QUICK GUIDE
FOR NCCC INSTRUCTORS
Northwestern CT Community College
January 2009
S. Dichter, Academic Skills Center
Last Revised: 1.9.09
QUICK GUIDE FOR NCCC INSTRUCTORS
“KeyTrain® provides a comprehensive learning system for
common skills required by all jobs.
The KeyTrain® system
includes targeted, self-paced instruction, pre- and postassessments, a complete learning management system and an
occupational job profiles database. These components can be
used to help individuals learn, practice and demonstrate the
skills they need to succeed in the jobs and careers they desire.
All KeyTrain® lessons are reflective of the basic skills measured
by the WorkKeys® Assessment System.” - www.keytrain.com
KeyTrain® is funded by a community-based job training grant – “Bridges to Health Career
Initiative” – awarded by the US Department of Labor to the CT Community College System.
- www.commnet.edu/healthcare/OverviewG2.asp
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QUICK GUIDE FOR NCCC INSTRUCTORS
KeyTrain Lessons .................................................................................................. 3
Do you have an Instructor Account? ...................................................................... 3
Logging on ............................................................................................................. 4
About KeyTrain ...................................................................................................... 5
The Instructor’s Job
1. Add Students ........................................................................................... 6
2. Manage Classes ....................................................................................... 8
3. Assign Lessons ........................................................................................ 9
4. Monitor Student Progress ..................................................................... 10
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QUICK GUIDE FOR NCCC INSTRUCTORS
KEYTRAIN LESSONS
Lessons
Career Cluster Profiles
KeyTrain Intro
Reading for Information
Applied Mathematics
Locating Information
Introduction to Applied Technology
Applied Technology – Electricity
Applied Technology – Mechanics
Applied Technology – Fluids
Applied Technology - Thermodynamics
Business Writing
Listening
Observation
Teamwork
Writing
Beginning Language
Beginning Math
Career Clusters
Agriculture & Food
Architecture & Construction
Arts & Communication
Business & Management
Education & Training
Financial Services
Government & Public Admin.
Health Science
Hospitality & Tourism
Human Services
Information Technology
Law, Public Safety & Security
Manufacturing
Marketing & Sales
Science, Tech. & Engineering
Transportation & Distribution
Career Skills
The Job Search
Work Habits
Communication Skills
Workplace Effectiveness
Business Etiquette
DO YOU HAVE AN INSTRUCTOR ACCOUNT?
If you do not have an Instructor username or password for KeyTrain, please call Susan Dichter,
NWCC KeyTrain Administrator at 738-6335.
You will not be able to log into the KeyTrain system to add students or classes until then.
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QUICK GUIDE FOR NCCC INSTRUCTORS
LOGGING ON TO KEYTRAIN
To access KeyTrain:
1. Go to www.keytrain.com
2. Click on Run KeyTrain Online.
3. Enter your Username and Password.
Back key takes you
back one screen.
Home key always
navigates back to the
home page of KeyTrain.
THE HOME PAGE OF KEYTRAIN
Your Name
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QUICK GUIDE FOR NCCC INSTRUCTORS
ABOUT KEYTRAIN
KeyTrain was designed to be a self-paced instructional program. Your involvement, as an Instructor for
Northwestern CT Community College students, is to get the students into KeyTrain, assign students to a
class, and assign lessons. After that, it is merely a matter of monitoring student or class progress.
The following is a quick guide for Northwestern CT Community College instructors and faculty. The
intent of this guide is to get you “up and going” with KeyTrain. To fully utilize the capabilities of
KeyTrain, log onto www.keytrain.com and click on Support. The following KeyTrain manuals are
provided online as .pdf’s:
 Guide to KeyTrain
 Administrator Manual
 Student Manual
 KeyTrain Course Outlines
 Career Skills Instructions
 Career Skills Checksheet
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ADD STUDENTS TO KEYTRAIN
Students can not self-enroll; you must enter them into KeyTrain and give each student his/her
username and password.
To add a Student:
1. Make sure you are on the home page of KeyTrain.
2. Click on Student Accounts , Add New Student .
3. Enter the student’s first name and last name.
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4. Enter the student’s username, which by Northwestern CT Community College convention, must
be preceded with ‘NWCC’ (don’t use NCCC as this may be confused with Norwalk CC). It is
highly recommended that the student’s banner id also be used to create the username.
A good example of a student username might be:
NWCC10023145
- where the student’s banner id is 10023145
5. Enter the student’s password. The password must be at least 6 characters long. Reenter the
password.
6.
Click Submit to complete.
It is recommended that you do not assign the student to a Group at this
time.
Groups are useful for large volume reporting, tracking, and archiving,
but can have permanent ramifications if you are not aware of how the
Group feature works. Refer to the online KeyTrain manual for a full
description of how to use Groups with your students.
7. It might be a good idea to print the login instructions now (one for you, one for your student).
8. You now need to assign the student to a class. Assigning a student to a class is not required, but
is recommended. Not assigning a student to a class simply means that you must assign lessons
and do reporting individually, by student name.
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MANAGE CLASSES
You must create a class before you can assign students to a class. To ADD A CLASS:
1. Make sure you are on the home page of KeyTrain.
2. Click on Maintain Classes , Add New Class .
3. Only Class Name is a required field. Complete the information and click on Save and Close.
Now you can ADD STUDENTS to the class, EDIT THE CLASS description, or PRINT A ROSTER.
To do this:
1. Click on Maintain Classes , Edit Class Information .
2. Find your class (you may need to scroll to a second page).
3. Click on one of the following to:
-
add or remove students from the class
-
get a class roster
-
edit the class information (name, instructor, etc)
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ASSIGN LESSONS
Lessons can be assigned


