MITCNC Officers Meeting
Nov 15, 2011
MIT Club of
Northern California
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Goals for this meeting
Activities
Objectives/Desired Outputs
Introductions
• Meet new officers
Strategy Discussion
• Review Mission
Events
• Review past events
• Look at Upcoming events
• Awareness and discussion of Spotlight
Membership
• Understand current status
• Brainstorm and discuss next steps
Track/Area Focus
• Deeper understanding of select areas
Track/Area Status
• Get updates from Track/Area Leads
Operations Discussion
• Discuss status on Imodules
• Discuss ideas for infrastructure
• Assign tasks for next newsletter
MIT Club of
Northern California
2
Agenda
Introductions
Strategy
Events
Membership
Track/Area Focus
Track Status
Operations
MIT Club of
Northern California
3
MITCNC 2011-2012
Chairman
John Chisolm
BOD
Current
Mark Gorenberg
Karin Hollerbach
Harbo Jenson
John Keen
Ron Koo
Fred Lam
Nelson Lin
Ben Matteo
Evan Matteo
Bill Murray
Barry Newman
Eric Reifschneider
New
Howie Rosen
Mike Sarfatti
Elizabeth Seifel
Joanne Spetz
Ed Tau
Thomas Burns (Emeritus)
Catherine Calarco
Megan Smith
Doug Spreng
Nominated for
2011 Election
Raymie Stata
Officers
President
Elizabeth Ng
Events
Admin support
Jamie Tran (General)
Megan Franks (Newsletter)
Operations
EVP
East Bay Events
Secretary
Treasurer
Director
Gavin McCraley
Mike Sarfatti
Club Counsel
Admin support
Gavin McCraley
Arlah Alley
Faculty Events
Bill Reenstra
VP
Professional
VP
VP
Social
Co -VPs
Special Programs
Director
Energy & Clean Tech
Entrepreneurship
Career Development
Social Communities
Spotlight
Doug Spreng
Michael Cann
Mike Knowles
TBD
Director
Director
Nayana Ghantiwala
Ilyssa Lu
Science & Technology
Venture Mentoring
Ivy Cheng
Rolf Brauchler
Director
Director
Life Sciences Forum
Angel Investing
Amar Kendale
Shuja Keen
Director
Entrepreneurship
Director
MIT10
Sloan
TBD
Chris Lin
Dhruv Mehrotra
Kim Rowan
Director
Sports & Rec
John Keen
Alson Kemp
Director
3C Entrepreneurship
Vandana Upadhyay
Director
K-12 Education/
Outreach
New Ventures
TBD (Bill Reenstra)
Gaurav Tewari
MIT Club of
Northern California
VP
IT
Membership & Volunteer
Integration
Javed Samuel
Anne Westbrook
VP
Director
Communications
Volunteer Coordination
Monika Gorkani
Roshni Cooper
Director
VP
IT
Sales /Marketing/
Development
Amita
TBD
Anh Thu Vo
Admin support
MIT AA
Educational
VP
VP
Josiah Hadley
Rob Butler
VP /Director
InterClub
VLAB
TBD
TBD
?
EC
Jeff Rosen
New for 2011-2012
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Agenda
Introductions
Strategy
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Mission
Survey In Discussions with Isky about doing this pro bono
Events
Membership
Track/Area Focus
Track Status
Operations
MIT Club of
Northern California
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How Events contribute to our MITCNC Mission
Mission:
We provide a forum to foster the community of MIT alums in Northern California through
lifelong learning, business and social networking.
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Business
Spotlight
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Professional
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Bike Rides
Hikes
Toast to IAP
Musicals & Movies
Mixers
Welcome Reception
Job Listing
Career Dev Workshops
VMS
Angel Investing
Social
Educational
Recreational
Informational
Philanthropical / Giving Back
Energy & Clean Tech
Science & Technology
Life Sciences Forum
Entrepreneurship
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MIT Club of
Northern California
FIRST Competition
K-12 STEM
Summer Sendoff
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Relational View of Alumni, Volunteers and Officers/Event
Tracks
Developed
during
Officers’
Meeting
MIT Club of
Northern California
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Agenda
Introductions
Strategy
Events
•
•
•
Past events
Upcoming events
Spotlight Updated flyers
Membership
Track/Area Focus
Track Status
Operations
MIT Club of
Northern California
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Example: Clean Tech Events Summary
Event/
Month
Budget
Solar
Panel
June
Registration
Other
Fees
Revenues
$4,900
Bulovic
Sep
$5,010
Lester
Nov
$4,425
MIT Club of
Northern California
$100
$63
Total
Revenues
Costs
Surplus
$5,000
$2,860
$2,040
$5,010
$2,403
$2,607
$4,488
$2,400
$2,025
New
MITCNC
No Shows
Membership
s
Registered
Attendees
Walkins
123
7
22
0
112
2
23
37
111
4
17
21
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Annual Meeting
Event Ideas (see separate Powerpoint doc with list of volunteers)
Volunteers (see separate Word doc with list of volunteers)
MIT Club of
Northern California
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Upcoming Events
Spotlight
• Feb 21, 2012 John Reed!
