Food and Nutrition Services
Managers
Human Resource
Actions Processing (HRAP)
Agenda
Unit
One: Human Resource Action Processor Overview
Two: Employee iViews
Three: HR Actions Navigation & Selecting an iForm
Four: Search HR Actions & Review Withdrawn Items
Five: Actions Processing – Position Control
Six: Actions Processing – Personnel Actions
Seven : Actions Processing – Separation & Terminations
Eight: Navigating the Universal Worklist (UWL)
Nine: Maintain HR Master Data
Ten: Employee Self Services (ESS)
Section Two: HR Reporting and Business Intelligence
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Unit One
Human Resource Action Processor
Overview and Navigation
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Key Terminology
Portal
A site that functions as a point of access to information on the
web. SAP will be accessed through the BRITE portal.
Interactive Form (iForm)
An electronic form within SAP used to request an HR Action.
Becomes part of employee’s record. (Adobe Acrobat Reader
software required.) Forms must be accessed using a PC they do
not functioning on a Mac.
Human Resource Action
Processor (HRAP)
Replaces the ZPAF processor. The HRAP will initiate the iForms
and access employee data.
Employee Self-Service
(ESS)
Workplace for employees to view personal information and
request changes.
Business Intelligence (BI)
Repository of SAP information for the purpose of reporting.
iViews
Snapshot of specific pieces of employee information.
Universal Worklist (UWL)
Replaces former SAP inbox. The UWL contains the HR Actions
requiring manager’s approval and/or any notifications of other
actions pertaining to the manager’s employees.
SAP 4.6b
Broward’s legacy system that contains the history and data from
2001-2007.
SAP ECC
Broward’s Finance, Human Resource, Payroll and Professional
Development System. Employee master data is maintained
beginning 2008; however, some historical data was converted.
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Sample of Food & Nutrition Services
Food & Nutrition
Services
(69725000)
Barbara Leslie
Area 1
*
(69725010)
Tammy Webster
Tedder
Elementary
(60571099)
Monarch
High
(63541099)
Area 2
*
(69725020)
Kim Prestera
Parkside
Elementary
(63631099)
Blanche Ely
High
(60361099)
* Marc Zelin marked as substitute
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Area 3
*
(69725030)
Melanie Sewell
Markham
Elementary
(61671099)
Ramblewood
Middle
(62721099)
HR Business Processes not Changing
These HR business processes are NOT changing at this
time:
 Leave of Absence, FMLA, Disability, etc.
 Retirement
 Submitting Declaration of Vacancies
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iForm Process Flow
F&NS
Location
Manager
Start
Initiates
Information
using HRAP
Central F&NS HR
Action Processor
Supervisor
Reviews request
and adds
information to the
iForm
Reviews
Information
SAP
Approve
Information is
Executed or
workflows to
HRIS
Workflow
Notice
Finish
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7
HRAP &/or
Employee
receive notice
action
completed
Preparing Your Computer & BRITE Web site
 The iForms only work on a PC. They do not work on a
Mac.
 BRITE has been working with F&NS to ensure all sites
have the appropriate computers
 Validate your settings are accurate on your computer.
 Contact your Help Desk
 Tour with Betty Brite & Online Library
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8
HR Action Processor Navigation Screen
1
2
3a
NOTE: F&NS will
not use all of this
functionality.
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3b
9
HR Action Processor Navigation Screen
1
Do not use this worklist.
2
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HR Action Processor Navigation Screen
2
1
3
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HR Action Processor: Navigating to SAP Access
HRAP Tab
SAP Access Tab
SAP Easy Access Menu
Reports Window
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Demo & Exercise: Log in & Navigate to HRAP
Let’s log in to the BRITE Portal and navigate to the HRAP
tab. You will need the following information from your data
sheet:
 User ID
 Password
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Unit Two
Employee iViews
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HRAP iViews
0001 Organizational Assignment
0019 Monitoring of Tasks
0007
0008
2001
0105
Work Schedule
Salary & Wage Types
Absence Days (New)
Communication
0022 Education and Training
0795
Certification (New!)
