ARRIVAL
ARRANGEMENTS
Lycamobile Mediterranean
Tall Ships Regatta 2013
Organised by Sail Training International
1
LYCAMOBILE MEDITERRANEAN
TALL SHIPS REGATTA 2013
ARRIVAL ARRANGEMENTS
Contents
Section 1
Introduction
Official Documents
Ship’s Envelope
Section 2
Barcelona
Section 3
Toulon
Section 4
La Spezia
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LYCAMOBILE MEDITERRANEAN TALL SHIPS REGATTA 2013
ARRIVAL ARRANGEMENTS
Barcelona – Toulon– La Spezia
SECTION 1
1.
INTRODUCTION
These papers are designed to give you as much information as possible to allow you to prepare for the
races and to assist you with the planning of your arrival at the race ports. Each port has provided
specific information which you will be required to follow. The Arrival Arrangements for Barcelona
should be studied very carefully. Further detailed information will be provided later for follow-on ports.
Because of the volume of paper that will build up as the races begin, it is strongly recommended that
each vessel appoints one officer to be responsible for the paperwork. He should advise the
Captain/Master on what affects him. He should ensure that everyone on board gets the maximum
benefit from the many invitations and arrangements that have been made for the vessels taking part.
Liaison Officers will be available in each port to come on board and assist in the interpretation of the
papers issued by that particular port.
2.
OFFICIAL DOCUMENTS
In addition to these Arrival Arrangements, you are reminded that the following documents are available
to be downloaded from the Captains’ Page on our website at www.tallshipsraces.com/captainspage
2.1
Racing & Sailing Rules and Special Regulations - 2012 Edition
These are the official Rules governing the race and incorporate Special Regulations. If you have an
earlier edition, destroy it! Copies of the Rules are also available online on the Captains’ Page at
www.tallshipsraces.com/captainspage
2.2
Advance Notice
The Advance Notice was published in April this year and is to bring you information about the
plans made so far for the Lycamobile Mediterranean Tall Ships Regatta 2013 and associated
events. This is also available online at www.tallshipsraces.com/captainspage
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2.3
Captains’ Manual
Each host port will produce a Captains’ Manual that will have full details of the arrangements in
their port. A printed copy will be issued to each ship in the previous port, but the Captains’
Manuals will be available in advance on-line on the Captains’ Page at
www.tallshipsraces.com/captainspage
2.4
Crew Lists
Rule 12.1 of the Racing & Sailing Rules 2012 Edition explains the requirement. Captain/Masters
are reminded that no vessel may start a Sail Training International Race until her Crew List has
been handed in to the Sail Training International Race Office.
Please remember the age rules and how they affect your vessel and no person under the age of 15
is to be on board during a race, cruise-in-company or associated events.
The official deadlines for arrival in port are as follows, and there are penalties for being late:
2.5

Barcelona
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1200 Hrs (local time) Saturday 21 September

Toulon
-
1200 Hrs (local time) Friday 27 September
 La Spezia
-
1200 Hrs (local time) Friday 4 October
Vessel Life Saving Appliances Check List
It is essential that the Captain/Master completes the Vessel Life Saving Appliances Check List and
hands it in to the Sail Training International Race Office in Barcelona and Toulon within 12 hours
of the stated deadline for arrival in port as published. Failure to do so will incur a Standard Time
Penalty or lead to disqualification.
2.6
3.
Sail Training International Memorandum on Safety
RACE PENNANTS
RACE PENNANTS WILL ONLY BE ISSUED TO A VESSEL ONCE A COMPLETED CREW LIST AND
VESSEL LIFE SAVING APPLIANCES CHECK LIST ARE RECEIVED BY THE SAIL TRAINING
INTERNATIONAL MOBILE RACE OFFICE AND THE VESSEL HAS PASSED ITS INSPECTION.
4.
SHIP’S ENVELOPE
On arrival at Barcelona and Toulon, Captains/Masters are to report to the Sail Training International
Race Office and collect their ship’s envelope. Vessels that have done Race 1 and are also taking part in
Race 2 must collect a second envelope in Toulon. These envelopes will contain:
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4.1
Sail Training International Sailing and Communications Instructions
This document includes information about the race start and a list of vessels taking part. An
updated communications schedule will be issued at the Captains’ Briefings in Barcelona which will
be held at 1500 hrs on Monday 23 September, in Toulon at 1100 on Sunday 29 September and in
La Spezia at 1500hrs on Sunday 6 October.
4.2
Race Declaration Forms
A Race Declaration form must be completed, signed where indicated and handed in to the Sail
Training International Race Office as soon as possible after finishing the race and arrival at Toulon
and La Spezia. Failure to do so will result in the vessel receiving a Standard Time Penalty or
being treated as having failed to complete the course. It is the Captain/Master’s responsibility to
ensure that the Race Declaration Form is delivered to the Sail Training International Race Office.
