EU FP7 International
FAIR preparatory
phase contract
211382
Accelerator
Facility
for
Beams of Ions and Antiprotons at Darmstadt
1.
Welcome and overview meeting
2.
Status FAIR pp Management
- History of this EU project
- Distribution of 1st Prefinancing
- 1st contract amendment
- scope
1st Reporting meeting
and kick-off meeting
of the consortium
March 6, 2009
J. Eschke, GSI
3.
Status of Workpackages – presentations by WP leaders
4.
Preparation of first Report (Ira and Florian)
- Activity Reports
- Financial Forms
- Distribution of work / deadlines
EU FP7 FAIR pp - 1st Reporting meeting March 6, 2009
J. Eschke, GSI
FP6 / FP7 FAIR related EU contracts
EU contract
scope
Coordinating
Institution/
Coordinator
Total
Budget
[M€]
EU
financing
total
[M€]
EU
financing
for GSI
[M€]
EU
financing
FAIR
related
[M€]
FAIR
related
total*
[M€]
HadronPhysics, Integrated
Infrastructure Initiative (I3)
(1.1.2004 – 31.12.2008)
R&D Dense Nucl.
Mater, Hadron
Phys., EM probes
INFN /
C. Guaraldo
> 60
17.4
1.9
10.8
46.7
HadronPhysics 2 (FP7)
Integrating Activity
(1.1.2009 – 30.6.2011)
R&D Dense Nucl.
Mater, Hadron
Phys., EM probes
INFN /
C. Guaraldo
18,6
(>50)
10.0
1.1
~6,5
~35
EURONS, I3 on Nuclear Structure
(1.1.2005 – 31.12.2008)
R&D Exp. & Acc.
GSI / Alex
Müller, Orsay
35
14,0
2,6
2
7
FAIR preparatory phase (FP7)
"FAIR"
(1.8.2007 – 31.7.2010)
funding personnel
of FAIR JCT &
of FAIR GmbH
GSI later
FAIR GmbH /
J. Eschke
4,9
4,9
2,95
4,9
4,9
FAIR Design Study
"DIRACsecondary-Beams"
(1.2.2005 – 31.1.2009)
PANDA, HESR,
NUSTAR, SIS100,
NESR/CR
GSI /
J. Eschke
22
9,0
3,9
9,0
22
FAIR CNI (Construction of New
Infrastructures) "DIRAC-PHASE-1"
(1.10.2005 – 30.9.2009 (31.3.2011?))
SIS18upgrade,
HADESupgrade,
R3B magnet
GSI /
J. Eschke
100
10,4
5,2
10,4
100
CARE, I3 on Accel. R&D
Accelerators
CERN / ?
>30
15.2
0.4
0,4
0,8
EUROTEV Design Study
TESLA / ILC
DESY /
E. Elsen
>18
9
0,1
0,1
0,1
18,15
~44,1
Total:
Nuclear Structure
EU FP7 International
FAIR preparatory
phase contract
211382
Accelerator
Facility
for
Beams of Ions and Antiprotons at Darmstadt
History of the FAIR pp Proposal:
end 2006: Start preparation of proposal
30.4.2007: Submission of proposal
July 2007: very good evaluation result received
August 2007: Start of contract negotiations
..........very long delay
mid 2008: completion of contract negotiations
29.7.2008: signing of EU contract by EC
6.3.2009 Kick-Off Meeting and first Reporting meeting
March 2009: Submission of 1st contract amendment
 Start of contract 1. August 2007
(duration 36 month until 31. July 2010)
EU FP7 FAIR pp - 1st Reporting meeting March 6, 2009
J. Eschke, GSI
EU FP7 International
FAIR preparatory
phase contract
211382
Accelerator
Facility
for
Beams
of Ions
and Antiprotons
at Darmstadt
Budget
of EC
Contract
(4,9M€):700
EC funded person months
+ 340 k€ for overhead cost of FAIR JCT/GmbH (100% EC funding)
EU FP7 FAIR pp - 1st Reporting meeting March 6, 2009
J. Eschke, GSI
EU FP7 International
FAIR preparatory
phase contract
211382
Accelerator
Facility
for
Beams of Ions and Antiprotons at Darmstadt
EU FP7 FAIR pp - 1st Reporting meeting March 6, 2009
J. Eschke, GSI
EU FP7 International
FAIR preparatory
phase contract
211382
Accelerator
Facility
for
Prefinancing
Beams of Ions and Antiprotons at Darmstadt
1st prefinacing of 1.469 M€
(30 % of 4.9M€)
distributed
in Sept.
