EuropeAid/133510/D/SUP/GH
RE-LAUNCH OF TENDER FOR THE SUPPLY OF LABORATORY AND METROLOGY EQUIPMENT FOR
TESTING AND CALIBRATION LABORATORIES IN GHANA
Clarifications
DOCUMENT
ITEM
QUESTION
ANSWER
General
Is there a need for a “manufacturers
authorisation”
There is no need to supply a
manufacturer’s authorisation. It is
assumed that when you make a
technical and financial offer, you
have arrangements with suppliers,
for example through dealership
agreement, specific contract, or an
offer from a supplier or
manufacturer, which legally entitle
you to make the offer.
Do you need brochures for all lots?
It is not mandatory to supply a
brochure for each item of equipment
in each Lot. However, it is highly
recommended to provide technical
brochures and data sheets whenever
relevant as they can be indispensable
tools in clarifying the exact nature
and specifications of the equipment
you are offering.
We like to draw your attention to the
first page of the document C4f –
Technical Specifications and
Technical Offer (Annex II and Annex
III).
Your technical offer and the
technical specifications should be
detailed enough to make a good
comparison with the requested
technical specifications. Merely
repeating and copying the requested
technical specification as the
technical specification of the
equipment you are offering without
any further details and/or additional
documentation, is generally not
considered sufficient to identify the
equipment offered.
You have stated that, many of the
Some of the serious mistakes made
tenderers made administrative errors, include:
which culminated into the
 The company does not comply
cancellation of those lots. Can you
with the three selection criteria
please clarify some of the errors so
stated in Article 16 of the Contract
that those of us coming for the first
Notice. The company has to fulfil
time would not make same mistakes?
all the requirements concerning
economic and financial capacity,
professional capacity, and
technical capacity.
 Violations of the rules of origin,
meaning that goods are offered
that come from manufacturers in
countries that are not eligible for
this specific tender. If one item in
a lot has the wrong country of
origin, the whole lot will be
rejected.
 Offering equipment that does not
fulfil all the technical
specifications. If one item in a lot
has wrong technical specifications,
the whole lot will be rejected.
 Not providing all the documents
that are required. See Article 11 of
the Instructions to Tenderers on
the content of the tender, as well
as additional instructions in some
of the required documents.
Contract
Notice
Article 8
ITT Art. 4
Spec. Cond.
Art. 10
Rules of origin
In contract notice at page 2 it is
accorded the following exception to
the rule of origin: Lot 9/No. 314.
Anyway Lot 9 does not contain item
No. 314 that is instead present in Lot
20. Please confirm that derogation to
the rule of origin is possible for item
Lot 20/No. 314.
Item 314 belongs indeed to Lot 20.
The correct list of items and lots for
which a derogation from the rules of
origin is granted in the tender
documents is, therefore, as follows:
1. Lot 6 / No.307 (Set of
accessories for existing universal
length machine)
2. Lot 7 / No.082 (Precision
environmental monitor T/RH)
3. Lot 9 / No.334 (Rubidium clock
with GPS comparison system)
4. Lot 20 / No.314 (Voltage
reference scanner + DC
nanovolt/micro-Ohm meter)
5. Lot 20 / No.317 (Air thermostat
for standard resistors)
6. Lot 20 / No.318 (Resistance
Bridge 1 mΩ to 100 MΩ, with
Matrix Scanner)
7. Lot 20 / No.329 (Precision LCR
meter with calibration set)
8. Lot 20 / No.333 (Precision load
cell simulator)
9. Lot 20 / No.387 (Precision LCR
meter)
10. Lot 21/ No.369 (3-phase
isolation transformers for MTE
Electricity Meter Test Bench)
The above list is applicable to the
Contract Notice (Article 8), the
Instructions to Tenderers (Article 4),
and the Draft Contract Special
Conditions (Article 10).
Is Turkey (being a candidate country
for entrance towards European
Community) being an eligible country
from origin point of view? Please
clarify.
Eligibility is determined on the basis
of “Annex IV of the Partnership
Agreement ACP-EU signed in
Cotonou on 23 June 2000 as last
revised in Ouagadougou, on 22 June
2010”
In summary, participation is open to
natural and legal persons who are
established in:
 One of the 29 Member States of
the European Union
 An officially recognised EU
candidate country (The former
Yugoslav Republic of Macedonia,
Turkey, Iceland, Montenegro)
 A Member State of the European
Economic Area (Iceland,
Lichtenstein, Norway)
 An ACP country (Angola - Antigua
and Barbuda - Belize - Cape Verde Comoros - Bahamas - Barbados Benin - Botswana - Burkina Faso Burundi - Cameroon -– Central
African Republic - Chad - Congo
(Brazzaville) - Congo - Cook Islands –
Côte d'Ivoire – Cuba - Djibouti Dominica - Dominican Republic Eritrea - Ethiopia - Fiji - Gabon Gambia - Ghana - Grenada - Republic
of Guinea - Guinea-Bissau - Equatorial
Guinea - Guyana - Haiti - Jamaica Kenya - Kiribati - Lesotho - Liberia Madagascar - Malawi - Mali Marshall Islands - Mauritania Mauritius - Micronesia (Federated
States of) - Mozambique - Namibia Nauru - Niger - Nigeria - Niue - Palau Papua New Guinea - Rwanda - St.
