2012/13 ANNUAL REPORT
29 JAN 2014
Sibusiso Xaba
Director-General: Arts and Culture
PRESENTATION OUTLINE
• Budget and expenditure
• Explanation of expenditure per economic
classification
• Human Resource Management Report
• Report of the Audit Committee
• Report from the Auditor-General
• Performance overview
• Performance against key indicators
2
SUMMARY OF BUDGET PER PROGRAMME
AND ECONOMIC CLASSIFICATON
3
EXPENDITURE PER PROGRAMME
Programme
Final
Appropriation
Actual
Expenditure
Variance
%
Spent
R’000
R’000
R’000
Administration
236,065
235,390
675
99.7%
Performing Arts
627,140
622,095
5,045
99.2%
National Language Services
108,780
108,574
206
99.8%
Cultural Development
151,485
146,574
4,911
96.8%
Heritage Promotion
825,219
822,097
3,122
99.6%
National Archives & Library
Services
723,781
721,741
2,040
99.7%
2,672,470
2,656,471
15,999
99.4%
GRAND TOTAL
4
EXPENDITURE PER ECONOMIC CLASSIFICATION
Economic Classification
Final
Appropriation
Actual Expenditure
Variance
% Spent
R’000
R’000
R’000
Compensation of Employees
172,733
172,733
-
100.0%
Goods & Services
315,687
313,480
2,207
99.3%
Provinces & Municipalities
(Conditional Grant)
564,574
564,574
-
100.0%
Dept. Agencies & Accounts
(Cur/Cap)
1,156,807
1,152,307
4,500
100.0%
280,185
277,215
2,970
98.9%
100
100
-
100.0%
12,873
12,873
-
100.0%
162,204
157,701
4,503
97.2%
7,033
5,349
1,684
76.1%
274
139
135
50.7%
2,672,470
2,656,471
15,999
Capital Works
Gifts & Donations
Non Profit Organisations
Households
Payments for Capital Assets
Payments for Financial Assets
(Theft & Losses)
Grand Total
99.4%
5
EXPLANATION OF EXPENDITURE PER
ECONOMIC CLASSIFICATON
6
Compensation of Employees
 An amount of R172,733,000 has been spent as at
31st March 2013
7
Goods and Services
 An amount of R313 million (99.3%) as at
31st March 2013, which excludes payments for
financial assets
 The saving is due to advertisement of tender for the
costing of Community Library Bill delayed
8
Households
 This expenditure item relates to all the financial
assistance projects that the Department funds during
the financial year
 An amount of R158 million (97.2%) has been spent
as at 31st March 2013
 The reason for non payment of the three projects of
Mzansi Golden Economy (MGE) was due to expired
tax clearance certificate, banking details rejected by
safety web and payment submitted after system
closure
9
Capital Assets/Machinery and Equipment
This budget relates to the purchasing of machinery and
equipment including the ICT equipment and heritage
assets
 An amount of R5,3 million (76.1%) has been spent as
at 31st March 2013 which includes machinery and
equipment, heritage and software and intangible
assets
 The reason for under-expenditure is the late delivery
of invoices by the suppliers after year end closure
10
Departmental Agencies & Accounts
(Capital Works/Buildings & Other Fixed
Structures)
 An amount of R475 million (98,4%) has been spent as
at 31st March 2013
 The under-expenditure is due to projects that were not
implemented, i.e. two digital screens projects by the
NFVF
11
Non-Profit Institution, Agencies & Accounts
(Subsidies) and Conditional Grant
 100% of budget has been spent/transferred as at
31st March 2013
 The detail of the Conditional Grant and reasons for
variance by Provinces are as follows:
12
PROVINCES AND MUNICIPALITIES
(CONDITIONAL GRANT ON COMMUNITY LIBRARIES)
Province
Adjusted
Appropriation
2012/13
Provincial
roll-overs
Total
Available
Provincial
actual
payments
Preliminary
(over)/under
Transferred by
National
% Actual
payments
of total
available
%
transferred
of National
allocation
(Division of
Revenue Act,
2012)
R’000
R’000
R’000
R’000
R’000
Eastern Cape
Free State
Gauteng
KwaZulu-Natal
Limpopo
Mpumalanga
78,058
50,304
56,452
48,619
68,822
68,822
9,634
2,491
310
13,871
3,883
87,692
52,795
56,762
48,619
82,693
72,705
65,714
48,502
57,462
48,633
49,722
66,983
21,978
4,293
(700)
(14)
32,971
5,722
74.9%
91.9%
101.2%
100.0%
60.1%
92.1%
100%
100%
100%
100%
100%
100%
Northern
Cape
North West
Western Cape
72,395
64,973
56,129
631
19,761
-
73,026
84,734
56,129
62,674
62,937
56,129
10,352
21,797
-
85.8%
74.3%
100.0%
100%
100%
100%
50,581 615,155
518,756
96,399
84.3%
100%
Total
564,574
13
PROVINCES AND MUNICIPALITIES
(CONDITIONAL GRANT ON COMMUNITY LIBRARIES)
Variances by Provinces:
Province
Actual
Transferred
Eastern
Cape
Roll-over
Total
Actual
Expenditure
Reason for Variance
R’000
R’000
78,058
65,714 • New libraries: Lady Frere and Tsolo
Libraries-contractors appointed late and
funds have been committed.
• 7 out of 15 upgrades were completed and
an amount of R5,524 million has been
committed for completion of the 8
libraries in the 2013/14 fin year.