08 6, 2009
EU FP7
FAIR pp - 1st Reporting
meeting March
J. Eschke, GSI
FAIR Joint Core Team:
External
Committees:
PACs, TACs, IKAB
International
Steering
Committee
AFI
STI
Team Leader
Horst Wenninger
Research
Z. Maika (PL)
NUSTAR
C. Scheidenberger
NN (E)
CBM
H. Pentillä (FIN) D. Cozma (RO,1/2)
W. Korten(F)
D. Dutta (IND, 1/2)
C. Borcea (RO) R. Karabowic (PL)
NN (IND, 1/2)
PANDA
W. Müller
G. Boca (I)
M. Petris (RO, 1/2)
K. Peters
J. Stroth
L. Schmitt
A. Bersani (I)
APPA
T. Stöhlker
M. Czarnota (PL)
NN (A)
B. O'Rourke (UK)
Accelerator
Dieter Krämer
B. Azzara
B. Galander (S, HESR)
H. Beyer
W. Jacoby
M. Lautenschläger
P. Karampougiouki
A. Lehrach (HESR)
D. Prasuhn (HESR)
S. Richter
M. Steck
Integration
N.N.
B. Becker-de Mos
Finance & Admin
A. Lambert
NN
Funding of personnel from EU money:
GSI
FZJ
international JCT members
FAIR project
management
team
I. Augustin
T. Beier
H. Bokemeyer
M. Hinkelmann
S. Hofmann
I. Lemm
F. Weißbach
A. Zimbelius
V. Varentsov
(RUS)
EU FP7 International
FAIR preparatory
phase contract
211382
Accelerator
Facility
for
TOTAL
VECC
STFC
QU
MSHE
S-Academy
JU
UU
MinRecherche
HIP
CEA
JYFL
ROSATOM
BMWF
ITEP
ÖAW
10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 26
NASR
9
NIPNE
8
MES
7
CSIC
6
SRC
5
DST
Management
20
Legal
42
Finance, in-kind
44
Governance
60
FAIR Management 78
Research
106
Accelerator
80 36
TOTAL
430 36
3 4
INFN
2
BMBF
WP
No.
1
2
3
4
5
6
7
1
FZJ
Participant No.
GSI
Beams of Ions and
Antiprotons
at Darmstadt
FAIR-PP
Description
of Work:
Distribution of person months along participants and WPs
0
20
42
44
78
78
304
134
700
18
36
18 18
0 36
18 18
18
0 18
18
0 18
18
36
24
12
10 14
18
012
0 18
0 36
0 24
0 12
0 28 14
0 18
0 012
► In total 700 person months / 4.9M€ can be charged to this contract
► Thereof 430 person months / 2.85M€ are reserved for GSI
► These numbers include funds for travel expenses, subcontracting, and indirect
costs (max. 7%)
EU FP7 FAIR pp - 1st Reporting meeting March 6, 2009
J. Eschke, GSI
phase 1
EU FP7 International
FAIR preparatory
phase contract
211382
FAIR
Joint Core
Team
Accelerator
Facility
for
Beams of Ions and Antiprotons at Darmstadt
WP1
WP2
legal
work
► This EU project covers
7 work packages (WP),
which
cover all important
coordination activities
mandatory for the
"implementation"
of FAIR!
(No technical WPs.)
WP3
finance
WP4
governance
WP5
►management of the EU preparatory phase proposal
►elaboration and finalisation of AoA, bylaws, and FAIR convention
►legal form of convention
►non-profit status of FAIR GmbH
►éxperiment MoUs
►preparation of incorporation of FAIR GmbH
►basic legal documents of FAIR GmbH
and follow-up (financial statutes, general
conditions)
►implementation of by-laws
►contract management for FAIR GmbH
►business management contract with GSI
►IPR
►contributions to construction phase
►contributions to operation phase
►framework for financial management and
controling
►international in-kind management
►project financial planning and controlling
framework
►company budget and allocation of resources
►exploration of EIB loans
►definition of shareholders
►support to FAIR committees
►signature of AoA, by-laws, convention
►liaison
►support to FAIR council
►liaison
►preparation of line-management structure
for FAIR GmbH
►implement line-mgt. structure of FAIR GmbH
►set-up of new divisions (e.g. purchase)
►set-up of HR interface with GSI
►operations scheme
►development of FAIR project management
structure
►development of board structure
►define relationship GSI – FAIR
►establishment of reporting and decision lines
►implementation of FAIR project management.
►board meetings
►experiment management
►experiment coordination
►support to experiment collaborations
►FAIR satellite centres
►experiment conditions
►preparation experiment integration
►experiment management
►experiment coordination
►support to experiment collaborations
►FAIR satellite centres
►experiment conditions
►development of FAIR physics programme
►coordination experiment integration
►preparation and planning of accelerator
work packages
►preparation accelerator integration
►coordination for accelerator work packages
►coordination accelerator integration
FAIR
linemanagement
FAIR
project
management
WP6
coordination
research
WP7
phase 2
FAIR GmbH
coordination
EU FP7 FAIR pp - 1st
Reporting meeting March 6, 2009
accel.