to a Student
to a Class
The method is the same, whether assigning to a student or a class. To do this:
1. Make sure you are on the home page of KeyTrain.
2. Click on Assign Lessons.
3. Click on Assign to Student or Assign to Class.
4. Click on
to Assign Lessons.
Listed are all the KeyTrain lessons. Career Skills is not listed here as it is automatically assigned.
There are two ways to assign lessons:

Click
next to the corresponding course to assign the pretest. (Recommended)
A pretest will be assigned to the student. After taking the pretest, additional lessons will be
automatically given to the student based on their pretest performance.

Click
to assign individual lessons. Be sure to click on Save Changes to save
your selections (per screen), and Done to return to the home page.
This screen can also be used to EDIT EXISTING ASSIGNMENTS (to see what lessons a
student or class has been assigned).
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QUICK GUIDE FOR NCCC INSTRUCTORS
MONITOR STUDENT PROGRESS
To check on the progress of a student or a class, use the reporting feature of KeyTrain.
1. Make sure you are on the home page of KeyTrain.
2. Click on View/Print Reports.
3. All Reports can be viewed by:



Student
Class
Group
KEYTRAIN REPORTS
Progress Report Generate a multi-sheet Microsoft Excel spreadsheet showing
progress during a date range and selection of courses specified by you. Technically,
since the product of this report is a spreadsheet of exported data, it is categorized as
an Export. But we have included a link to it here because it serves as a powerful
Report, too!
Class Status Report Student Status Reports for each student in the class status of each course assigned including goal, score and time spent.
Grade Book Report Class pretest and final quiz scores by course and student in
grade book format. Includes number of quiz attempts per student.
Lesson Statistics Average class scores for each course lesson, number of
students completing each lesson, time spent by lesson and total time spent.
Course Analysis Quiz results by level for selected courses: attempts, average
class scores, number passed and failed. Optionally includes topic objectives and
results.
Class Detail Report
Assigned courses/lessons, last quiz date, status,
scores/targets and number of quiz attempts.
Class Roster
List of all students in a class
Career Skills Analysis
Course/lesson objectives and outcomes and student quiz
data for all students.
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SAMPLE KEYTRAIN REPORTS
Student Name here
Student Name here
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