0040 Objects on Loan (New!)
0796
Duty Assignment (New!)
0041 Date Specifications
9003
Out-of-field (New Look &
Functionality! )
0002 Personal Data
0006 Address (Permanent)
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Employee iViews: Basic Employee Search
2
1
4
3
5
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Employee iViews: Advanced Employee Search
2
1
3
6
4
5
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Employee iViews: Overview
1
3 2
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Employee iViews: Organizational Assignments
1
2
4
3
5
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Employee iViews: Objects on Loan
1
2
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Employee iViews: Personal Data
1
2
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Employee iViews: Monitoring of Tasks
1
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Employee iViews: Date Specifications
1
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Employee iViews: Absence Days
1
2
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3
24
Employee iViews: Salary Data
1
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25
Employee iViews: Salary Wage Types
1
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26
2
Employee iViews: Planned Working Time
1
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Unit Three:
HR Actions
Navigation &
Selecting an HR iForm
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Process Execution
Actions executed immediately
upon approval by Administrator:
 Additional positions (with
certain exceptions)
Executed after HRAP processes,
Administrator receives notification
 Separation of employment
(voluntary, i.e. personal
resignation)
F&NS Human Resource Actions Processing
Actions executed by the appropriate
department upon approval by
Supervisor :
 Remaining Additional positions
(Staffing, Sub Central, HRIS)
 Change in pay (HRIS)
 Demotion (HRIS)
 Reassignment (HRIS)
 Transfer (HRIS)
 Return from leave (HRIS)
 Create position (Central F&NS)
 Maintain position (Central F&NS)
 Termination (involuntary, i.e.,
abandonment of position) (Staffing)
29
Interactive Forms (iForms)
• Position Request Forms (PRF) will be completed
on-line
• iForms replace ZPAFs and are used to process HR
Actions
• Attach required documents to the on-line HR Action
• Additional Positions/Assignment & Separation of
Employment
• Do not process on Mondays (Payroll locked)
• 10 minute window to complete the form
• Error message are displayed on the top of the form
• Each form will have a reference number, except the
Position Request forms
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Navigating the Work Overview
2
1
Minimize
Maximize
Close
Window
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Three Types of Interactive Forms
1
2
3
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Navigating an Interactive Form
1
2
3
4
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5
33
Navigating an Interactive Form
6
10
7
8
9
11
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Accessing the HR Actions for Individual Employee
A
1
5
2
3
4
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Interactive Forms: Accessing the iForm
5
1
3
2
4
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Interactive Form: Save as Draft
• After you have saved as draft, the message on the top will appear.
Close out of the window by clicking the red “X” box.
Interactive Form: Completed Process
• After you have submitted the form you will receive the above message and a
reference number.
Close out of the window by clicking the red “X” box.
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Unit Four
Search iForms
& Review Withdrawn iForms
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Interactive Forms: Search Processes
There are different ways to search for the iForms
depending on the iForm.
 Position Request Forms
 Do not have a search functionality at this time.
 HR Actions accessed using Start Processes
 Use “Search Processes”
 Other Payments
 Search One Time/Supplements
 Not used by F&NS
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Interactive Forms: Search Processes
1
2
3
4
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Interactive Forms: Search Processes Contd.
1
2
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Interactive Forms: Search Processes Contd.
1
5
2
3
6
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4
Interactive Forms: Withdrawn
A
C
B
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Interactive Forms: Withdrawn form
1
2
3
4
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Interactive Forms: Withdrawn
1
2
5
4
3
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Interactive Forms: Withdrawn
• Scroll down the form to the comment section.