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SECTION 2
BARCELONA
SATURDAY 21 SEPTEMBER to TUESDAY 24 SEPTEMBER
1. Charts and publications.
It seems advisable to remind here the definition of nautical chart as it appears in Chapter V
regulation 2 of the SOLAS
Nautical chart or nautical publication is a special purpose map or book, or a specially compiled
database from which such a map or book is derived , that is issued officially by or on the
authority of a Government authorised Hydrographic Office or other relevant government
institutions and is designed to meet the requirement of marine navigation*.
*Refer to appropriate resolutions and recommendations of the International Hydrographic
Organisation concerning the authority and responsibility of Coastal States in the provision of
charting in accordance with regulation 9.
Charts, the use of which is recommended, are:
Spanish Hydrographic Institute charts:
489A INT3184 (Approaches to the Port of Barcelona, scale 1:25.000) and 4891 INT 3185 (Port
of Barcelona) or equivalents charts published by a Government Hydrographic Office (for
example Admiralty charts).
Electronic Navigational Charts:
(ENC) ENCES400488 (southern approach); ENC ES400489 (northern approach); ENC
ES504891 (port of Barcelona).
Note: the tidal range in Barcelona is not exceeding 30cm
2. Arrival to Barcelona
The berthing places assigned to the participating ships are located in the Port Vell of Barcelona.
The quays that will be used are named (on the nautical chart) Barcelona (north side), Drassanes
and España 15B. The berthing plan is attached to the Captain’s Manual.
3. Frequencies, call signs and procedures
The port of Barcelona employs the following VHF channels:
- Channel 10 VHF Call “Barcelona Traffic” 1 hour before the ETA
- Channel 14 VHF Call “Barcelona Pilots” when at 2 miles from the entrance
- Channel 16 VHF Safety and emergency
- Channel 67 VHH Reserve channel
See also the appropriate volume of the “Radio signals” published by the Spanish Hydrographic
Institute and the Admiralty List of Radio Signals volume 1 part 1 and volume 6 part 3.
4.
Pilots
A vessel, with a length of 50m and above, has to request pilot for entering the port. This service is
free for the Tall Ships participating in the Mediterranean Tall Ships Regatta 2013.
5. Tugs
The tugs assistance is free; ships needing for it have to indicate this on the LOGISTIC REQUEST
FORM (that was sent to each ship in January 2013) and confirm the request calling Barcelona
Traffic before entering the port (see paragraph 3 above).
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6.
Vessel’s E.T.A
In order to give vessels the appropriate assistance, the organisation requires to be informed
about the ETA. Please send as soon as possible an email to msalvado@fnob.org
7.
Immigration.
All crew members must have their National Identification Card or passports.
If they do not belong to the European Union must have, beside, the appropriate Visa. Schengen
VISA, that are valid for Barcelona Toulon and La Spezia, should have been already obtained in
the own country. Military vessels crews are exempted from this formality.
8.
Customs
Ships from countries not belonging to the European Community that have to get on board or to
land material or equipment from or to other countries must communicate it to Customs Service
through the Liaison Officer designated by the STAE Coordination Centre.
9.
Bunkering
Class A ships that have so requested will be bunkered at their berthing place with naval or
terrestrial means as appropriate. Liaison Officers will inform about this.
Class B,C and D ships have to reach the gas stations indicated on the berthing plan, having
previously informed the Liaison Officer.
10. Fresh water and electricity.
Fresh water will be available at the berthing places for all classes of ships. The electricity will be
available for all Class B, C and D ships. Class A ships will have to make use of their on board
generators.
11. Waste
There will two types of waste collection: ashore containers and collection from the sea with naval
means that will pass by the ships periodically. At the arrival there will be an initial waste collection
both for solid and liquid waste.
12. Pollution
Oil pollution legislation imposes strict control over the discharge of oily mixtures. Any vessel
causing or sighting such pollution is obliged to immediately report all details to the port
authorities. The Liaison Officer should be informed.
13. Fenders and gangways
All quays are fitted with black tick fenders. Those ships that will be Mediterranean moored have
to use their own fenders on the sides.
Gangways need, if any, should be requested as a special additional item when filling out the
LOGISTIC REQUEST FORM. The port will put in place pontoons to facilitate the disembark and
the re- embark of the personnel of the small units.
14. Logistics
As said above the ships have to fill out the LOGISTIC REQUEST FORM and send it to
msalvado@fnob.org
In addition to this general logistic information are contained in the Captain’s Manual. The
assigned Liaison officer will be briefed in order to meet the ship requirements at the best.
