ATI Campus Plan Template AY 14/15
Overview
The ATI emphasizes the importance of establishing effective processes for tracking and documenting ATI-related campus activity. In order to support campus efforts in this area, the ATI has established an ATI
Campus Plan Template that will assist campuses with gathering key data to support effective decision-making and prioritization of activities. Campuses may adopt this tool as delivered or adapt it, as
appropriate, to meet their specific campus needs. The Campus Plan Template is divided into 5 sections:




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
Task Dashboard: This section is used to list specific activities—both current and planned—on which your campus intends to focus efforts related to Success Indicators in the Detailed Plan section. It is
populated with several example rows that should be removed prior to using the template.
Notes: This section is used to document additional details (e.g. explanations of factors that impact the assignment of Priority Level) related to Success Indicators in the Detailed Plan section.
ATI Systemwide Projects: This section contains a list and description of current ATI projects. Each project includes a unique project number that is referenced in the ‘Related ATI Projects’ column of the
Detailed Plan section.
ATI Steering Committee Notes: This section is used to record information (e.g. key decisions, next steps) associated with campus ATI Steering Committee meetings.
Detailed Plan by Priority Area: This section contains tables for each ATI priority area which are populated with the Goals and Success Indicators from the annual reports as well as the associated
systemwide ‘Baseline’ level and a list of related ATI systemwide projects.
Appendix A: Status Level Descriptions: This reference section provides a description of how Status Levels are manifested for different Success Indicator types.
Instructions regarding how to navigate and utilize this document are provided below.
Instructions
Completing Success Indicator Rows
1. Populate the Campus Status Level Columns. You may request a PDF of your annual report (s) by emailing the ATI (ati@calstate.edu).
2. Determine how your campus will address the Success Indicator as follows:
a. Review the ATI projects referenced in the ‘Related ATI Projects’ column to determine whether your campus can leverage deliverables from these projects
b. Use the ATI Risk Assessment/Prioritization Framework to assign a priority level for the Success Indicator and enter that value in the ‘Priority Level’ column
3. Document the disposition for the Success Indicator by selecting 1 or more of the following options:
a. If your campus will use a systemwide ATI project to address the Success Indicator, enter the project number(s) for the ATI projects in the ‘Leverage ATI Project’ column.
b. If your campus will implement campus-level activities to address the Success Indicator, enter ‘Yes’ in the ‘Include in [current year] Task Dashboard’ column and follow the instructions below for
Adding Items to the Task Dashboard.
c. If your campus will await the completion of a systemwide ATI project before addressing the Success Indicator, enter ‘Yes’ in the ‘Hold’ column.
4. Document the campus commitment as follows:
a. Indicate in the ‘Campus Commitment: Will work on [upcoming academic year]’ field those Success Indicators on which the campus will commit to work and report on for the next reporting year
5. If you have any additional related information regarding the Success Indicator, enter ‘Yes’ in the ‘Notes’ column and enter that information in the Notes section.
Page 1
Adding Items to the Task Dashboard
1. Indicate the relationship of the task to overall campus ATI efforts
a. In the ‘Priority Area’ column, indicate the ATI priority area associated with this task
b. In the ‘Specific Status Indicator(s)’ column, list the unique numbers for all Success Indicators associated with this task
2. Briefly summarize the task (what will be done and by whom)
a. In the ‘Task’ column, list the overall goals for this task
b. In the ‘Milestones/Metrics’ column, list the key intermediate steps required to complete this task
c. In the ‘Assigned to’ column, list the groups/individuals that will be involved in the task
d. In the ‘Deliverables’ column, enter the expected outcomes for this task
3. Document priorities/deadlines
a. In the ‘Priority Level’ column, select a priority value (see the ATI Risk Assessment/Prioritization Framework for more information regarding determining priority levels)
b. In the ‘Due Date’ column, enter the anticipated completion date for the task
4. Maintain current documentation
a. In the ‘Updates’ column, enter key changes in status for the task
Adding Notes
Use this section to provide additional related information about a Success Indicator. For example, if a high-risk area is on-hold due to limited campus capacity or other external factors, the notes section could
be used to describe how/why this area was assigned a lower priority.
Page 2
Task Dashboard
Task #
Priority
Area(s)
Specific Status
Indicator(s)
Task(s)
Milestones/Metrics
Assigned to
Deliverable(s)
Priority
Level
Due Date
Updates
List the List the
task #
priority areas
List all related
success
indicators
List all goals for this task
List all milestones/metrics for this
task
Indicate to
whom this task
was assigned
List all deliverables for
this task
High
Medium
Low
Indicate
when this
task is due
Indicate any
updates regarding
this task (use this for
notes on progress,
comments from ATI
Steering committee,
etc.)
1
1.4, 1.5, 1.6, 2.1,
2.2
Use of Compliance Deputy
by web support persons.
Roll out tool via our ATI web site.
Create training materials. Notify
web owners and support persons.
Web Services
and ATI Web
Subcommittee
Deputy install provided
via ATI web site.