• 4 out of 14 modular libraries were
delivered and R4,4 million is committed
for delivery of the 7 units while the
service provider for 3 units is still to
submit documentation to finalize his
appointment.
9,634
R87,692
14
PROVINCES AND MUNICIPALITIES
(CONDITIONAL GRANT ON COMMUNITY LIBRARIES)
Province
Actual Transferred
R’000
Free
State
Actual
Reason for Variance
Expenditure
R’000
R50,304
Roll-over
2,491
Total
R52,795
48,502 • New library projects amounting to
R1,756 not spent due to delays in
appointment of contractors.
• An amount of R2,537 was not utilised on
upgrading of libraries.
68,822
13,871
82,693
49,722 • R10,896 million has been committed for
additional scope of work and the repairs
and maintenance of eleven libraries.
• The remaining R22,075 million to be
surrendered.
Limpopo
Roll-over
Total
15
PROVINCES AND MUNICIPALITIES
(CONDITIONAL GRANT ON COMMUNITY LIBRARIES)
Province
Actual transfer
Actual
Reason for Variance
Expenditure
R’000
R’000
Roll-over
68,822
3,883
Total
72,705
66,983 • Unspent funds have been committed
to be used towards completion of
infrastructure projects. Contractor for
2 projects were terminated and there
were delays in appointing new
contractors.
Mpumalanga
16
PROVINCES AND MUNICIPALITIES
(CONDITIONAL GRANT ON COMMUNITY LIBRARIES)
Province
Northern
Cape
Actual transfer
Actual
Expenditure
Reason for Variance
R’000
R’000
Roll-over
72,395
631
Total
73,026
62,674 • The unspent amount has been
committed for the completion of
new libraries that are under
construction; namely Churchill and
Grobblershoop.
Roll-over
64,973
19,761
Total
84,734
North West
62,937 • Construction of 5 new libraries is
currently in progress. Delays in
payments to contractors caused
the under expenditure.
• Furniture could not be procured for
the year because of late awarding
of the tender only in March 2013.
17
PROVINCES AND MUNICIPALITIES
(CONDITIONAL GRANT ON COMMUNITY LIBRARIES)
Province
Actual transfer
Actual
Expenditure
Reason for Variance
R’000
R’000
Roll-over
56,452
310
Total
56,762
57,462 • The Department was allocated R1m
for an EPWP incentive grant but
only received an amount of R700
thousand with the November
adjusted budget allocation, and was
errorneously published as part of
the Community Library Grant.
Gauteng
18
DEPARTMENTAL AGENCIES ACCOUNTS
(CURRENT TRANSFERS)
19
DEPARTMENTAL AGENCIES ACCOUNTS
(CURRENT TRANSFERS)
 100% of the subsidies paid over to the various Playhouses,
Heritage Institutions, Libraries and PanSalb
Name of Institution
Final
Appropriation
Actual transfer
R’000
R’000
PanSalb
69,480
69,480
Total
69,480
69,480
20
PERFORMING ARTS INSTITUTIONS
Name of Institution
Final
Appropriation
Actual
transfer
R’000
R’000
Artscape
44,985
44,985
Market Theatre Foundation
24,611
24,611
Performing Art Council of the Free State (PACOFS)
33,250
33,250
Playhouse Company
38,488
38,488
State Theatre
39,706
39,706
Windybrow Theatre
9,469
9,469
National Arts Council
87,527
87,527
National Film & Video Foundation (NFVF)
86,442
86,442
Total
364,478
364,478
21
HERITAGE INSTITUTIONS
Name of Institution
Final
Appropriation
Actual
transfer
R’000
R’000
4,581
4,581
Freedom Park Trust
62,301
62,301
Iziko Museum of Cape Town
57,672
57,672
7,030
7,030
KwaZulu-Natal Museum
15,325
15,325
National Heritage Council
50,063
50,063
National Museum
35,098
35,098
Nelson Mandela Museum
17,696
17,696
Ditsong Museum
58,417
58,417
Robben Island Museum
58,876
58,876
Die Afrikaanse Taalmuseum
Luthuli Museum
22
HERITAGE INSTITUTIONS
Name of Institution
Final
Appropriation
Actual
transfer
R’000
R’000
7,622
7,622
10,529
10,529
War Museum of the Boer Republics
7,789
7,789
William Humphreys Art Gallery
5,271
5,271
South African Heritage Resources Agency
41,037
41,037
Total
439,307
439,307
The National English Literacy Museum
Msunduzi/Voortrekker Museum
23
LIBRARIES
Name of Institution
Final
Amount
Appropriation transferred
R’000
R’000
National Library of SA
63,096
63,096
South African Library for the Blind
14,579
14,579
3,102
3,102
80,777
80,777
Community Libraries Grant: Nat Library of SA
Total
24
NON PROFIT INSTITUTIONS
 100% of the budget which relates to the subsidies of BASA, Blind
SA and the Engelenburg House Art Collection and funds has been
transferred as follows:
Name of Institution
Business Arts South Africa (BASA)
Engelenburg House Arts Collection
Blind SA
Total
Final
Appropriation
Actual
transfer
R’000
R’000
6,538
6,538
259
259
6,076
6,076
12,873
12,873
25
HOUSEHOLDS
 Expenditure was at 99.5% as at the end of March 2013. The
detail is as follows:
Transfers: Financial Assistance
Final
Appropriation
Actual
Expenditure
Variance
R’000
R’000
R’000
69,130
68,706
424
9,803
9,803
-
Cultural Development
71,536
67,492
4,044
Promotion of Heritage
11,063
11,028
35
National Archive Service
463
463
-
Service benefits
209
209
-
162,204
157,701
4,503
Promotion of Performing Arts
National Language Service
Total
26
DEPARTMENTAL AGENCIES ACCOUNTS
(CAPITAL TRANSFERS)
