDC staff may take up to 5 working days
o If you need materials immediately, pick up at the TDC may be faster
o Pick up materials at the TDC will be mandatory as the end of an administration
window nears
• Secure materials MUST never be shipped through the Pony
Top-performing urban school district in Florida
Confirmations
Print This Page
For Your Records
Testing Platforms and Websites
Top-performing urban school district in Florida
Testing Platforms
FSA
Pearson
Performance Matters
•
•
•
•
•
•
•
•
•
•
•
•
FSA Portal
TIDE
TA Admin
ORS
Training Tests
Secure Web Browser
PMRN
Test Nav 8.2
PearsonAccess Next Live Center
PearsonAccess Next Training Center
FSAA
Top-performing urban school district in Florida
ADMS (Test Center)
UNIFY (Test Creation)
Baseball Card (Reporting)
WIDA
Performance Matters
• Contact – Assessments
o Carla Kendall - px45822 (969-5822)
• Contact – Reports
o Area EDW Specialists
EDW Report
Solutions Team
Area
Office
Telephone
PX
Mobile
Paula Jackson Joseph
Manager
561-629-8578
28578
561-876-4609
Tracy Paletti
1
561-434-8351
48351
561-644-2291
Shannon Schwartz
2
561-434-8913
48913
561-644-2456
Taryn Butler
3
561-434-8742
48742
561-719-2327
Tiffany Latimore
4
561-357-5920
25920
561-644-2505
Kathleen Ali
5
561-434-8892
48892
561-644-2724
Top-performing urban school district in Florida
PearsonAccess Next (replaces PearsonAccess Live and Training Centers)
https://fl.pearsonaccessnext.com/customer/index.action
https://trng-fl.pearsonaccessnext.com/customer/index.action
Top-performing urban school district in Florida
FSA Portal
• http://www.fsassessments.org
• Test Information Distribution
Engine (TIDE)
• Online Reporting System (ORS)
• Test Administration
• TA Training Site
• Training Tests
• Resources
Top-performing urban school district in Florida
WIDA
• https://www.wida.us
Top-performing urban school district in Florida
Piedra
• http://www.fl-alt.com/materials
Top-performing urban school district in Florida
Test Security Policies and Procedures
Top-performing urban school district in Florida
Test Security
• Per Test Security Statute, s. 1008.24, F.S., and Florida State Board Rule,
6A-10.042, Florida Administrative Code (FAC), inappropriate actions by
school or district personnel can result in student or classroom
invalidations, loss of teaching certification, and/or involvement of law
enforcement.
o
o
o
o
o
o
o
o
Examples of prohibited activities include the following:
Reading or viewing the passages or test items before, during, or after testing
Revealing the passages or test items
Copying the passages or test items
Explaining the passages or test items for students
Changing or otherwise interfering with student responses to test items
Copying or reading student responses
Causing achievement of schools to be inaccurately measured or reported
Top-performing urban school district in Florida
Test Security Policies and Procedures
• The security of all test materials must be maintained before, during, and
after test administration. Under no circumstances are students permitted
to assist in preparing secure materials before testing or in organizing and
returning materials after testing.
• After ANY administration, initial or make-up, secure materials (e.g., test
books, passage booklets, test tickets, used worksheets, used work folders)
must be returned immediately to the school assessment coordinator and
placed in locked storage. The Test Materials Chain of Custody Form must
be maintained at all times.
Top-performing urban school district in Florida
Test Security Policies and Procedures
• No more than three people should have access to the locked storage
room.
• Secure materials must never be left unsecured and must not remain in
classrooms or be taken off the school’s campus overnight.
• Secure materials should never be destroyed (e.g., shredded, thrown in the
trash), except for soiled documents.
Top-performing urban school district in Florida
Test Security Policies and Procedures
• Only the school assessment coordinator and other school personnel may
open the shrink-wrapped packages and affix labels
o Secure test materials must not be opened prior to specified date
• Students are not permitted to assist in preparing secure materials before
testing or in organizing and returning materials after testing
• All secure materials must be returned to locked storage and remain there
until testing
• Secure materials MUST NOT be sent through pony
Top-performing urban school district in Florida
Test Security Policies and Procedures
Proctors
• When testing a large group of students, proctors must be assigned to the
room. Refer to the table below for the required number of proctors.