Kitts and Nevis - St. Lucia - St. Vincent
and the Grenadines - Solomon Islands
- Samoa - Sao Tome and Principe Senegal - Seychelles - Sierra Leone Somalia - South Africa - Sudan Suriname - Swaziland - Tanzania Timor Leste - Togo - Tonga - Trinidad
and Tobago - Tuvalu - Uganda Vanuatu - Zambia – Zimbabwe)
 A least developed country
according to the UN (Afghanistan,
Angola, Bangladesh, Benin, Bhutan,
Burkina Faso, Burundi, Cambodia,
Central African Rep., Chad, Comoros,
Congo Dem. Rep., Djibouti, Equatorial
Guinea, Eritrea, Ethiopia, Gambia,
Guinea, Guinea-Bissau, Haiti, Kiribati,
Laos, Lesotho, Liberia, Madagascar,
Malawi, Mali, Mauritania,
Mozambique, Myanmar, Nepal,
Niger, Rwanda, Samoa, Sao Tome &
Principe, Senegal, Sierra Leone,
Solomon Islands, Somalia, Sudan,
South-Sudan, Tanzania, Timor-Leste,
Togo, Tuvalu, Uganda, Vanuatu,
Yemen, Zambia)
It is emphasised that Ghana is
classified as a middle income
country, and therefore, it does not
belong to the UN group of ‘least
developed countries'. Consequently,
the rules for automatic reciprocal
access granted to OECD/DAC
members for least developed
countries is not applicable; hence the
non-EU countries within the
OECD/DAC group, in particular:
Australia, Japan, Korea, New
Zealand, Switzerland, United States,
are non-eligible countries for this
contract.
Please kindly list which country
See answer above
outside Europe are acceptable for this
project, for EDF program.
Article 11
ITT Art. 22
Tender guarantee
In case of tendering for more than
one Lot, is it possible to open a single
guarantee as a result of the sum of
the guarantees of each lot?
Article 7.2 of the Instructions to
Tenderers states that each lot is a
separate contract. Furthermore,
Article 22 of the Instructions to
Tenderers states that ‘Tender
guarantees provided by tenderers
who have not been selected shall be
returned …The tender guarantee of
the successful tenderer shall be
released on the signing of the
contract, once the performance
guarantee has been submitted”.
Providing a combined unique tender
guarantee for all lots on which you
intend to bid is therefore not
acceptable; moreover, it could lead
to practical problems if you would be
the winner of only one or more, but
not all of the lots that you tendered
for.
Please kindly confirm if it is
acceptable if we provide a unique
tender guarantee for the total of
tender guarantee amount for all lots
we intend to bid.
Article 16.3
See answer above
Selection criteria
Contract notice - Selection Criteria
16.3 (Professional capacity of
tenderer):
For each of the lots 2, 6, 7, 8, 9, 10,
14, 15, 18, 19, 20 and/or 21 the
tenderer is required to currently
employ a minimum of 3 permanent
staff specialised in fields related to
the lot for which the tenderer is
bidding.
Does it mean that if a tenderer is
applying for 2 different lots he has to
have 6 permanent staff or could staff
be the same for more than one lot?
For example for Lots 9 and 20
electrical measurements I and II, a
tenderer could consider the same
staff to be specialized in the field. Is
so possible to cover both lots with 3
permanent staff only? The same for
Lots 8 and 18 (items for measurement
of pressure).
In other words, could a tenderer with
5 permanent staff apply for 2
different lots or should we choose
only one of them?
The criterion for professional
capacity does requires that the
tenderer has for each lot 3 members
of staff that can be considered as
specialists in that particular field. The
aim of the criterion is to ascertain
that the tenderer has the capacity to
understand the technical
specifications, and to provide the
beneficiary with the necessary
technical support if so required.
However, the requirement does not
exclude that a person can be a
specialist in more than one field,
especially if they are closely related.
Therefore, it is possible that a
company with a small number of
specialists can cover more than one
lot, as long as their expertise is
adequate for all equipment in those
lots.
It is the responsibility of the tenderer
to appraise the expertise of its staff
in relation to the subject matter of
the different lots when making a
technical offer. Non-compliance with
any of the selection criteria will lead
to the exclusion of the tenderer.
Instructions to
tenderers
Article 2
Article 10.3
Timetable
Submission of tenders
Could you allow the submission of
tender documents at the same day as
the opening of the tender, i.e.
Monday 2nd of December 2013
09.00h? In this way Bidders who want
to present their Bid can stay and
attend the Bid opening on the same
day like we see in other EU Tenders as
well. Perhaps the deadline for tender
submission could also be Monday 2nd
of December at 10.00 or 12.00h and
the opening of Bid at the same days at
14.00h. Please advise if this is
possible.
See the corrigendum No.2 published
on the EuropeAid website, in which
the deadline for submission of
tenders and the tender opening
session have been changed.
Article 11
Content of Tenders
Electronic version: do we have to
For each Lot for which you submit a
include only on CD or one CD for each tender, you should include and
copy
electronic version of the Financial
Offer. One CD or one flash drive per
Lot is sufficient. You are requested to
provide one official version in a PDF
format and one work version in an
Excel format.
Article 14
Clarification meeting / site visit
Would you organize a pre-bid
conference to walk us through what
you expect from the tenderers?
No. It is stated in Article 14 of the
Instructions to Tenderers (Document
C4b) that there will be no
clarification meeting.
Draft Contract:
Special
Conditions
Article 19
and ITT
Article 1.1
Period of implementation of the
tasks
Within the period of implementation
do we have to consider also customs
clearance times? If yes, which is the
responsibility of the supplier
concerning local bureaucracy and
possible delays? If clearance times are
included, should we ask for a
suspension certificate or is this
automatically accorded by the
Contracting Authority?
It is mandatory that the delivery,
installation and training must be
completed at the place of delivery
for each instrument, within the time
period stated in the tender
documents. This period includes the
time for custom clearance.
Please, refer also to Article 20 of the
General Conditions.
Please note that the implementation
period for the complete project is 120
days except for the items 301 and
318. We would like to ask extension
for the implementation period for the
following lots:
 Lot 2 we require 240 days. In this
Lot is an ICP-MS provided and that
instrument requires an export
license. Please note this takes
approximate 180 days to get this
license.
 Lot 4 and 15 we require 180 days.
 For Lot 6 we require at least 220 to
240 days. The standard delivery
time for the gauge blocks and
calibration equipment is 120 to
180 days. You can consult yourself
the reputable manufacturers for
verification.