27
DEPARTMENTAL AGENCIES ACCOUNTS
(CAPITAL TRANSFERS)
Name of Institution
Final
Appropriation
Actual
transfer
Variance
Playhouses
R’000
R’000
R’000
Artscape
43,963
43,963
-
Market Theatre
22,206
22,206
PACOFS
15,681
15,681
-
Playhouse Company
30,300
25,800
4,500
9,750
9,750
-
19,712
19,712
-
141,612
137,112
4,500
State Theatre
Windybrow Theatre
Total
28
DEPARTMENTAL AGENCIES ACCOUNTS
(CAPITAL TRANSFERS)
Name of Institution
Final
Actual
Appropriation transfer
Variance
Heritage Institutions
R’000
R’000
R’000
Robben Island Museum
16,405
16,405
-
5,735
5,735
-
12,385
12,385
-
8,000
8,000
-
10,458
10,458
-
4,300
4,300
-
Nelson Mandela Museum
Iziko Museum
Ditsong Museums
War Museum of the Boer Republic
Freedom Park
KwaZulu-Natal Museum
300
300
-
National Museum Bloemfontein
619
619
-
58,203
58,203
-
Total
29
DEPARTMENTAL AGENCIES ACCOUNTS
(CAPITAL TRANSFERS)
Name of Institution
Libraries
Final
Actual
Appropriation transfer
Variance
R’000
R’000
R’000
National Library of South Africa
2,950
2,950
-
Total
2,950
2,950
-
30
DEPARTMENTAL AGENCIES ACCOUNTS
(CAPITAL WORKS/BUILDINGS & OTHER FIXED
STRUCTURES)
Final
Appropriation
Actual
Expenditure
Variance
R’000
R’000
R’000
Capital Works of Heritage
Institutions
252,919
249,949
2,970
Capital Works of Libraries
27,266
27,266
-
280,185
277,215
2,970
Total
31
HUMAN RESOURCE MANAGEMENT
REPORT
32
Human Resource Information
Vacancy Rate per Programme
20
195
41
35
100
59
4
4
10
3
6
21
Vacant
Filled
33
Human Resource Information
Reasons for Service Terminations
Retirement, 3
Annual Staff Turnover Rate: 4.8%
Death, 2
Resignation, 5
Dismissal
(misconduct),
1
Transfers to
other
departments,
7
Terminations
and Transfers
out of the
Department, 21
Appointments
and Transfers
into the
Department, 34
Expiry of
contract, 3
34
Human Resource Information
Representivity (Total)
250
200
Representivity (Senior Management)
30
203
29
25
167
20
150
16
15
100
40
50
3
15
0
3
19
10
5
1
1
1
0
2
2
0
0
Male Female Male Female Male Female Male Female
African
Coloured
Indian
Male
White
Female
Male
African
Female
Male
Coloured
Female
Indian
Male
Female
White
Gender Representivity
261
Female
189
Male
0
50
100
150
200
250
300
Employees with disabilities: 7 (1.6%)
35
Human Resource Information
Number of Training Interventions per Occupational Category
Elementary
occupations, 51, 11%
Clerks, 65, 13%
Senior Officials and
Managers, 83, 17%
Technicians and
associated personnel ,
144, 29%
Professionals, 148, 30%
Number of Internship Opportunities provided: 22
36
REPORT OF THE AUDIT COMMITTEE
37
REPORT OF THE AUDIT COMMITTEE
The Department had in place a fully effective:
• Internal Audit function - in line with the provisions of section [Sections
38(1)(a)(ii); 76(4)(e) of the PFMA]; [Treasury Regulation 3.2]; and
• Audit Committee - in line with the provisions of section 38(1)(a)(ii);
76(4)(d) and 77 of the PFMA] of the PFMA, and Treasury Regulation 3.1;
a. Membership, Attendance & Responsibilities:
• Audit Committee (Committee)operated in accordance with, and
complied with its approved Audit Committee Charter, adopted as its
formal written Terms of References:
• The Committee comprised 5 members during the year, and
• held 6 meetings;
38
REPORT OF THE AUDIT COMMITTEE
•
The Committee fulfilled its oversight responsibilities through the meetings
held (in which various reports and information were tabled before it); and
•
assisted the Accounting Officer to ensure that the Department has and
maintains effective, efficient and transparent systems of financial, risk
management, governance, and internal control by:
–
–
–
–
–
–
Supporting management in respect of financial reporting and a system of
internal control;
Enhancing business ethics and trust in the Department;
Ensuring and enhancing the independence of the Internal Audit Activity;
Ensuring that risks facing the Department are identified and that
appropriate procedures are implemented to manage and minimize risks;
Ensuring the proper functioning of both the internal and external audit
processes, and other assurance services, including investigation
activities.
Monitoring compliance with laws and regulations and the code of
conduct.
39
REPORT FOR THE AUDIT COMMITTEE
b.
Effectiveness of Controls
The Committee noted that the systems of internal control were not fully
effective from the Department’s Internal Audit reports and the report of the
Auditor General as follows:
•internal control deficiencies;
deficiencies from prior years.
deviations from business rules;
and recurring
Matters of serious concern to the Committee were as follows:
–Lack of adequate policies and procedures in general;
–Non-compliance to policies and procedures;
–Lack of adequate Supply Chain Management policies, procedures, and
compliance there-to;
–Contract and records management;
–The inadequate capacity and turnaround, in particular the filling of the CFO
position;
–Performance on Pre-determined objectives.
