YAMAHA DISTRIBUTORS
GENERAL LEDGER
SETUP MANUAL
SYSPRO
VERSION 6.1 SP1
Copyright 2013 EOH Applications
Published: 05/08/2013
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Table of Contents
1.
PURPOSE ................................................................................................................. 3
2.
SCOPE ...................................................................................................................... 3
3.
REFERENCES .......................................................................................................... 3
4.
DEFINITIONS ............................................................................................................ 3
5.
PROCEDURE ............................................................................................................ 3
Browses ........................................................................................................................... 4
Setup ............................................................................................................................... 5
G/L Standard Journals ................................................................................................ 13
G/L Recurring Journals ............................................................................................... 15
6.
RECORDS ............................................................................................................... 17
7.
ATTACHMENTS ...................................................................................................... 17
8.
DISTRIBUTION ....................................................................................................... 17
9.
AMENDMENTS ....................................................................................................... 17
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1. Purpose
To be able to do use General Ledger module
2. Scope
This procedure is applicable to Yamaha Distributors General Ledger Controllers
3. References
N/A
4. Definitions
N/A.
5. Procedure
General Ledger Module
Note: If at any stage when working within Syspro a full description of any field is
needed, the user must click in that field and then press ‘F1’. A full description and
explanation will then be displayed on the screen.
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Browses
You use Browses program to view and maintain details currently defined.
You can Browse General Ledger Codes, GL Standard Journals, GL Recurring Journals,
GL Groups, Journal Source Codes, GL Revaluation Categories, GL Analysis Categories
and GL Weighted Transfer
Select General Ledger > Browses from the main Syspro Menu
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Setup
You use the Setup program to take on and maintain details.
You can Setup GL Structure Definition, General Ledger Codes, GL Standard Journals, GL
Recurring Journals, GL Initial History, GL Copy, Merge and Delete, GL Code Conversion,
GL Groups, Journal Source Codes, Import GL Budgets, Import GL Entries, Import
Exchange Rates, GL Account Copy, GL Alternative Currency Setup, Currency History, GL
Commitment Takeon, GL Weighted Transfer, GL Analysis Categories and codes and Tax
Return Setup.
Select General Ledger > Setup from the main Syspro Menu
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General Ledger Structure
Select General Ledger > Setup> G/L Structure Definition
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Click on Account Code ‘Maintain’
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Click on ‘Add’
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(a) Enter the Ledger Code
(b) Enter the Ledger Code Description
(c) Leave Group and Tax Code blank
(d) Select Account Type and leave G/L Analysis and Revaluation Category blank.
Statistical account type should only be used statistical account only.
a
b
c
d
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Click ‘Integration
Select Company set-up
Click ‘OK’.
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Click on ‘Save & Close’
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NB: The same will apply for Division, Group, Category or Sub-Category.
Click Maintain for the Section that you need to Add in or to make amendments.
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G/L Standard Journals
You use a standard journal as a template to create any normal journal type, except for a
Syspro inter company journal. Standard journals are normally used when the ledger
values continually change but the ledger codes stay the same. When creating a normal
journal you can copy a standard journal as a starting point for the actual journal.
Select ‘G/L Standard Journals’
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Capture the Journal Code
Press Tab
Capture the Journal Reference
Capture the Notation
Select the Ledger Codes for the Journal
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G/L Recurring Journals
You use this type of journal for entries that need to be posted on a regular, automatic
basis. Usually the ledger codes and ledger amounts do not change each time that the
journal is posted.
Select General Ledger > Setup > G/L Recurring Journals
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Enter ‘Recurring Journal’ Code
Select the recurring journal then capture details manually
NB: Posting frequency indicates how often the journal must be posted.
For example: If you have defined a 12 period accounting year, and you want to post the
journal every period, enter 1. To post once a year, enter 12.
Click Save
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6. Records
N/A
7. Attachments
Screen shots incorporated in procedures
8. Distribution
Name
Date
Sign
APPROVING OFFICER
9. Amendments
Date:
Revision
Amendment
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