Term of Reference
For the employment of Information Technology
(IT Technician) for FCGO IT System
1. Background
 Organization and its functions: Financial Comptroller General
Office (FCGO)as the major organization under the Ministry of
Finance, is the main agency responsible for the Public
Financial Management (PFM) system of Government of Nepal
(GoN). The treasury operation is the pivotal function of this
office as the central level function. In order to manage the
treasury,it also carries out the functions mentioned in the
Financial Procedure Act, 2055 (B.S.) and Financial Procedure
Regulation, 2064 for this office. Actually these laws for this
office have mandated the major functions. As per the said
laws,
this
office
mainly
overseesbudget
implementation,
treasury
administration,
cash
and
budget
management,
expenditure and revenue accounting, expenditure and revenue
tracking,
other
receipts
management,
human
resource
management,strengthening the accounting system and preparation
of consolidated financial statements of the government.
There are District Treasury and Controller Offices (DTCOs) in 75
districts under this office. In Kathmandu district there are
additional four TSA counters. The DTCOs release the budget and
manage the fund for the expenditure and control the accounts for the
offices operating under the line ministries of GoN. Presently DTCOs
are making the payment through implementing the Treasury Single
Account(TSA)in all districts.
 E-Governance
Approach:FCGO
has
adopted
the
E-Governance
approach for its business operations. In this endeavor,various
functions have been digitized and thus replaced the manual
process of the operations. For this, there is a Management
Information System (MIS), which has computerized networks for
the recording, reporting and business processes as well as
other PFM works of spending units through the DTCOs.
There are two levels of Computerizedsystem in FCGO and DTCOs,
which are as follows:
–
Financial
FCGO and,
Management
Information
–
System
(FMIS)
in
Treasury Single Account District Expenditure Control
System (TSA/DECS) in DTCOs
The FMIS has been used to produce the budget publication and
accounts of GoNfor more than a decade.
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In addition to this, there are two systems namely Computerized
Government Accounting System (CGAS)and Revenue Management
Information System (RMIS). CGAS is planned to beexecuted in
Paying Offices (POs) of GoN to capture transactions and their
accounting, book keeping,expenditure reporting and revenue.
For the time being CGAS has been piloted in all 75 DTCO's and
16 Paying Offices of Kaski district. In the current FY FCGO is
planning to extend the use of CGAS to few ministries and other
offices which are ready to use it. RMIS is an interfacing
system, which has been piloted in 3 districts of Kathmandu
valley. This system is designed to capture the entry level
revenue data through a single online system operated by FCGO
and used by banks, paying offices and DTCOs.
After the introduction of new Charts of Accounts (CoA)based on
Government Finance Statistics (GFS) 2001 code in 2068/69, the
following Information Technology (IT) Systems have been
redesigned and updated to make them compatible with GFS 2001
codes.
 Budget Management Information System (BMIS): This software is
used in formulating annual budget in Ministry of Finance
(MoF). The data required for budget formulation is also
supported by the Line Ministry Budgeting System (LMBS) used at
ministries level and FMIS at FCGO. The budget of fiscal year
2069/70 has been published based on the updated BMIS using GFS
2001 codes.
 Financial Management Information System (FMIS): This system is
used for compiling entire data of budget release, expenditure,
balances, virement, revenue collection, retention moneyfrom
TSA-DECS. The FMIS gives consolidated information regarding
entire financial performance of the districts obtained from
DTCOs. FMIS is the means by which the FCGO exercises control
over the DTCOs and ensures that data is accurate, complete and
well timed. It is the main source of reporting of the budget
execution, revenue collection and retention money. FCGO
produces different financial reports at different intervals
using such data.
 Line Ministry Budgeting System (LMBS): This is used for
preparing annual budget at the line ministry level. It
facilitates to transfer such data to BMIS used at MoF.