40
REPORT FOR THE AUDIT COMMITTEE
c)
Quality of in-year monitoring and monthly/quarterly reports :
The Committee is satisfied with :• the content and quality of monthly and quarterly reports prepared and
issued by the Accounting Officer during the year under review; and
• has noted improvements during planned meetings held during the
2012/2013 financial year on
⁻ Asset Management; and
⁻ The formulation of the Predetermined Objectives.
d) Evaluation of Financial Statements
• The Committee reviewed and discussed the audited Annual Financial
Statements with AG-SA and Accounting Officer, and concurs and accepts
conclusion thereof.
• The Committee also met with the AG-SA, to ensure that there are no
unresolved issues.
41
REPORT FROM THE AUDIT COMMITTEE
e) Internal Audit
•
The Committee was satisfied:– that a Chief Audit Executive was appointed prior to the end of the financial
year,
– that the Internal Audit function through its outsource arrangement
addressed risks pertinent to the Department in its audits, and
– that resulting reported opinions were independent and in full compliance
with the approved Internal Audit Charter.
• The Committee considers the internal audit function to be underresourced and therefore cannot function optimally given its current
resources and budget to cover all critical risks prioritised in its plan.
The Committee has consistently reminded Management about the need for:
• improved controls and governance systems,
• compliance to the legislation, policies and procedures.
42
Annual Report – AG report and details of
Irregular, Unauthorised and Fruitless and
wasteful expenditure
REPORT FROM THE AUDITOR-GENERAL
Opinion
• Unqualified Audit Report
Attention was drawn on the following
• Performance information (predetermined objectives), not all planned
targets were achieved. Findings, however, represents an improvement
from previous year’s findings;
• Material adjustments to the annual performance report and were
adjusted;
• Procurement and contract management system were inadequate;
• Human resources management and compensation were inadequate;
• Inadequate systems to prevent Irregular Expenditure; and
• Poor controls to ensure compliance with SCM requirements and lack of
oversight responsibility.
44
UNAUTHORISED EXPENDITURE
Financial Year
2011/12
R’000
41,769
•The department incurred unauthorised expenditure of R41,769,000 due to
funds expended for purposes which were not in accordance with the original
intended purpose.
•Relates to shifting of Earmarked funds from 2010 FIFA World Cup budget during
2008/9 financial year.
•The SIU pronounced upon this Unauthorised Expenditure in its final Report.
2012/13
. Correction of classification of expenditure from unauthorised to irregular
expenditure was done.
-
Total
-
45
IRREGULAR EXPENDITURE
Financial Year
R’000
2010/11
64,047
No proper tender process followed to appoint Events Manager for
Cultural Programme of2006 FIFA World Cup Finale. Final Report received
by SIU in May 2012.
Capital expenditure utilised to defray current expenditure.
Misrepresentation by a service provider and breach of contract
No service was rendered by the service provider – no value for money
No quotations were obtained.
Contravention of SCM regulations and processes.
Less: Irregular expenditure condoned
51,388
2011/12
No tax clearance certificates obtained from service providers.
No evidence that preference point system was applied in procurement.
Contract signed between winning bidder and DAC did not detail the same
services as those specified in the tender specification.
Supplier listed on National Treasury database as persons prohibited from
doing business with public sector was used.
Less: Irregular expenditure condoned
Total
5,968
3,162
600
200
3,029
(300)
434
1,139
7,262
10
(576) 4
72,316
IRREGULAR EXPENDITURE
Financial Year
2012/13
No tax clearance certificates obtained from service providers.
No quotations were obtained.
Goods and services above R500 000 were not procured through a competitive
bidding process and reasons provided were not justifiable.
Contract employee’s services were not terminated at the end of the contract
and was remunerated for the period that exceeded the contract period.
R’000
72,316
394
3,393
28,574
128
Funds earmarked for capital projects were utilised to pay for goods and
services on a lease of space.
16,756
Funds earmarked for FIFA 2010 World Cup were not utilised for the intended
purposes, it was used to pay for other DAC projects.
41,769
Funds earmarked for Investing in culture were not utilised for the intended
purposes, it was used to pay for Cape Town International Jazz Festival.
Less: Irregular expenditure condoned
Total
4,500
(70,756)
97,07447
FRUITLESS AND WASTEFUL EXPENDITURE
Financial Year
2011/12
Incorrect VAT payments made during 2008/9 financial year.
SIU Report received in May 2012.
Interest paid for breach of contract relating to a Service Provider not
deemed to have performed adequately in a previous financial year. Court
ruling was in favour of the service provider.
Cancellation fee paid for workshop venue not utilised
2012/13
Breach of contract with a service provider and failure to defend a court case
resulting in paying interest on overdue account.
A service was requested on two service providers at the same time to provide
catering services which was due to lack of communication.
Event was cancelled after the DAC received correspondence from the
Presidency that the event could not proceed and had to be cancelled.
R’000
2,042
743
1,294
5
2,694
457
3
215
48
FRUITLESS AND WASTEFUL EXPENDITURE (CONT…)
Financial Year
R’000
2012/13
Department paid remuneration for services that were never rendered.
Department paid for third party (Government Employee Pension Fund)
including interest on behalf of a former employee that never rendered a
service.
Incorrect notch was advertised, employee was hired and paid according to a
wrong notch.
Payment was made to a supplier with interest for services that was not
rendered due to cancellation of a contract.
