HR Liaisons Meeting
November 18, 2010
Agenda
• Welcome
• Professional Development Website
• Faculty Search and Screen Process
• Year-End Payroll Announcements
• Outside Activity/Conflict of Interest Reporting
• Panther Alerts
• Other Updates
• Wrap Up
Professional Development
Website
http://hr.fiu.edu/index.php?name=professional_development
Faculty Search and
Screen Process
A Commitment to Diversity
 FIU is committed to Equal Opportunity in the work place
not just because it is the law but because it is the right
thing to do.
 We are committed to making our employment processes
as open and as equitable as possible.
 We are committed to identifying and attracting
qualified minority, female and disabled applicants for
consideration for position openings.
 We are committed to a process that is uniform and
nondiscriminatory.
The Search Process
The search or advertisement of a position occurs on two levels,
one internal to the University and the other outside of the
University. The following form must be completed with approval
by the appropriate vice president.
Proposal for Academic Recruitment (PAR)
• Includes a description of the position
• Required signatures
• Describes how and where the position will be advertised
• If the position has been identifies as having under
representation of minority group members or females.
• What steps will be taken to assure women and minorities
have an opportunity to apply
• Identify committee members
Advertisements
Advertisements must include the language:
 FIU is a member of the State University System of Florida
and is an Equal Opportunity, Equal Access Affirmative
Action Employer.
Mandatory Language
 Within Miami area:
 Outside Miami area:
 FIU is a multi-campus public
research university located in
Miami. FIU offers more than 180
baccalaureate, masters, and
professional and doctoral degree
programs to over 42,000
students. As one of South
Florida’s anchor institutions, FIU
is worlds ahead in its local and
global engagement, finding
solutions to the most
challenging problems of our
times.
 FIU is a multi-campus public
research university located in
Miami, a vibrant, international
city. FIU offers more than 180
baccalaureate, masters,
professional, and doctoral
degree programs to over 42,000
students. As one of South
Florida’s anchor institutions, FIU
is worlds ahead in its local and
global engagement and is
committed to finding solutions
to the most challenging
problems of our times.
NO ACTION, ADVERTISING OR OTHER
RECRUITING MAY BE TAKEN UNTIL THE
APPROPRIATE FORMS ARE APPROVED.
The PAR must be approved by the Office of
the Provost or his designee who then
forwards the PAR to EOPD.
Change Request Form (CRF)
• Changes to an existing search (deadline date, start date, salary,
minimum requirements, cancellation, etc) must be implemented by
completing a Change Request Form.
• Form should be completed and signed before it is sent to EOPD. The
signatures of the Hiring Official and Vice President (AA) are required.
• Change Request Form can be found at
http://hr.fiu.edu/uploads/file/forms/eop/Change_request.pdf
JobsLink
All University positions will be posted via JobsLink
http://hr.fiu.edu/index.php?name=career_opportunities so that
potential employees go to one place to review all available
positions.
Faculty Recruitment: Upon approval of the PAR, EOPD will notify
the Search Committee Chair and the HR Liaison that the position
has been approved. The notification will include a memo
detailing the steps of the search process and a request to
schedule the first organizational meeting.
Paper Process v Paperless Process
Paper Process
Paperless Process
The HR Liaison should follow
up with applicants to ensure
that they have entered the
demographic information in
the Faculty Profile in JobsLink
as this information will be
used to certify the pool of
applicants by EOPD on the
position review date.
Applicants will apply and
enter their demographics as
they apply for the position on
line. The HR Liaison should
manage the posting on
JobsLink by updating the
status, ultimately designating
the one candidate who the
committee would like to offer
the position.
Certification of the Applicant Pool
 The applicant pool must be certified by EOPD prior to the
committee’s discussion of the candidates.
Certification of the Interview Pool
 The interview pool must be certified by EOPD prior to the
committee’s interview of the candidates.