 For Lots 8 and 18 we would
require at least 180 days according
See the corrigendum No.2 published
on the EuropeAid website, in which
the period for the delivery,
installation, and training for certain
items of equipment has been
changed.
to manufacturers’ info, due to the
nature of the products as these are
not standard “stock-items”
 For Lot 19 we have been told that
the production time is approx. 7-10
months (this counts for all
manufacturers) so a delivery-time
of 120 days in the tender does not
seem to reflect the correct delivery
time due to the nature and
complicity of the products
involved. Besides production these
instrument should also be carefully
calibrated (and this process take
many months). Please extend the
implementation time for this Lot at
least to a 12 months delivery-time.
Please communicate if it is possible to See answer above
extend the implementation period to
180 days for all items of all lots, due
to the complexity and the large no. of
items, for each lot.
26.5
Payment terms
Please kindly confirm that if the prefinancing requested is equal or below
EUR 300 000 no pre-financing
guarantee is required, in accordance
with the derogation indicated in the
Special conditions.
By derogation to article 26.5 of the
General conditions, a pre-financing
guarantee may not be required if the
requested pre-financing is below the
threshold of € 300.000 but can be
requested in case of lack of sufficient
documentary proof that it complies
with the selection criteria or based
on a risk assessment by the
contracting authority.
Since computers are not described in
table or technical specifications, we
kindly ask you to specify if you prefer
to receive a laptop or a desktop
computer.
Finally would be one set composed of
computer + printer + UPS considered
enough for each laboratory? It would
avoid to offer a different pc and
printer for each required item in the
same laboratory.
It is pointed out that the term
‘computer’ and ‘system controller’
are used interchangeably in the
technical specifications.
Technical
Specifications
Computers
Computers have been included in
the technical specification of a piece
of equipment, if it is deemed
essential for the operation of the
system. In such a case the computer
should come pre-installed with the
software and tested with the
instrument. In such cases a solution
of one computer, and printer, and
UPS per laboratory is not acceptable.
If a computer is not specified in
detail, it still has to comply with
point 4 of the general remarks at the
end of each lot.
In cases that the technical
specifications require data export to
an external computer, only data
cables and interfaces, as well as
analysis software should be included
in the offer. If new computers would
be needed for such cases, they have
been specified separately in Lot 12.
There is a preference for desktop
computers, which is indicated in the
technical specifications for the
majority of cases. However, if the
equipment is intended for use in the
field a laptop is the preferred option.
Spare parts
Please kindly indicate if the list of
spare parts and consumables, not
included in the final price of our offer,
refer to the requirement Spare for 3
years in Annex II+III. In detail, please
clarify if we have to offer the spare for
3 years only for items when it is
explicitly required in Annex II+III and
the price for spares has not to be
included in our offer.
The requirement for spare parts and
consumables in Article 1.3 of the
Instructions to Tenderers is a general
one. It applies in principle to all items
in a lot. However, it is left to the
discretion of the tenderer to propose
spare parts and consumables for an
item. This decision should be based
for example on past practical
experiences and/or statistical
evidence of the manufacturer /
supplier with a particular item of
equipment. It is not necessary to
offer spare parts for each and every
items, only for those that might
reasonably require replacement of
parts within the next 3 years.
Please define the meaning of
“Ancillary services” to avoid possible
mistakes what is part if this service.
The terms “ancillary services” is
defined in the ‘Practical Guide’,
General Annexes, Annex A ‘Glossary
of Terms’.
The definition is as follows:
“All related services which the
Contractor is required to
implement in a supply contract in
addition to deliver the goods
procured. Where they are
necessary they are specified in the
contract and may include for
example services such as
unloading, installation, testing,
commissioning, provision of
expertise, supervision,
After sales
maintenance, repair, training and
other such obligations connected
with the goods to be provided
under the contract.”
Please confirm that the Maintenance
and repair Contracts for a period of 36
months will exclude spare and
consumable as the manufacturers
have no idea about the frequency of
use.
Please refer to Draft Contract –
Special Conditions, Article 33.1
Consumables are not included.
However, the supplier will bear the
costs of replacement of
malfunctioning parts.
For all practical purposes, the
frequency of use of equipment will
be in the same range or below as in
an average laboratory in the EU.
Should calibration services be
included during the maintenance and
repair period keeping in mind that all
devices have to be send back to
Europe and huge costs have to be
calculated in the Tender document for
carrying out these services, returning
all devices back to the actual
manufacturer. Please confirm.
Yes, re-calibrations should be
included on the basis of a calibration
interval that is usual for the
equipment concerned.
Please clarify better what you intend
for fast delivery of spare [parts]
Please refer to Article 32 of the Draft
Contract - Special Conditions about
extended warranty. Fast delivery of
spare parts should be within the
timeframe specified in that article.
Please kindly confirm you intend the
After sales service when you require
“Service/repair contract” in the Annex
II+III for every single item.
Please confirm that this service has to
be included in the final price of the
Lot.
Please kindly confirm if a local agent
in Ghana is strictly required as
mandatory.
There are 3 types of after sales
services required
 The standard factory/supplier
warranty for a period of one
year. This warranty is for a
period of 1 year (See General
Conditions, Article 32). It is
applicable to all items in a lot.
 The extended warranty, but only
for those items for which it has
been specifically demanded in
the Technical Specifications (See
Special Conditions, Article 32).
This warranty is an extension of
the factory/supplier warranty
with an additional period of 24
months.
 The service and repair contract
for specifically designated items.
This contract comes on top of
the warranty obligations. It
covers a period of 36 months.
Annex IV – Budget Breakdown shows
clearly that the after sales services
need to be budgeted separately, but
then included in the total price for a
lot.
Having a local agent in Ghana is not
mandatory. However, it can be a
practical and less costly solution for
providing warranty and service.
Installation
Please confirm that we have to
provide onsite installation and testing
only for items when it is explicitly
required in Annex II+III.
Installation is not limited only to the
items for which it is explicitly
required in the technical
specifications. It is a general
obligation to not only to supply and
deliver, but also to install equipment
as formulated in Article 1.1 of the
Instructions to Tenderers and Article
1.1 of the Draft Contract. It will
depend on the nature of the
equipment whether or not
installation is necessary, as well as
on the professional experience of the
contractors and the place of use.