Less: Fruitless and wasteful expenditure condoned
Total
814
112
2
1,091
(1,974)
2,762
49
Performance Overview
50
PERFORMANCE OVERVIEW 2012-13
51
COMPARATIVE ANALYSIS OF
PERFORMANCE FOR 2011/12 AND 2012/13
Achieved
58%
60%
Achieved
55%
50%
40%
30%
Not Achieved
45%
Not Achieved
42%
20%
10%
0%
2012-2011
2012-2013
52
Explaining targets not completed
• The 45% of targets that were not fully
completed fall into 2 categories:
– Where there was failure to perform susbstantially
against targets, eg flags in schools
– Where substantial work was achieved, however
the evidence could not be produced or the actual
number could not be reached, eg, 14 libraries
were completed instead of the planned 15,
Matola Raid Museum and Ncome museums were
completed, but could not be launched.
53
EXPLANATION OF PROGRAMME
PERFORMANCE ON KEY INDICATORS
54
Programme 1: Administration
55
PURPOSE: PROVIDE OVERALL MANAGEMENT SUPPORT SERVICES TO DEPARTMENT IN ORDER TO
CREATE AN ENABLING ENVIROMENT FOR THE ACHIEVEMENT OF DEPARTMENTAL OBJECTIVES
INDICATOR
ANNUAL TARGET
ACTUAL ACHIEVEMENT
VARIANCE/COMMENTS
% of expenditure of
approved budget
98% expenditure of
approved budget by
March 2012
Amount of 2.6 billion spent as at
31 March 2013
None
% vacancy rate to
approved structure
% of females employed
at SMS level
.>10%
Current vacancy rate is at 9.5%
None
50%
41.5%
External audit opinion
Unqualified audit
opinion
100%
Unqualified audit opinion
Of the 3 SMS posts filled
during the 2012-13 financial
year, only one post was
filled by a female. Delays in
filling the remaining 2 DDG
pots (Group Services and
CFO).
N/A
% of Capital
Works Budget
spent to upgrade
public entities
immovable assets
98%
Department of Public Works
slow to implement the
capital works projects. DPWmanaged projects constitute
69% of the capital works
56
budget.
PURPOSE: PROVIDE OVERALL MANAGEMENT SUPPORT SERVICES TO DEPARTMENT IN ORDER TO
CREATE AN ENABLING ENVIROMENT FOR THE ACHIEVEMENT OF DEPARTMENTAL OBJECTIVES
INDICATOR
ANNUAL TARGET
ACTUAL ACHIEVEMENT
VARIANCE/COMMENTS
% PWD
employed
2% PWD employed
1.6% PWD
Owing to the limited number of posts
filled in the 2012-13 financial year,
the Department was unable to
achieve the 2% target.
% of Social
Cohesion Strategy
implemented
Social Cohesion
Strategy developed
and submitted for
cabinet approval.
The Social Cohesion Strategy was N/A
developed and submitted to
Cabinet. Moreover, the social
cohesion summit resolutions were
developed into a costed
implementation framework
9 izimbizo
The confusion on what constitutes an
imbizo and an event resulted in
possible
overand/or
underreporting. No national guidelines to
assist in differentiating between an
event and an imbizo.
Number
of 20 izimbizo
izimbizo arranged
annually
Number of
media interviews
and
Briefings held
16 media briefings
initiated and held
21 media briefings initiated and
held
Opportunities to do more media
briefings during the reporting period
were available.
57
Programme 2: Performing Arts
58
PURPOSE : PROMOTING PERFORMIING ARTS
INDICATOR
ANNUAL TARGET
ACTUAL ACHIEVEMENT
VARIANCE/COMMENTS
Number of
programmes
implemented in
collaboration with
the DBE
3
2 were implemented, viz.:
the South African Schools
Chorale Eisteddfod
Competition (SASCE) and the
Curriculum Assessment
Policy Statement (CAPS)
Number of arts
practitioners/
facilitators placed in
schools
200
75 arts practitioners were
placed in the North West,
Mpumalanga and Limpopo
provinces.
One project, the Bontle ke
Bokgabo Visual Arts Learner
Competition, could not be
implemented owing to an
expectation that Mzansi
Golden Economy funding
would be obtained as part of
Basic Education Work
stream.
The budget allocated for this
project was inadequate and
consequently limited the
number of arts practitioners
placed in schools.
Number of cultural
programmes
supported in the
cultural precincts
2 cultural programmes supported in
the cultural precincts
8 cultural programmes, viz.:
1. Freedom Day
2. Africa Day
3. Mandela Day
4. Women’s’ Day
5. Heritage Day
6. BRICS Summit
7. AFCON
8. Human Rights Day
NA
59
PURPOSE : PROMOTING PERFORMIING ARTS
INDICATOR
ANNUAL TARGET
ACTUAL
ACHIEVEMENT
VARIANCE/COMMENTS
Number of
programmes
targeting
vulnerable
groups
7 programmes
16 programmes were
N/A
undertaken including
Youth Month programme;
My history educational
tour; Youth imbizo at
Diepsloot;
Women's Month.
Number of
Functional
Institutions (under
Programme 2)
8 functional councils in arts
institutions
All eight councils are fully
constituted and
functional
N/A
60
Programme 3: National Language
Service
61
PURPOSE : PROMOTE THE OFFICIAL LANGUAGES OF SOUTH AFRICA AND ENHANCE
LINGUISTIC DIVERSITY
INDICATOR
ANNUAL TARGET
ACTUAL ACHIEVEMENT
VARIANCE/COMMENTS
Promulgation of the South
African Language
Practitioners’ Council
(SALPC) Act
Legislative processes for
promulgating the SALPC Act
were initiated and finalised.
