CHAPTER MEETING
26-April-2012
Agenda
6:00
Networking and Refreshments
6:30
Business Meeting
• Rules & Safety
• Introductions
• INCOSE and the Three Rivers Chapter
• Americas Sector Meeting Highlights
• Committee Reports
• Chapter Awards Plan
• Other Business
7:00
Presentation: “System Development and Test”
by Mr. Sriram Sambandamurthy, Bayer Healthcare
7:55
Wrap-up / Chapter Meeting Adjourn
8:00
Chapter Board of Directors Meeting (all are welcome to attend)
8:30
Adjourn BoD meeting
Agenda
6:00
Networking and Refreshments
6:30
Business Meeting
• Rules & Safety
• Introductions
• INCOSE and the Three Rivers Chapter
• Americas Sector Meeting Highlights
• Committee Reports
• Chapter Awards Plan
• Other Business
7:00
Presentation: “System Development and Test”
by Mr. Sriram Sambandamurthy, Bayer Healthcare
7:55
Wrap-up / Chapter Meeting Adjourn
8:00
Chapter Board of Directors Meeting (all are welcome to attend)
8:30
Adjourn BoD meeting
Rules and Safety
Thanks to CMU/SEI, our “Base” and to each of our
Remote Site hosts for enabling tonight’s meeting
Rules and Safety consideration – 5 minutes for
each site (please, mute)
EXIT
Introductions
Officers & Committee Chairs 2012
◦ Nancy Jo Roseberry
◦ Ron Heller,
◦ Bonnie McDonough,
◦ Steve Mazeika,
◦ Zackary Duncan,
◦ Jeff Heleniak
◦ Jennifer Flaitz
◦ Mary Popeck,
◦ Aleksey Smolenchuk
◦ Joe Elm
President
President-Elect
Secretary
Treasurer
Communications Chair
Membership Chair
Programs Chair !New
Webmaster
Deputy Webmaster !New
Past-President & Ambassador/Promoter
Audience / Guests:
Remote Participants – SEI/CMU, WEC, Ansaldo, WVU, NASA, others
INCOSE Mission
Share, promote and advance the best of
systems engineering from across the globe for
the benefit of humanity and the planet.
The Three Rivers Chapter
shares this mission
Vision
INCOSE: To be the world’s authority on SE
TRC:
To be the region’s authority on SE
Benefits of INCOSE Membership
Network and collaborate with 7000+ SE professionals globally
Receive Insight, and Systems Engineering, the Journal of INCOSE
Contribute through INCOSE working groups and initiative
Free or reduced-price access to all INCOSE products
Benefits of Chapter Membership
Professional networking opportunities
Knowledge sharing and information exchange
• Training, tutorials, workshops, and presentations
Support of initiatives of local interest
• Development of tutorials, handbooks, standards, etc.
• Development of certificate and training programs
• Collaboration with other professional organizations
Three Rivers Chapter - Members
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
18.
Thomas August
Suzanne Barry
Marcel Bergerman
Ronald Birkelbach
Brooke Borek
Timothy Brunk
Lori Colangelo
Andy Davenport
Michael DelSignore
Charles Dolce
Chenggui Du
Zachary Duncan
Thomas Eichorn
Joseph Elm
Jennifer Flaitz – New!
Larry Galloway
Alenjandro Gonzalez
Peter Gordon
19.
20.
21.
22.
23.
24.
25.
26.
27.
28.
29.
30.
31.
32.
33.
34.
35.
Jeff Heleniak
Ronald Heller
Dennis Hinish
William Hock
Barry Iddon
Daniel Jacob
Harold Knisley
Kushtrim Kuqi
Edward Liscio
Frank Lucchesi
Paul Lusardi
Steven Mazeika
Larry McCutchan
Bonnie McDonough
Brian McKenna
Gary McWilliams
Pratibha Menon
53 Members !!!
36.
37.
38.
39.
40.
41.
42.
43.
44.
45.
46.
47.
48.
49.
50.
51.
52.
53.
Paul Miller
William Olson
Mary Popeck
Michael Ream – New!
Roger Repasi
Nancy Roseberry
Steven Rygg
Sriram Sambandamurthy
Frank Sciulli
Richard Shoobridge
Richard Sidley
Aleksey Smolenchuk
Timothy Spencer
Sharon Standish
Jian Sun
Robert Walsh
Sheila Yam
Lingmei Yin
Three Rivers Chapter –
Companies Represented
1. Advanced Tech Engineering, Inc.
12. IBM
2. Ansaldo STS USA
13. George Washington University
3. Bayer Healthcare – Radiology &
Interventional (aka Medrad)