Energy and Clean Tech Events
• Dec 7, 2011 “Clean Tech Investing in 2012 What’s
Hot and What’s Not?“
• Jan 11, 2012 Kevin Surace, CEO of Serious Energy
• Feb 9, 2012 Distributed Energy Generation – Policy
& Economics
• March 21, 2012 Profs. John Kassakian and Dick
Schmalensee, co-authors of the upcoming "The
Future of the Grid“
• May Smart Grid
• June MITEI on the Road or LED Panel
Life Sciences Forum
• Jan 11, 2012 Dr. Julie Parsonnet “Gut flora and gut
related hormones and links with obesity”
• Feb 12 Prof Sebastian Seung “Connections: How
the Brain’s Wiring Makes Us Who We are”
• Mar/April Diagnostics Imaging Panel
• May/June Medtech event
Holiday Party
• Family Friendly (tentative)
• Dec 10, 2011 Outdoor Ice Skating and Hot
Chocolate/snacks Embarcadero
• Officers/BOD/Volunteers
• Potentially Dec 11, 2011 7:30 pm Infinity Towers
• We can explore other options as well
Social Events
• Dec 4, 2011 Carmen for Families
• Jan 5, 2012 MIT Sloan Mixer
• Jan 18, 2012 Toast to IAP (SF/East Bay)
• Mar 4, 2012 Cirque du Soleil SJ
Hikes
•
Dec 10, 2011 Monte Bello Open Space Preserve Hike
MIT AA Events
• Dec 8, 2011 “How kids learn today: Libraries,
technology, and learning at MIT in the 21st Century”
MIT Club of
Northern California
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Spotlight MIT 2012
The MIT Club of Northern California
cordially invites you to an evening with
special guest
John S. Reed ’61
Tuesday February 21, 2012
6:30 p.m. Reception
7:30 p.m. Dinner
8:00 p.m. Remarks by Mr. Reed (followed by Q&A)
9:30 p.m. Event concludes
Registration Fees (for first 200)*
Member, MIT Club of Northern Calif. $75
(rate also applies for one guest)
MIT Parent
MIT Young Alum (Class of '09-'11)
Non-Member
*Note:.
Chairman MIT Corporation
Retired Chairman/CEO of Citigroup
Former Chairman New York Stock
Exchange
Westin St. Francis
335 Powell Street
San Francisco, CA
MIT Club of
Northern California
$75
$65
$90
These are discounted rates to make this event
available to the greatest number of alums.
These rates are made possible due to the generous
sponsorship of individual patrons and corporations
like Wells Fargo & Hummer Winblat.
After the first 200 registrants, these fees will have to be
raised to cover actual costs of $130
Last Day to register is Feb 15; No walkins allowed
REGISTER HERE
For general questions
please contact:
Elizabeth Ng
MITCNC President
eng@alum.mit.edu
For sponsorship opportunities, please
CLICK HERE
or contact:
Ronald Koo
MITCNC BOD Sponsorship Committee
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rbkoo@alum.mit.edu
Spotlight MIT 2012
Patron Sponsorship
John S. Reed ’61
Would you like to make a greater contribution to
supporting the MITCNC and the premier event of
the year?
If so, please consider serving as a Patron
sponsor for this event
Doing so helps build our alumni community and
supports scholarships for MIT undergrads from
northern California.
$1,000 Patron Sponsorship Includes:
• Two invitations to the VIP reception with John Reed
to the event
Chairman MIT Corporation • prior
Preferred seating for two guests
Retired Chairman/CEO of Citigroup • Acknowledgement during the dinner’s presentation
Former Chairman New York Stock • Acknowledgement in the evening’s program, the
MITCNC event announcement on the web site, and
Exchange
the MITCNC newsletter
Westin St. Francis
• Patron MITCNC Membership for 2011-2012
335 Powell Street
San Francisco, CA
Tuesday February 21, 2012
REGISTER HERE
MIT Club of
Northern California
REGISTER HERE
For questions please contact:
Elizabeth Ng
MITCNC President
eng@alum.mit.edu
Ronald Koo
MITCNC BOD Sponsorship Committee
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rbkoo@alum.mit.edu
Agenda
Introductions
Strategy
Events
Membership
Track/Area Focus
Track Status
Operations
MIT Club of
Northern California
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Membership Notes
Number of members – 340 (got 100 after last email)
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Last year 435
Prior year 455
Number people getting emails (MITBay) – 8,304
Targeted emails
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Age, demographics
Geographical
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Do a plot; SV vs SF
Out of 11,000
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Santa Clara 3,100
San Mateo 1,144
San Francisco 1,600
Contra Costa/Alameda 3000
Marin 222
Santa Cruz
Berkeley 1300
Those who already give
Social networking
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Linked in groups, etc.