High
Dec. 2014
Tool is installed and
working.
Development of
website is in
progress.
Evaluation of
training needs is
progress.
Medium
Feb. 2015
Web
Training available on web
site.
Email notification to web
owners and support.
2
Page 3
Web
1.1, 1.2, 1.3, 1.7,
1.8, 1.11, 3.5,
3.6, 3.7, 3.8, 3.9,
5.10, 6.1, 6.2,
Site inventory and
increased notification and
tracking
Develop an online web site
inventory with owners and support
persons identified. Increase
notification on a monthly or
quarterly basis (TBD) to web owners
about ATI reports and compliance
requirements.
Alex Harwood
and Web
Services
On line inventory of web
owners and support
persons.
Email notifications to
web owners and support
persons
Task #
3
Priority
Area(s)
Web
Specific Status
Indicator(s)
Task(s)
1.15, 1.16, 1.17,
2.8, 3.10, 3.11,
5.3, 7.1, 7.2
Update ATI web site.
Milestones/Metrics
Move all ATI content to new CMS.
Update all content on ATI site.
Add additional inventory, meeting
agendas and notes, email
communications, Compliance
Deputy on new site.
Assigned to
Deliverable(s)
Priority
Level
Due Date
Web Services,
ATI Web
Subcommittee,
ATI Steering
Committee and
other two
subcommittees
: Procurement
and
Instructional
Material
New ATI web site on new
CMS with updated and
new content
High
Dec. 2014
4
Web
1.6, 1.11, 3.5,
3.6, 3.7, 3.8, 3.9,
3.10, 5.1, 5.2,
5.3, 5.5, 5.6, 5.9,
5.10
Training
Additional training and
communication to cover two topics:
Manual review of uploaded
documents (PDFs and so forth) for
ADA compliance & Compliance
Deputy
ITS Training
New training developed
and in person and on line
training available.
High
Feb 2015
5
Web
4.1, 4.2, 4.3
Exception process
Create an exception process.
ATI Web
Subcommittee
New exception process
created, approved and
communicated.
Medium
Feb 2015
6
Instructional
Material
1.5, 2.4
Monitoring Textbook
Orders
Modify existing academic affairs
procedure for monitoring textbook
orders
Instructional
Material
Subcommittee
New procedure for
monitoring textbook
orders
Medium
Jan 2015
7
Instructional
Material
4.1
Moodle posting of
instructional materials
Formally document the process by
which CETL promotes posting of
instructional materials on Moodle
Instructional
Material
Subcommittee
Documented process
Medium
March
2015
8
Instructional
Material
4.5
OSD access to Moodle
Provide OSD staff with access to
Moodle sandbox
Instructional
Material
Subcommittee
Moodle sandbox access
Medium
Nov 2015
Page 4
Updates
Moving existing
content is in
progress.
Editing/updating
will be available
very soon.
Draft is being
created
Task #
Priority
Area(s)
Specific Status
Indicator(s)
Task(s)
Milestones/Metrics
Assigned to
Deliverable(s)
Priority
Level
Due Date
9
Instructional
Material
4.9
EEAAP
EEAAP for how to ensure equal
access to instructional materials
Instructional
Material
Subcommittee
EEAAP
Medium
March
2015
10
Instructional
Material
6.6
Campus plan for tracking
course revisions for
accessibility support
Develop the process
Instructional
Material
Subcommittee
process
Medium
June 2015
11
Instructional
Material
8.1
Formal awareness
campaign to increase
knowledge and
responsibilities
Campaign development and
deployment
Instructional
Material
Subcommittee
Awareness Campaign
Medium
June 2015
12
Procurement
1.1, 1.2, 1.3, 1.4,
1.7, 2.2, 3.2, 3.3,
3.4
Move procurement
process from threshold
based to impact based
New process in place
Procurement
and ITS
Procedure
Medium
Dec 2014
13
Procurement
1.5
Procedure for competitive
procurement bid process
New procedure in place
Procurement
and ITS
Procedure
Medium
April 2015
14
Procurement
2.2, 5.2, 5.3, 6.3
New hire orientation
updated to reflect impact
based ATI procurement
requirements
New orientation
Procurement
Orientation materials
Medium
Jan 2015
15
Procurement
2.2, 5.2, 5.3, 5.4,
5.6
Impact based
procurement process
training for ITCs
Training developed and delivered
Procurement,
ITS and ITCs
Training materials and
training provided
Medium
Feb 2015
Notes – linked to applicable Success Indicators in the Notes Column
This section will contain any documentation that explains why a particular high-risk indicator cannot be immediately addressed.
Page 5
Updates
completed
ATI Steering Committee Notes
Meeting Dates
Key Decisions
Notes
ATI Systemwide Projects
The section will contain a numbered list with a brief description of current ATI projects. The project number will correspond to the number shown in the related ATI project column.