14. Insituvue, Inc.
4. Bombardier Transportation
5. Booz Allen Hamilton
16. Johnson Controls
17. Mantech
6. Carnegie Mellon University
7. Concurrent Technologies Corp.
8. Delcan Corporation
18. Parsons Corporation
19. Pittsburgh Technology Council
20. Resilient Cognitive Solutions
9. DRS Technologies
21. Software Engineering Institute / CMU
10. EADS Cassidian Air Systems
(Spain)
11. FedEx Ground
15. IQ, Inc.
22. University of Pittsburgh
23. Westinghouse Electric Company
22 Companies !!!
Officers and Committee Chairs
Nancy Roseberry
President
Nancy.Roseberry@incose.org
Ron Heller
President-elect
Ronald.Heller@incose.org
Bonnie McDonough
Secretary
Bonnie.McDonough@incose.org
Steve Mezeika
Treasurer
Steve.Mazeika@incose.org
Joe Elm
Past-President 2011
Joseph.Elm@incose.org
Rich Sidley
Past-President 2010
Richard.Sidley@incose.org
Jennifer Flaitz
Programs Chair
Jennifer.Flaitz@incose.org
Resigned
Membership Chair
TBD@incose.org
Zack Duncan
Communications Chair
zwduncan@gmail.com
Mary Popeck
Webmaster
Mary.Popeck@incose.org
Aleksey Smolenchuk
Deputy Webmaster
Aleksey.Smolenchuk@incose.org
Interested in becoming more involved?
Serving on or assisting a committee?
Writing a Paper or article?
See an officer or committee chair/co-chair for more info.
Highlights - Americas Leadership
Meeting
IS2013 – Philadelphia, PA
~ June 20 – June 29 (exact dates not set)
Want chapters to Volunteer / assist
Negotiate MOU for chapter to contribute/share; $$ opportunity for chapters
Contact: Jonas.Andersson@syntell.se
Membership – Years 1&2 are Critical
~ Referral contests
~ Event Welcoming Committee
~ Intro to INCOSE – run on Auto while people gather
~ New Member Marketing package including SE Vision 2020, 12 SE Roles,
Letter from President, INCOSE brochures
~ Flyers/Reminders – 3 weeks for members, 2 weeks non-members, 1 week all
~ Surveys – and acted on
~ Member Bios (New & Anniversary/Celebrated) in Newsletter
Survey - Americas / Sector I regional re-alignment
Treasurer’s Report
Starting Balance 3/20/2012
• Checking Account Balance
• Cash on Hand
• Total
$1,156.27
$85.00
$1,241.27
Transactions
•
•
•
•
Deposits
Cash Accumulated
Expenditures
Total
$582.50
$0.00
$0.00
$582.50
Ending Balance 4/19/2012
• Checking Account Balance
• Cash on Hand
• Total
$1,738.77
$85.00
$1,823.77
Chapter dues shares
for Sept. 2011 to Feb
2012
Membership Committee Report
Membership Status
2012
Jan Feb Mar Apr May Jun
Jul
Aug Sep Oct Nov Dec Total
GOAL – STRATEGIC
PLAN/OPS PLAN
TRC Members on
Roster
Good Standing
100 100 100 100 100 100 100 100 100 100 100
100
68
68
70
N/A
53
51
53
N/A
GOAL – 90%
RETENTION – PLAN
Lapsed
48
48
48
15
17
17
48
48
48
48
48
48
48
48
48
N/A
GOAL – STUDENT
MEMBERSHIP
GROWTH (10% PLAN)
Student Members
N/A
1
1
1
1
New Members
1
0
2
3
Expiring Members
3
2
2
No. of Renewals
1
1
1
9
8
2
0
3
2
5
2
38
2
Membership Committee Report
Activities and Accomplishments
• Membership Drive Activities
 Booth at University of Pittsburgh Job Fair
 Membership Hand outs – donated
• 2012 membership plan approved/signed off
• Revisions of membership committee documents/handouts
• Updated progress report/metric to measure membership
Future Activities
• Membership Drive Kickoff – April Meeting!
• Engage academic institution to promote student membership
• Engage active members, guests, & board to develop new ideas for
promoting meeting & chapter participation
Communications Committee Report
Activities and Accomplishments
• Continued distribution of chapter publications
• Signed approval of Communications Committee Action
Plan
Future Activities
• Working with chapter members to present technical articles in
newsletter.
• Develop more newsletter features
• Open position listings
• SE activities in our geographic region
• Photos
• Quarterly Newsletter distribution discussion.
Committee Report
Communications Committee
Newsletter – 4 Member Articles, Essays / Issue
26-Apr
Next Issue
Article #1: N. Roseberry – Topic: IW2012 Overview
Article #2: TBD
Article #3: TBD
Article #4: TBD
26-Apr
Next Issue
Article #1: TBD
Article #2: TBD
Article #3: TBD
Article #4: TBD
26-Apr
Next Issue
Article #1: TBD
Article #2: TBD
Article #3: TBD
Article #4: TBD
Programs Committee Report
Activities and Accomplishments
• “The Westinghouse Rationale Publishing Engine (RPE) Journey” –
March Meeting
• Filled Program Chair / Coordinator Role – Jen Flaitz
Future Activities
26-Apr
Chapter Meeting – this meeting
Speaker: Sriram Sambandamurthy, Ph.D
Principle Systems Engineer, Radiology
Topic: Use Case of System Testing at Bayer/Medrad
24-May
Chapter Meeting
Presenter: Stan Polsky, P. E.
