Welcome to the
2014-2015
BAMM Refresher
Training
arizona state university
What is the Academic Catalog?
arizona state university
Build a Major Map (BAMM)
www.asu.edu/bamm
majormaps@asu.edu – Jennifer, Barb and Lauren
help.asu.edu – search “BAMM”
arizona state university
2013 - 2014 Top 10 Major Map Errors
1. Flagged courses: Courses on major maps which do not exist
The two prevailing situations were:
• Course(s) haven’t been requested in Curriculum Changemaker
OR
• Course(s) have been requested but missed the implementation
deadline (131 maps)
2. Missing pre-requisites or co-requisites
Students will not be able to register for required courses (115 maps)
Check pre-requisite box ( ) & preview in degree search
Example with MAE 213, MAE 400 and MAE 463
3. Missing critical courses in terms 1-4 (1A-4B for online major maps)
(41 maps)
Missing necessary courses in terms 5-8 (5A-8B for online maps)
(77 maps) (i.e. Courses that are prerequisites or are sequential in nature)
arizona state university
2013 - 2014 Top 10 Major Map Errors
4. Major map does not match graduation audit
(Must match for 8 semester tracking) (>70 maps)
5. Upper Division courses in terms 1-4 (53 maps)
Please avoid when possible as this can cause issues for our transfer
students. If unavoidable, please provide justification when submitting.
6. Having a track/group requirement in term(s) that doesn’t match
the title of the course lists below.
7. Completion checks that are built incorrectly or are unnecessary:
•
•
•
•
•
Course(s) not on major map or has changed numbers
Course(s) are in a later term than the completion check
Course(s) are optional in an earlier term
Having a completion check (critical or non-critical) for a course
which is marked critical in a previous term
Having a non-critical completion check for a non-critical course
arizona state university
2013 - 2014 Top 10 Major Map Errors
8. Poorly written multiple course requirements
• A 3 course requirement listed in 4 terms (i.e. students is asked to take
12 units from a 9 unit course list)
• A 5 course requirement, one of which is a GS course, is listed in 3
terms. Students can complete 3 courses without ever having taken the
GS requirement.
• A 4 course requirement that includes a General Studies
(i.e. BIO 201 or BIO 202 or CHM 116 or SG/SQ) that repeats in several
terms. The student could take other SG/SQ courses every term and
never complete the other required courses.
arizona state university
2013 - 2014 Top 10 Major Map Errors
9. Unlinked requirement in term(s) with no details regarding which
courses fulfill that requirement
Rather than just having, “See Advisor” recommend either adding:
• A track/group of courses that can fulfill this requirement (preferred
option)
OR
• A link to an accurate/up-to-date website which provides a list of
courses that will satisfy that requirement
10. Omnibus courses listed as required courses
From 2013 – 2014 AY and on, specific omnibus courses (194, 294, 394,
494) should not be required on a major map. This applies to terms 1-8
and track groups.
arizona state university
2013 - 2014 Honorable Mentions
• Notes built on the requirements that are meant for students
arizona state university
2013 - 2014 Honorable Mentions
• Not checking the link for catalog & prerequisite changes
Course titles can change & need to be updated
arizona state university
2013 - 2014 Honorable Mentions
• Courses on major map that no longer exist (inactive) or have
changed numbers
Check this by hovering over a course when previewing in degree search
arizona state university
2013 - 2014 Honorable Mentions
• Submitting major maps to Provost Review level and then
recalling them
This requires us to re-review the whole major map again (Already have over
400 major maps to review)
• Including something on the checksheet (left side of sequencing
view), but not including it in the terms
Please keep checksheets organized and delete old requirements that are no
longer used on major map.
• Have more GS on the major map than is necessary
(i.e. lower division HU in terms 1, 2 and 4)
• Providing links in the major map that are no longer functional,
are not up-to-date or are unlinked
arizona state university
2013 - 2014 Top 10 Major Map Errors
Provost Office Review
• Map with no problems: 15 -30 minutes each
• Map with a few problems: 45 minutes each
• Map with a many problems (multiple pre-req problems, courses listed
which didn’t exist, note problems): 1 - 1.5 hours each
• Map with the most problems: (i.e. Multiple pre-req problems,
requirements listed as notes, redundant notes, multiple upper division
courses listed as required in terms 1-4, courses listed which did not
exist, courses listed with changes which had not yet been
approved (because request had missed submission deadline by
department), multiple course sequence being split into even more
courses). 1.5 – 2 hours each
arizona state university
2014 - 2015 Top 10 Errors
arizona state university
2014-2015 Major Maps
The major map represents the ideal path for students to complete the
major in 8 terms. Not the “possible” path for every student.