Top-performing urban school district in Florida
Test Security Policies and Procedures
Proctors
• School personnel and non-school personnel may be trained as proctors.
Prior to testing, all proctors should be informed or their duties and of the
appropriate test security policies and procedures.
o School personnel duties may include preparing and distributing materials.
o Non-school personnel may assists test administrators during test
administration; however, they may NOT participate in any of the test
administration procedures (e.g., distributing and collecting test materials,
providing accommodations).
• All proctors may help monitor rooms during test administration; however,
they may NOT assist in rooms where their family members are testing.
Top-performing urban school district in Florida
Test Security Policies and Procedures
Hazardous Materials
• If a used test and answer book is soiled (e.g., with blood or vomit), the
school must notify the district assessment coordinator. At their
discretion, school personnel may transcribe the response into a
replacement test and answer book.
• The damaged test and answer book should then be destroyed or disposed
of in a secure manner (e.g., hazardous waste receptacle, shredding,
burning).
Top-performing urban school district in Florida
Missing Materials/Test Irregularities/Security Breaches
• Test administrators should report any test irregularities (e.g., disruptive
students, loss of Internet connectivity) or missing materials to the school
assessment coordinator immediately.
o A test irregularity may include testing that is interrupted for an extended period
of time due to a local technical malfunction or severe weather.
• Test administrators should report possible breaches of test security (e.g.,
secure test content that has been photographed, copied, or otherwise
recorded) to the school assessment coordinator immediately.
• For any of the above, the school assessment coordinator must contact the
district assessment coordinator.
Top-performing urban school district in Florida
Incident Reports
• Within 30 calendar days of the incident, a written report must be
submitted to FDOE. The report must include, as applicable:
o
o
o
o
o
the nature of the situation,
the time and place of the occurrence,
the names of the people involved,
copies of completed forms,
a description of the communication between the district assessment
coordinator’s office and school personnel,
o how the incident was resolved, and
o what steps are being implemented to avoid future losses.
Top-performing urban school district in Florida
Test Security
• Inappropriate actions by school or district personnel before, during, or
after test administration may result in consequences such as test
invalidations and/or loss of teaching certification
o Please carefully read:
 the Test Security Policies and Procedures
 the Florida Test Security Statute
 the Florida State Board of Education Test Security Rule
o School administrators, school assessment coordinators, technology
coordinators, test administrators, and proctors must receive adequate training
prior to test administration
o All personnel involved in test administration must read and sign the appropriate
Test Administration and Security Agreement
o Test administrators will also be required to sign a Test Administrator Prohibited
Activities Agreement indicating that they understand prohibited activities
before, during and after test administration and possible consequences of
inappropriate behavior
 Reveal the content of the test via electronic communication, including but not limited
to email, text, or post to social media sites (Facebook, Twitter, Instagram, etc.)
Top-performing urban school district in Florida
Agreements
Security Agreement
Top-performing urban school district in Florida
Prohibited Activities Agreement
Testing Rules Acknowledgment
• Prior to testing, students must acknowledge the testing rules that the test
administrator read to them by clicking or signing below the Testing Rules
Acknowledgment.
• All students and parents/guardians should be made aware of the Testing
Rules Acknowledgement and this clarification to the testing rules prior to
testing
• Location of Acknowledgment
o
o
o
o
FSA ELA-Writing - back of the planning sheet
FSA/FCAT PBT - Inside the front cover of the test document
FSA CBT - Inside the front of the work folder or the front of a worksheet
FCAT CBT – after the welcome screen
• If a student refuses to sign:
o The test administrator immediately notifies the school assessment coordinator
o The school assessment coordinator talks with student
o If the student still refuses, the student is tested and documentation of their
refusal is kept at the school
Top-performing urban school district in Florida
Electronic Devices-Students
• School personnel must ensure that students do not have access to their
cell phones or other electronic devices at any time during testing,
including breaks (e.g., restroom breaks, lunch), if they will return to
complete a test session
o If a student is found to be in possession of ANY electronic device(s) during
testing OR during a break, his or her test must be invalidated
• Students and parents/guardians must be made aware of this policy prior
to testing
• Electronic devices sign must be posted prior to testing where it will be
visible to all students
o Included in the back of every manual
Top-performing urban school district in Florida
Electronic Devices-Test Administrators/Proctors
• Test Administrator Prohibited Activities Agreement – “I understand that
during testing I may not: Use my cell phone, check email, grade papers, or
engage in other activities that will result in my attention not being on
students at all times.”