Number of bursaries offered
to undergraduate and
graduate students
140
Number of domains
developed
5 domains developed
The legislative processes of the N/A
SALPC Bill were finalised.
Discussions on tagging the Bill
continue. State law advisers
decided to give it a Section 75
Certification. Certification will
follow soon.
555 bursaries awarded to UNISA registered more
undergraduate students
students
during
the
second
semester.
Moreover, the fees at
UNISA are lower than at
most tertiary institutions.
29 860 terminologies in the
N/A
following five domains: Arts &
Culture, Life Orientation,
Mathematics, Human, Social,
Economic & Management
Sciences (HSEMS) and
Elections projects were
developed.
62
PURPOSE : PROMOTE THE OFFICIAL LANGUAGES OF SOUTH AFRICA AND ENHANCE
LINGUISTIC DIVERSITY
INDICATOR
ANNUAL TARGET
Number of language forums 1
held
Functional virtual National
Multilingual text resources
Centre for Human Language developed
Technologies (NCHLT) –
consisting of text and speech
development, and resource
management
Establishment of Resource
Management Agency (RMA
ACTUAL ACHIEVEMENT
VARIANCE/COMMENTS
2
Four quarterly reports were
received, studied and
approved. A site visit was
undertaken on 11 December
to monitor progress. Final
text resources were
delivered as per TOR, to be
distributed by the RMA.
The RMA was successfully
set up with both a physical
and virtual presence. It was
launched officially on 28
Nov. and received good
media coverage. By 31
March the HLT catalogue
and index were available on
a website for browsing and
resources were available for
licensing.
63
Programme 4 : Cultural
Development
64
PURPOSE: IMPROVE ECONOMIC AND OTHER DEVELOPMENT OPPORTUNITIES FOR SOUTH
AFRICAN ARTS AND CULTURE NATIONALLY AND GLOBALLY THROUGH MUTUAL BENEFICIAL
PARTNERSHIPS THEREBY ENSURING THE SUSTAINABILITY OF THE SECTOR
INDICATOR
ANNUAL TARGET
ACTUAL ACHIEVEMENT
VARIANCE/COMMENTS
Number of sectoral
bodies established
and supported
Design : Approved business
plan/strategy for the
establishment of the National
Design Council
Further consultations with
the Design stakeholders on
the establishment of the
National Design Council
were held.
Updating the design research report
was not in the initial plan and thus
was not budgeted for. The research
could therefore not be undertaken
and has been shifted to the 20132014 financial year.
The NACISA’s legal and
institutional framework
completed and approved by the
Accounting Officer
The business case, business
plan and implementation
framework were developed
towards establishing the
NACISA Legal Entity.
Owing to slow spending regarding
the MGE programme, the National
Treasury retracted funds, which
impacted on the completion of
some MGE projects.
Art Bank’s business plan and
implementation programme
completed and approved.
The business plan was
submitted to the National
Treasury. The
implementation plan is
outlined in the Cabinet
Memorandum.
N/A
Design: Approved Design policy
framework
Consultations with Design
stakeholders were held
during the period under
review.
Updating the Design research report
was not in the initial plan and thus
was not budgeted for. The research
could therefore not be undertaken
and has been shifted to the 20132014 financial year.
Number of cultural
industries sector
policy briefs/
frameworks
developed/
reviewed and approved
65
PURPOSE: IMPROVE ECONOMIC AND OTHER DEVELOPMENT OPPORTUNITIES FOR SOUTH AFRICAN ARTS AND
CULTURE NATIONALLY AND GLOBALLY THROUGH MUTUAL BENEFICIAL PARTNERSHIPS THEREBY ENSURING THE
SUSTAINABILITY OF THE SECTOR
INDICATOR
ANNUAL TARGET
ACTUAL ACHIEVEMENT
VARIANCE/
COMMENTS
Number of cultural
events/exhibitions/marke
ts participated in
nationally and
internationally
16 national and
international cultural
industries events staged,
supported and
participated in
16 events were held in conjunction with the Dept of
International Relations, including Art Exhibition Ifa Lethu; Craft
Exhibition; fashion shows; Art Exhibition with SADC countries;
London Olympics and Paralympics; Joy of Jazz Festival.
Number of
partnerships
supported and
utilised in the
cultural industries
National Book Week held
in all provinces
The National Book Week was held in all
provinces from 3 to 8 September 2012.
N/A
2 issues of Baobab
Magazine published
2 issues of Baobab Magazine were
published.
N/A
Phase 1 of South African
literary awards and Time
of the Writer literary
festival
Time of the Writer literary festival held
from 18 to 23 March 2013, Durban, KZN.
The South African Literary Awards was
held on 10 November 2012 in
Bloemfontein.
N/A
66
PURPOSE: IMPROVE ECONOMIC AND OTHER DEVELOPMENT OPPORTUNITIES FOR SOUTH
AFRICAN ARTS AND CULTURE NATIONALLY AND GLOBALLY THROUGH MUTUAL BENEFICIAL
PARTNERSHIPS THEREBY ENSURING THE SUSTAINABILITY OF THE SECTOR
INDICATOR
ANNUAL TARGET
ACTUAL ACHIEVEMENT
Signing a continental
multilateral agreement
(Charter for African Cultural
Renaissance)
Hold national consultations
with stakeholders to
endorse South Africa
becoming a state party to
the African Charter on
Cultural Renaissance
Consultations and workshops undertaken. Minister Paul
Mashatile signed the Charter on 25 May 2012 to indicate
that SA is working towards ratifying the Charter.
