DRAFT 1.0 – April 14, 2011
FREP 2011/12 Work Plan / Improvement Plan
Introduction: This document is the 2011/12 FREP Improvement Plan / Work Plan. The contents of this
document are based on results of the annual quality survey, communication survey, annual continuous
improvement session, ongoing partner/stakeholder feedback, the strategic plan, Ministry Service Plan and
program resources (people and budget). This document will be updated if new priorities emerge from Executive,
or program resources change. All versions will be kept to ensure accountability.
FREP Mission:
To be a world leader in resource stewardship monitoring and effectiveness evaluations;
communicating science-based information to enhance the knowledge of resource professionals and inform
balanced decision making and continuous improvement of British Columbia’s forest and range practices,
policies and legislation.
FREP Objectives -- FREP is a long-term commitment by government to:
1. Assess the effectiveness of forest and range legislation in achieving stewardship objectives
2. Determine whether forest and range practices are achieving government’s objectives, with a focus on
biological function and social values (visual quality and cultural heritage)
3. Identify forest and range resource value status and trends, and
4. Identify opportunities for continued improvement of British Columbia’s forest and range practices, policies and
legislation.
Key FREP Focus Areas (aligned with FREP strategy which is currently under revision)
1. Collection of high-quality, statistically valid monitoring and evaluation data for the 11 FRPA resource values
2. Effective communication of our monitoring and evaluation results, and
3. Ongoing improvement of FREP through maximizing program effectiveness and efficiency.
FREP Strategic Plan Six Strategic Themes (in alignment with the six quality drivers from the National Quality
Institute):
o Program Leadership
o Continuous Improvement and critical reflection
o Communication of monitoring results
o Program Development and Implementation
o People Focus
o Clarity of program priorities
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Strategic Theme - Program Leadership
Issue Description
Finalize FREP
Strategic Plan
Specific Task(s)
o Finalize FREP Strategic Plan once new
mission, vision, mandate of MFLNRO has
been set and resources have been allocated
Responsibility
Peter (Strategic Plan
Team)
Timeline
Spring 2011
Continue the Chief
Forester’s role in
FREP and
communicate this
role to clients and
partners
o Publish the 2012 Chief Forester FREP report
o Chief Forester sign off of revised FREP
Strategic Plan
o Support the Chief in presenting the Strategic
Plan to the Minister’s Practices Advisory
Committee and MFLNRO Executive
o Develop draft FREP performance measures
and ADMs letter of support for consideration
by ADMs
o Meet with CF to review annual work plan
Meet/call all regional management teams at least
once in 2011 and request a second call in the
fall/winter of 2011 focus on discussing:
- individual district needs, staff
contributions, and opportunities for
improvement
- awareness and engagement in FREP
- reversing the district culture of “leading
FREP from the staff” – build engaged
leadership from district management
Seek opportunities for FREP Branch staff to
meet and work with district staff:
o FREP Training & mentoring
o FREP Victoria staff help a minimum of one
district with field data collection
o Advocate for a face to face CI session for
February 2012
Seek opportunities for district and regional
leadership on individual tasks and projects:
o Training Team
o FREP CI Session
o QMT (NQI Quality Assessment)
o Communications Team
o IMS Team
o Resource Value co-leads
Chief Forester
Chief Forester
Spring 2012
Spring 2011
Peter
Ongoing
Peter
April/May
2011
Peter and (or) JD
Peter /Frank/Nancy
April/May
Spring 2011
Continue efforts to
enhance Regional
Manager, District
Manager and
Operations
Managers
engagement and
awareness
Ensure key program
leads have face to
face time with
districts to help
build relationships
Continue focus on
developing
dispersed leadership
for those involved in
FREP
(linkage to People
Focus -- staff
development
opportunity)
Continue building
trust and
relationships with
our clients and
partners
o Focus on program integrity through
communication of transparent and nonjudgemental reporting and implementation of
the 14 recommendations from the November
2011 communications survey
Fall/winter
2011
Victoria FREP staff
and team leads
Ongoing
Peter (district staff)
Fall 2011
Ongoing
Frank
Thomas
Thomas
Peter
Thomas
Steve L (cultural)
Jim D (karst)
Alex W (SDM)
All FREP authors –
Ongoing
primarily RVL Team
Leads
2
o Conduct annual quality survey
o Conduct annual communication survey
o Deliver presentations to PAC, SISCO and a
minimum of one other large format group
such as NSC, CSC, ABCFP etc.