LOT 1
039
Laboratory grinding mill
Could you please provide us with the
sample volume of this laboratory
grinding mill?
062
Rotary Flask Shaker
The following is required: “Speed
control for 40 - 400 RPM”. Please
confirm whether a speed control of
40 to ≥300 rpm is acceptable or not.
077
40 to ≥300 rpm is acceptable
Microscope, stereo
The following is required:
“Magnification from <7x to >45x”.
Please confirm whether a
magnification from ≤10x to ≥45x is
acceptable or not.
093
A grinding mill works on the
continuous grinding principle.
The volume will therefore range
from < 1g to infinite
The proposed change is not
acceptable.
Shaker, Reciprocal
In the technical specifications is
From 20 rpm is acceptable.
mentioned a speed in the range of <
20 to ≥ 250 rpm. Could you please
clarify if a speed starting from 20 rpm
is acceptable as well?
095
Refrigerator/freezer
The following is required:
+2 to ≥ +11°C is acceptable
“Temperature range refrigerator: +2 12°C”. Please confirm whether a
temperature range refrigerator of +2
to ≥+11°C is acceptable or not.
101
References for microbiology
Can you give derogation of the rule of A derogation from the rules of origin
origin of this item because these are is not needed. There are a sufficient
originated in the United States?
number of European suppliers of
(certified) reference materials
138
Microscope, compound with camera
The following is required: “Viewing
head: Compensation Free Binocular
Head”. Please confirm whether a
compensation free trinocular head is
acceptable or not.
158
Bottle Top Dispenser
The following is required: “Volume
range from 0.2 to 25 ml”. Please
confirm whether a volume range of
≤2.5 to 25ml is acceptable or not.
166
A compensation free trinocular head
is acceptable
Volume range from 0.2 to 25 ml
must be maintained.
Shaking Incubator
The following is required: “OrbitalSuggested specifications will be
Shaking Range RPM < 100 - > 399,
accepted
Timer Minutes 1-999”. Please confirm
whether an orbital-shaking range of
<100 to ≥300 rpm and timer of 0 to
120 minutes and continuous is
acceptable or not.
169
Centrifuge, bench top
The following is required: “Max. RPM
(speed) 20,000/min”. Please confirm
whether a max. rpm (speed) of
≥18.000/min is acceptable or not.
370
RPM of ≥18.000/min is acceptable
Fuel dispenser check measures set 5l,
10l and 20l
The following is required:
“constructed according to the
international recommendation OIML
R-120”. Please confirm whether the
Specification for Working Standards of
Capacity Metal & Epoxy Composite
Material Contents Measures (No.
7321) of the National Measurement
Office (NMO) of the United Kingdom
is acceptable as a better equivalent of
OIML R-120 or not.
If the specifications according to the
UK document are better than OIML
and under the condition that SI units
are used, this is acceptable.
LOT 2
075
FT-IR
An auto-sampler for 20 sample or
An auto-sampler with 15 samples or
more is asked. Could an auto-sampler more will be accepted.
for 15 sample or more be acceptable?
096
Auto-sampler for THERMO AAS
The item 096 Auto-sampler for
THERMO AAS S4 (with serial number
GE712063) is produced in the USA, as
confirmed from Thermo to us. Will a
derogation be issued, because no
other manufacturer can offer a
compatible system, which you will
understand?
098
See the corrigendum No.2 published
on the EuropeAid website, in which
items 096 and 098 are deleted from
Lot 2.
Hollow cathode lamps
The item 098 Hollow Cathode Lamps See answer above
for THERMO AAS S4 (with serial
number GE712063) is produced in the
USA, as confirmed from Thermo to us.
Will a derogation be issued, because
no other manufacturer can offer a
compatible system, which you will
understand?
139
Protein/Nitrogen Analyser
(Combustion Method)
In the Instructions to Tenderers, Lot 2,
Item 139 one “Protein/Nitrogen
Analyser, combustion method” is
required, but this item is missing in
the Technical Specifications of Lot 2.
Is this item required, and if yes, please
provide the technical specifications.
Item 139 belongs to Lot 2 and not to
Lot 4.
This mistake has been corrected with
the corrigendum published on 12
November 2013 on the website of
EuropeAid and the website of the
Ghanaian Ministry of Finance and
Economic Planning.
Please note that the above mentioned See answer above.
item is included in Lot 2 as mentioned
under Instruction to Tenderers article
1.1. In the technical specifications
Annex II the above mentioned item is
included in Lot 4. So please clarify if
item 139 Protein / Nitrogen analyser,
combustion method is part of Lot 2 or
Lot 4?
202
Gas Chromatograph – Single
Quadrupole Mass Spectrometer
We noted that the specifications are
similar to Lot 2, Item 010 “Gas
Chromatograph – Triple Quadrupole
Mass Spectrometer”. As you know
some characteristics are not the same
to the two types of mass
spectrometers (i.e. collision cell for
triple quadrupole but not for single
quadrupole instruments, resolution,
etc.). Please provide us with the
required specifications for item 202.
LOT 4
We need a standard gas
chromatograph with one quadruple.
The user does not need the more
expensive triple quadrupole.
025
Polarimeter, Semiautomatic
The semi-automatic polarimeter is not To the best of our knowledge, it is
produced in Europe. Will a derogation possible to purchase this instrument
be issued?
from an eligible source.
040
Protein/Nitrogen analyser, Kjeldahl
principle
Please confirm you will also accept a
system that works according to
Dumas method as this will exceed all
specifications.
Please confirm you will also accept a
system with a sample size of <1g
which will exceed the mentioned
specs of >1g.
165
The Kjeldahl principle is required;
Dumas combustion method will not
be accepted.
The technical specifications in the
tender documents represent the
minimum requirements. Better
specifications are acceptable.