• Every script states – “At this time, silence your own electronic devices. .”
Top-performing urban school district in Florida
Admission of Students to Testing
• Precautions must be taken at testing sites when students are unknown to
the test administrator or other school staff
o Photo identification, such as a driver’s license or school ID, must be checked
before admitting unfamiliar students to a testing room
• Ensure that students take each subject test only ONCE during each
administration
o In the event that a student takes a subject test more than once and it cannot be
determined which test was taken first, both tests will be invalidated
o Contact prior school if a student registers during the test administration from
another district school
 Contact Assessment to have test materials transferred to new school
Top-performing urban school district in Florida
Chain of Custody Form
• Used to account for secure paper/pencil test materials at all times
• Schools are required to maintain a Test Materials Chain of Custody Form
• The purpose of this form is to track test materials at all times, including:
o
o
o
o
the date the materials arrived at your school
the location they will be stored,
the dates and times they are handled,
and the names of the persons performing various activities involving the
materials
• Schools must retain electronic or hard copies of completed forms for their
files. Original hardcopies of the Chain of Custody form must be packaged
and returned to the district assessment coordinator in the District
Assessment Coordinator ONLY box.
Top-performing urban school district in Florida
Chain of Custody Form
• Used to track test materials at all
times, including their location,
the dates and times they are
handled, and the names of the
people performing various
activities involving the materials
• Must use the form provided on
the FSA Portal and PearsonAccess
or in the back of each of the test
administration manuals
Top-performing urban school district in Florida
Test Group Code
• Test group codes are used to identify groups of students tested together
o May be used during investigations after testing to verify whether students were
tested in the same room
• Schools must use one unique four-digit test group code for both sessions
of each subject test for students in each testing room
• If students are absent for a test session, a different unique code must be
used for each make-up session
• Test administrators record the code with their required administration
information and on seating charts
Top-performing urban school district in Florida
Test Group Code/Session ID
•
•
Test Group Codes MUST be recorded on the Administration/Security Checklists
Test Group Codes are not required for FSA computer-based tests
Top-performing urban school district in Florida
Security Numbers
• A unique security number is assigned to each secure document
o The packing list will indicate the number ranges assigned to each school
• Written documentation of the number ranges must be maintained at all
times during distribution and return of secure materials
• The test administrator must maintain a record of the security numbers for
all secure materials assigned to him or her
Top-performing urban school district in Florida
Location of Security Numbers
FCAT Test and Answer Book
Top-performing urban school district in Florida
FSA Test and Answer Book
Security Checklist
• Used to record the security numbers of secure documents assigned to and
returned by each test administrator
• May use provided formats or create your own version as long as required
information is recorded
• Pre-populated versions available
o FSA ELA Writing, ELA Reading and Mathematics on TIDE
o FCAT Science 2.0 on PearsonAccess Next
Top-performing urban school district in Florida
Security Checklist
Top-performing urban school district in Florida
Security Log
• Each school is required to maintain an accurate Security Log
o Provided in the test administration manual
• Anyone who enters a testing room for the purpose of monitoring the test
is required to sign the log
o This applies to test administrators, proctors, and anyone who relieves a test
administrator (even for a short break) regardless of how much time he/she
spends monitoring a testing room
Top-performing urban school district in Florida
Security Log
Top-performing urban school district in Florida
Seating Chart
• Schools are required to maintain an accurate seating chart for your testing
room. The chart should record the following:
o
o
o
o
o
o
o
o
o
o
o
Room name/number
Grade level/subject
Student names and locations in the room during testing
Indicate the front and back of the room
Direction students are facing
Date
Session starting time
Test administrator’s name
Names of proctors (if applicable)
Session ID # (FSA CBT ONLY)
Test group code (not CELLA)
Top-performing urban school district in Florida
Scripts
• Read scripts for administering a test VERBATIM
o Scripts can be modified when administering test with accommodations
(example: a change in the timing of the test)
Top-performing urban school district in Florida
General Information
Top-performing urban school district in Florida
Make-up Testing
• Students who are not tested on the regular administration date due to a
temporary illness, disabling condition, etc., should be tested on a make-up
day
o All security and administration procedures must be followed while conducting
make-up tests
• Sessions MUST be completed consecutively.
o Example: Session 1 MUST be completed before Session 2. Any students absent
for Session 1 may not participate in Session 2 until they have completed
Session 1.