Year-End Payroll
Announcements
Year-End Payroll Announcements
• Employees should log into Employee Self Service prior
to December 31 to ensure home addresses are accurate
in preparation for W2 Forms mail out
• W2 Forms will be mailed to homes by January 31, 2011
• Electronic Form W-2 will be available on Employee Self
Service (ESS) after January 31, 2011
• Employees who have multiple jobs will receive more
than one W2 for the 2010 calendar year
Year-End Payroll Announcements
• Employees who claimed “exempt from federal
withholding” in 2010 must submit a new W-4 by
February 15 to continue under this status, otherwise
filing status will be automatically changed to single
with zero allowances
• The 2011 social security tax wage base will remain at
$106,800
• Physical checks for the pay date of December 30, 2010
will be mailed to employee’s home address on file
HR Holiday Deadlines
Thanksgiving Holiday
Pay Period: 11/12/10 to 11/25/10
• Tuesday, November 16, 2010 – All payroll actions
must be received in Human Resources.
• Tuesday, November 23, 2010 – Employees must
report their time/leave by 5:00 p.m. in TimeSaver.
• Wednesday, November 24, 2010 – Time Approvers
must approve by 2:00 p.m. in TimeSaver.
HR Holiday Deadlines
Christmas and New Year’s Holidays
Pay Period: 12/10/2010 to 12/23/2010
• Friday, December 10, 2010 - All payroll actions must be
received in Human Resources.
•Monday, December 20, 2010 - Employees must report
their time/leave for the complete pay period by 5:00 p.m.
in TimeSaver.
• Tuesday, December 21, 2010 - Time Approvers must
approve by 2:00 p.m. in TimeSaver.
•Thursday, December 30, 2010 – Pay Day – Employees who
are not enrolled in direct deposit will have their paychecks
mailed to the home address on file.
HR Holiday Deadlines
Christmas and New Year’s Holidays
Pay Period: 12/24/2010 to 01/06/2011
• Wednesday, December 22, 2010 - All payroll actions must
be received in Human Resources.
Outside Activity/
Conflict of Interest Reporting
Outside Activity and
Conflict of Interest Reporting
Taskforce Members:
Jaffus Hardrick, Human Resources
Joann Cuesta-Gomez, Human Resources
Carlos Flores, Human Resources
Tonja Moore, Academic Affairs
Michelle Ciccazzo, Academic Affairs
Leyda Benitez, Compliance
Isis Carbajal de Garcia, Counsel
Joe Barabino, Research
Don Smithburg, College of Medicine
Jonathan Tubman, Research
David Driesbach, Research
Purpose of Outside Activity and
Conflict of Interest Reporting
To establish a disclosure and review process that ensures
that potential conflicts are addressed in order to
protect the University and its employees from potential
risks associated with all types of conflicts of interest
(financial, fiduciary and time-commitment).
Sources of Conflict of Interest
 Florida Statute
 University Policy
Reporting of Conflict of Interest
Any University employee with a potential or actual
conflict of interest, including contractual or
employment activities and conflicts in relation to a
research project or a sub award or consulting
agreement on a sponsored project, must report such
potential or actual conflict of interest to the University
for review on an annual basis or when the conflict of
interest is anticipated, as applicable.
Routing of Academic Approval
Research
Office of the Provost
Dean
Associate Dean
Direct Supervisor
Faculty
Routing of Administrative Approval
Research
Human Resources
Direct Supervisor
Admin/Staff
Panther Alerts
Other Updates
Other Updates
Don’t forget to purchase your toys! Tickets for the
President’s Holiday Celebration will be distributed as
follows:
Dates:
December 1, 2 and 3
Times:
9:30 a.m. to 4:00 p.m.
Locations: Modesto A. Maidique Campus, PC 224 or
Biscayne Bay Campus, LIB 320
Other Updates
• New Administrative/Staff Change and New Hire Forms will
be available in the next few days. Enhancements include:
• Automatically updated HR Org. Codes
• No Excel software required
Additional form enhancements are forthcoming.
• The university has contracted with HireRight for
background check services.
• New Employee Experience is held in CSC 1123. Our
website is being updated to reflect the information.
Upcoming Events/Deadlines
Event
HR Customer Service
Survey Deadline to
Respond
Location
N/A
Date/Time
Friday, November 19
President’s Holiday
Celebration
U.S. Century Bank
Arena
Wednesday, December 8
2:30 p.m. – 5:00 p.m.
FIU Talent Show
Graham Center
Ballrooms
Thursday, December 9
6:30 p.m. – 9:00 p.m.
Wrap Up
Questions or Comments?