DNA based Pathogen detection kits
Is it possible to use as alternative the
gold standard method of Real-Time
PCR (RT-PCR)? The use of
conventional PCR with detection of
the targets through electrophoresis
and imaging of the gels have a valid
more recent alternative by the gold
standard method of Real-Time PCR
(RT-PCR). This method offers quicker
detection but also quantification of
pathogens. Making preparation of the
sample, running conventional PCR,
casting of the gels, migration and
imaging will take about 6 to 7 hours
whereas using RT-PCR will take only 2
to 3 hours.
Furthermore, the RT- PCR will only
need two devices (thermo mixer for
sample preparation and RT-PCR)
We are looking for a basic complete
system for food microbiology.
The technology is not important.
It is important that the method is
based on DNA found in the sample.
The detection method of the
multiplied DNA is not important
None of the s under this header have See answer above
been specified so we are not quit
clear what it is you require exactly
and what values you are looking for.
Would you be able to provide us with
some minimum specifications for the
items?
LOT 5
128
Distillation unit for testing fuels
Could you please confirm that you can Confirmed
accept an offer with two devices: one
for ASTM D86, and one for ASTM
D1160? Please confirm.
LOT 7
026
Thermometer 0-250 °C
We understood there is the need of a If the display cannot withstand the
display, but also it foresees the
possibility to insert the thermometer
inside ovens and autoclaves where
the display cannot resist. Do we have
to consider a device with a display
and do not insert it in a hot
environment (anyway not over the
display temperatures-resistance
possibilities)? Workflow thus offering
a simpler arrangement per sample
041
hot, it must be fitted with a device
(cable or wireless) that makes it
possible to place it outside.
Moisture analyser, hand held
1. As per our experience and after
consulting many specialized
laboratories in this magnitude the
only device that can meet the
requirements is from a Swiss
manufacturer (country not
compliant with rules of origin).
There are many alternatives but
mainly based on construction
materials, not for food and feed.
Considering this, is it possible to
make an exception of the origin
rule similar to the one applied to
item 082?
2. If an exception to the rule of
Internet search shows that there is at
least one company in Germany that
produces hand-held equipment for
measuring moisture in different
media.
origin is not allowed to this
item, would it be acceptable to
quote a moisture analyser
based on the principle of
measuring the weight of the
“wet” product, dry it and
measure the weight of the
“dry” product considering that
due to the power consumption
of this kind of product
portability would be affected?
3. Is it possible to have a more
detailed specification for this
product? Measuring principle, etc.
082
Thermo hygrometer
Can you accept a Thermo hygrometer Specified uncertainties must be met.
with a range of ±0.125°C in range
16°C -> 24°C RH is 1.5% in range 20%
to 70% RH which is mains powered
with battery backup in case of mains
failure. Please confirm?
358
Water triple point bath
Instead of offering a bath with bubble
agitation could you accept a bath with
propeller and stirring engine? Please
confirm?
Acceptable on condition that
performance in terms of vibrations
and electrical noise is comparable
with bubble agitation (please provide
proof).
359
Liquid bath
Can you accept a stability of 0.001°C
at 45°C [water] and 0.007°C at 100°C
[oil] - this does not require the use of
an optional high accuracy controller.
Please re-confirm
You request for a Thermometer
Support Kit: assembly to hold up to 12
liquid in glass thermometers. Would a
carousel that holds 8 LIG
thermometers also be acceptable?
Please confirm.
363
Stability requirements should be met
as specified, 8 positions for LIG
thermometers is acceptable but 12 is
preferred.
Working standard PRT
1. Could we offer a PRT with 1.8m
1. Acceptable
cable length which is coated in
Teflon? Please confirm
2. Acceptable
2. Could we offer a Probe with length
500mm and sensor length is
3. Acceptable
30mm+/-5mm - is this acceptable?
3. Could we offer an Alpha value is
0.0039250 Ω/Ω/ °C – Can this be
accepted? Please confirm.
404
Working standard PRT
Same questions as item 363
Same answers
LOT 8
348
Absolute pneumatic pressure balance
Since the pressure range of this item
has been extended from 2 to 20 bar
abs, please confirm the typical
uncertainty of 8 Pa + 16 ppm can be
accepted. This is in relation to the
piston / cylinder Kn used to cover the
pressure range specified. The local
gravity can be stored directly in the
absolute pressure balance for
correction. Please confirm this is also
accepted.
351
Not acceptable, please keep to the
typical uncertainty as stated.
Pneumatic pressure balance
The typical uncertainty of 50 Pa + 30
ppm of reading has to be understood
as the typical uncertainty on the
measuring piston cylinder assembly of
the deadweight tester. Please
confirm. The resolution requested is
the one related to the smallest mass
required of 10 mg.
Given typical uncertainty is to be
understood as total measurement
uncertainty at k=2.
Please note that the specifications
for this item were changed from
those used for the cancelled lot in
the first round of the tender.
Unfortunately some of the changes
were not correctly implemented in
the new technical specifications for
this item.
Therefore, the following changes to
the technical specifications have to
be made:
 Under Features, delete:
“Differential Pressure balance
with two piston-cylinders
mounting systems” (the intended
system is a single piston-cylinder)
 Under Specifications: replace
“Resolution: ≤ 10 Pa” by
“Resolution: ≤ 100 Pa”
354
Pressure controller with digital
reference gauge
The specification does not state the
temperature at which the 0.1 FS is
applicable. This because requirement
for the temperature effect is stated at
0-50°C temperature range. We offer a
better uncertainty over a defined
temperature range of 18-28°C
including linearity, hysteresis,
repeatability, resolution, reference
uncertainty, 1 year long term stability,
and temperature effects from 18 to
28 °C. For temperatures from 0 °C to
18 °C and 28 °C to 50 °C, add 0.003%
FS/°C. Is that acceptable? Please
confirm.
377
Reference temperature may be
taken as 25 °C.
Any specifications exceeding the
requirements are acceptable.