J. Eschke, GSI
Funding of FAIR JCT
of FAIR GmbH):
Beams of Ions and Antiprotons at Darmstadt
EC Contribution (FAIR FP7 preparatory phase
contract)
EU FP7 International
FAIR preparatory
phase contract
211382
Accelerator
Facility
for
and
(later
EU financing for
700 person months
plus
running costs
FAIR JCT
staff paid
by EU
EU FP7 FAIR pp - 1st Reporting meeting March 6, 2009
J. Eschke, GSI
EU FP7 International
FAIR preparatory
phase contract
211382
Accelerator
Facility
for
Beams of Ions and Antiprotons at Darmstadt
EU FP7 FAIR pp - 1st Reporting meeting March 6, 2009
J. Eschke, GSI
EU FP7 International
FAIR preparatory
phase contract
211382
Accelerator
Facility
for
Beams of Ions and Antiprotons
at work
Darmstadt
FAIR-PP
plan
► The proposal submitted jointly to EC has
been recast into a "Description of Work"
(DoW) / "Annex 1"
► No fundamental changes in comparison to
original proposal / work plan
► DoW now has to be implemented
 Contract expected to be dated back to
01 Aug 2007
 First Annual Report foreseen for
31 Jan 2009 (P1 = 18 months)
► Need to get a feel for activities, time
frames, deliverables, milestones in DoW
► Need to review budget / personnel effort
► Considerable part of DoW is part of our
"everyday work" anyway, but the rest also
has to be worked off
► Reporting by work package leaders
work plan
WP 1
Management of contract
WP 2
Legal
WP 3
Finance, in-kind management
WP 4
Governance
WP 5
FAIR line & project management
WP 6
Research coordination
WP 7
Accelerator coordination
EU FP7 FAIR pp - 1st Reporting meeting March 6, 2009
J. Eschke, GSI
EU FP7 International
FAIR preparatory
phase contract
211382
Accelerator
Facility
for
Beams of Ions and Antiprotons at Darmstadt
1.
Welcome and overview meeting
2.
Status FAIR pp Management
- History of this EU project
- Distribution of 1st Prefinancing
- 1st contract amendment
- scope
1st Reporting meeting
and kick-off meeting
of the consortium
March 6, 2009
J. Eschke, GSI
3.
Status of Workpackages – presentations by WP leaders
4.
Preparation of first Report (Ira and Florian)
- Activity Reports
- Financial Forms
- Distribution of work / deadlines
EU FP7 FAIR pp - 1st Reporting meeting March 6, 2009
J. Eschke, GSI
EU FP7 International
FAIR preparatory
phase contract
211382
Accelerator
Facility
for
Beams ofPERIODIC
Ions and Antiprotons
Darmstadt
REPORTatTEMPLATE
________
________
 FAIR EU management team
 FAIR EU management team
________________________  WP leaders
________________  WP leaders
 FAIR EU management team
 FAIR EU management team
 FAIR EU management team
EU FP7 FAIR pp - 1st Reporting meeting March 6, 2009
J. Eschke, GSI
Contributions to Technical Report
 WP leaders
_____________________
________________
_____________________
_______________________________
________
EU FP7 International
FAIR preparatory
phase contract
211382
Accelerator
Facility
for
Beams of Ions and Antiprotons at Darmstadt
EU FP7 FAIR pp - 1st Reporting meeting March 6, 2009
J. Eschke, GSI
EU FP7 International
FAIR preparatory
phase contract
211382
Accelerator
Facility
for
Beams of Ions and Antiprotons at Darmstadt
EU FP7 FAIR pp - 1st Reporting meeting March 6, 2009
J. Eschke, GSI
 FAIR EU management team
EU FP7 International
FAIR preparatory
phase contract
211382
Accelerator
Facility
for
Beams of Ions and Antiprotons at Darmstadt
EU FP7 FAIR pp - 1st Reporting meeting March 6, 2009
J. Eschke, GSI
EU FP7 International
FAIR preparatory
phase contract
211382
Accelerator
Facility
for
Beams of Ions and Antiprotons at Darmstadt
 FAIR EU management team
EU FP7 FAIR pp - 1st Reporting meeting March 6, 2009
J. Eschke, GSI
EU FP7 International
FAIR preparatory
phase contract
211382
Accelerator
Facility
for
Beams of Ions and Antiprotons at Darmstadt
Deadlines:
Technical Report: 18. März 2009  contributions of
Work package leaders for her/his WP
MANAGEMENT REPORT (FINANCIAL INFORMATION):
26. February 2009  each participating contractor
(Justification of the resources deployed and Form C)
EU FP7 FAIR pp - 1st Reporting meeting March 6, 2009
J. Eschke, GSI