TSA DECS is used by all districts for managing budget
expenditure, revenue and retention money of Paying Offices of the
district. The main feature of this system is that it records payment
requests received from paying offices and Cheques printed and issued
to them.TSA is now in the course of further enhancement. From the
start of current FY commitment recording module has been started as
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a component of TSA software which is believed to be crucial in
budgetary forecasting.
The above mentioned Systems have been developed and maintained
using Oracle 11g as database engine and Oracle application
server as middle tire and Oracle form report 11g as
application development software. The systems are documented
with both technical and user manual as well. All 75 DTCOs have
been working on web-based (Online) connectivity. It is also
planned to connect these districts and run on web-based
system. Among 67 DTOs, 60 have been implementing Treasury
Single Account (TSA) system, which is running the Web based
modality. Rest of the DTCOs has been using Imprest Fund
Release (Non-TSA) Procedure and DECS software for its treasury
operation. It has also been planned to implement TSA system
in other 15 DTCOs from the next fiscal year. Recently, FCGO
has established the Data Center (DC) at its own premises and
established Data Recovery (DR) Center as the back up system at
Government Integrated Data Center (GIDC), under the Ministry
of Science and Technology, at Singhdurbar, Kathmandu.
2.
Status of Hardware Architecture and Software Platform:
 Currently, FCGO has an environment of Database Server and
Application Server at Data Center (DC) and one server at Data
Recovery (DR) Center as Database and Application Server. All
three servers are IBM P7 Server with 4core and RAM 128 GB.
There are External Storage and Centralized tape library as
well deployed to maintain the data backup. Furthermore, DTCOs
are connecting with FCGO at DC established at FCGO. There is
no connectivity between FCGO and DTCOs through DR Center. DR
Center is connected with DC through Dark Fiber.FCGO is using
online (Web-base) mode for Wide Area Networking (WAN) system.
 FCGO has installed the following devices (hardware) at Data
Center (Primary Site) to run the above mentioned IT systems:
 Database (RISC) Server (IBM Power7 P/N: 8205-E6B)
- 1
 Web Logic/Application (RISC) Server (IBM Power7 P/N:
8205-E6B) - 2
 Enterprise Rack (IBM Enterprise Rack) – 2
 San Switches (IBM System Storage SAN24B-4) – 2
 External Storage System (IBM DS5020) – 1
 Tape Library (IBM TS3100 Tape Library) - 1
 UPS For Backup System (K-Star –RP60) – 2
 Core Firewall (Cisco ASA 5520-CSC20-K9) – 1
 Core Switch (Cisco Catalyst Layer 3 3750 Series) — 2
 Intrusion Prevention System (IPS)(Macfee IPSM-2850) - 1
 Cisco Router (1800 Ferics-2 & 1900 ferics-1)-3
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 Similarly,
FCGO
has
installed
the
following
devices
(hardware) at Data Recovery Center (Secondary Site) to back
up the data and to support the above mentioned IT systems:





Database and Application (RISC) Server (IBM Power7 P/N:
8205-E6B) - 1
San Switches (IBM System Storage SAN24B-4) – 2
External Storage System (IBM DS5020) – 1
Tape Library (IBM TS3100 Tape Library) – 1
Core Switch (Cisco Catalyst Layer 3 3750 Series) – 1
Brief descriptions of the architecture are as follows:
1. DTCOs access the centrally deployed Application Server
at Data Center from their terminals (Desktop/Laptop)
using web base mode of connectivity. The Application
Server will also be used as Oracle Web Logic Server.
2. FCGO deployed another Sever as a central database
server at Data Center. Data of the database will be
stored in external storage with Oracle Advanced
Security enabled. This will transparently encrypt the
data.
3. The third server has been deployed as both database
and application at Data Recovery (DR) Center. Half (2
core) of the server has been used for database purpose
and the other half (2 core) of the server has been
used for application purpose.
4. Data between Data Center and DR Center will be
synchronized using ERM (Enhanced Remote Mirroring)
technology. DR center is connected with DC through
Dark Fiber.
5. DTCOs only access the Application and Web Logic Server
at Data Center. There will be no connectivity between
FCGO and DTCOs through the Server located at DR
Center.
FCGO is responsible for smooth and consistent operation and
maintenance of the following IT systems: FMIS, TSA DECS, CGAS
and RMIS. In this context, FCGO has to always keep Server
system, Networking & Hardware administration, Connectivity
mechanism, Database& Software administration intact and
workable. In view of this, FCGO intends to engage a few IT
Technicians for the support service of these IT systems.
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2. Objective of the Consulting Service:
The main objectives of the proposed consultancy service are
as follows:
2.1
To assist in managing and operating the overall hardware,
and networking system of FCGO in order
systems of FCGO intact and workable,
to
2.2
To assist DTCOs in managing
networking, and hardware system,
operating
2.3
To
assist
in
managing
Wide
Area
Networking
(Connectivity) system between FCGO and DTCOs,
2.4
To assist in managing the Server system in Data Center
and Data Recovery Center,
2.5
To assist in managingsecurity features of Server,
Networking, and Hardware system in FCGO and DTCOs,
2.6
To assist in providing training,
and
keep
the
IT
the
3. Scope of the Services
In order to attain the objectives and carryout the specific
roles and responsibilities the consultantshall cover the
following areas of concern in this job category:
3.1 Review and study of the IT Systems: The consultant
isrequired to study and review the existing hardware,
server and networking system of FCGO as well as the
overall
IT
system
with
technical
features
of
the
system.
3.2 Assist
in
systems
Monitoring
in
FCGO:
the
The
functionality
consultant
of
should
the
IT
assist
to
monitor the functionality of the hardware, server and
networking component of the IT systems in FCGO and
gather
the
recent
systems
are
not
initiate
remedy
status
of
functioning
actions
chief of the IT section.
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the
systems.
well,
immediately
and
s/he
If
the
should
inform
the
3.3 Visit DTCOs as and when required for IT solution and
getting the intact and workable systems:The Consultant
should also visit DTCOs to monitor the status of the
hardware, and networking component of IT system as and
when required and assist to provide support service in
case of non-functionality of the system.
3.4 Modification
and up gradation of the systems:
consultant is responsible to provide assistance
modification and up gradation of the Networking
Hardware Architecture in order to accommodate
requirements of FCGO and DTCOs.
The
for
and
the
3.5 Support Service: The consultant should provide support
service for smooth and
maintenance of the system.
consistent
operation
and
3.6 Training and knowledge transfer: The consultant should
assist in providing training to users according to the
requirements on the systems. It is also necessary to
assist to prepare training material and update it
regularly for the knowledge transfer.
3.7 Enrichment of the systems: The consultant is required
to receive comments and feedbacks from DTCOs and other
users
and
integrate
them
into
the
system
as
applicable.
3.8 Familiar
with
the
Accounting/Financial
ManagementProcedures/ process of the System: It is
desirable that the IT Technician should make familiar
her/himself with the accounting, financial management
procedures and technical process & features of the
systems for the smooth running of the systems.
4. Specific Responsibilities to be performed by the Consultants
The consultant shall be responsible particularly to perform
the following tasks and responsibilities under the technical
direction & supervision of IT section of FCGO:

IT system Operation: The consultant is mainly responsible
for providing assistance for managing and operating the
overall hardware, server and networking system of FCGO
and DTCOs in order to keep the IT systems of FCGO intact
and workable.
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
Change and Modifications of the system: Assist in
modifying and upgrading the relevant components of the
systems as per requirement of the FCGO and MOF.

Assist the Hub DTCO:The hub IT Technicians are stationed
in the different hub districts need to be informed the
central level operation and communicate them to harmonize
with the system of FCGO regularly and also assist them
for smooth and consistent operation and maintenance of
hardware, and networking systems.

Security Management:Ensure the system is operating in a
secured way. In this case it requires managing Security
Features of Server, Networking, and Hardware system in
FCGO and DTCOs.

Assist in the Data Flow Management:The Consultant should
assist in managing data flow between DECS and FMIS and
other related software.

Connectivity Arrangement: The consultant should assist in
managing the connectivity arrangement between DTCOs and
FCGO. In case of problem, it is necessary to fix it with
guidance & direction of concerned IT engineer and report
to the authority immediately with the required solution
thereon.

Conduct Training: Assist inConducting intensive and
regional IT training on the systems to users as per
requirement. Provide functional training on the systems
to users as per requirement.Assist in explaining and
transferring knowledge and expertise on overall architect
of the system to the concerned staffs of FCGO on an
organized manner. Also assist to prepare the training
module and materials.

Assist in Preparing and Upgrading manuals: The Consultant
is required to assist in developing, revising and
upgrading
architecture, manual
and procedures
with
drawing & design of the hardware and networking systems.

Support Service: Provide support service for smooth and
consistent operation and maintenance of the system.