President, EPMOD Incorporated
Topic: “Keeping on Track Throughout Implementation – Connecting
People and Their Related Commitments”
28-Jun
Chapter Meeting
Presenter: Nancy Jo Roseberry
Topic: “Application of A Requirements Analysis Technique”
Committee Report
Programs Committee (continued)
Future Activities
28-Jun
Chapter Meeting – Tentative
Presenter: Matt Sanfilippo, Executive Director, Executive
Director of CenSCIR
Topic: Institute for Complex Engineered Systems & CMU
Smarter Infrastructure Lab
26-Jul
Chapter meeting – highlights of IS2012 (is anyone going?)
Speaker: Scott McKorkle, IBM
Topic: Smarter Systems Engineering
Sat July
Annual TRC Summer Picnic
Location: Joe’s Place
23-Aug
Chapter meeting (tentative)
Speaker: TBD
Topic: TBD
Chapter Awards Submission
*As of April 2012
Summary
Point
Cap
Min Pts for
Gold
TRC Plan
(proposed)
TRC to
date (2012)
Section 1 - Planning
Section 2 - Activities
Section 3 – Communications
Section 4 – Membership
Section 5 – Technical
Section 6 -- Outreach
Section 7 – INCOSE support
Section 8 – Operations
Section 9 -- Subjective
TOTAL
1000
3000
2500
3000
2500
2500
2000
1500
1500
19500
600
1000
1000
500
500
500
250
500
(no min)
8000*
1000
1200
2500
1090
100
525
150
1500
400
8465
1,000
400
800
200
0
200
75
525
0
3200
OTHER BUSINESS – Membership
ANNUAL MEMBERSHIP DRIVE – Kick Off!
Objective: Conduct an annual membership drive to reach out to
local industry and academia to increase awareness of INCOSE and the
TRC, and encourage engagement and participation. (TRC Ops Plan)
Membership Objective: Grow membership to 100 active members
 Identify 10 (or more) companies that have employees who would be
reasonable candidates for TRC – INCOSE membership
 BOD invite influential company managers/chief engineers/others to
lunch to discuss INCOSE & its benefits
 Invite interested parties to our next chapter meeting
 Membership drive runs April through July
We need your help! Identify the companies & contacts.
Identify prospective members from your company, & other organizations or
schools. Volunteer to present at your company.
OTHER BUSINESS – Membership
ANNUAL MEMBERSHIP DRIVE – Kick Off! (Con’t)
Raffle Kickoff
•
Participation Points are given to members who participate in chapter activities
•
Drawing for Kindle Fire (or item of comparable cost) for active member who earns
the most “participation points”
•
Drawing for other prizes at December Awards dinner remaining members /
participants
•
Metric will be posted to show how you are doing
1. Any member who brings in referral will get 1 points for the raffle
2. Any member who brings in referral who joins TRC/INCOSE will get
5 points for raffle
3. Special contest – member who brings in the most ‘new’ members
will get Dinner / Gift Certificate ($100 voucher) … previously lapsed
members are fair game
•
Turn your “claims” for points into any Board Member – Secretary will keep count
NOTE: officers can participate in metric but not the drawing; chairs ARE eligible.
OTHER BUSINESS – Outreach
Intel International Science and Engineering Fair (ISEF)
• Our Chapter is supplying 3 judges
• David Lawrence Convention Center, May 13 – 18, 2012
• Society for Science & the Public: Science Competition for grades 912, display independent research
• INCOSE is a special Award sponsor at ISEF
• Judging on Tuesday & Wednesday – Thursday Fair opens to public
• INCOSE Award presented @ Awards Ceremony Thursday evening
• Volunteer/Judges:
◦
◦
◦
◦
Joe Elm (Category Judge)
Zach Duncan
Nancy Roseberry (plus INCOSE Award Presentation)
go to www.societyforscience.org/intelisef2012 for more info
◦ ISEF returns to Pittsburgh every 3 years – two more events/opportunities
Agenda
6:00
Networking and Refreshments
6:30
Business Meeting
• Rules & Safety
• Introductions
• INCOSE and the Three Rivers Chapter
• Americas Sector Meeting Highlights
• Committee Reports
• Chapter Awards Plan
• Other Business
7:00
Presentation: “System Development and Test”
by Mr. Sriram Sambandamurthy, Bayer Healthcare
7:55
Wrap-up / Chapter Meeting Adjourn
8:00
Chapter Board of Directors Meeting (all are welcome to attend)
8:30
Adjourn BoD meeting
Presentation
System Development and Test
Sriram Sambandamurthy, Bayer Healthcare
This will cover a wide range of topics in product development, including:
·
Requirement elicitation, Voice of customer and validation of requirements
·
Standards, customer requirements and constraints
·
Product development process flow and Vee Diagram
·
Verification vs. Validation
·
Verification of requirements flow chart
·
Test protocols and test reports
·
Validation and Human factors
Sriram Sambandamurthy is a Principal Systems Engineer at Bayer Healthcare designing medical
device products specifically RF Coils for Magnetic Resonance Imaging (MRI) scanner systems. He
has a Doctoral degree with over 16 years of research and industrial experience primarily in RF,
electro-magnetics, antenna design and medical device R&D. A certified Green Belt in Six Sigma
processes, his passion is in creating novel, innovative designs and bringing conceptual ideas into
products that make significant impact to the end user.