Top-performing urban school district in Florida
Important Information
• If a student begins a session and leaves campus without finishing (due to
an appointment, illness, etc.), he or she will NOT be allowed to complete
that session
o No exceptions will be made once the student leaves the school’s campus, so
parents/guardians and students must be made aware of this policy
o If you have concerns about a student, you should not allow the student to begin
- arrange to administer the test to that student on a make-up day
Top-performing urban school district in Florida
Refuse to Write/Attempt
• The student who enters the testing room but refuses to take the test
• If the student makes no marks on the test other than the student grid
sheet
o The student will be counted as “Not Attempted ”
o DO NOT invalidate
o Return with the To Be Scored documents
• CBT
o Click the “END TEST”(AIR) button or “SUBMIT FINAL ANSWERS”(Pearson)
Top-performing urban school district in Florida
FSA Student Labels - Preidentified
• ALL paper/pencil test books are now required to have a student label
o All hand gridding bubbles have been removed from the test books
• Preprinted student labels will be sorted based on your pregrid sort option
selection
• On demand labels printed at the school
o CBT pencil/paper accommodated students
o Any student with an incorrect pre-id label
o Any new student enrolled at the school
• Schools will receive blank labels to create On-Demand PreID Labels in TIDE
for students who need them. Additional blank labels may be ordered
through TIDE, if needed.
Top-performing urban school district in Florida
Other Student Labels - Preidentified
• Grades 5 & 8 FCAT 2.0 Science
o Preprinted student labels will be sorted based on your pregrid sort option
selection
o No on demand printing available
• FCAT Retakes and NGSSS EOC’s CBT Paper/Pencil accommodated students
o No labels
• ACCESS for ELL’s
o Labels based on Survey 2 data
o No on demand printing available
• FSAA
o No answer documents
Top-performing urban school district in Florida
Placing Student Labels
• In order for a document to be properly scanned, carefully place the label
in the box that reads PLACE STUDENT LABEL HERE on the student grid
sheet of each answer document
• Do not remove a label once they have been placed on an answer
document
o A corrected FSA student label may be placed directly over and incorrect student
label.
o Do not place a student label over another student label for FCAT 2.0 Science or
ACCESS for ELL’s
Top-performing urban school district in Florida
Preidentified Student Label
Top-performing urban school district in Florida
Do Not Score (DNS) and UNDO Bubbles
Top-performing urban school district in Florida
“Additional” Students
Top-performing urban school district in Florida
Testing “Additional” Students
• Full Time FLVS, PB Virtual (secondary) and PB Virtual Academy students
will no longer be tested at the school centers
• Home Education, McKay Scholarship and PB Virtual (elementary) students
will continue to be tested at their zoned school
o Schools will use their own work folder, worksheets, reference sheet and
periodic tables for these students
o Student’s Test Tickets will be sent to Test Coordinators through the Districts
secure file uploader
Top-performing urban school district in Florida
Returning Your Test Materials
• Detailed instructions on how to return assessment materials will be
provided on the Assessment website and/or in a Testing Tidbit
Top-performing urban school district in Florida
113
Practice Testing
Top-performing urban school district in Florida
FSA Practice Tests
• Must be administered to each student before they can participate in a
computer-based administration
o the student must complete the correct practice test to learn how to use the
computer-based system
• Practice tests can be administered at any time up to the day of the test
o Practice tests can be used multiple times
o Students and parents should be made aware that they can access practice tests
on their own
• Scripts for administering the practice tests are available at:
o http://www.fsassessments.org/resources/#4-3
o students and their parents can also access at home
• May be administered individually or as a mock testing session
Top-performing urban school district in Florida
FSA Practice Tests
• Full length practice test
• Item descriptors
Top-performing urban school district in Florida
NGSSS Electronic Practice Tests (ePATs)
• Must be administered to each student before they can participate in a
computer-based administration
o the student must complete the correct ePAT to learn how to use the computerbased system
• ePATs can be administered at any time up to the day of the test
o ePATs can be used multiple times
o Students and parents should be made aware that they can access ePATs on
their own
• Scripts for administering ePATs are available at:
o www.FLAssessments.com/ePATs
o Select the “Resources” tab
o students and their parents can also access at home
Top-performing urban school district in Florida
Accommodations
Top-performing urban school district in Florida
Requesting any Pencil/Paper, Unique Accommodation
or a Special Document
• Access the Google Doc found in the Bulletin #P-16-195 DSCOS
Top-performing urban school district in Florida
Flexible Scheduling
• It is permissible to have a different testing schedule for accommodated
students.