5
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Unit Five:
Actions Processing –
Position Control
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Position Control: Staffing Report
1
2
3
4
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Position Control: Staffing Report
8
4
5
6
7
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Position Control: Staffing Report
10
9
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Demo & Exercise: Staffing Report
Let’s run the Staffing Report with the following variables:
 Object ID (Org Unit) – 61241000
 Reporting Period – Today
 All Positions
 Sort Options – Org unit/title
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Position Control: Create Position
HRAP/
Manager
Start
Initiates
Position
Creation
Process
Finish
Supervisor
Notification
Prints the
form out
HRAP/Manager
receives notice
action
completed
Director
Reviews the
hardcopy
form & gives
Central PBC
person a
copy.
Approve
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Supervisor
Central F&NS
Accesses
iForm and
approves
Processes
Position in
SAP
Position Control: Create Position
1
2a
2b
3
5
4
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Position Control: Create Position
5
6
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Position Control: Create Position
7
8
9
10
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Demo & Exercise: Create Position
Let’s request a new position using the Adobe Interactive
Form for:
 Food Service General Worker
 Cooper City High
 Effective July 1, 2008
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Position Control: Change Position
HRAP/
Manager
Start
Initiates
Change
Position
Form
Finish
Supervisor
Notification
Prints the
form out
HRAP/Manager
receives notice
action
completed
Director
Reviews the
hardcopy
form & gives
Central PBC
person a
copy.
Approve
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57
Supervisor
Central F&NS
Accesses
iForm and
approves
Processes
Position in
SAP
Position Control: Change Position
1
2
3
4
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Position Control: Change Position
5
6
7
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8
59
Position Control: Change Position
9
10
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60
Unit Six:
Actions Processing –
Personnel Actions
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Personnel Actions: Change in Pay
HRAP/Manager
Start
Initiates
Change in
Pay Process
Central FNS HR
Action Processor
Reviews request
and adds
information
Finish
Supervisor
Reviews
Change in
Pay in UWL
Approve
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62
HRIS
Notification
Processes
Change in
Pay in SAP
HRAP &
Employee
receive notice
action
completed
Personnel Actions: Change in Pay
1
2
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Personnel Actions: Change in Pay
3
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Personnel Actions: Change in Pay
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Personnel Actions: Change in Pay
5
4
6
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Demo & Exercise: Change in Pay
Let’s request a Change in Pay for Mary Jackson:
 Date of Change in Pay – 08/05/2008
 Reason – Hours/percent change
 Payroll Area – Bi-Weekly AA
 Work Schedule – 7.0H Mon-Fri
 %age – 100.00
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Personnel Actions: Additional Positions
HRAP/Manager
Start
Initiates
Additional
Position
Process
Central FNS HR
Action Processor
Reviews request
and adds
information
Finish
Supervisor
HRIS
Reviews
Additional
Position in
UWL
Additional
Position
Processed in
SAP
Approve
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68
Notification
HRAP &
Employee
receive notice
action
completed
Demo & Exercise: Additional Position
Let’s request an Additional Position for Mary Jackson:
 Position – 89003728
 Start Date – 09/29/2008
 Reason for Secondary Position – Temporary Worker
 Additional Position Text – Food Service Additional
Position
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Personnel Actions: Additional Position
1
2
Position Text
4
Organizational Unit Text
3
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Personnel Actions: Additional Position
5
6
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71
Personnel Actions: Additional Position
7
8
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Personnel Actions: Reassignment
HRAP/Manager
Start
Initiates
Reassignment
Process
Reassignment within an Organization Unit
Central FNS HR
Action Processor
Reviews request
and adds
information
Finish
Supervisor
Reviews
Reassignment
in UWL
Approve
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73
HRIS
Notification
Processes
Reassignment
in SAP
HRAP &
Employee
receive notice
action
completed
Personnel Actions: Reassignment
1
2
3
4
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Personnel Actions: Reassignment
4
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Personnel Actions: Reassignment