.
Agenda
6:00
Networking and Refreshments
6:30
Business Meeting
• Rules & Safety
• Introductions
• INCOSE and the Three Rivers Chapter
• Americas Sector Meeting Highlights
• Committee Reports
• Chapter Awards Plan
• Other Business
7:00
Presentation: “System Development and Test”
by Mr. Sriram Sambandamurthy, Bayer Healthcare
7:55
Wrap-up / Chapter Meeting Adjourn
8:00
Chapter Board of Directors Meeting (all are welcome to attend)
8:30
Adjourn BoD meeting
Upcoming Events
May Chapter Meeting – SEI/CMU
When:
Where:
Topic:
24 May 2012
SEI/CMU – as well as remotely via our “host” sites
“Keeping on Track Throughout Implementation Connecting People and Their Related Commitments”
IS 2012
9 – 12 July 2012
Rome Marriott Park Hotel
Rome, Italy
Theme: “Inspiring Legacies”
When:
Where:
Upcoming Events
The 6th Annual Great Lakes Regional
Conference is coming to Chicagoland in 2012!
Call for Presentations
We invite systems engineers from academia, aerospace, commercial,
defense, health care, and manufacturing to submit proposals for
presentations. Some examples of topics include, but are not limited to,
agile systems engineering, model-based systems engineer (MSBE),
risk management, and verification and validation. To learn how to
submit a proposal for the conference, you can view our Call for
Presentations (posted on the conference website). The deadline for
submitting proposals is June 21st.
CALL FOR Presentations (Con’t)
Sponsorship Invitation
We are seeking sponsors to help underwrite the cost of the event. Any
organization which makes a minimum donation of $100 will be recognized as a
sponsor of the conference. To learn more about sponsorship levels, benefits,
and link to past conference websites with programs, you can view our
Sponsorship Invitation (also posted on the conference website).
Conference Information
To get more details about the conference, please visit our 2012 INCOSE Great
Lakes Regional Conference Website at
http://2012incoseregional.eventbrite.com/.
You can also e-mail Paul White, the conference chair, at
Paul.White@incose.org with questions.
Agenda
6:00
Networking and Refreshments
6:30
Business Meeting
• Rules & Safety
• Introductions
• INCOSE and the Three Rivers Chapter
• Americas Sector Meeting Highlights
• Committee Reports
• Chapter Awards Plan
• Other Business
7:00
Presentation: “System Development and Test”
by Mr. Sriram Sambandamurthy, Bayer Healthcare
7:55
Wrap-up / Chapter Meeting Adjourn
8:00
Chapter Board of Directors Meeting (all are welcome to attend)
8:30
Adjourn BoD meeting
26-April-2012 TRC Board Meeting
BoD Meeting Agenda
8:00
Approve minutes from prior BoD/Jan meeting
8:10
Old Business
• Review status of action items
• Programs Chair Overview
• April Membership Drive (through July)
• College Fair & Imagine Engineering Results
• ISEF
8:20
New Business
• Picnic - Planning
• Fees, Donation of Flyers
• Membership Chair / Committee – Sector Leadership Ideas
• IS2013 – Interest ???
• Chicagoland 2012 – Interest ???
8:25
Wrap up / Open Discussion
8:30
Adjourn
Old Business:
Action Items
AI #
Action
Resp.
Due
120126-12
Present Introductory presentation
to our own companies
BOD
Member
Drive
120209-02
Provide hardcopy flyers for
students to Marcel Bergerman
Duncan, Elm
24-Apr
120209-04
Approve all Plans
BOD
CLOSED
Submitted by Ron
120209-05
Meeting announcement via Outlook
& to highlight Adobe Connect/Callin
Duncan
10-May
Sent – needs to be
put on iConnect for
Westinghouse
120209-01
Contact Bob Book wrt IEEE
collaboration
Heller
19-May
120223-1
Kick off Lottery
Roseberry
CLOSED
This chapter
meeting
120301-8
Need BOD training on new SD
structure when available
Roseberry
CLOSED
Self Training on
iConnect – email
Ron when complete
120401-1
Prep & Attend Job Fair
Roseberry /
Heller
CLOSED
120301-3
Tailor objectives in BOD training to
our TRC objectives for future
BOD
1-Jun
Old Business:
Action Items
AI #
Action
Resp.