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15. Emergencies
Emergency Fire Phone 080
Local Police Phone 088
Ambulance Phone 061
Harbour Office Port Authority (24 hour
service) Phone 900100852
Other Emergencies: call the Port
Committee in the FNOB:
Rescue: Phone +34 932 234 733
Phone: + 34 935 579 714
Mv:
+34 650 501 961
16. Security
The area of the port where the ships are berthed is normally open to the public as it is integral
part of the town of Barcelona. In the Barcelona quay, anyway, it is possible to implement the
ISPS code. If one ship has to implement security measures, the ship security officer should notify
this need to the Port Authority Security Officer. The Coordination Centre of STAE may assist.
17. SHIPS’ MAIL
The fleet’s last full day in port: Monday 23 September.
Vessel’s name must be given
Name of Individual
Name of Vessel
Lycamobile Mediterranean Tall Ships Regatta 2013
Escar 6-8
08039 Barcelona
Spain
We look forward to welcoming you to Barcelona.
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SECTION 3
TOULON
FRIDAY 27 SEPTEMBER to MONDAY 30 SEPTEMBER
1. Charts and publications.
References: Documents from the SHOM (Hydrographical and Oceanographical Service of the French Navy)
http://www.shom.fr/fr_page/fr_prod_cartes/cc/html/index.htm
Charts
Coastal navigation:
Chart n° 7406: from Marseille to Toulon
Chart n°7407 from Toulon to Cavalaire
Chart n° 7282 Hyères roads
Detail charts
Chart n° 7091: Toulon approachs
Chart n° 7093 Toulon roads
Sailing instructions
N°46 from Admiralty nautical publications (English)
D2.2 from the SHOM
List of Lights
Serial E from Admiralty nautical publications
Serial LB from the SHOM
2.
Arrival to Toulon
All participants of the Mediterranean Tall ships Regatta 2013 are welcome in Toulon Harbour on Thursday,
September 26th 2013 from 2pm, except for all the vessels mooring at the three following quays only from 6pm:
Quai Minerve
Quai Fournel
Quai de La Corse
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3.
Vessels are advised they have to fill the berth request form before being authorised to enter the harbour
Ask for this form by contacting Harbour Office: capitainerie.toulon@equipement.gouv.fr
Send it back fully filled 48 hours before E.T.A
2 hours before arriving in Toulon roads, please contact “CEPET signal station” for instructions
Once clearance received: contact the Harbour Master’s Office
Masters are reminded that speed is limited to 12 knots in the entrance fairway and pilotage is compulsory for
vessels with an overall length of more than 45 meters
Frequencies, call signs and procedures
VHF call signs
 Maritime Rescue Coordination Center: CH 16 “CROSSMED”
 Harbour Master’s Office: CH 12 “Toulon Port Control”
 Pilotage: CH 12 “Toulon Pilots”
 Naval Base (useful for those who will be berthing in that dock): CH 74: “VIGIE Base Navale”
 Vessels Traffic System: CH12/CH16 “CEPET Signals station”
 Toulon Vielle Darse office (for those who will be berthing there) CH 09 “Toulon Vielle Darse”
4.
Pilots
Pilotage is compulsory for vessels over 45 meters LOA
Service of pilots is free of charge (for arrival and departure only) and available for any vessel requesting it
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5. Tugs
Following list of tugs of Toulon’s Harbour subject to availability:
Civilian harbour (S.N.R.T.M):
Toulonnais 17 : 4000 hp
Toulonnais 16 : 1500 hp
Toulonnais 3: 300 hp
French Navy:
2 tugs (ESTEREL, LUBERON): 5000 hp / 50t bollard pull (VSP – Voith Scheilder Propeller)
2 tugs (BELIER, BISON): 2600 hp / 25t bollard pull (VSP)
4 tugs: 1200 hp / 12t bollard pull (VSP)
2 thrusters: (LOUTRE – OTARIE): 10t bollard pull
2 thrusters: (P23 – P33) 4t bollard pull
Rubber boats will be available in Toulon Vieille Darse for ships under 25 meters length
Tugs and thrusters are available upon request to pilot, captain or Toulon Harbour Master Office
6. Vessel’s E.T.A
See part 2. Arrival to Toulon
7. Immigration
Crew members or every person on board not belonging to the Schengen area or the European Union must take the
entering formalities at the first port of entry in the Schengen area. If they didn’t take it, they have to indicate it in
order to take it in Toulon. In that case, they could be possibly submitted to the entrance visa in the Schengen area
(this visa can be charged depending on their origin) (refer to the table annexe)
For the crew members or embarked persons leaving the Schengen area in Toulon and who have taken the entering
formalities, there are formalities to accomplish with Customs for the exiting too
The organization will facilitate their relations with Customs Administration
8. Customs
The following items may be controlled by Customs
o
o
o
o
o
o
Goods bought or offered to you in a country outside the European Union
Goods bought in another member country of the European Union
Personal belongings that you carry with you
Pets
Foodstuffs
Medicines
For any particular question concerning those items, please refer to the following website: http://www.douane.gouv.fr
Customs Liaison Centre : +33 (0)4 91 13 65 30
Customs Permanence phones: +33 (06) 64 56 92 10 & +33 (0)6 64 56 92 03
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9.