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Personnel Actions: Reassignment
5
6
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Personnel Actions: Transfer
Releasing
HRAP
Start
Transfer between Organization Units
Initiates
Transfer
Process
Finish
Receiving
HRAP/Manager
Notification
Receives and
Adds
Transfer
Information
HRAP &
Employee
may receive
notice action
completed
Central FNS HR
Action Processor
Receiving
Supervisor
Reviews request
and adds
information
Reviews
Transfer in
UWL
F&NS Human Resource Actions Processing
HRIS
Approve
78
Processes
Transfer in
SAP
Personnel Actions: Transfer
1
2
3
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79
Personnel Actions: Transfer
4
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80
Personnel Actions: Transfer
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Personnel Actions: Transfer
6
5
7
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82
Demo & Exercise: Transfer
Let’s request that Consuela Stone be transferred from her
current position and school to a new position and school:
 New Org Unit – 63391099
 Date of Transfer – 08/05/2008
 Position – 80007950
 Reason for Transfer – Regular/Lateral Transfer
 Payroll Area – Bi-Weekly BB
 Work Schedule – 7.0H Mon-Fri
 %age – 100.00
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Personnel Actions: Return to Work
HRAP/Manager
Start
Initiates
Return to
Work Process
Central FNS HR
Action Processor
Reviews request
and adds
information
Finish
Supervisor
HRIS
Reviews
Return to
Work Request
in UWL
Processes
Return to
Work Request
in SAP
Approve
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84
Notification
HRAP &
Employee
receive notice
action
completed
Personnel Actions: Return to Work
1
2
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3
85
Personnel Actions: Return to Work
4
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86
Personnel Actions: Return to Work
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87
Personnel Actions: Return to Work
5
6
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88
Personnel Actions: Demotion
HRAP/Manager
Start
Initiates
Demotion
Process
CentralFNS HR
Action Processor
Reviews request
and adds
information
Finish
Supervisor
Reviews
Demotion in
UWL
Approve
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89
HRIS
Notification
Processes
Demotion in
SAP
HRAP &
Employee
receive notice
action
completed
Personnel Actions: Demotion
1
3
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2
90
Personnel Actions: Demotion
4
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Personnel Actions: Demotion
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Personnel Actions: Demotion
6
5
7
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Unit Seven:
Actions Processing –
Separation of Employment
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94
Separation of Termination Types
Separation of
Employment
Executed by the HR
Action Processor
Employee submits
voluntary
resignation letter to
HR Action Processor
at location
F&NS Human Resource Actions Processing
Termination
Executed by the
Staffing Departments
Employee is
terminated due to
disciplinary action,
performance,
abandonment of
position, etc.
95
Separation of Employment: Initiated by HRAP
HRAP/Manager
Start
Initiates the
Separation of
Employment
Process
HRAP/Manager
Supervisor
Receives &
Executes
Termination
Process
Receives
Notification of
Termination in
UWL
Location
Notification
Termination
is Processed
in SAP
HRAP &
Employee
receives
notice action
completed
Finish
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Separation of Employment: Initiated by HRAP
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Separation of Employment: Initiated by HRAP
Enter the effective date of the resignation. For example, if the last day worked is 9/3/08
then the effective date will be 9/4/08. DO NOT ENTER THE LAST DAY WORKED.
1
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Separation of Employment: Initiated by HRAP
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Separation of Employment: Initiated by HRAP
2
3
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100
Termination: Involuntary
HRAP/Manager
Start
Initiates
Termination
Process
Finish
Supervisor
Staffing
Notification
Reviews
Termination
in UWL
Processes
Termination
in
Background
HRAP &
Employee
receive notice
action
completed
Approve
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101
Termination: Initiated by HRAP
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102
Termination: Initiated by HRAP
1
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Termination: Initiated by HRAP
2
3
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Unit Eight:
Navigating the
Universal Worklist (UWL)
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105
Navigating the Universal Worklist – Tasks
1
2
3
F&NS Human Resource Actions Processing
Do not use this
section or the buttons.