Due
120301-3
Can we get hardcopy handbook
and sell them to College
membership
Roseberry
April
Sector
Chapter
Leaders
hip
Webinar
OLD Business:
College Fair
• Attendance low due to Circumstances beyond control
• We will get booth at Fall College Job Fair
• Materials will be mailed back to Ron Heller
Imagine Engineering
• Western PA Girl Scouts - Attendance lower than the Girl
Scouts anticipated due to timing / weather
• There will be a fall event
• Outreach points
ISEF
• Joe Elm, Zack Duncan, Nancy Roseberry Judging
• Who is the INCOSE leader?
Building Chapter Quality 1Brings Value to members
• 12 Technical presentations (minimum)
• Programs Chair (welcome, Jen!) coordinates technical
presentation/setup:
◦
◦
◦
◦
◦
◦
◦
◦
◦
◦
◦
◦
Chapter member presentations
INCOSE President, John Thomas speak to Chapter
Eric Honour – SE ROI Webinar (Fall-ish)
Charles Wasson – may be able to do a Thurs in Sept
Joint meeting with Northern Ohio Chapter
SE Process/Domain Working Group Chairs - many topics
Local Company Presenters
Tutorials/Training – Training WG Chair
Dinner Meeting
Tutorials make the chapter $$$
Speaker / Webinar from larger Company (Survey)
Database of Speakers (Ray Jorgensen)
Membership Drive thru July
2012 FOCUS Grow Membership
1. All - Schedule Presentations for Companies this month
2. Schedule Luncheons with companies end of Month
1. Teams – Joe & Bonnie, Nancy & Ron, ???
2. Give coffee cup to POC @ “visited companies”
3. Drive for Student members - give Marcel & Al
Hirschman the member applications – get Al to join
4. Develop Membership metric (graphical)
5. Develop Raffle Tracker – Bonnie – need graph
◦ Officer cannot win, chairs can
◦ Prizes -- Need prize purchased / picture on Website by
May?
6. Contact Members at Large & Lapsed Members
7. Article to local news media to promote / advertise TRCINCOSE & Member Drive
NEW Business:
2nd Annual TRC Summer Picnic
• Pick date?
• Other details
Pitt Job Fair Fees & Flyers
• Ron Heller needs a check for the fees -- $____
• I will donate the cost of the “copies” for handouts –
$400 -- would like a letter stating that (if possible)
Chicagoland 2012
• Are we interested in assisting in anyway?
• Sponsorship?
IS2013
◦ Are we interested in assisting in anyway?
◦ See Map
INCOSE USA East Coast
2012 Focus – Grow Membership
Membership Committee
• 90% Member Retention Goal
• 10% Student Increase Goal – suggest 100% or 150% gives us 3
• Need new Chair & Co-chair needed
• This is our primary focus
• Year 1 & 2 are Critical
• See Slides from Chapter Leadership meeting
Keys to Effective Chapters
Chapter Membership Practices
• Chapter Membership Plans
• Build a “prospective member” roster of non-member
attendees at chapter meetings
◦ Chapter Member attendance list
◦ Guest sign-in list with contact information
• Member database on INCOSE Connect
◦ Includes present (Active) members and past (Inactive)
members
• Welcoming committee for events - meet and greet
• Thoughts: how do you convert a “prospective member”
to a “full member”?
40
Chapter Membership Practices
Create a prospective new member marketing
package
•
•
•
•
•
Introductory letter from the Chapter President
INCOSE Brochure
Chapter Brochure
CSEP Brochures
Intro to INCOSE Presentation
◦ Run on auto while people gather
• SE Vision 2020
• Twelve Systems Engineering Roles (S.Sheard)
41
Chapter Membership Practices
Announcement flier distribution:
• 3-weeks in advance: members
• 2-weeks in advance: non-members
• 1-week in advance: reminder to all
Follow-Up
• E-mail/ letter to guests – welcome, appreciate
attendance, encourage participation, encourage
membership
• Dues reminder
• Periodic reminders of INCOSE benefits
42
Chapter Membership Practices
Follow-Up
• Periodic reminders of INCOSE benefits
◦ The more awareness, the more discussion with others, the more
interest leading to new members and more involvement
◦ Chapter events
◦ INCOSE webinars
◦ Publications - iPUB
◦ INCOSE Products (Tech Pubs, Primers, Database project) e.g.
SE Handbook, Measurement Primer, SE Primer, Tools database,
etc
◦ Working groups
◦ IW, IS, proceedings
◦ INCOSE Technical products - e.g. Lean Enablers, Requirements
REGAL, many other WG products buried on their websites
◦ INCOSE Job Bank
◦ MBSE Initiative
◦ INCOSE Connect
43
Chapter Membership Practices
Membership Surveys
• New member survey – solicit thoughts
• Membership survey (annual) – solicit ideas
• Lapsed member survey – solicit reasons
44
Chapter Membership Practices
Critical Years
• 1st and 2nd years – most chapters lose the most new
members within first two years
• How incentivize new members to be retained? How
capture their commitment?