Bunkering
Bunker station of Toulon Vielle Darse :
Quai du petit Rang
83000 TOULON
People in charge : Boris BIRIOUKOFF
Phone : +33(0)4 98 00 68 68 / +33(0)4 94 42 27 65
Harbour Office fax : +33(0)4 94 42 27 55 / +33(0)4 94 16 09 40
Only available for ships less than 30 meters long
24h/24h with Credit Cuard
FIOUL 83 (by truck)
Z.A.C Gavary
205 Avenue Bréguet
83260 LA CRAU
Phone : +33(0)4 94 35 10 35
Fax : +33(0)4 94 57 84 27
e-mail : info@fioul83.fr
CHARVET (by truck)
Rue du commerce
83140 SIX FOURS LES PLAGES
Phone : +33(0)4.98.00.37.00 / +33(0)4.94.25.67.34
Fax : +33(0)4.94.94.17.26
FIOUL K9-Petrogarde (by truck)
ZI Toulon EST
83087 TOULON CEDEX 9
Phone : +33(0)4.94.08.66.66 /+33(0)4.88.24.80.47
(Mr MIHALIC)
Fax : +33(0)4.94.08.11.37
e-mail : l.chermeux@petrogarde.com
Security notice when refueling by truck
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As soon as the shipchandler will received the purchase order, he must ask for access clearance from the Harbour
Master’s Office
Fueling is authorized from 6am to 9.30am (except for bunker station Toulon Vieille Darse)
Protection area around the supply point forbidden to all unauthorized person
Very evident “No smoking” sign
“Bravo” flag hoisted
Fire extinguishers ready to be used immediately
Absorbent product and dripping recovery container must be available
Mandatory and permanent attendance of a sailor with the supplier for safety and pollution prevention
All scruppers must be obturated
Advice Master Harbour Office 30 minutes before the beginning of refuelling
In case of emergency (accident, pollution ...) inform Harbour Master’s Office
10. Fresh water and electricity
Contact the Harbour duty officer (24h/day): +33 (0)6 09 37 04 01
Fresh water and electric power will be available on all quays
However class A ships are encouraged to use their own generators
11. Waste
Household waste will be collected daily from trash containers distributed on the quays. These containers will be
positioned before ships arrival
Black waters and holding tank contents will be collected by a local sewage contractor with a road trailer; this service
will be charged for
12. Pollution
Oil pollution legislation imposes strict control over the discharge of oily mixtures. Any vessel causing or sighting such
pollution is obliged to immediately report all details to the port authorities. The Liaison Officer must be informed
11
13. Fenders and gangways
Ships are expected to provide their own fenders
Neither gangway and ladder are available in the port of Toulon
It is compulsory to fit all gangways with a safety net
14. Logistics
General logistic information are contained in the Captain’s Manual. The assigned Liaison officer will be briefed in order
to meet the ship requirements at best
15. Emergencies
Harbour Master emergency contact:
Send alert to: Harbour Master’s Office - VHF channel 12 « Toulon Port Control »
Cellular phone 24h/day +33 (0)6 09 37 04 01
Office phone: +33 (0)4 94 03 27 60
Identify yourself:
Give exact nature of the accident and number of victims
Follow instructions of harbour officers
Engage first actions of fire fighting or aid
You must keep aboard sufficient crew members to be able to manoeuvre your vessel at any time
Ask for authorisation in case of:
 Hotworks
 Paintworks
 Bunkering
 Engine repairs
 Diving Operations
Fax number: +33 (0)4 94 03 38 69
Email: capitainerie.toulon@equipement.gouv.fr
Berthing or leaving must be authorised by harbour Master’s Office
In case of accident, or anything requiring medical attention, please go to the closest safety station on the event site
(See map) and inform Harbour Marter’s Office.
If no safety station is available, please call one of the following emergency numbers:
Fire Department
Police
Phone: 18
From a mobile: dial 112
Phone: 17
Emergency ambulance service
Phone : 15
European emergency number
Phone: 112
SOS Doctor
Phone: 36 24
Night Pharmacy
Phone: 32 37
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16. Security
Vessels requiring ISPS arrangements must inform the Harbour Master’s Office as soon as possible
17. SHIPS’ MAIL
Fleet’s last full day in port: Sunday 29 September
Name of Individual
Name of Vessel
TPM TSR 2013
BP 30741
83052 Toulon Cedex
FRANCE
We look forward to welcoming you to Toulon
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SECTION 4
LA SPEZIA
FRIDAY 4 OCTOBER TO MONDAY 7 OCTOBER
To Follow
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Notes:
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