• Testing schedule should be varied to maximize resources.
• RULES:
o Must administer the sessions in order
o Administration must be within the District’s testing window
Top-performing urban school district in Florida
Documenting Accommodations
Security Checklists
Top-performing urban school district in Florida
121
FSA, FCAT & EOC Testing
Top-performing urban school district in Florida
Contacts
• Questions about administration
o Cherie Boone - px# 48855 (434-8855)
o e-mail: Cherie.boone@palmbeachschools.org
• Computer Related Issues
o IT Service Desk- px# 44100 (242-4100)
• Questions about materials
o Test Distribution Center (TDC) – px# 45155 (684-5155)
Top-performing urban school district in Florida
FSA English Language Arts - Writing
Top-performing urban school district in Florida
Important Dates
• February 18-23, 2016 – Schools receive materials
• February 23, 2016 – Schools may open and prepare SECURE paper-based
test materials (NOT BEFORE!)
• February 29 – March 11, 2016 – CBT administration window
• March 1, 2016 – PBT administration
o March 2 – 4, 2016 - make-up
o Includes accommodated grade 8-10
• March 4, 2016 – Return PBT materials to a designated drop-off locations
between 1:00-3:00 PM or to the Test Distribution Center all day until 4:00
PM
Top-performing urban school district in Florida
Important Information
• The test session length for the Spring ELA Writing Test is 120 minutes
o Test Administrators must not collect test materials or instruct students to
submit computer-based tests until the end of the 120 minute test session.
• Make up opportunity is mandatory
Top-performing urban school district in Florida
Students to Be Tested
• All students currently enrolled in Grades 4-10
o Grades 4-7 will be administered the paper-based test
o Grades 8-10 will be administered the computer-based test
 Except those students with an approved paper-based testing accommodation
• Students previously tested on the Grade 10 ELA who have not yet passed
the Grade 10 ELA assessment or achieved a passing concordant score.
Top-performing urban school district in Florida
RETAKES
FSA ELA Reading, FCAT 2.0 Reading, NGSSS Algebra 1
Top-performing urban school district in Florida
Important Dates
• February 11-16, 2016 – Schools receive administration manuals
• March 28-April 8, 2016 – CBT Administration window
• March 28-April 1, 2016– PBT administration window
• April 4, 2016 – TDC Staff picks up accommodated materials
• April 8, 2016 – Completion of all test session activities MUST occur by
4:00 PM
*FSA Retake students are required to have taken the ELA Writing portion
prior to be given the ELA Reading portion
Top-performing urban school district in Florida
Grade 3 FSA ELA Reading
Grades 3 & 4 FSA Mathematics
Top-performing urban school district in Florida
Important Dates
• February 11-16, 2016– Schools receive administration manuals
• March 10-15, 2016 – Schools receive materials
• March 15, 2016 – Schools may open and prepare SECURE materials
(NOT BEFORE!)