Newsletter Membership Bios – welcome new,
celebrate existing members (anniversary)
Membership Directory?
45
Chapter Membership Practices
Chapter Recruitment Campaign
• Incentives for members to bring in new members?
◦ Member referral contests
• Coordinated between chapters?
• Target market?
• Ambassador program to companies and other organizations
such as engineering societies
• Speaking about SE at companies, colleges, civic
organizations
• Engineering week activities: corporate events, community
events
• Promote the types of membership - regular, senior, student
• Enlist CAB help in their locations
46
Chapter Membership Practice
Bob Scheurer, Gateway Chapter
Holly Witte, INCOSE Administration
Don Boyer, Keys to Effective Chapters Lead
47
NEW Business:
Miscellaneous
1. Other items
BACK-UP SLIDES
Chapter Awards Plan Details
*As of March 2012
Activity/Product Description
Max
Points
Points
Planned
200
200
200
200
200
200
150
150
250
250
Awaiting approval by 4/15
1,000
1,000
600 points needed
Description of Chapter Activity
Section 1 - Training/Planning
Leadership Orientation
1A
1B
1C
1D
1E
Strategic Plan
Operating Plan
Communications Plan: (To include website
plans, publicity plan and
Ambassador/Promoter Plan).
Membership Recruiting and Retention
Plan.
1) recruitment program,
2) renewal program,
3) a process to capture reasons for nonrenewals
Summary for Activities
Awaiting approval by 4/15
Awaiting approval by 4/15
Awaiting approval by 4/15
Is Website and Publicity sufficiently covered in current
plan?
Ambassador plan status?
Chapter Awards Plan Details
*As of March 2012
Activity/Product Description
Max
Points
Points
Planned
Description of Chapter Activity
1,200
1,200
12 events planned
1,200
0
A 5 hour events collects 200 points
1,600
0
Multi day event
2,000
0
1,000
0
Opportunity to support IS in Philadelphia in 2013.
3,000
1,200
1,000 points needed
Section 2 - Activities
2A
2B
2C
2D
Conduct Chapter meeting with featured
speaker, or Chapter event*.
Organize and conduct a local tutorial (an
event 3-8 hours in length with one topic).
Organize and conduct a local seminar or
mini conference.
Organize and conduct a regional
conference.
Chapter support for an International
Symposium
Summary for Activities
2.E
Chapter Awards Plan Details
*As of March 2012
Activity/Product Description
Max
Points
Points
Planned
Description of Chapter Activity
500
500
Current website is great
1,200
1,200
Current newsletter is great.
Contributions are very welcomed.
300
300
Current meeting announcements are good.
Increased audience would be better
Must align with publicity plan
500
500
Need to develop plan.
Find 9 volunteers from our current membership to fill
the role in their companies
2,500
2,500
1,000 points needed
Section 3 - Communications
3A
3B
3C
3D
Maintain an active Chapter website for
Chapter communications.
Publish and distribute a Chapter
newsletter
Implement the Chapter publicity portion of
the Communications Plan (see 1D).
Create and maintain an
“Ambassador/Promoter” program by
implementing the Ambassador/Promoter
portion of the Communications Plan (see
1D).
Role is to promote INCOSE by personal
contact and distribution of Chapter
announcements in their organization.
Formally evaluate progress at least once
after initial plan.
Summary for Communications
Chapter Awards Plan Details
*As of March 2012
Max Points
Points
Planned
Description of Chapter Activity
250
250
Available at meeting
300
300
1) renewal reminder
2) contacts with non-renewals
3) collecting feedback for non-renewals
4C
Survey Chapter members to aid setting
Chapter direction and addressing member
desires.
250
250
1) conducting survey
2) publishing results
3) analyzing results
4D
Publish new member name and brief
introductory information in the Chapter
newsletter or on the chapter website
300
90
Names and if possible introductory information should be
included in the newsletter going forward.
4E
Chapter successfully recruits a new
International INCOSE Corporate Advisory
Board member.
1000
4F
Chapter and CAB company collaboration,
through their representatives, work actively
together.
400
200
Collaboration with SEI or Ansaldo STS
4G
Chapter successfully recruits a new local
corporate sponsor of INCOSE (such as is
done in Europe).
450
1,090
500 points needed
Activity/Product Description
Section 4 - Membership
4A
4B
4H
Develop and distribute a Chapter recruitment
package planned in 1E and made available to
guests at all Chapter events.
Implement the retention/ renewal program
for existing members
Start or support a student division at a
university.
Summary for Membership
1,000
3,000
Chapter Awards Plan Details
*As of March 2012
Points
Planned
Description of Chapter Activity
100
Any submissions for this year?
Joe Elm
1,000
0
Any active participants?
Biomedical work group?
Nuclear?
