Fall 2015 Grant Application
The Montgomery County Educational Foundation (MCEF) is pleased to announce the opportunity for teachers,
administrators and PTAs/PTOs to apply for grants for the fall of 2015. A typical grant award ranges from $250 up
to a maximum of $1,000.
The purpose of this grant program is to provide educational opportunities above and beyond what is available
through public funding and to benefit the broad spectrum of Montgomery County Public Schools students, at all
ages and all levels of ability. Through its grant program, MCEF wishes to promote innovation and creativity in
areas such as technology, enrichment, literacy, professional development, art, music, math, science, career and
technical education, and environmental conservation.
Projects to be Supported
MCEF funded programs should enhance, but not duplicate, the standard public school curriculum. We look for
innovative, creative ideas that fall outside the ordinary school budget, yet promise to augment the curricula in a
meaningful way. The Foundation encourages projects that demonstrate partnerships among teachers, schools,
and disciplines. We will be considering new programs or new components of ongoing programs in this grant
cycle. If submitting a new componont of an ongoing program, please be specific about what is new and innovative
in that compenent.
Grant Review Criteria
Review of grants will take the following into consideration:
1. Does the request provide educational opportunities above and beyond what is available through public
funding?
2. Does the request benefit a broad spectrum of students, at all ages and all levels of ability?
3. Does the request incorporate innovative, creative ideas that fall outside the ordinary school curriculum?
4. Does the request demonstrate a partnership between teachers, schools, and/or disciplines?
The Grant Scoring Rubric used to evaluate all grants is provided with this application.
Grantee Obligations
MCEF grant funds must be used for the purposes detailed in the application and during the project’s stated time
schedule. By accepting an MCEF grant, the grantee agrees to the following obligations of the grant:
1. The applicant and his/her Principal must ensure that the project complies with all appropriate Montgomery
County Public Schools goals and policies prior to submission of the application.
2. The applicant assumes responsibility for all liabilities associated with the program/project.
3. All items purchased or created with MCEF grant funds will remain the property of Montgomery County Public
Schools. This includes all evaluation and measurement reports associated with a program/project.
4. The applicant will provide MCEF with an End-of-Project Report summarizing project results no later than one
year from the date the grant check is issued. This report should include 2-3 paragraphs summarizing how the
project met its goals as well as pictures that may be used for promotional purposes by MCEF. An MCEF
Grant Final Report Form is included in the application packet. If students or other minors are included in these
pictures, the applicant must obtain the proper parental permission and/or media release and include those
permission forms with the final report. An MCEF Media Release form is included in the application packet.
Failure to submit the final report will make the applicant ineligible for future MCEF grants until the final report
is submitted.
5. In addition to the End-of-Project Report, a tri-fold display summarizing the goals and results of the project may
be requested at the MCEF Board’s discretion for presentation at MCEF events. Your attendance at one
MCEF event annually may also be requested.
Application Submission Instructions
1. Complete the Grant Application Form by typing directly into the form. Add space as needed.
2. Attach an unsigned electronic version of the Grant Application Form in Word format (.docx) to an email and
send to info@montcoef.org no later than October 10, 2015.
3. Mail a signed hard copy of the Grant Application Form and any attachments (e.g. samples, research, or
additional information that supports your request). Your hard copy submission must be postmarked by
October 10, 2015. Please allow at least three (3) days for postmarking if you use the MCPS internal mail
system. Hard copies should be sent to the following address:
Montgomery County Educational Foundation
P.O. Box 966
Christiansburg, VA 24068
4. Mail or email a copy of the Grant Application Form to Laura Williams, MCPS Grant Writer,
lwilliams@mcps.org, no later than October 10, 2015.
Please contact us at info@montcoef.org or (540) 315-2156 with questions related to completing the application or
the submission process.
Application Review Timeline
Montgomery County Public School Policy requires that all grant submissions be presented to and approved by the
School Board during regular session prior to being considered by the MCEF. For additional information on this
process or for grant preparation assistance, please contact Laura Williams, MCPS Grant Writer, by email at
lwilliams@mcps.org or by phone at (540) 382-5100 x1028.
Completed applications will be reviewed by a Grant Review Committee of MCEF board members and advisors.