Number of tri-lateral
partnership programmes
implemented
Development of a 2-year
IBSA cultural programme
and hosting the Ministerial
and Experts Conference
The two-year IBSA cultural
programme was not
developed, and the
Ministerial and Experts
Conference did not take
place.
The trilateral partnership
with Mali, Tunisia and South
Africa was not signed as
envisaged.
Sign the trilateral
partnership with Mali,
Tunisia and South Africa
VARIANCE/COMMENTS
India did not confirm its
availability for the meetings.
The IBSA Trilateral meeting
was consequently
postponed
Political conflict in Mali
made it impossible to
proceed with the
implementation of the
project
67
PURPOSE: IMPROVE ECONOMIC AND OTHER DEVELOPMENT OPPORTUNITIES FOR
SOUTH AFRICAN ARTS AND CULTURE NATIONALLY AND GLOBALLY THROUGH MUTUAL
BENEFICIAL PARTNERSHIPS THEREBY ENSURING THE SUSTAINABILITY OF THE SECTOR
INDICATOR
ANNUAL TARGET
ACTUAL ACHIEVEMENT
VARIANCE/
COMMENTS
Policy briefs and
frameworks
developed and
implemented
Develop and implement
a detailed Post-Conflict
Reconstruction and
Development
Programme (PCRDP)
Programme of Action
with the DRC, Angola
and Sudan
Identify 2 SA projects to
obtain international
ODA funding
A detailed programme of action was
developed with the DRC and Angola. The
implementation or roll out of the
programme will commence in 2013-14.
Delay in signing the
POC in the 1st and 2nd
quarter. The POC was
signed only in the 3rd
quarter.
DAC ODA and
resourcing policy
2 SA projects were identified and funded
through UNESCO and the EU.
68
Programme 5 : Heritage Promotion
69
PURPOSE: DEVELOP AND MONITOR THE IMPLEMENATION OF POLICY, LEGISLATION AND STRATEGIC
PROGRAMMES FOR IDENTIFICATION, CONVERSATION AND PROMOTION OF CULTURAL HERITAGE FOR
SOCIAL ECONOMIC DEVELOPMENT AND SOCIAL COHESION
INDICATOR
ANNUAL TARGET
ACTUAL ACHIEVEMENT
VARIANCE/COMMENTS
Number of
policies/legislative
instruments
developed and/
or reviewed for
the protection,
preservation and
promotion of
heritage
Living Heritage Policy
costed and approved
Living Heritage Policy costed and
ready to be presented to top
management
The costed policy still needs to be
presented to management
structures before it is submitted to
Cabinet for approval.
Underwater Cultural
Heritage Policy
costed and approved
Underwater Cultural Heritage
Policy costed and ready to be
presented to top management
The costed policy still needs to be
presented to management
structures before it is submitted to
Cabinet for approval.
National Museums
Policy finalised
Research documents have been
completed, but still need to be
consolidated into a draft museum
policy.
Reprioritisation of resources to
finalise the Klaas and Trooi Pienaar
repatriation and reburial.
Human Remains
Policy developed and
approved
A draft discussion document has
been developed
70
PURPOSE: DEVELOP AND MONITOR THE IMPLEMENATION OF POLICY, LEGISLATION AND
STRATEGIC PROGRAMMES FOR IDENTIFICATION, CONVERSATION AND PROMOTION OF
CULTURAL HERITAGE FOR SOCIAL ECONOMIC DEVELOPMENT AND SOCIAL COHESION
INDICATOR
ANNUAL TARGET
ACTUAL ACHIEVEMENT
VARIANCE/ COMMENTS
Number of
heritage
institutions
established.
Site for the construction of the
Sarah Baartman Centre of
Remembrance cleared
Sarah Baartman site clearance
completed and report received. All
working drawings approved. Final Bills
of Quantities (BOQs) calculated and
forwarded to the DAC by DPW
(approved). Submission drafted to
approve BOQs
N/A
Completed construction of the
Matola Raid memorial and
official opening
Construction of Matola Raid Memorial
was completed.
Completion certificate has
not been issued for the
Matola Raid Memorial.
Phase two of J L Dube master
plan completed
The master plan and reprioritised
elements were approved.
The purchase of JL Dube
House was delayed which
delayed the
commencement of phase
two construction.
Construction and unveiling of
the Bambatha statue
completed
A model (maquette) of the statue was
created.
Dissatisfaction with the
maquette necessitated
the appointment of an
advisory panel to render
advice on the statue.
71
PURPOSE: DEVELOP AND MONITOR THE IMPLEMENATION OF POLICY, LEGISLATION AND STRATEGIC
PROGRAMMES FOR IDENTIFICATION, CONVERSATION AND PROMOTION OF CULTURAL HERITAGE FOR
SOCIAL ECONOMIC DEVELOPMENT AND SOCIAL COHESION
INDICATOR
ANNUAL TARGET
ACTUAL ACHIEVEMENT
VARIANCE/COMMENTS
Number of
heritage
institutions
established.
30% of the Khoi-San
Heritage Route
completed
The baseline study was completed.
15 nodes with hubs and sites
proposed throughout the country.
The baseline study consists of a
main report, a site catalogue,
recommendations and draft
proposals.
Finalising the baseline study took
longer than initially envisaged. The
roll-out of the route will be
determined by recommendations
emanating from the study.
Construction
completed and
official opening of
Ncome
Construction of phase 2 of Ncome
was completed.