Survey membership
5E
Chapter members participate in a local
technical group (Interest Group or Working
Group)
500
0
5F
Chapter produces an INCOSE authorized
and approved technical product with
international benefit
2000
0
Partial points for SE Effectiveness Study? Chance to
assist?
2,500
100
500 points needed
Activity/Product Description
Max
Points
Section 5 - Technical
5A
Refereed article (excluding letters to the
editor or notices) published in INCOSE
Journal.
600
5B
Article on systems engineering
published/presented in journals or
magazines of a non-INCOSE entity.
800
5C
Technical papers presented by members in
a symposium or seminar sponsored or cosponsored by INCOSE.
500
5D
Chapter members participate in an INCOSE
International technical group. (Interest
Group or Working Group that meets at the
International Workshop)
Summary for Technical
Chapter Awards Plan Details
*As of March 2012
Max Points
Points
Planned
Description of Chapter Activity
6A
Participate in a joint meeting with another
professional society (other than INCOSE)
where systems engineering is explicitly
explained and/or promoted
400
100
Joint meeting with IEEE, ASQ, PMI?
6B
Perform a systems engineering-related
project (with resulting product/report) to
assist a non-corporate community or civic
organization.
1,000
125
Science fair judging, multiple participants required for
"significant participation"
Activity/Product Description
Section 6 - Outreach
6C
Host or be a significant participant in a
systems engineering activity/presentation
for pre-college/college individuals. For K-12,
community colleges, trade schools. Can be
broader than just Systems Engineering.
This includes significant involvement in
events like robotics competitions up through
college.
500
6D
Join and participate in local engineering
club/council of technical societies such as
high school science clubs, robotics clubs,
IEEE, Women in Engineering, etc.
200
6E
Provide unpaid speaker to universities,
career days, civic organizations, other
technical societies, or non INCOSE
sponsored conferences or seminars.
1000
6F
Officer or representative make INCOSE
presentation to executive in previously unrepresented (in local membership)
organization.
500
300
Joe's road show. Lunch time presentations. Hit at least
3 companies.
2,500
525
500 points needed
Summary for Outreach
Any chapter members speaking to other organizations?
Presentation to high school or university students.
Chapter Awards Plan Details
*As of March 2012
Activity/Product Description
Max Points
Points
Planned
Description of Chapter Activity
Section 7 - INCOSE Support
7A
7B
7C
7D
7E
7F
7G
7H
Work with another INCOSE Chapter on a joint
event or provide assistance to another
Chapter.
Provide unpaid speaker to other INCOSE
Chapters.
Articles published in INSIGHT.
(excluding letters to the editor, notices, and
Chapter summaries)
Chapter members attend INCOSE
International Symposium.
Chapter member attends INCOSE
International Workshop.
Chapter donates to INCOSE Foundation,
Scholarship Fund, and/or Engineers Week.
Chapter donations to another INCOSE
Chapter.
Submit nominee for individual INCOSE award
(Founder, Fellow, Service).
Summary for INCOSE Support
400
500
Any volunteers?
600
Any volunteers?
750
75
Should have at least one in attendance
750
75
Nancy attended, any others?
Individual member contributions also can be counted.
50 pts for $100
500
500
300
2,000
100 pts. per nomination
150
250 points needed
Activity/Product Description
Max Points
Points Planned
Description of Chapter Activity
Chapter Awards Plan Details
Section 8 - Operations
Provide biographical sketches of nominees for Chapter
offices and provide ballots to members 30 days prior to
*As of March
2012
close of the election.
8A
8B
8C
8D
8E
Chapter President or representative attends Chapters
Committee meeting at International Workshop.
Chapter President or representative attends Chapters
Committee meeting at International Symposium.
Conduct separate board meetings for Chapter
leadership.
Display or exhibit physical or electronic Chapter banner
at Chapter events that includes Chapter and INCOSE
logos.
Maintain and announce a schedule of Chapter events
at least 3 months in advance.
50
50
Must be completed in October/November
75
75
Nancy Roseberry attended.
75
75
Nancy Roseberry attended.
600
600
Should we purchase a banner? Is there someplace it could be
displayed at least for SEI meetings?
0
50
50
Need to quickly firm up the schedule and reflect on the Website and in
the newsletter. A few TBDs might be okay.
8G
Prepare annual awards packet and submit to Chapter
Awards Committee (via posting on the Awards website)
no later than Sunday Jan 8, 2012
250
200
Submit on time and to format.
8H
Present certificates/letters/ tokens of appreciation to
speakers.
300
250
Coffee Cups
8I
Present formal awards to members for outstanding
service or achievement
200
200
Chair service awards
Special participation awards
8J
Present certificates/letters/ tokens of appreciation to
local supporting organizations. Must be a public
acknowledgement.
250
100
Thank you to Corporate hosts x 2
8K
Send public relations letters to employers recognizing
new Chapter officers, recipients of INCOSE awards,
appointments, or other accomplishments of Chapter
members.
