27TH QUARTERLY
REVIEW MEETING OF FINANCE
CONTROLLERS AT BHUBANESWAR ,ORISSA.
Field Visit Report of Team-II
Date 29.10.10
Team Members
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Arunachal Pradesh,
Assam,
Delhi,
Haryan,
Orissa,
Rajasthan,
Shri Ved Prakash,Consultant(Disbursement),TSG ,
Dr.Anamika Mehta,consultant(,Monitoring),TSG,
Shri P.R.Mahapatra,Representative of Orissa,
Shri P.K.Swain, Representative of Orissa.
Formation of subgroups
&Distribution of Works
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Andhara Pradesh, Assam&Arunacal Pradesh-SG-I
Maintenance of Books of Accounts
(Cashbook,ledger,Journal,PassBook,
Cheque IssuRegister& Bank Reconciliation Statement)
Delhi &Haryana –SG-II
Maintenance of Required Registers
(Stock Register, Asset Register, Minutes of Meeting)
Orissa& Rajasthan-SG-III
Procurement Procedure , Advance Register, Adjustment of
Advances&Submission of UCs.
Places of visit
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District:-Khurdha
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BRC Jatni,Jaanla
Jaanla Nodal UPMES, Jaanla,
Sailabala UPS, Near Tamando;
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BRC JATNI, JAANLA
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BRC C is in position.
No BRPs available at present.
Having 15 CRCs & 158 Schools are under its control.
Teachers Training programme is being organized by
Resource Group Members finalised by the DPC.
5 days teachers training programme on Primary science
was conducted and 47 participant each of 3 batches
were completed and achieved 675 man days.
BRC JATNI, JAANLA.
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OBSERVATIONS
Joint signatory SB a/c No.003505 of UCO Bank is
in operation.
 The pass Book was updated upto 25/10/2010.
 Bank Reconciliation prepared upto sept/10.
 Manual on FM & P available at BRC.
 Advances were adjusted and unspent balances
refunded to DPO.
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MAINTAINANCE OF BOOK OF
ACCOUNTS AND REGISTER
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Cash book not closed on daily/monthly basis.
The entries in cash book was not authenticated.
The entries in the Stock Register are also not
authenticated.
Signature of the recipient of materials was not
obtained.
Name of the supplier/source of item from where they
have received is not recorded in the stock register.
Fixed Asset Register Maintained.
JAANLA NODAL UPMES,
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It is having classes from I to VII.
Total enrollment of the school is 448 .
Total number of teachers 11 ( Male-2, Female-9)
Sri Bidyadhar Sahoo, the head master of the school is a
state & national awardee running the school excellently
Separate toilet for girls ,Ramps, and Bala elements are
available in the school.
The students and teachers are in proper uniform.
SAILABALA UPS TAMANDO
(BIJIPUR)
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The teachers are maintaining daily lesson plan
record.
Bank Reconciliation statement prepared upto
Sept/10.
UCs submitted regularly.
The cash book entries are not authenticated.
Interest earned is not refunded or adjusted.
Stock and assets register are maintained.
SAILABALA UPS TAMANDO
(BIJIPUR)
1.The school is having Class VI & VII only.
a)Out of 112 students 94 students were present.
b)Out of 5 sanctioned teachers, 3 are in position
 Cash book not closed daily/monthly.
 Separate cash book maintained for each interventions.
 The entries in the cash book are not authenticated.
 Joint signatory SB a/c is opened at Gramin Bank.
 Display board not available.
 Fixed assets register maintained.
 Stock register maintained.
 Resolution book available.
SAILABALA UPS TAMANDO
(BIJIPUR)
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Internal audit not conducted.
TLM grant received on 18/10/10 ,but not
disbursed.
Interest earned amounting Rs.11,169.00/- not
refunded/adjusted against the grants for the
current year.
SUGGESTION
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The BRPs are to be positioned at the BRC for proper
conduct of teacher training.
The VEC manual need to be reviewed for maintaining
of single cash book every year.
The internal audit of the accounts of VEC to be
conducted on con current basis.
The cash book entries are to be authenticated.
The interest amount to be adjusted/refunded to the
DPC.
Display Board is to be provided to the schools for
ensuring social audit.
Thanks