Goulburn Ovens
Institute of TAFE
Title: Training and Assessment Procedure – 1. Plan
Quality of Education Committee approved: 20/08/2013
Reviewed: 29/10/2013, 22/09/2014, 3/10/2014, 23/10/2014, 23/01/2015, 9/02/2015,
Procedure no. E2-P1a 23/06/2015
(Copy on Web Site)
Responsible Officer: Manager Educational Development
Authorising Officer: General Manager Education
Review: Biennial (22nd June 2016)
Disclaimer: Printed hard copies of this document are uncontrolled. For the current version, please refer to the Intranet site.
TRAINING AND ASSESSMENT PROCEDURE –
1. PLAN
1.
2.
3.
4.
PURPOSE
To describe the processes, responsible officers and relevant documentation required
to plan for high quality education, training and assessment services at Goulburn Ovens
Institute of TAFE (GOTAFE).
SCOPE
This procedure:
 applies to all courses listed on the GOTAFE Scope of Registration
 complies with all aspects of the Australian Skills Quality Authority
 is informed by the GOTAFE Training and Assessment Policy [E2]
 outlines the course registration and planning phases of the entire Training
and Assessment process
 has been developed in accordance with the continuous improvement cycle
Continuous Improvement Procedure [Q1-P70].
DEFINITIONS
Please refer to Glossary in the GOTAFE Training and Assessment Policy [E2].
PROCEDURE
REGISTER A COURSE
Note: This phase of the entire Training and Assessment Process is defined in the New Course
or Unit of Competency Registration Procedure [PRSA-166].
 Prepare Business Plan
 Prepare Course registration documentation and Training and Assessment
documentation.
 Check for automatic ASQA additions to Scope for equivalent courses that require opt
in/opt out. Refer Course transition procedure [PRSA-160].
PLAN A COURSE
Step
Responsibility
Required documentation
1.
Refer to the relevant
Training Package and
Purchasing Guide.
Qualification
Owner/
Commercial
Manager
Course
Coordinator/TLO
Training Packages (available from
Training.gov.au or GOTAFE
Information Access Manager)
Purchasing Guide
2.
Plan industry engagement
strategy
Qualification
Owner/
Commercial
Manager
Course
Coordinator/TLO
Industry engagement strategy and
consultation log [FLA-70]
Note: The Industry engagement strategy and consultation log [FLA-70] has two parts. The first page
is the planned strategy and the second part is a record of consultations undertaken throughout the
Training and Assessment cycle.
23/06/2015
1
Procedure no. E2-P1a
Training and Assessment Procedure – 1. Plan
PLAN A COURSE
Step
Responsibility
Required documentation
3.
Refer to core Units of
Competency and electives.
Note: selection has already
occurred to register the
course.
Qualification
Owner/
Commercial
Manager
Course
Coordinator/TLO
Training Packages
Purchasing Guide
4.
Refer to the Training and
Assessment Strategy [TAS]
course set up forms.
Qualification
Owner and/or
Course
Coordinator/TLO
Training and Assessment Strategy
[TAS]
Availability planner [FSA-107]
Rolling intakes form [FSA-108]
SMS enrolment study plan template
[FSA-111]
New Course and Unit of
Competency Procedure [PRSA-166]
Course Transition Procedure [PRSA160]
Note: The Training and Assessment Strategy [TAS] is the documented training and assessment strategy
for the course and includes all of the specific details associated with the delivery and assessment
including:
 Units of Competence from the relevant Training Package
 eligible and ineligible offerings (FFS; Profile [VTG])
 modes of delivery and assessment
 Partner Provider arrangements (if applicable)
 course structure as per packaging rules
 course resources
 trainers and assessors employed to conduct the course*
 Learner cohort form [FLA-62]
*Specific information about the vocational competence and qualifications of the trainers and assessors
engaged for the course is recorded in the Trainer and Assessor Qualifications and Vocational Competency
form [FLA-71] which is held in HR.
5.
To finalise set up in SMS
provide relevant
documents.
Commercial
Manager
Qualification
Owner and/or
Course
Coordinator/TLO
Availability planner [FSA-107]
Rolling intakes form [FSA-108]
SMS enrolment study plan
template [FSA-111]
6.
Confirm documentation
using the Course document
checklist (ongoing).
Course
Coordinator/TLO
Trainer and
Assessor
Course document checklist [FLA-25]
7.
Develop or review course
resources using GOTAFE
standardised proformas and
forms available in the
Qualification Library or the
Quality and Compliance
Portal.
