FE CORPORATION AND COMMITTEES
DRAFT CYCLE OF BUSINESS 2015-16
Key:
Corp Chair = Chair of FE Corporation
P=Principal
C=Clerk
DP=Deputy Principal
VPCPP=Vice Principal Corporate Planning and Performance
VPD=Vice Principal Development
FD=Finance Director
HRD=HR Director
HoQ=Head of Quality
HoP=Head of Principal’s Office
TBC = To be confirmed
FE CORPORATION – THURS, 5.30 PM TO 8 PM
Officers to attend: P, C, DP, VPCPP, VPD, FD, HRD
Meeting format
Part 1: - Discussion on key issues in small groups (45 minutes)
Part 2: - Review of progress against key performance indicators (50 minutes)
Part 3: - ‘Papers to receive and note’ and procedural decisions / business (45 minutes)
1
FE
CORPORATION
Key items
Report writer
22 October 2015
Part 1: - Progress achieved against 14-15 College Improvement Plan and approval of 1516 College Improvement Plan
Part 2: - Governing Body membership (appointment of student governors)
- Code of Good Governance
- 14-15 A and AS level results and projected Teesdale results (achievement,
retention, success)
- Progression and destinations
- Recruitment update
- College Development Plan Update
- Learner Voice – enrolment feedback
- Receive master targets file inc target methodology
- Embedding equality and diversity in lessons / challenging poor behaviour
Part 3: - Corporation minutes and actions
- Committee minutes and actions
- Task and finish group minutes and recommendations
- Link Governor reports
- Internal Audit Annual Report and Audit Committee Annual Report
- Financial Regulations review
- Curriculum developments / Strategies
- Chair’s appraisal outcomes / feedback
- Corporation membership report (attendance and development)
- Governor Development
- Review of Standing Orders
- Review of committee terms of reference/link governor role descriptions
- Strategic updates
- Annual Health and Safety/Review of Health and Safety Policy
- FE+ Report
Parts 1 and 2: (discussion and refreshments) (2 hours 15 mins)
- FE SAR and HE SED
- Governance self-assessment including outcome of individual governor self assessment
Part 3: (feedback) (15 minutes)
P
Part 1: - Equality and Diversity Annual Report
Part 2: - Progress update against 15-16 Improvement Plan (headline)
- In year retention, attendance and punctuality
VPD
P
DP
19 November
2015
(Amended format
to allow review of
SAR)
10 December
2015
C
DP
VPD
VPD
P
DP
P
DP
C
C
C
C
FD
FD
DP
C
C
C
C
C
C
VPCPP
P
P
DP
C
2
FE
CORPORATION
Key items
Part 3:
3 March 2016
(Bede)
Part 1:
Part 2:
Part 3:
12 May 2016
Part 1:
Part 2:
- Teaching and Learning Observation outcomes
- Learner Voice outcomes (Learner Forums)
- Performance tables, MLP, minimum standards and Value Added
- 2014-15 Progression and Destinations Plan
- Progress update – College Development Plan
- Approval of strategic seminar objectives
- Corporation minutes and actions
- Committee minutes and actions
- Task and finish group minutes and recommendations
- Approve annual report and financial statements
- Appoint external auditor
- Annual Safeguarding Report
- 15-16 Performance Improvement Action Plan
- Governor Development
- Strategic Updates
- Enrichment Update
- Use of ICLT to support and extend learning
- Progress update against 15-16 Improvement Plan (full)
- In year retention, attendance and punctuality
- Teaching and Learning Observation outcomes
- Learner Voice outcomes (Learner Survey 1 and Learner Forums)
- Progress update – College Development Plan