Strategic Theme – Continuous Improvement and Critical Reflection
Issue Description
Specific Tasks
Continue demonstrating o Review all FREP Reports and Action
how FREP is making a
Plans with RVTLs for changes that have
difference – “closing the
occurred as a result of FREP
loop”
o Publish summary of FREP findings and
recommendations
External Program
o Develop a plan for external
Review
expert consultation/review of program
management (e.g., FP Board)
(follow up from
o Complete Marla Weston data
February 2007 FP Board
Audit protocol if resources are available
review of FREP)
o Update FREP evaluation questions
Continue the focus on
o Standing RSM call topic (quality tip of
the “FREP Quality
the month)
Culture” and promote
o Publish quality related FREP Extension
quality management and
Note
NQI awareness
o Prepare NQI level 4 assessment and
application
o Hold Annual CI Session (face to face if
possible)
o Conduct Annual QA survey
o Communication Survey
o Active participant of the NQI-BC COP
o Present and promote NQI to other
government agencies
Full transparency of all
o Check quarterly that all indicators,
indicators, protocols,
protocols, data and publications are on the
data and publications
FREP website
o Distribute all FREP extension materials
through the FREP Listserv
o Work with ABCFP and Forrex to broaden
extension audience
Continue development
o Develop LLBD monitoring framework
of the landscape-level
(indicators and methods)
biodiversity pilot
o Pilot with at least one district
Continue developing the o Develop monitoring framework
climate change
(indicators and methods)
monitoring project with o Active participant in FFEI climate change
UBC
team
Develop and promote
o Template, methods and technical support
opportunities for local
(e.g., training through Live Meeting) for
district data analysis and
data analysis and interpretation for
Thomas
Peter
RVTLs and Peter
Fall/winter
Fall/winter
Ongoing
Responsibility
Thomas, RVTLs
Timeline
June 2011
Peter
Winter 2011
Peter
June 2011
Frank /Thomas
March 2012
Frank
Thomas
March 2012
Ongoing
Thomas
Fall 2011
Thomas
Spring 2011
April 2011
Thomas
Thomas
Peter
Thomas and Peter
Thomas and Peter
Winter
Fall/winter
Fall
Ongoing
Ongoing
Thomas
Quarterly
Thomas
As published
Peter
Ongoing
Nancy
March 2012
Nancy
Frank
March 2012
March 2012
Frank
Ongoing
Nancy
Spring/summer
Spring/summer
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interpretation
Refine dates for
completion of field
season, final data entry
and data QA
biodiversity
o Template, methods and technical support
(e.g., training through Live Meeting) for
data analysis and interpretation for water
quality
o Template, methods and technical support
(e.g., training through Live Meeting) for
data analysis and interpretation for
riparian
o Refine business process to ensure data
available for analysis by November 15
Dave
Peter T
Thomas
Spring/Summer
4
Strategic Theme – Communication of monitoring results
Issue Description
Communications Plan
Publish monitoring
results
Engage industry in
collaborative
communication to
enhance use of results
and build program
support
Specific Tasks
Update the FREP communications Plan to
reflect lessons to date, new relationships etc.
As a minimum, publish the following
extension products in 2011
o
Riparian Report and Extension Note
(2 in total)
o
Wildlife documents - -conceptual
model, badger and goshawk (6) and
several other priority species documents
(2)
o
Three regional SLBD reports and
extension notes (6)
o
Water quality report and extension
note (2)
o
Overview YouTube video for at least
six resource values (6)
o
YouTube video for the CF FREP
report (1)
o
Key FREP training videos for
YouTube Publish (4)
o
2012 Chief Forester Report
incorporating feedback from
communication survey and comments on
2011 report – ensuring CF Report is a
valuable public accountability and
professional reliance tool (1)
o
2011 CF Report summary poster (1)
o
FREP Year in review (1)
o
PAB News release (1)
o
SDM extension Note, and two TSA
reports with Extension Notes (OK and
Strathcona) (5)
o
2012 FREP calendar (1)
o
CHRV results extension note (1)
o
FREP samples map (1)
o
Soils report and Extension Note (2)
Enhance communication with licensees at all
levels (Executive, Branch, Regions and
Districts)
o Review and enhance PFIT (or
replacement committee) involvement
o Meet with forest industry associations at
least once
o Meet with local district licensees
o Increase licensee-specific data analysis
Responsibility
Peter
Timeline