Course
Coordinator/TLO
Trainer and
Assessor
Educational
Development
Services
Assessment tool [FLA-43]
Assessment map [FLA-31]
Assessment task feedback to learner
[FLA-65]
Unit final assessment result [FLA-66]
and/or
Graded assessment task feedback to
learner [FLA-67]
Unit final graded assessment result
[FLA-68]
Course information form [FLA-49]
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Procedure no. E2-P1a
Training and Assessment Procedure – 1. Plan
PLAN A COURSE
Step
Responsibility
Required documentation
Delivery plan [FLA-38]
Unit guide [FLA-48]
Skills Recognition Kit [SRK]
Skills Recognition Handbook for
Candidates [SRHC]
Course Handbook for Learners
[CHBL]
Australian Qualifications Framework
(AQF)
8.
Upload electronic
documents into the relevant
Qualification Library and/or
department U drive.
9.
Complete timetables.
Course
Coordinator/TLO
Block Timetable [ODHOC-07]
Monthly timetable day and night
[ODHOC-08]
10.
Coordinate staffing with
qualified trainers and
assessors where possible.
Commercial
Manager
Team Leader
Operations
Qualification
Owner
Course
Coordinator/TLO
Application to Employ [FOD-17]
Application to Employ – sessional
teaching form [FOD-16]
Workplan template teaching form
[FPM-07]
Trainer and Assessor Qualifications
and Vocational Competency form
[FLA-71]
11.
Verify trainer and assessor
competence and
documentation.
Commercial
Manager
Course
Coordinator/TLO
Trainer and Assessor Qualifications
and Vocational Competency form
[FLA-71]
12.
Implement and document
direct supervision
arrangements for trainers
who do not yet have the
required qualifications.
Qualification
Owner
Course
Coordinator/TLO
Trainers and
assessors
Training and Assessment Strategy
[TAS]
Training supervision record plan
[FLA-56]
Forms as above
Note: Refer to Standards for Registered Training Organisations (RTOs) 2015, Clauses: 1.13 -1.24.
Trainers teaching under supervision cannot assess.
GOTAFE has adopted the position that GOTAFE trainers and assessors will be required to hold the
Certificate IV in Training and Assessment qualification from the TAE10 Training Package ie. TAE40110,
rather than working under supervision.
VCE teachers should have Victorian Institute of Teaching (VIT) registration.
If they do not have VIT registration, they must be supervised by a registered VIT teacher.
13.
Log a job on the Intranet to
make room bookings and
attach the Room Booking
Request form.
Course
Coordinator/TLO
Room Booking Request form [FSA78]
Note: You will receive confirmation via email.
14.
23/06/2015
If the course is being
Executive Officer
Partner Provider Policy [POPP-01]
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Procedure no. E2-P1a
Training and Assessment Procedure – 1. Plan
PLAN A COURSE
Step
Responsibility
Required documentation
delivered by a Partner
Provider refer to the Partner
Provider Procedure [PRPP154]
Commercial
Manager
Partner Provider Procedure [PRPP154]
Partner Provider Agreement [FPP01]
Partner Provider Responsibility
Matrix [FPP-04]
Partner Provider Notification of
subcontracting arrangements of
training services [FPP-05]
Standards for Registered Training
Organisations (RTOs) 2015
Course
Coordinator/TLO
Contracts Register
Administrator
Note: Refer to Standards for Registered Training Organisations (RTOs) 2015
15.
Plan promotion and
marketing:
 Ensure that the
information on the
public website is
accurate.
Commercial
Manager
Course
Coordinator/TLO
Marketing
Department
Annual Course Guide or Short
Course Guide
Course brochures
Course information form [FLA-49]
Current Fees and Charges brochure
 Ensure printed
information is accurate.
 Promote the course
including course
information sessions.
Note: For VCAL/VCE refer to the Manager TEC (Technical Education Centre).
For Apprentices and Trainees refer to Employer Relations Manager.
16.
Source 3rd party learning
resources where possible
Course
Coordinator/TLO
Trainer and
Assessor
Text books, workbooks, vodcasts,
podcasts, graphics etc
Workbook [GOTAFE-WB]
Note: Where possible, use resources from Creative Commons or other copyright free sources. Please
contact Library Services for assistance with requesting copyright permission and acknowledging copyright
where necessary.
17.
If required, request a
Moodle shell via the ELearning support link on the
Intranet.
Course
Coordinator/TLO
Trainer and
Assessor
Moodle templates
Note: Contact EDS for assistance with assessment; blended learning; courseware; Moodle, Assessment
planning and documentation, Moderation; Skills Recognition; Validation.
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