- Agree process for Chair’s appraisal
- Corporation minutes and actions
- Committee minutes, actions and recommendations
- Task and finish group minutes and recommendations
- Link Governor Reports
- Strategic Updates
- Safeguarding update
- Enrichment Update
- Curriculum developments
- Calendar of meetings and cycle of business 16/17
- Governor Development
- 15-16 Performance Improvement Action Plan
- Curriculum Plan 2016-17
- Progress update against 15-16 Improvement Plan (headline)
- In year retention, attendance and punctuality
Report writer
HoQ
HoQ
DP
VPD
P
P
C
C
C
FD
FD
DP
DP
C
VPCPP
DP
DP
P
DP
HoQ
HoQ
P
C
C
C
C
C
VPCPP
DP
VPD
DP
C
C
DP
DP
P
DP
3
FE
CORPORATION
7 July 2016
Key items
Report writer
Part 3: Part 1: Part 2: -
HoQ
DP
P
VPD
DP
C
C
C
C
C
VPCPP
DP
C
P
DP
HoQ
HoQ
Part 3: -
Teaching and Learning Observation outcomes
Learner Voice outcomes (Learner Survey 1 and Learner Forums)
Progress update – College Development Plan
Learner Recruitment 2015/16
Approve retention, success, achievement targets (2015-16)
Corporation minutes and actions
Committee minutes and actions
Task and finish group minutes and recommendations
Link Governor reports
Governors’ Code of Conduct review
Strategic Updates
15-16 Performance Improvement Action Plan
Governor Development
Progress against College Improvement Plan (full update – discussion topic)
In year retention, attendance and punctuality
Teaching and Learning Observation outcomes
Learner Voice (Learner Survey 2, learner forums, annual summary of compliments
and complaints)
Progress update – College Development Plan
Learner Recruitment 2015/16
Corporation minutes and actions
Committee minutes and actions
Task and finish group minutes and recommendations
Link Governor Reports
Approve financial forecasts and capital budgets
Appoint internal auditor/letter of engagement
Agree risk management strategy 15-16
Safeguarding Update
15-16 Performance Improvement Action Plan
Enrichment and Tutorial Update
Strategic Updates
Governor Development
Appraisal of Chair
Appointment of Chair and Vice Chair
P
VPD
C
C
C
C
FD
FD
FD
DP
DP
VPD
VPCPP
C
C
C
4
GOVERNOR
WORKSHOPS
5.30 pm to 7 pm
(Thurs)
10 September
2015
14 January 2016
21 April 2016
Officers to attend: P, C, DP, VPCPP, VPD, FD, HRD
GOVERNORS’
STRATEGIC
CONFERENCE
(Fri)
5 to 6 February
2016
(Fri pm + evening,
Sat am)
Presenter
Key items
Vision and purpose framed by ‘what if’ questions
P
Mandatory Safeguarding training / workshops to be agreed
TBC
DP
TBC
Officers to attend: P, C, DP, VPCPP, VPD, FD, HRD
Report writers
/ presenters
Key items
Strategic Review
What if? - preparing for the challenges of the future?
TBC
SUPPLEMENTARY GOVERNOR INFORMATION
MONTHLY MANAGEMENT
ACCOUNTS
Period 2
Period 3
Period 4
Period 5
Period 6
Period 7
Period 8
Period 9
Period 10
Period 11
Period 12
To be published on Governors’ Document Centre by
COLLEGE NEWS
To be circulated with Corporation meeting papers
17
20
18
20
19
19
17
19
18
17
19
October 2014
November 2014
December 2014
January 2015
February 2015
March 2015
April 2015
May 2015
June 2015
July 2015
August 2015
Officer
responsible
FD
FD
FD
FD
FD
FD
FD
FD
FD
FD
FD
Officer
5
Autumn term
Spring term
Summer term
15 November 2014
7 March 2015
13 June 2015
responsible
VPD
VPD
VPD
COMMITTEE MEETINGS
N.B. Each committee meeting will consider approval of minutes of the previous meeting, matters arising and approval of documents for inspection as standing
agenda items at each meeting.