106
Navigating the Universal Worklist - Notifications
4
5
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Navigating the Worklist – Tracking
6
7
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108
Manager Self-Service – Approve HR Actions
1
2
5
3
4
Do not use these buttons
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Manager Self-Service – Approve HR
Actions
3
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110
Unit Nine:
Display HR Master Data
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111
PA20: Display HR Master Data
1
2
3
4
PA20
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112
PA20: Display HR Master Data
1
2
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PA20: Display HR Master Data
5
3
4
6
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Infotype 0006: Addresses
5
1
1234
A
2
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4
3
115
Unit Ten:
Introduction to
Employee Self Service (ESS)
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117
What is Employee Self Service (ESS)?
Brand new interface to access and update employee information–
very user friendly!
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Contact Information
 Who’s Who: Look up contact information for employee’s within
SBBC.
 Change Own Data: Update your own contact information.
 Addresses: Update home and temporary addresses.
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Contact Information – Options
 Who’s Who basic search: search for employee contact information
by last name or first name.
 Advanced search: search for employee contact information by
organizational unit, position, job, etc.
 Change Own Data: update your own contact information including
extension, e-mail, building number, etc.
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Contact Information – Who’s Who (Basic)
 Enter part of Last Name and/or
First Name
 Click Search…
 The Result List will display
 Click the Last Name of the
employee for whom you wish to
view the profile
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Contact Information – Employee Profile
The Employee profile displays:
 Communication information
 Department data
 Miscellaneous personal
information
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Contact Information – Who’s Who (Advanced
Criteria)
 From Who’s Who, click
Advanced search
 Enter criteria based on any or all
of the fields listed to the left
 Click Search…
 The Result List will display
 Click the Last Name of the
employee for whom you wish to
view the profile

NOTE: If you do not know the complete information for a particular field, perform a
“wildcard” search. Enter a partial value in any of the fields with an asterisk * before or
after the value. For instance, if you are searching for an employee with a last name
that starts with “Wil” enter Wil* in the last name field.
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Contact Information – Change Own Data
To update your own contact
information:
 Click Change Own Data
 Enter contact information
for any or all of the fields
to the left
 Click Review to verify data
entered
 Click Save to save the
contact information

NOTE: E-mail is an essential field, so ensure you have entered your
e-mail address correctly, as e-mail communications will be sent to this address. If
you don’t have an e-mail address, please see your site contact.
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Contact Information – Update Address
1
1. Click Edit to edit the existing Permanent residence address.
Options:



Permanent residence – home address
Temporary residence – address to be used temporarily (for example,
summer address)
Emergency contact – name and address to be used in case of
emergency
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Contact Information – Update Address
2. Update address and
telephone fields as needed
3. Choose validity date for
change to take effect (either
today or as of a specific
future date)
4. Click Review and verify
changes on the next screen
5. Click Save
2
3
4
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5
126
Payment






Salary Statement: View and print your pay stubs.
Bank Information: View and/or update your bank details for direct deposit.
W-4 Tax Withholding: View and/or change your W-4 withholding
allowances.
Employment Verification: Request verification to be faxed or mailed to a
third party.
Year Round Pay selection: Submit your selection for Year Round Pay.
W-2 Reprint: Request a copy of your W-2 from the previous year.
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Payment – View Salary Statement
 Select Salary Statement
 Click Show Overview to
view other pay periods or
click Previous or Next
Salary Statement buttons
as appropriate
 View the salary statement
 Click Send Print Request
 Click Exit
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Payment – Update Bank Information
1
1. Click Edit to change the existing bank deposit details
 New Main bank – you are required to have one (1) main bank
established for direct deposit
 New Other Bank – you can set up no more than four (4) additional
banks for direct deposit
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Payment – Update Main Bank Information
2. Enter changes as needed:
 Nine digit bank routing
number
 Account number for
direct deposit
 Checking or Savings
 Purpose of account
3. Click Review and verify
data
4. Click Save
2
3
4
NOTE: For assistance with your bank routing number and account number, please refer to the sample
check on the next slide. Please contact your financial institution if you have further questions regarding
your account.
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Payment – Update Main Bank Information
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131
Professional Development
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