DRAFT 3 — March 18, 2016 Common Systems Group Charter The Common Systems Group (CSG) provides the technical expertise and operational perspective for UCLA’s IT governance process. The CSG is sponsored by: Jim Davis, Vice Provost, Information Technology; Sam Morabito, Administrative Vice Chancellor; and Steve Olsen, Vice Chancellor Finance, Budget and Capital Programs. CSG and IT Governance at UCLA The IT Planning Board (ITPB), Committee on IT Infrastructure (CITI) and CSG are the primary entities that together implement the campus’s governance process for information technology. Overall, the goal is to determine how to best augment, enhance and support the campus’s missions with information technology, strategically, tactically and operationally. The CSG: Is the official voice of the campus IT community with regard to common systems in the campus IT governance process. Provides technical expertise on technology, architecture, policy and operational perspective about implementation of, and support for, campus-wide IT actions. Identifies the technical and operational ramifications and risk/benefit analyses of proposed institutional IT projects. Makes formal technical and operational recommendations on campus IT strategies and final technical and operational recommendations on institutional IT services. CSG and Campus Units The CSG is responsible for ensuring coordination between distributed and central IT activities. It does so by: Proactively seeking input and recommendations from a variety of campus committees, offices and campus officials (e.g., the Help Desk Consortium and the Director, IT security); Acting as a focal point for technical deployment and implementation for institutional IT projects; and Being a technical resource for local IT units in order to facilitate projects that may have cross-departmental implications and to ensure that other units that may be interested are informed of potential collaborations. DRAFT 3 — March 18, 2016 Governance Membership Membership in the CSG mirrors the campus’s administrative organization chart, with additions to reflect specific ex officio roles. Each Vice Chancellor, Dean, Vice Provost or other head of organization appearing on the chart appoints his or her organization’s representative. Appointees shall be vested with authority to represent their respective organizations for IT matters. Generally, an organization’s appointee will be its IT Director. The campus administrative organization chart shall be reviewed on a quarterly basis for any changes affecting membership in the CSG. Each member has an active two-way responsibility: to bring input and perspective from his or her constituency to the CSG and to report back issues and results widely. Chair and Chair-Elect The chair and chair-elect shall be drawn from the CSG membership. The chair holds this seat for one year, at which time the chair-elect becomes the chair and a new chair-elect is determined by CSG members. The chair: Represents the CSG at CITI and ITPB by attending meetings and using the CSG’s vote on CITI to represent the views of the CSG membership; Convenes monthly meetings and works with all members to identify key agenda items; and Ensures significant issues are documented and discussed between CSG meetings, and approves final meeting notes. The chair-elect: Represents the CSG at ITPB and CITI by attending meetings and using the CSG’s vote on ITPB to represent the views of the CSG membership; and Assists the chair and acts in their stead (e.g., convening meetings) as appropriate. Nominations In May of each year, the outgoing and incoming chairs will act as a nominating committee, seeking nominations for the (incoming) chair-elect. It is desirable to rotate the chair position through the membership; however, candidates may choose to defer their nomination. The new chair and chair-elect will assume office beginning July 1 of each year. Common Systems Group Governance 2 DRAFT 3 — March 18, 2016 Meetings The CSG members primarily meet through the group’s monthly meetings. The Chair will request input for agenda items prior to each meeting, from the CSG membership and by request for recommendations from the ITPB and/or CITI. Meeting notes will be published subsequently. On behalf of the membership, the Chair may invite other appropriate individuals to participate in specific projects or agenda items. Common Systems Group Governance 3 DRAFT 3 — March 18, 2016 List of Current Members Membership in the CSG mirrors the campus’s administrative organization chart, with additions to reflect specific ex officio roles. College of Letters and Science Humanities Life Sciences Physical Sciences Social Sciences Division of Undergraduate Education Annelie Rugg Babak Saberi Max Kopelevich Tom Phelan Christian Spreitzer Schools Arts and Architecture Continuing Education/UCLA Extension Engineering and Applied Science Management Theater, Film and Television Dentistry Education and Information Studies Law Medicine Nursing Public Affairs Public Health Bill Jepson Eric Chang Julie Austin Mike Kusunoki Tito Deveyra Grant Yano Peter Kovaric Albert Woo Mike Shane Scott Dicks Vincent Riggs David Snow Academic Faculty Diversity and Development Intellectual Property and Industry Relations Information Technology Institute for Informatics UCLA International Institute Undergraduate Education University Library Mitra Ashtari Jackson Jeng Bill Labate Bill Labate Tom Phelan Michelle Lew Lisa Kemp Jones Common Systems Group Governance 4 DRAFT 3 — March 18, 2016 Administration Academic Personnel Administration Chancellor’s Office External Affairs Finance, Budget and Capital Programs Intercollegiate Athletics Graduate Studies/Graduate Division Legal Affairs Medical Center Research Student Affairs Mitra Ashtari Steve Duim Mitra Ashtari Alex Hsu Mitra Ashtari Bob Park Chris Testa Mitra Ashtari David Snow Jackson Jeng Kathleen O’Kane Central IT operations – ex officio, voting Academic Technology Services Administrative Information Systems Communications Technology Services Bill Labate Andrew Wissmiller Mike Schilling Central IT functions – ex officio, non-voting ASUCLA Kamran Mehdian IT Policy Kent Wada IT Security Ross Bollens IT Governance Coordination Jackie Reynolds Common Systems Group Governance 5