Tire pressure gauge calibrator
1. We would like to offer a product
1. Acceptable.
that does not charges batteries
inside the calibrator self but an
2. Electrical pump is preferred, but
external charger and external
hand pump is acceptable if easy
batteries. This enables to swap the
and light to operate.
battery set and continue to work
without the calibrator connected
3. Acceptable, as long as extra
to mains power for charging. Is
batteries are provided to cover
that acceptable? Please confirm.
the indicated measuring period
2. The specification do not state if the
under regular conditions of use.
pump is hand operated of
electrical pump operated via key
pad. Please clarify
3. Our battery life depends the mode
of operation of the calibrator. Due
to external charged batteries the
use of the calibrator is very flexible
when multiple battery sets are
used. Is that acceptable? Please
confirm.
400
Portable pressure calibrator
pneumatic 0 to 200 bar
1. We would like to offer a calibrator
that has a precision high pressure
1. Acceptable
regulator and needle valves to
2. Correct
control and set pressure. For the
low pressure range we use an
integrated volume adjuster in
combination with the precision
pressure regulator and needles
valves to set and control pressure.
Our experience has learned that
this is a very good way to quickly
generate a test pressure at low
range. Is this acceptable? Please
confirm.
2. The output of the sensor under
test is not specified but assumed to
be mA of V. Is that a correct
assumption? Please confirm.
401
Portable pressure calibrator 0 to 700
bar
1. The output of the sensor under
test is not specified, but assumed
to be mA of V. Is that a correct
assumption? Please confirm.
2. The pressure indicator we would
like to offer does not include a
filter, internal/external sensor and
leak test function, but other
features like 24 Volt power supply
for sensor under test, dual read
out of pressure and electrical
values and Hart compatibility
which is commonly requested for
calibration of pressure
transmitters. Is this acceptable?
Please confirm.
3. We would like to offer a better
specification for the pressure
measurement over a wider
temperature range than requested
but do not state any temperature
effects outside our compensated
range. Is that acceptable? Please
confirm
4. We would like to offer a better
specification for the electrical
measurement over a wider
temperature range than requested
but do not state any temperature
effects outside our compensated
range. Is that acceptable? Please
confirm
5. Instead of an overload protection
of 1.5 the range we offer an
overpressure range at 120% of
range. This over range warning is
visible on the display. Is this
1. Correct
2. Acceptable, as long as essential
requirements such as range and
uncertainty are met.
3. If temperature range is close
enough to specified range, this
may be acceptable.
4. If temperature range is close
enough to specified range, this
may be acceptable.
5. Acceptable, but overpressure
protection valve must be
provided
acceptable? Please confirm.
425
Precision barometric pressure
monitor
The precision barometric pressure
Acceptable, as long as automatic
monitor we would like to offer sends readout and logging can be done on
the barometric value via the RS232 to computer using provided software.
the calibration software instead of
logging this data in an internal
memory. Is that acceptable? Please
confirm.
LOT 10
378
Water meter test bench DN15 to
DN40 with controller hardware and
software
1. It is stated under installation that
1. It is not mandatory to use the
large existing tank with pipework
existing tank and pump, if your
and pump of 18 m3/hr. capacity is
system has a solution that can
to be used for the water supply.
satisfy the requirements.
Our product is designed in a
2. For some pictures of the exterior
compact mode including both
and interior of the intended space
pump and tank, this solution is the
for the installation of the water
most cost-effective and presents
meter test bench we refer you to
advantages in terms of space and
the website of EuropeAid
possible future moves of the
(https://webgate.ec.europa.eu/e
system.
uropeaid/online2. Regarding the installation place, is
services/index.cfm?do=publi.welc
it possible to get some other
ome&nbPubliList=15&orderby=u
information as available surface,
pd&orderbyad=Desc&searchtype
pictures, access to the building?
=RS&aofr=133510). There is a file,
3. Calibration uncertainty to be
named “Annex to Clarifications 2
achieved: typical 0.05 %
– photos Lot 10 Item 378”,
(gravimetric). The expanded
published on 29 May 2013 and
uncertainty of our whole bench is
which contains some photos of
around 0.2% (taking in to
the building; it was published as
calculation the water meters);
part of the clarification to the
while the uncertainty of the mass
previous round of this tender.
or volume sensors is closer to the
0.05 % which has been written. Is
The dimensions of the inside of
this ok for you?
the building are:
4. Test flow rates Qn ranging from 1.5
Length 7.85 m; width 5.10 m;
m3/hr. to 10 m3/hr. DN40 water
height 2.80 m
meters reach a Qmax up to 20 m3/h.
Would this be taken in to account?
The dimensions of the entrance
Our standard benches reach that
door are: width 1.80 m and height
Qmax, and we understand it’s a
1.95 m
better solution.
3. Acceptable
4. This would exceed the
specifications and is therefore
acceptable.
LOT 13
156
Penetrometer, field
Please could you further specify which We need the simplest possible field
accessories would be required for the penetrometer.
Penetrometer, for example: CPT
Sounding equipment, Electrical &
Mechanical CPT testing, Seismic
SCPT(U) testing etc.?
LOT 14
125
Tensile strength testing machine
What materials are to be tested & to
what Standard?
Are any accessories required, e.g.
Grips, Extensometers etc.? The
machine would not function without
these.
The primary purpose of this machine
is testing of plastic tubes for clean
water and sewage.
The machine will be used in
combination with Item 124, Plastic
Pipe Testing Machine. Accessories
are required to complement this
testing. This will be stretching as well
as bending.
LOT 15
205
DNA Sequencer
You are asking for a bench top
We prefer the 16 capillary type.
semiconductor–based platform and it
also must have 16 capillary. This are
two different types of sequencer. Can
you please confirm what type of
sequencer do you prefer?
LOT 16
018
Incubator, microbiology, 250 l
The following is required: “Capable of Temperature range of ambient
operating in the temperature range
+≤10°C to ≥70°C is acceptable
ambient +5 °C to ≥ 70 °C”. Please
confirm whether a temperature range
of ambient +≤10°C to ≥70°C is
acceptable or not.
021
Autoclave, front loading
The following is required:
Programmable sterilisation
“Programmable sterilisation
temperature range of ≤105°C to
temperature in the range 100 to
≥134°C is acceptable
≥134°C”. Sterilisation cycles are
pressure controlled, while the
sterilisation temperature is guarded in
the drain of the sterilisation chamber.
