The Department of Physics
HEP Operations Team Meeting
Date and Time: Wednesday 28th September 2011 @ 10-30 a.m.
Location: Room 337 – third floor – Oliver Lodge.
Present: TJones (Chair), TJV Bowcock, GL Casse, I Tsurin, P Sutcliffe, D Hutchcroft, GD
Patel, P Dervan, PA Cooke, R Fay, M Wormald, A Affolder, L Fielding.
Apologies received: M Lockwood, T Greenshaw, S Burdin, A Greenall, J Coleman.
The minutes of the previous meeting of 14th September 2011 were read and agreed as a
true record of the meeting.
Matters arising/outstanding:


The interlocks are still an outstanding issue although it had been reported at the
Management Board meeting of 21st September that the issue was resolved. The
supplier has the order, but they appear to be reluctant to confirm when the locks will
be replaced. Although there is the possibility of changing supplier TJVB to contact
the current suppliers.
Action
PAC has requested a cash advance of £200 for payment for the grinder. The
documentation has been completed by PAC and is now with procurement.
1. Financial Report:
1.1
Noted: LF: A spreadsheet detailing orders that are for re-charge and those charged
to UoL account codes will be produced for the November meeting as pre-arranged holidays
coincide with the next Operations Meeting of 12th October 2011.
2. Facilities:
2.1:
Noted: DH: There is nothing additional to report on the cabling exercise. Future
meetings have been planned with CSD. The finance for GridPP will be released November
2011, which has to be utilised by March 2012. The funding in November will be based on
CPU cycles and deliverables. Dave Britten has emailed informing that Dell has taken over
Force 10, which may lead to a reduction of 50% in the cost of certain items. He noted that
there will be more kit that capacity.
2.2:
Noted: TJVB: The group will engage fully with CSD to ensure that the group drive
the agenda, if the cabling interrupts current operations, RF/JB to ensure that we have
photographic evidence (dated and logged).
2.3
Noted: RF:
Requested £1k for monitors. This purchase was agreed.
2.4
Noted: TJ:
The validation date for the cleanrooms is 09/11/2011. This gives the
group a week after Mike Lockwood returns from his holidays to ensure that all areas are
cleared and that the cleanroom is prepared. ML has requested £500 for items relating to the
clean up and validation process. LHCb visit 11/10/2010, therefore the corridors and offices
must be clean by 10/10/2010. The purchase of items for ML was agreed.
Action
2.4
Noted: PAC: The cost to replace the drill press is £10k. This includes delivery and
the 10% educational discount. Although two quotes have been received a further quote is
required. This purchase forms part of the departmental expenditure plan which should allow
access to the credit that remained within the cleanrooms/workshop account. Additional
quote required.
Action
2.5
Noted: MW: The cascade probe station has been greased and this appears in the
short term to have resolved the issue.
ML to get a quote for the service as a service may prevent future problems.
Action
2.6
Noted: TJ:
A list detailing all kit is required – this to be given to Robert Fay/John
Bland. The list should reflect all pieces of equipment that requires protection and backing up
and should include:






Probe stations
Assembly stations
Glue dispensers
Bonding
Thermal Camera
Pull tester.
TJ will allocate the responsibility.
Action
2.7:
Noted: TJ: Noted AG Request for 2 x Techtronic scopes at £2.5k. Expenditure from
PPR10269 R&D budget – Dept 2 GLC#. To discuss with AG re the status of this order.
2.8
Noted: PS: The annual cost for pro engineer is due - £1k per annum. To be split with
N/S on a 60/40 basis. Agreement for this expenditure. PS raise an ISF Action
2.9
Noted: TJ:
The training for Nick Dalby and Paul Sinclair has been agreed via
email from Sergey Burdin. This is to be funded from Sergey’s training budget.
3. Activities:
Funded:
Atlas:
LHCb
NA62
Requirement for bonding up of 2 modules. Time for design required. AF will
inform PAC of any requirements. The drawings for staves are currently in the
workshop. Staves will be available for the LHCb visit in October.
GDP: There was an issue with the DAK; this will be discussed with Torkell
Huse when he is available. Staff time from the workshop required although
this will not coincide with the LHCb visit
i)
Prototype zero test run in October 2011. This has been tested in
Cern. PS is attending a meeting in Birmingham for 1 day. For the Cern run
access to a technician for the week is required.
ii)
The specification for new technician has been written – PAC to speak
with HR re the advert which will be placed for tenure of 36 months.
iii)
Flow charts and a Gantt chart have been produced and detail
Prototype 1. The detector has to be complete for 31/05/2012, and ready to
ship to Cern. The drawings for the light guide are with the workshop.
Grip PP
.
Reactor
Nothing to report
JC sent his apologies. PAC is awaiting a decision on materials for this project.
Non-funded:
There was nothing reported on Non-funded Silicon and Semi-conductor.
Non silicon R&D:
Liquid Argon GLC: There will be a running cost for this project of £500 per month. This to
be taken from the R&D budget that has been set
CTA:
Proposal now opened up onJ-es
Points to note: TJ:
It would benefit the group if the various projects had some
representation at the meetings, either giving details of progress etc via email or by the
sponsors in person.
4. Close out:
Finance commitments/agreement summary:
Probe station
Pro-engineer
Monitor
Items for cleanroom
PPG10012
PPR10269
PPR10269
PPG10012
G12#
IT01
CROP
To be priced
£1K (split with NS)
£1K
£500
Points to note: Smartcope training for A Affolder and J Carroll recommended. If Nuclear do
not have a representative for training then Mark Whitley could be a candidate.
Labview training: Nuclear structure to be invited to submit candidates for the training course.
This is for the level 1 course. SB to request HoD secretary to email the department with
details of the training. It is possible that 4th year students may benefit from this and be able
to fit this into their project.
Action
Date and time of next meeting: Wednesday 12th October 2011 @ 10-30 a.m. Location
Room 337 – third floor.