300
200
Letters to employers of officers, chairs, and others. X 8
1,800
500 points needed
8F
8L
Chapter members who have achieved INCOSE
certification during the current year:
Summary for Operations
500
1,500
Chapter Awards Plan Details
*As of March 2012
Activity/Product Description
Max
Points
Points
Planned
Description of Chapter Activity
200
Active i-Connect website for BOD and Member
Information
200
Use of Linked In Group for communication and dialog
Section 9 - Subjective
9A
Recognition of other noteworthy Chapter
efforts not covered above.
9B
Summary for Subjective
1,500
400
2012 Goals / Objectives
1) Provide a focal point to disseminate SE knowledge
Technical Presentations, Workshops, Seminars
Technical Papers / Articles / Panels
Working Groups & Collaboration – other chapters/societies
2) Grow and Develop the TRC
Primary Focus will be activities to grow membership!
3) Improve the professional status of SE membership
Membership Credentials/Certifications
4) Collaborate in SE education and research.
SEEWG & University involvement in TRC
5) Drive SE Outreach
ISEF & other Outreach projects
2012 Focus
Grow and Develop the TRC
Primary Focus will be activities to grow membership!
Incentives for involvement
January Attendees Phone-a-thon
Phone/Contact all members not at meeting
Who contacted people on their list?
Bring-A-Friend – February Meeting
Who invited a friend?
Who brought a friend? (in-person or remotely)
Satellite Meeting – March Meeting
Promote Live Meeting / Call-In
Building Chapter Quality 1Brings Value to members
• 12 Technical presentations (minimum)
• BOD &Chapter assists with plan / Chair coordinates setup:
◦
◦
◦
◦
◦
◦
◦
◦
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◦
◦
◦
Chapter member presentations
INCOSE President, John Thomas speak to Chapter
Eric Honour – SE ROI Webinar (Fall-ish)
Charles Wasson – may be able to do a Thurs in Sept
Joint meeting with Northern Ohio Chapter
SE Process/Domain Working Group Chairs - many
topics
Local Company Presenters
Tutorials/Training – Training WG Chair
Dinner Meeting
Tutorials make the chapter $$$
Speaker / Webinar from larger Company (Survey)
Database of Speakers (Ray Jorgensen)
Goals for 20122
Add more value … members will come if value is there!
1.
Conduct 11 Technical Programs (Monthly)
2.
Conduct 2 Social Events
3.
Conduct 2 Joint Event or meetings
4.
Complete 5 Outreach projects/presentations
5.
Identify & Complete 1 Chapter Project or Product from June’11
planning meeting
6.
Train/Establish at least 1 Ambassador
7.
Grow chapter to 85 members by year end
8.
Get 5 additional / new companies represented by TRC
9.
Present to 2 existing companies (re-affirm value/add members)
10. 2 members Support/Volunteer at INCOSE National
11. 4 Technical Paper/Essays published by TRC members
12. Conduct Full Evaluation 2x per year against all plans
13. Add 1 NEW CAB in the area (stretch goal)
Building Chapter Quality 2
Programs Plan
• Planning and publication
◦ Fill Calendar by April 1, 2012
◦ Each meeting planned at least 3 months in advance –
location / details confirmed
◦ Publicized via chapter website, to other chapters (N. Ohio),
Company newsletters, small town freebie papers
(announcements), CAB newsletter
◦ Who is our CAB contact?
◦ Focus on SE processes, Best Practices, Training/Tutorials
◦ Conduct at least 2 Tutorials
◦ Conduct at least 1 longer technical activity (may be joint)
◦ Conduct 1 joint activity with another chapter or organization
Building Chapter Quality 1
Develop a Programs Plan
• 11 Technical Events per year
◦
◦
◦
◦
Presentations by members
Presentations by local experts
Panel discussions
Workshops
• Planning and publication
◦ Planned at least 3 months in advance
◦ Publicized via chapter website (announcements and
calendar) and press releases to local media
Building Chapter Quality 4
Develop Communications Plan
• Communications Chair – By February Meeting
◦
◦
◦
◦
◦
◦
◦
Email Announcements
Web Site
Linked – In (others)
Press Releases
POC for Company Newsletters
Frequency
Newsletter
• Work Instructions
• Utilize Member services for Job hunting/hiring
◦ Jobs board, Linked-in, TRC Newsletter
Building Chapter Quality 3
Building a Community
• Networking / Information Sharing
◦ Conduct 30 minutes networking at Chapter meetings
◦ Publish Linked-in Site for TRC in newsletter
◦ Challenge everyone to check out linked in – goal everyone
log into TRC linked-in AT least 1x in year
◦ Challenge everyone to find/log into at least 1 other social
networking site for INCOSE or other INCOSE
chapter/working group
◦ Create a Best Practices area on Website – post at least 3
best practices by year end
◦ Each chapter member to write (or co-write) an interesting
article, essay, or even publication/event review for The
Channel newsletter – commitment log for each month