• March 29 & 30, 2016 – ELA Reading administration
o March 30 – April 8, 2016 – make up
• March 31 – April 1, 2016 – Mathematics administration
o April 1 – April 8, 2016 – make up
• April 8, 2016 – Return materials to a designated drop-off locations between
1:00-3:00 PM or to the Test Distribution Center all day until 4:00 PM
Top-performing urban school district in Florida
Students to Be Tested
• All eligible students currently enrolled in:
o Grade 3 ELA and Mathematics
o Grade 4 Mathematics
Top-performing urban school district in Florida
FCAT 2.0 Science
Top-performing urban school district in Florida
Important Dates
• February 11-16, 2016 – Schools receive administration manuals
• April 19-22, 2015– Schools receive materials
• April 26, 2016 – Schools may open and prepare SECURE materials (NOT
BEFORE!)
• May 3-4,2016 – grade 5 administration
o May 4-6, 2016 – make up
• May 3, 2016 – grade 8 administration
o May 4-6, 2016 – make up
• May 9, 2016 – Return materials to a designated drop-off locations between
1:00-3:00 PM or to the Test Distribution Center all day until 4:00 PM
Top-performing urban school district in Florida
Students to Be Tested
• All eligible students currently enrolled in:
o Grade 5 Science
o Grade 8 Science
Top-performing urban school district in Florida
Grades 4-10 FSA ELA Reading
Grades 5-8 FSA Mathematics
Top-performing urban school district in Florida
Important Dates
• February 11-16, 2016 – Schools receive administration manuals
• April 11-May 6, 2016 – CBT administration window
• April 11-22, 2016 – PBT administration window
• April 22, 2016 – TDC Staff picks up accommodated materials
• May 6, 2016 – Complete entering student corrections and invalidations
into TIDE
Top-performing urban school district in Florida
Students to Be Tested
• All eligible students currently enrolled in:
o Grade 4-10 ELA Reading
o Grade 5-8 Mathematics
• Students who are currently enrolled in Algebra 1, Geometry or Algebra 2
course will not be administered their grade level FSA Mathematics test.
Top-performing urban school district in Florida
End-of-Course Exams
Top-performing urban school district in Florida
Important Dates – FSA
• February 11-16, 2016 – Schools receive administration manuals
• April 18-May 13, 2016 – CBT Administration window
• April 18-29, 2016 – PBT Administration window
• April 29, 2016 – TDC Staff picks up accommodated materials
• May 13, 2016 – Complete entering student corrections and invalidations
into TIDE
Top-performing urban school district in Florida
Important Dates – NGSSS
• February 11-16, 2016 – Schools receive administration manuals
• April 18-May 20, 2016 – CBT administration window
• April 18-May 13, 2016 – PBT administration window
• May 13, 2016 – TDC Staff picks up accommodated materials
• May 20, 2016 – Complete all clean up activities in PearsonAccess Next by
4:00 pm
Top-performing urban school district in Florida
Calibration
Top-performing urban school district in Florida
Selected Schools
• Selected schools will be notified by February 1, 2016
• Alternative dates and return information will be provided at that time
Top-performing urban school district in Florida
Resources
Top-performing urban school district in Florida
CBT Work Folders
• The work folder is a yellow 11x17 paper folded in half. The last page of
the folder (back cover) is printed with graph paper
• For the CBT FSA/FCAT Mathematics, Algebra 1, Biology 1 and Geometry
EOC test sessions:
o For FSA grades 5 Mathematics, two work folders will be provided for each
student (one for Session 1 and one for Session 2)
o For FSA grades 6, 7 and 8 Mathematics, three work folders will be provided for
each student (one for Session 1, 2 and Session 3)
o For FSA EOC’s, students will be provided two work folders for each student (one
for Session 1 and one for Session 2)
o For NGSSS EOC’s, students are provided with one work folder
• Students may request additional work folders
Top-performing urban school district in Florida
CBT Work Folders
• Work folders are to be distributed to students at the beginning of each
appropriate test session
o Ensure that students have enough desk space to use their folders
Top-performing urban school district in Florida
CBT Worksheets
• The worksheet is an 8 ½ × 11 page that may be distributed to students at
the beginning of a test session
o Students must receive a new worksheet for Session 2
o Schools must ensure that students have enough desk space to use their
worksheets
• For each FSA ELA Reading, FCAT 2.0 Reading Retakes, Civics EOC and US
History EOC test session:
o For FSA ELA Reading, two worksheets will be provided for each student (one for
Session 1 and one for Session 2)
o For FCAT Retake Reading 2.0, two worksheets will be provided for each student
(one for Session 1 and Session 2)
o For EOC’s, students are provided with one worksheet
• Students may request additional worksheets
Top-performing urban school district in Florida
Planning Sheets
• The planning sheet is an 8 ½ × 11 page that may be distributed to
students at the beginning of the test session
o Schools must ensure that students have enough desk space to use their
planning sheets
• For FSA ELA Writing, students are provided with one planning sheet
• Students may request additional planning sheets
Top-performing urban school district in Florida
Reference Sheets
• Reference sheets and z-tables will be available as online references (in a pop-up
window). A paper version will be available for paper-based tests.