This committee will meet in October to review each proposal, prioritize, and form a recommendation for funding to
the MCEF Board of Directors. A copy of the scoring rubric used by the Committee is included in the application
packet.
The Board of Directors will vote on fall 2015 grants at its November board meeting. All applicants will be notified
by email no later than November 25, 2015, pending School Board approval, and grant checks will be issued at the
Grant Awards Reception on December 17, 2015 at 4:30 pm, location TBD. Applicants or their representative
should plan to attend the reception to receive their check.
Please submit completed application form via Email to info@montcoef.org and send a printed
copy (with signatures) to
Montgomery County Educational Foundation
PO Box 966
Christiansburg, VA 24068
MCEF GRANT APPLICATION FORM
Please type directly into this form. Add space as needed. Contact (540) 315-2156 or info@montcoef.org
with questions related to completing the application.
Name of School(s):
Project Title:
Contact Person(s):
Phone number(s):
Primary Contact Email Address:
Date Submitted:
PROJECT SUMMARY, TIMELINE AND BUDGET: Write a simple narrative summarizing your project
activities. This summary may be used for publication, so please be concise (minimum 250 words). Provide a
project timeline that explains each step of the process, including any significant milestones and a project
completion date. Provide a specific budget for your project. Will your department, school or system budget
provide any funds for the project? List any other sources of outside funding you are seeking for the project.
Could this project be partially funded and still exist? If MCEF does not fund this project, who will? Let us
know if this project can be funded in stages.
PROJECT GOALS/BENEFITS/IMPACT: Outline your specific educational goals for the project. Describe the
benefits to students and the number of students to be impacted. Describe benefits and impacts for colleagues
and your school.
PROJECT NEED/ORIGINALITY/SUSTAINABILITY: Clearly define the need for your project and provide
supporting research and data. Describe how the project is innovative, engaging and/or unique. Is the project
sustainable and what additional resources will be needed to continue the project in future years?
EVALUATION: Please define how you plan to evaluate this project. If selected, you are responsible for
evaluating the effectiveness of your project and reporting to the MCEF no later than December 31, 2016.
Your stated goals should also be used in the evaluation process at the end of your project.
OTHER: Include any information that you would like the Committee to consider while reviewing your
application. Attach brochures, price comparisons, etc., as needed. Please indicate whether you have applied
for an MCEF grant in the past and whether you were awarded the grant.
REQUIRED SIGNATURES: Team Participants, School Principal, and Technology Resource Teacher
(TRT) if technology is requested.
Name
Title
Signature
MCEF GRANT END-OF-PROJECT REPORT FORM
Must be completed within one year of receiving the grant check
Please type directly into this form. Please include all supporting documentation, pictures, final budget,
feedback from participants, etc. The final report and all attachments should be submitted in electronic
form by email or mailed to the MCEF on a CD. If students or other minors are included in pictures, the
grant recipient should obtain the proper parental permission and/or media release, and include those
permission forms with the final report. A Student Media Permission Form is included below. Signed
permission forms may be scanned and submitted by email or hard copies may be mailed to the MCEF at
PO Box 966, Christiansburg, VA 24068. Contact (540) 315-2156 or info@montcoef.org with questions
related to completing this report.
Name of School(s):
Project Title:
Contact Person(s):
Phone number(s):
Primary Contact Email Address:
Date Submitted:
PROJECT SUMMARY: Write a simple narrative summarizing your project activities, how you achieved your
project goals, how students were impacted by the project, lessons learned, etc. This summary may be used for
publication, so please be concise.
Student Media Permission Form
When participating in Montgomery County Educational Foundation activities, my child may
be photographed for print, videotaped, or electronically imaged. Images may be used in
promotional materials, news releases, and other published formats for the Montgomery
County Educational Foundation. The images will be the sole property of the Montgomery
County Educational Foundation.
______________________________________
__________________
Student’s Full Name
Date
_________________________________________________________________________
Signature of Parent/Guardian
Student Media Permission Form
When participating in Montgomery County Educational Foundation activities, my child may
be photographed for print, videotaped, or electronically imaged. Images may be used in
promotional materials, news releases, and other published formats for the Montgomery
County Educational Foundation. The images will be the sole property of the Montgomery
County Educational Foundation.
______________________________________
__________________
Student’s Full Name
Date
_________________________________________________________________________
Signature of Parent/Guardian