What does this mean?
1. First term math is your preferred math – do not build in pre-reqs.
2. Have your DARS encoder encode pre-reqs “behind the scenes”.
3. Do not follow a non-critical course with a critical completion check
in a later term.
• Because completion checks are checked at the end of the
term this doesn’t allow us to determine if the student is
enrolled in the right courses at the start of the term.
arizona state university
Curriculum Checksheets (i.e. the left hand side)
• Build requirements like your DARS audit. Example
• Name Categories (Business Core, Technical Electives etc.)
• Total number of required hours
• Build one requirement (Elective 9 hours)
• Drag into multiple terms and change hours (3 in term 1 etc.)
• Delete requirements not used on sequencing side.
• Use validation at the bottom of checksheet.
• Why?
• Helps you reconcile your major map and DARS audit.
• Helps DARS encoder actually encode your major map in U.Direct.
• Helps with reporting.
arizona state university
2014 - 2015 Online Major Maps
ASU Online:
•Critical and necessary requirements should be listed in ASU Online
major maps.
•Remember that ASU Online has Department functionality.
• ASU Online and the Academic Department must agree on
curriculum before College submits to Provost level in BAMM.
•Due date for ASU Online major maps is also November 1, 2013.
arizona state university
2014-2015 Major Maps
Turn on your email notifications to receive notice when a major map
reaches your level.
arizona state university
eAdvisor® Tracking Tool
(Things to avoid in major maps with respect to 8
semester tracking audits)
Things to
Avoid
Solution
Why?
HU or SB
List one or the other. Make sure your
roadmap/DARS audit and major map
match. If coursework is predominantly
HU, indicate that the student will need
a SB and vice versa. Also, please only
indicate lower division if in fact a lower
division course is required. If it is
either upper division or lower division,
leave off “lower division.”
To help ensure that student earns
enough hours of both
designations, especially when this
requirement repeats in > two
terms.
arizona state university
eAdvisor® Tracking Tool
(Things to avoid in major maps with respect to 8
semester tracking audits)
Things to
Avoid
Solution
Why?
Splitting apart
UD HU or SB.
Keep UD HU or SB together. Only
split them apart if you truly care if
one is taken in a particular term.
In Udirect there is a pre-built UD HU
or SB requirement. If they are split,
we have to encode a special
requirement. Be intentional.
arizona state university
eAdvisor® Tracking Tool
(Things to avoid in major maps with respect to 8
semester tracking audits)
Things to Avoid
Solution
Why?
Two of the same requirement in
one term, but one is necessary
and the other is not. (Same with
critical reqs.)
A requirement that
repeats in a term can
either be necessary or
non-necessary, but it
cannot be one of each.
Cannot drag the same
requirement into a term more
than once, so it has to be
combined.
arizona state university
eAdvisor® Tracking Tool
(Things to avoid in major maps with respect to 8
semester tracking audits)
Things to Avoid
Solution
Why?
A list of courses ORd
with a General Studies
course. Like PSY 101
or SOC 101 or Social
and Behavioral
Sciences (SB).
List specific courses or a generic
General Studies requirement. Do not
combine together. Write the major
map with the ideal course
requirement. If PSY 101 or SOC
101 is the ideal requirement, list
these. May do an exception to allow
a general SB to fall in.
In Udirect it is not possible to
build this and truly check for
the specific course
requirements and the
General Studies
requirement. Also causes
issues with enrollment
predictions.
arizona state university
eAdvisor® Tracking Tool
(Things to avoid in major maps with respect to 8
semester tracking audits)
Things to Avoid
Solution
Why?
An elective paired with a
General Studies.
(Ex.
Elective or SB)
See previous example. Again, cannot truly check for both of
What is the ideal path? these at the same time.
List the ideal path on
the major map.
arizona state university
Proposed Major Maps
• Proposed major maps were copied over to 14-15 along with
all of the other major maps on Monday, September 9th.
• If you are working on proposed major maps, please make
sure you are making the changes in the 14-15 catalog year.
• If you have made changes to proposed major maps since last
Monday, please let us know so we can copy over your
updated proposed major map to 14-15.
• We will be deleting the proposed major maps from 13-14
early next week.
arizona state university
Thank you!
• Thank you very much for attending our training session!
• Please know that we are here to assist you through the major
map process. Contact us with any questions or concerns.
arizona state university