Leverage spotlight
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Highlight people from different areas
Designated ambassador
Membership shows relevance to alums
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Surrogate
Who can become members?
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Gavin will check; we think it’s alums, parents and BOD designated
Spouses?
Term of memberships – BOD discussion
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Automatic membership renewal email reminder
Discounts
Relevance to younger generation (Freemium model)
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Tracking contacts
Put something on MITCNC – different subgroups and get them to talk one another.
Loyalty; networking rather than relevance; Wharton member, non member alumni, loyalty rate
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Get info about events;
MIT Facebook – 188
Sloan Bay Area – 300/400
Use data for survey
MIT Club of
Northern California
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Agenda
Introductions
Strategy
Events
Membership
Track/Area Focus
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Entrepreneurship (see separate PDF file)
Career Development
K-12 Did not discuss due to time constraints
Track Status
Operations
MIT Club of
Northern California
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Agenda
Introductions
Strategy
Events
Membership
Track/Area Focus
Track Status
Did not discuss due to time constraints
Operations
MIT Club of
Northern California
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Agenda
Introductions
Strategy
Events
Membership
Track/Area Focus
Track Status
Operations
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I Modules Status
Infrastructure
Newsletter
MIT Club of
Northern California
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Operations
I modules – rollout delayed until mid-Jan
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Content - mainly transitioned over
Pictures - Need some pictures for the new website
Infrastructure
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We need a repository
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Procedures/Best Practices
Venue List
Pictures
Technology
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I Phone Apps
Newsletter
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Next one should go out in December
Need writeups and pictures by end of December 5
MIT Club of
Northern California
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Newsletter Sections 2011
Summer 2011
Fall /Winter 2011
Event Sections
Name of Event
Responsible Person
Name of Event
Responsible Person
Clean Tech
• Last 3 events; review of
2010
• Prof. Yanik
• Agilent Tour
• Dr. Lustig
• Monthly Hikes
• Musical “As Always”
• Chorallaries
• Doug Spreng
• Vladimir Bulovic
• Richard Lester
• Ed Boyden
• Aubrey de Grey
Doug
• Monthly Hikes
• Mixers
• Engineering Perfect Wine
Glass
• Cirque Soleil
• Polo
• One Man Star Wars
John Keen
Nayana
Elizabeth
• Susan Hockfield
• Engineering Leadership
• Welcome Event
• How the Hippies Saved Physics
• Annual Meeting
Elizabeth
Elizabeth
Bill
Mike
Anne
New President’s Message
Elizabeth
Life Sciences Forum
Social
AMITA
• Elizabeth
• Elizabeth
• Sooji
• John Keen
• Elizabeth/Timan
• Karena
Amar
Kristin?
Elizabeth
?
• Dress for Success
• Entrepreneurial Panel
Special/Other
Standing Sections
President’s Message
Save the Date
• IAP 2011 MIT150
• Global Challenge
• Leadership Awards
• Teacher Awards
• Scholarship Winners
• Russell C. Coile '38 MIT
Award
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Outgoing President’s
Message
• Spotlight
• Annual Event
Catherine
Roshni
Veronica?
Patricia
Bill Renestra
Bill Murray
Bill Murray
• Holiday Party
• Spotlight
Upcoming Events
Membership Form
Ask for Volunteers
Leadership Team
BOD
Request for Sponsorship*
Logistics
Logo
Table of Contents
AddressMIT
andClub
Postage
of
Northern California
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Backup
MIT Club of
Northern California
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Key Strategic Themes for the next two years
2011
2012
2013
Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Recruit
We have had several vacancies because of relocations, time constraints due to work, and burnout
Revitalize
What needs to be done to expand volunteer base, events, and membership
Retain
Strategies to maintain that revitalized momentum:
• Officer retention (expanded administrative support, leadership training, etc.)
• Succession planning
• Member engagement
Focus of my
pre-term
efforts have
been here
MIT Club of
Northern California
Effects/efforts
will continue
after my term
Board support and engagement are critical for success in
implementing these themes
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Timeline 2011-2013
2011
2012
2013
Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Officer’s Meetings
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BOD
Newsletter
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Recurring Events
Officer’s Retreat
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Annual Meeting
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Spotlight
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Send Off
Welcome Reception
Summer Family Event
Holiday Party
Externship Program Event ?
Toast to IAP
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Awards
Leadership Award
Teacher’s Award
MITCNC Scholarship Awards
MIT Club of
Northern California
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