To be able to do this you need a
pressure which is higher than the
atmospheric pressure in the
sterilisation chamber. This
automatically results in a minimum
sterilisation pressure at 105°C. The
maximum temperature is limited due
to the design pressure of the
sterilisation chamber. This is 2,8Bar,
which results in a maximum
temperature of 137°C. Internationally
sterilisation temperatures of 121°C
and 134°C are the standard (most
common) values. These temperatures
are functional compliant and provide
better results.
Please confirm whether a
programmable sterilisation
temperature range of ≤105°C to
≥134°C is acceptable or not.
024
Oven, hot air, 80 l
The following is required: “Heat-up
rate: ambient to 100°C in 12 min,
ambient to 200°C in 24 min, ambient
to 260°C in 45 min”. These
specifications refer to and fit only one
specific brand in particular, which
may not be sold in the eligible
countries, because the relevant
equipment does not meet the EC
conformity and CE marking
(European safety guidelines).
Please confirm whether heat-up rate:
ambient to 100°C in 12 min, ambient
to 200°C in 24 min and ambient to
260°C in 45 min can be ignored /
deleted or not.
046
It is essential that the heat-up time is
short. Long periods will interfere
with the routine work and should be
avoided. Taking this into account the
given heat-up times can be ignored
Drying cabinet
Please clarify if the maximum
50°C above ambient is acceptable
temperature of 50°C above ambient is
acceptable as well? Because in the
technical specifications was
mentioned > 50°C above ambient.
057
Muffle furnace, > 10 l
The following is required: “Nominal
heat up time: 60 minutes or less”.
Because of European safety
guidelines, this nominal heat-up time
is not always possible.
Please confirm whether a nominal
heat-up time in the range of 60 to
≤120 minutes is acceptable or not.
060
Nominal heat-up time in the range of
60 to ≤120 minutes is acceptable
Oven, hot air, 30 l
The following is required: “Heat-up
rate: ambient to 100°C in 12 min,
ambient to 200°C in 24 min, ambient
to 260°C in 45 min”. These
specifications refer to and fit only one
specific brand in particular, which
may not be sold in the eligible
countries, because the relevant
equipment does not meet the EC
conformity and CE marking
It is essential that the heat-up time is
short. Long periods will interfere
with the routine work and should be
avoided. Taking this into account the
given heat-up times can be ignored
(European safety guidelines).
Please confirm whether heat-up rate:
ambient to 100°C in 12 min, ambient
to 200°C in 24 min and ambient to
260°C in 45 min can be ignored /
deleted or not.
063
Oven, drying
The following is required:
“Temperature range: ambient +5 to
>250°C, Volume: > 110 l”. Please
confirm whether temperature range:
ambient +≤10 to >250°C and volume:
≥108 l is acceptable or not.
089
Ambient +≤10 to >250°C and volume
≥108 l is acceptable
Muffle furnace, > 40 l
The following is required: “Nominal
A nominal heat-up time in the range
heat up time: 60 minutes or less”.
of 60 to ≤95 minutes is acceptable
Because of European safety
guidelines, this nominal heat-up time
is not always possible.
Please confirm whether a nominal
heat-up time in the range of 60 to ≤95
minutes is acceptable or not.
137
Muffle furnace, > 20 l
The following is required: “Nominal
A nominal heat-up time in the range
heat up time: 60 minutes or less”.
of 60 to ≤95 minutes is acceptable
Because of European safety
guidelines, this nominal heat-up time
is not always possible. Please confirm
whether a nominal heat-up time in
the range of 60 to ≤95 minutes is
acceptable or not.
168
Anaerobic Jar
The following is required: “Volume
max 2.5 litre”. Please confirm
whether a volume max. 3 litre is
acceptable or not.
171
A volume max. 3 litre is acceptable.
Microwave oven
The following is required: “Operating
features TCP: Code Cooking, Sensor
Cook Options”. These features are
patented under TCP (TrueCookPlus)
and licensed to only two specific
microwave oven brands in particular,
which are not manufactured in the
eligible countries. Thereto, the
applicable microwave ovens are only
provided with the wrong voltage and
frequency, not suitable for Ghana.
Please confirm whether the operating
features TCP: code cooking, sensor
cook options with the related
The operating features TCP: code
cooking, sensor cook options with
the related humidity sensor can be
ignored/deleted
humidity sensor can be ignored /
deleted or not.
175
Oven, hot air, 150 l
The following is required: “Heat-up
rate: ambient to 100°C in 12 min,
ambient to 200°C in 24 min, ambient
to 260°C in 45 min”. These
specifications refer to and fit only one
specific brand in particular, which
may not be sold in the eligible
countries, because the relevant
equipment does not meet the EC
conformity and CE marking
(European safety guidelines).
Please confirm whether heat-up rate:
ambient to 100°C in 12 min, ambient
to 200°C in 24 min and ambient to
260°C in 45 min can be ignored /
deleted or not.
176
It is essential that the heat-up time is
short. Long periods will interfere
with the routine work and should be
avoided. Taking this into account the
given heat-up times can be ignored
Autoclave, Front loading, > 23 l
The following is required:
Programmable sterilisation
“Programmable sterilisation
temperature range of ≤105°C to
temperature in the range 100 to
≥134°C is acceptable
≥134°C”. Sterilisation cycles are
pressure controlled, while the
sterilisation temperature is guarded in
the drain of the sterilisation chamber.
To be able to do this you need a
pressure which is higher than the
atmospheric pressure in the
sterilisation chamber. This
automatically results in a minimum
sterilisation pressure at 105°C. The
maximum temperature is limited due
to the design pressure of the
sterilisation chamber. This is 2,8Bar,
which results in a maximum
temperature of 137°C. Internationally
sterilisation temperatures of 121°C
and 134°C are the standard (most
common) values. These temperatures
are functional compliant and provide
better results.