Receive Feedbacks and comments and manage:It is an
integral part of assignment, so the consultant should
regularly deal with comments and feedbacks about the
system operation and integrate them into the systems as
required.
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
Visits of DTCOs: The consultant is required to visit
DTCOs to provide support services and to perform other
obligations as required by the FCGO.

Maintain
harmony
and
cooperation/collaboration:The
consultants need to maintain close cooperation and
harmony while working with the ITconsultants/engineers,
staffs and the supervisor of the work. S/he should have
the feeling of togetherness in the effective functioning
of the IT system operation of FCGO and DTCOs.

Others:
 Keep and update the inventory of hardware of FCGO
and DTCOs,
 Install and set up the various hardware and related
devices,
 Maintain the various hardware and related devices in
order to keep them workable,
 Set up and maintain the antivirus program and other
security applications,
 Configure the devices related to the connectivity,
 Be involved in efficient and smooth operation of
website and internet of FCGO,
5. Availability of Previous Study Documents and Data:
The consultant shall be made available the following
books/documents for the accomplishing the obligations under
the assignment:
 Technical Specifications of the IT systems,
 Configuration of the layout of Hardware,
 The functional flow of the FCGO,
 Users’ Manuals of the IT systems,
 Exercise Manuals of the ITsystems,
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 Latest status of the systems, and
 Orientation and overview of the IT systems.
6. Consultant's Qualifications and Experience:
The consultant should have the following qualification and
experience to carry out the assignment:
6.1
6.2
Academic Qualification and Training:

Intermediate Degree or above in any discipline from
recognized college / university.

Training: on Fundamentals of Computer, and Hardware
or Networking, minimum duration should be four weeks
for each requirement. Training on CCNA or MCSC (min.
Professional) will be given priority.
Experience:

General Experience: Theyshould have minimum 4 years
of general experience in the field of database,
networking and hardware administration in government
or public or private organizations

Specific Experience: Experience in the field of web
based IT
system for at least 1 year would be
preferred.
7. Duration of Services:

The service period of the consultant shall start from
..., 2014 and ends after 12 months from the starting
date.

Downstream of the services:The service of the consultant
may be extendable upon the satisfactory performance of
the consultant.
8. Facilities/Utilities and Logistics to be provided by the
Client:
The consultant him/herself shall be responsible for
arranging all required utilities/facilities and logistics
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for the completion of the assignment. However, the
consultant
shall
be
made
available
the
following
facilities/logistics
during
the
service
period,
if
required:

Shall be made available shared office room with the
counterpart employees of the concerned assignment.

Shall have access to the computer and communication
facilities (e-mail, telephone, fax etc.) during the
obligations performing hours at FCGO, and DTCOs.

The relevant information and documents, if any, from
FCGO and the concerned DTCOs.

Travel allowance and daily allowance shall be paid
as per rules and regulations of GoN applicable for
Non Gazetted First Class Officer.
9. Reporting Requirements and Deliverables:
The consultant should report during or at the completion
of the assignment the following reports and deliver the
following outputs:
9.1
Reporting Requirements: The Consultant shall prepare
and submit the following reports/documents:

Monthly
Report:
The
Monthly
Performance
section
of
FCGO
consultant
Report
within
should
(MPR)
seven
to
days
submit
the
after
IT
the
completion of the preceding month. The format and
contains
of
MPR
will
be
finalized
mutually.
However, the report should clearly explain the
actions performed by the consultant in comparison
with the agreed work plan. It should also contain
perfections, deficiency and recommendations for
improvements with a view to strengthening the IT
systems.
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
9.2
Annual Report: The consultant should also submit
annual report to the IT section of FCGO within
fifteen
days
after
the
completion
of
the
preceding year as per MPR modality.
Deliverables:
The assignments should deliver the followings:

All responsibilities and tasks stipulated in the
ToR to be performed in the right time and in
qualitative manner.

Intact and workable IT systems in FCGO and DTCOs.

Monthly Performance Report (MPR) and Annual
Report in English in the given time and format.

Documents to be submitted as per the specific
responsibilities.
10. Skill Transfer and Dissemination:
The Consultant should perform the following activities for
the skill transfer and training:

The consultant should adopt the approach of skills and
expertise transfer to the other users in MoF, FCGO, and
DTCOs,while working with them.
*******
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