Proposed format for Finance & Employment Committee meetings
Part 1: - Standard agenda items
Part 2: - Exceptional items
FINANCE & EMPLOYMENT COMMITTEE – THURS, 5.30 PM
Officers to attend: P, C, VPCPP, VPD, FD, HRD
FINANCE &
EMPLOYMENT
COMMITTEE
1 October 2015
Key items
- Appoint Chair and Vice Chair
Part 1: - Monthly Management Accounts (Period 12) (including investment decisions)
- Budget Monitoring reports
- Procurement
- Employment Monitoring Reports
a) Appraisal
b) Absence
c) Performance management
Part 2: - Review committee performance against ToR
- Financial Regulations review
- SBCD Management Accounts
- Review of travel and subsistence rates
- Premises issues
- Insurances
- Staff Professional Development Plan 2015-16
- Financial Regulations review
Report Writer
/ Officer
Responsible
C
FD
SLT / FD
VPCPP
HRD
C
FD
FD
FD
VPCPP
FD
HRD
6
24 November 2015
(Tues)
(joint meeting with
Audit at 5 pm,
followed by F&E
meeting)
11 February 2016
19 May 2016
23 June 2016
Joint meeting with Audit:
- Final accounts 14-15
- Students’ Union accounts 14-15
F&E meeting:
Part 1: - Monthly Management Accounts (Periods 13 and 3) (including investment
decisions)
- Budget Monitoring reports
- Procurement
- Employment Monitoring Reports
a) Appraisal
b) Absence
c) Performance management
d) Employee equality monitoring
Part 2: - SBCD Management Accounts
- Financial benchmarking
- Staff survey (if completed)
- Premises issues
- Recommendations from Remuneration Committee
Part 1: - Monthly Management Accounts (Period 5) (including investment decisions)
- Budget Monitoring reports
- Procurement
- Employment Monitoring Reports
a) Appraisal
b) Absence
c) Performance management
Part 2: - SBCD Management Accounts (only if changes)
- SFA Financial Health Letter
- Premises issues
- 2016-17 funding allocations
- 2016-17 Budget Development
- Approve tuition fee policy
Part 1: - Monthly Management Accounts (Period 9) (including investment decisions)
- Budget Monitoring reports
- Procurement
- Employment Monitoring Reports
a) Appraisal (annual report on outcomes)
b) Absence
c) Performance management
Part 2: - Draft financial forecast, revenue and capital budgets
- SBCD Management Accounts (only if changes)
FD
FD
FD
SLT / FD
VPCPP
HRD
FD
FD
HRD
VPCPP
C
FD
SLT / FD
VPCPP
HRD
FD
FD
VPCPP
VPCPP
FD
VPCPP
FD
SLT / FD
VPCPP
HRD
FD
FD
7
- Capital programme review (if required, i.e. large items)
- Premises issues
FD
VPCPP
AUDIT COMMITTEE – TUES, 4.30 PM
Officers to attend: C, VPDRO, FD
There will be an opportunity for the auditors to speak to members without management present at the start of each meeting.
AUDIT
COMMITTEE
Key items
Report writer
13 October 2015
- Appoint Chair and Vice Chair
- Review committee performance against ToR
- Outstanding internal audit actions status report
- Internal audit annual report / annual report of Audit Committee
- Risk management effectiveness 14-15
- Risk management action plan 15-16
- Internal audit strategy 15-16
- Internal audit reports
- External audit regularity questionnaire
- Financial Regulations review
- Review of new legislation
Audit Committee meeting:
- Outstanding internal audit actions status report
- Risk management action plan monitoring 15-16
- Internal audit reports
Joint meeting with F&E:
- Final accounts 14-15
- Students’ Union accounts 15-16
- External auditor performance indicators
- Recommendation re external auditor appointment
- Outstanding internal audit actions status report
- Risk management action plan monitoring 15-16
- Internal audit reports
- Outstanding internal audit actions status report
- Risk management action plan monitoring 15-16
- Internal audit reports
- External Audit strategy for 2015-16 final accounts
- Performance indicators for internal auditor / recommendation re appointment of internal
auditor
C
C
FD
FD/C
FD
FD
FD
FD
FD
FD
HoP
24 November 2015
(to be followed by
joint meeting with
F&E, 5 pm)
15 March 2016
7 June 2016
FD
FD
FD
FD
FD
FD
FD
FD
FD
FD
FD
FD
FD
FD
FD
8
- Internal audit strategy 16-17
- Review of new legislation
REMUNERATION
COMMITTEE
5.30 pm (Thurs)
24 September
2015
Officers to attend: P, C
SEARCH &
GOVERNANCE
COMMITTEE
7 October 2015
Officers to attend: P, C
tbc
Key items
- Appoint Chair and Vice Chair
- Review Committee performance against ToR
- Chair’s appraisal of Principal and Clerk
- Principal’s appraisal of Senior Post Holders
- Annual report on level of PRP
Key items
- Appoint Chair and Vice Chair
- Review committee performance against terms of reference
- Governor recruitment process
- Governor induction process
- Succession planning – governor retirement
- New governor recruitment
- Equality and diversity analysis
- Succession planning
- Committee membership
FD
HoP
C
C
Corp Chair
P
P
C
C
C
C
C
C
C
C
C
9