Please confirm whether a
programmable sterilisation
temperature range of ≤105°C to
≥134°C is acceptable or not.
LOT 17
110
Glass ware for chemistry II
In the technical specifications are
mentioned boiling tubes large. Could
you please clarify if these boiling
tubes are the same as test tubes and
The size is 10-20 ml and they must fit
the Boiling Tube Rack mentioned
below in the specification.
also specify the dimensions?
173
Consumables, microbiology
Please specify the length of the
platinum Iridium wire?
Approximately one meter as stated
in the specification
In point 4 of General Remarks, the
sentence is incomplete. Could you
please provide to bidders a complete
version of this file?
The complete version of point 4 of
the General Remarks is as follows
(missing part is underlined and bold):
LOT 18
General
Remarks
For computers/system controllers
and related supplementary
equipment (e.g. flat screen, printer,
UPS) that are considered to be an
integrated part of the equipment
configuration and that are not
further specified, the contractor will
provide systems of good quality and
reputable brands, based on latest
technology, and latest software for
operating systems (Windows 8, or
equivalent), for office applications
(MS Office, or equivalent), and antivirus protection at least for a period
of 36 months.
347
Deadweight tester 8000 bar
(hydraulic)
It would be really useful, also to
ensure uniformity of technical offers
received, if you could add some
details about the list of connectors,
adaptors and tubing needed for
connecting the equipment under test
or alternatively if you could tell us
which tests you are expected to
perform with the provided equipment
so that we could include the most
suitable accessories.
Types of equipment that will be
calibrated on the system are:
 Bourdon Tube Pressure Gauges
 Pressure Chart Recorders
 Pressure
Transmitters/Transducers
 Digital Pressure Gauges
 Vacuum Gauges
Types of adapters:
 ¼” NPT (Female)
 9 ¼ A (Male)
 ½ “ NPT (Female)
 ½ “ A (Male)
 ½ “ NPT Male
 ½ “ BSP
 3/8 “ NPT Male
 3/8 “ NPT Female
 3/8 “ BSP Male
 3/8 “ Female
 ¼ “ BSP Female
 ¼ “ BSP Male
Connection tubes:
 5/3 “ Connection Tube
 2/08 “ Connection Tube
 1/07 “ Connection Tube
LOT 19
343
Torque transducers ranges 50 Nm,
200 Nm, 1000 Nm and 5000 Nm
clockwise and counter-clockwise
(class 0.05%) with dual input
amplifier/indicator, accessories,
controller hardware and software
Should the calibration meet the
ISO 376 procedures?
343/380/414 1. Which type of transducer will be
calibrated in the future? Only
torque transducers with mV/V
output signal or also all the
industrial sensors with frequency
output, VDC, CAN bus signal a.s.o.
In this case a dual input amplifier
cannot be used for synchronous
measurement of reference
transducer (mV/V) and piece under
test (others than mV/V output
signal). The synchrony
measurement is the most
important property for the best
measurement capability. We offer
can a multichannel amplifier with
all options for the future. Should
this be included?
2. The mode of application is only the
use as national standard or also as
an accredited torque laboratory?
3. How to control the stability of the
amplifier. We need a calibrator for
the reference transducer signal
(mV/V). Please advise.
4. The machine has a big range (the
beginning of the used range is not
defined). We offer the range from
5 Nm to 5000 Nm. In this case you
have to spend a second set of
elastic couplings for the range up
to 200 Nm, otherwise you have
influence from the generated
parasitic components). Should this
be included?
5. The environmental conditions in
the lab of the user are not defined
(temperature and humidity) Please
clarify?
6. In manual operated machines with
all influences from creep of the
Yes, that would be preferred, as it is
the standard procedure for such
equipment
1. mV/V is required, other inputs
are added advantage, but not
mandatory according to
requirements.
2. Mainly for accredited calibrations
but initially also as national
standard.
3. Electrical precision calibrators are
available.
4. 5 Nm is acceptable as the lower
end of the range, include all
necessary accessories to achieve
specs over the range.
5. Temperature will be controlled at
20°C or 23°C at stability of a few
°C. Both temperature and
humidity will be monitored.
Humidifiers or de-humidifiers can
be employed when needed.
The relative humidity in Accra
typically ranges from 48% to 96%
over the course of the year, rarely
dropping below 30% and reaching
as high as 100%.The air is driest
around the middle of January, at
which time the relative humidity
drops below 58% three days out
of four; it is most humid around
the beginning of June, exceeding
93% (very humid) three days out
of four.
6. As a complete system for
calibration of torque transducers
all these optimisations should be
included as needed for optimal
frame it's necessary to use special
performance at least meeting the
software for interpolation to the
required specifications.
defined steps or continuous
calibration operation. Otherwise
7. Inclusion of this option is an
the operation is very time
added advantage, but not
consuming and there is no
mandatory.
guarantee for exact read out on
the defined step. We can offer a
8. Documented proof of
motor and manual drive mode to
performance of the proposed
realise steps in 15 s and preloading
equipment will assist in better
in all ranges <30 s and software for
evaluation of technical
continuous calibration procedure.
specifications and is very
Do you need a visualisation of the
welcome.
calibration result of every
calibration step a graphic in the
9. The transducer adaptation is
calibration software for
cylindrical shaft and square drive
observation of the calibration work
but the measurement for the
in time? Do you need the
sizes have not been taken exactly.
possibility of calibration result for
The supplier should use the
alternation torque (e.g. in acc. to
common sizes.
DKD-R 3-5), recording software for
stability test and creep test?
7. There is an option to calibrate also
in the future transfer torque
wrenches which are very important
for the on-site calibration of torque
wrench calibration equipment or
torque wrench testers at industry
(in development countries ca. 90%
of industrial calibration
requirements).
8. Do you need a reference list about
costumers who used such type of
reference torque calibration
machines in the past, because we
know that various manufacturers
can not present such document.
9. What type of transducer
adaptation is necessary? E.g.
cylindrical shaft, square drive
(in/out) adapter, sizes, and flange
plates a.s.o. Please define.