Official opening of Ncome was
postponed
Renovations/
construction
completed and
official opening of
the O R Tambo
homestead
Only 1 of 2 houses was completed
in the O R Tambo homestead.
Renovations took longer than
anticipated, which delayed the
official opening.
72
PURPOSE: DEVELOP AND MONITOR THE IMPLEMENATION OF POLICY, LEGISLATION AND STRATEGIC
PROGRAMMES FOR IDENTIFICATION, CONVERSATION AND PROMOTION OF CULTURAL HERITAGE FOR
SOCIAL ECONOMIC DEVELOPMENT AND SOCIAL COHESION
INDICATOR
ANNUAL TARGET
ACTUAL
ACHIEVEMENT
VARIANCE/COMMENTS
Number of government
Gazette publications on
Standardized geographical
names
4
4
NA
Number of
bursaries awarded
66 (31+35) bursaries
awarded
106 bursaries were
awarded during the
2012-2013 financial
period.
The Department paid lower fees per
student than expected, resulting in an
increased number of students who
were awarded bursaries.
Number
of national flags and flag
poles installed at schools
3000
109
Delays in the appointment of a
service provider.
Number of hand-held flags
distributed
300 000
164 900
The demand for hand-held flags is on
a decline as more vendor are selling
them across the country
73
PURPOSE: DEVELOP AND MONITOR THE IMPLEMENATION OF POLICY, LEGISLATION AND STRATEGIC PROGRAMMES
FOR IDENTIFICATION, CONVERSATION AND PROMOTION OF CULTURAL HERITAGE FOR SOCIAL ECONOMIC
DEVELOPMENT AND SOCIAL COHESION
INDICATOR
ANNUAL TARGET
ACTUAL ACHIEVEMENT
VARIANCE/COMMENTS
Number of annual
heritage and
historic days held
Freedom Day
celebrations
The 2012 National Freedom Day celebrations
were held on April 27 at the Union Buildings
in Pretoria. People of different cultural
groups attended the event in large numbers.
NA
Nelson Mandela Day
celebrations
The Nelson Mandela Day celebration was
NA
held on 18 July 2012 at the Dinokana
Stadium in Zeerust, North West Province.
Build-up programmes include: the painting of
schools, clinics, the royal council chamber
and donating books, handheld flags and
poles flags to schools.
Co-host 1 National
Orders Awards
Ceremony.
2 national orders award ceremonies were
co-hosted during the financial year
Number of National
Orders award
Ceremonies cohosted
Special request was
received for an additional
ceremony which
coincided with OR Tambo
lecture during the
centenary
74
Programme 6 : National Archives and
Library Service
75
PURPOSE : GUIDE, SUSTAIN AND DEVELOP THE ARCHIVAL AND LIBRARY AND INFORMATION
RESOURCES OF SOUTH AFRICA SO THAT GOOD GOVERNANCE IS SUPPORTED, SOCIO-ECONOMIC
DEVELOPMENT IS SUSTAINED AND CITIZENS ARE EMPOWERED THROUGH FULL PARTICIPATION
INDICATOR
ANNUAL TARGET
ACTUAL ACHIEVEMENT
Number of archival
records identified and
inventoried
1 500 sound collections
items inventoried
1 555 sound recordings
were inventoried
Number of library items
purchased
VARIANCE/COMMENTS
Additional hours were dedicated
and resources (human) were
redirected.
4 000 video collection items 4 062 items were
Annual target was exceeded by
inventoried
inventoried
62 because an intern was trained
to assist in the section.
800 film collection reels
842 film reels were
Annual target was exceeded by
inventoried
inventoried
42 because an intern was trained
to assist in the section.
100 NFVSA Museum
59 museum collection
An oversight occurred during the
collection objects
objects researched and
planning process (the terms of
researched and inventoried inventoried
reference for this project did not
include the erection of shelves
and containers).
525 000 library items 335 003 library items Slow procurement processes;
purchased (LPC)
were purchased by 31 slow delivery of international
March 2013
publications
and
late
appointment of service providers
at provincial level.
76
PURPOSE: GUIDE, SUSTAIN AND DEVELOP THE ARCHIVAL AND LIBRARY AND INFORMATION
RESOURCES OF SOUTH AFRICA SO THAT GOOD GOVERNANCE IS SUPPORTED, SOCIO-ECONOMIC
DEVELOPMENT IS SUSTAINED AND CITIZENS ARE EMPOWERED THROUGH FULL PARTICIPATION
INDICATOR
ANNUAL TARGET
ACTUAL ACHIEVEMENT
Technical infrastructure to
support the preservation
of and access to
information
15 new libraries
built
14 new libraries were
The termination of non-performing
completed by 31 March 2013. contractors delayed the processes for
completing the planned projects.
50 existing library
36 upgrades were completed
structures upgraded by 31 March 2013.
Number of oral history
projects concluded
2 oral history
projects
3 oral history projects were
undertaken, viz. Prince Africa
Zulu started in February
2012. Training projects on
oral history undertaken in the
Free State and North West
Province.
VARIANCE/COMMENTS
The differences in the financial year
end for provinces and municipalities
will always pose a challenge in terms
of projects that are implemented by
the municipalities. Moreover, the
termination of non-performing
contractors delayed implementation
77
Interventions that we have made
• Strengthening Supply Chain Management
capacity and structures;
• Payments and procurement centralised;
• Finalised omnibus procurement of service
providers in critical areas;
• Governance functions has been centralised
under Good Governance;
• Interventions on planning and delivery of
infrastructure
78
THANK YOU
79