• Reference sheets with conversions will be provided for FSA Mathematics assessments
in Grades 4–8 and EOC Mathematics assessments.
• There is no reference sheet for Grade 3.
• For Grades 4, 6, and 7, Geometry, and Algebra 2, some formulas will be provided on the
reference sheet.
• For Grade 5 and Algebra 1, some formulas may be included with the test item if needed
to meet the intent of the standard being assessed.
• For Grade 8, no formulas will be provided; however, conversions will be available on a
reference sheet.
• For Algebra 2, a z-table will be available.
Top-performing urban school district in Florida
Top-performing urban school district in Florida
Paper Resources
• Once students complete a test session, the test administrator MUST
collect all work folders, worksheets, planning sheets and other resources
• All resources must be returned in the District Coordinator ONLY box
Top-performing urban school district in Florida
Calculators
Grades 3–6
• No calculator permitted for paper-based or computer-based tests.
Grades 7–8
• Online scientific calculator provided in the CBT platform for Sessions 2 and
3 of the Grades 7 and 8 FSA Mathematics tests.
• Online calculator may be accessed in the FSA Portal for use in the
classroom.
• CBT students may request and use a handheld scientific calculator during
Sessions 2 and 3.
• Students with paper-based accommodations must be provided a
handheld scientific calculator for Sessions 2 and 3.
Top-performing urban school district in Florida
Calculators
End-of-Course (EOC)
• Online scientific calculator provided in the CBT platform for Session 2 of the
Algebra 1, Geometry, and Algebra 2 tests.
• Online calculator may be accessed in the FSA Portal for use in the classroom.
• CBT students may request and use a handheld scientific calculator during
Session 2.
• Students with paper-based accommodations must be provided a handheld
scientific calculator for Session 2.
• See below for a list of approved handheld scientific calculators,
Handheld Scientific Calculators
• The following are FDOE-approved calculators for the 2015–16 school year:
o
o
o
o
o
Texas Instruments TI-30Xa
Casio fx-260 solar
Casio fx-82 solar
Sharp EL-510R
Sharp EL-510RN
Top-performing urban school district in Florida
Additional Information
Top-performing urban school district in Florida
Logging on to Workstations
• Schools on the district network MUST always use ####FLCBT when logging
into workstations.
• Most calls to the Service Desk concerning problems with CBT are caused
because:
o the wrong domain account was used to log into the computers
 always use ####FLCBT
o the wrong URL was used (the default URL is missing FL at the end)
 always use the URL on the test ticket, which ends with FL (upper case)
Top-performing urban school district in Florida
Infrastructure Trial
• The Infrastructure Trial test must be run on each workstation prior to the
test administration
o All schools are required to participate in these important trials
 elementary schools must conduct one infrastructure trial for FSA.
 Secondary schools must conduct two trials, one for FSA and one for PearsonAccess
(TestNav).
• District schools (on District network) will receive information on Districtwide Infrastructure Trial
o FSA Trial – Friday, February 5, 2016, between 7:30 am and 12:30 pm
o PearsonAccess Trial – Friday, February 12, 2016, between 7:30 am and
12:30 pm
 NOTE: Pearson is still developing their website, so dates related to Pearson are
tentative. Plan to participate on the dates indicated. If there is a change, test
coordinators and STSTs will be notified.
• Charter schools must schedule
Top-performing urban school district in Florida
Future Events
• Trainings
o PearsonAccess Next
o TIDE
• Mini Presentations
Top-performing urban school district in Florida