By Fall 2011
Peter T
May
Laura
May
June
Nancy
July/August
Dave
May onwards
Thomas, Frank,
Peter and RVTLs
May onwards
May onwards
April
Peter
Peter
Thomas
Peter
Frank (with Wendy,
Alex and Stefan)
Thomas
Peter and Steve L
Nancy
Stephane, Shannon
and Chuck
May
May
2011/12
Fall 2011
Winter 2011
Fall 2011
Winter 2011
Fall 2011
Ongoing
Peter
Peter
District staff
Nancy
5
Timely delivery of
FREP results and
services
Enhance communication
with senior management
Describe what has
changed as a result of
FREP
SharePoint and web site
review
Extension to the public
and ENGOs
Build support and
linkages with other
inter-agency initiatives
Implement
recommendations from
communication
November 2010 survey
Engage Forrex and
ABCFP as key
communications
partners
and reporting
Update FREP publication tracking document
including responsibilities, accountabilities,
key dates and expectations (on SharePoint)
Thomas with RVTLs Quarterly
Attend 1-2 per year senior management
committees such as ODMT/OLT, FSDMT,
each RMT, CF update and (or) send update
(twice a year) to region, district managers,
Chief Forester and ADM Operations to
enhance communication and awareness of
“what’s been happening”
Publish a summary of FREP Extension Note
-- including values added component
Peter/Nancy/Frank
RVTLs
Ongoing
Peter and RVTLs
Fall/Winter
2011
Update the SharePoint site and FREP
website to reduce unnecessary duplication
and (or) redundant information, ensure all
content and linkages current
o Develop strategic plan to engage the
public and ENGOs (e.g., Sierra Club,
EcoTrust, Rain Forest Solutions)
o Work with MOE CEM project
o Update RMCP and discuss opportunities
for linkage
Thomas
Twice a year
Peter and RVTLs
Fall 2011
Nancy and Peter
Peter
Ongoing
o
Work through all 14
recommendations to ensure they are
delivered on
RVTLs, Thomas,
Peter
Ongoing -ASAP
o
Meet with Mike Larock and Chris H
to help in development and implementation
of communications plan
Peter
Spring/summer
Responsibility
Thomas
Timeline
Ongoing
RVTLs and field
staff
Fall
Strategic Theme – People Focus
Issue Description
Specific Tasks
Identify outstanding
o Contact supervisors and let them
contributions from
know the top 10% for data quality
individuals within FREP
o Ensure individual recognition for
tasks such as producing the FREP
calendar, reference streams etc.
Identify other options
Brainstorming session(s) with RVTLs,
for recognitions
district/regional staff to identify and
implement new recognition opportunities
Work with ABCFP to
Articles in association publications, web
APB to promote FREP
postings and other extension products
Continue to improve
o CF Award of excellence
Ongoing
All FREPers
Ongoing
6
and promote current
recognition and fun
events
Premiers Award
application
o
o
o
o
FREP photo contest
Limerick contest
Loon Tale Challenge
Ongoing “thank you” via RSM calls,
emails and letters of recognition
o FREP calendar
o Discuss and consider an application
to Premier’s Award for 2011
Strategic Theme – Program Development and Implementation
Issue Description
Specific Tasks
Continue to actively
Develop 2011 Improvement Plan and follow
seek efficiencies and
task accomplishments
improvements in FREP
activities at branch,
regions, and district
levels by seeking advice
of field staff, RVTLs
and others
Develop guidelines for
o Define mandatory targets and designed
interpretation and
flexibility
flexibility of FREP
o Provide ongoing advice and support re:
performance measures
budget and performance measure
changes
Seek students and school Investigate opportunities for graduate
programs for data
student projects or co-op (projects focused
analysis and statistics
on the use and analysis of FREP data
support and (or) other
FREP support
Optimize use of FREP
o Seek all opportunities for use of
data
FREP data to meet multiple needs - inside and outside of government
o Work through a minimum of two
case studies on use of FREP data for
certification needs
Data QA
o Conduct QA site visits in 2011
focusing on riparian and water
quality – minimum six districts
Thomas and team
Fall 2011
Responsibility
Thomas and Peter
Timeline
April 2011
Nancy, Peter, Frank
Spring
Peter and Thomas
Summer 2011
RVTLs and Thomas
Ongoing
Nancy
Thomas, trainers,
RVTLs
Field season
Strategic Theme – Clarity of Program Priorities
Issue Description
Specific Tasks
Responsibility
Timeline
All tasks under this theme are within the Leadership category and Program Development and Implementation
category.
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