Page 6
ATI Plan by Priority Area
Web (7 goals / 69 success indicator)
Goal/Success Indicator
Median
Systemwide
Status Level
1-Optimizing
2-Managed
3-Established
4-Defined
5-Initiated
6-Not Started
1. Goal: Web Accessibility
Evaluation Process: Identify
and repair or replace
inaccessible websites, web
applications, and digital
content.
AY 13/14
Campus
Campus
Status Level
Status Level
1-Optimizing
2-Managed
3-Established
4-Defined
5-Initiated
6-Not Started
2
1-Optimizing
2-Managed
3-Established
4-Defined
5-Initiated
6-Not Started
3
2
2
3
3
Campus
Commit
ment:
14/15
X-Campus
commits
to work
on this
Success
Indicator
x
Related
ATI
Projects
Ref ATI
project
number
Priority
Level
Leverag
e ATI
Project
Include in
Task
Dashboard
Established
1.2. Inventoried all campus
administrative websites.
Established
X
Notes
Upgrade Compliance Sheriff
to latest version 4.2.12.4
along with Compliance
Deputy.
Expand ATI training to
include Compliance Deputy
and manual evaluations of
attachments.
Continue migration to
Drupal.
Rework processes for review
and follow up of website
compliance activities.
Medium
Web-3
Hold
High
Medium
Low
Established
1.1. Assigned responsibility for
the evaluation process to
a body (person(s) or
business entity).
Page 7
AY 12/13
Medium
2
Medium
2
We intend to review our
inventory this coming year.
Goal/Success Indicator
1.3. Inventoried all
administrative websites
developed by contract
vendors.
1.4. Established a process to
perform regularly
scheduled accessibility
audits using established
criteria to identify
websites that need
remediation.
1.5. Conducted automated
accessibility evaluations
on websites and web
applications.
1.6. Conducted manual
accessibility evaluations
on websites and web
applications.
1.7. Established a procedure to
distribute evaluation
results to campus
members responsible for
website and maintenance.
Page 8
Median
Systemwide
Status Level
AY 12/13
AY 13/14
Campus
Campus
Status Level
Status Level
Campus
Commit
ment:
14/15
Related
ATI
Projects
Priority
Level
Leverag
e ATI
Project
Include in
Task
Dashboard
4
4
Web-3
Medium
2
2
2
Web-1
High
1
1
1
Web-1
High
1
3
2
Web-1
Medium
1
Hold
Notes
Defined
Defined
Established
x
Web-4
Defined
3
4
x
Web-3
4
Medium
2
We intend to improve this
area via training.
We intend to improve this
area with increased
notification to website
owners.
Goal/Success Indicator
1.8. Established a follow-up
procedure that tracks
remediation or
replacement of
documented compliance
issues.
1.9. Established a procedure to
ensure that campus
members involved in
maintaining websites and
web applications, are
familiar with the web
accessibility evaluation
process.
1.10.
Established a
procedure to ensure that
campus members involved
in maintaining websites,
web application know who
to contact for compliance
assistance.
1.11.
Conducted manual
accessibility evaluations
on digital content:
documents (word
processor produced, excel,
PowerPoint, PDF).
Page 9
Median
Systemwide
Status Level
AY 12/13
AY 13/14
Campus
Campus
Status Level
Status Level
Campus
Commit
ment:
14/15
Related
ATI
Projects
x
Priority
Level
4
4
Medium
3
3
Medium
2
2
Medium
5
5
Leverag
e ATI
Project
Include in
Task
Dashboard
Hold
Notes
2
We intend to improve this
area with increased
notification to website
owners.
2
We intend to increase the
university understanding
about this through training.
Initiated
Established
Established
x
IM-3
Medium
4
Defined
Goal/Success Indicator
1.12.
Conducted manual
evaluations on digital
content: videos.
1.13.
Conducted manual
evaluations on digital
content: audios.
1.14.
Established a
procedure to distribute
evaluation results to
campus members and
vendors responsible for
digital content
maintenance.
1.15.
Established a
procedure to ensure that
campus members involved
in maintaining digital
content are familiar with
the web accessibility
evaluation process.
1.16.
Established a
procedure to ensure that
campus members involved
in maintaining digital
content know who to
contact for compliance
assistance.
Page 10
Median
Systemwide
Status Level
AY 12/13
AY 13/14
Campus
Campus
Status Level
Status Level
Campus
Commit
ment:
14/15
Related
ATI
Projects
IM-3
Priority
Level
Leverag
e ATI
Project
Include in
Task
Dashboard
5
5
Medium
5
5
Medium
3
3
Medium
3
3
High
3
3
3
High
3
Initiated
Initiated
Initiated
Defined
Established
Hold
Notes
Goal/Success Indicator
1.17.
Documentation of
the web accessibility
evaluation process is
archived and can be
produced for inspection.
Median
Systemwide
Status Level
AY 12/13
AY 13/14
Campus
Campus
Status Level
Status Level
4
Page 11
Related
ATI
Projects
Web-3
Priority
Level
High
Leverag
e ATI
Project
Include in
Task
Dashboard
Hold
Notes
3
Defined
1.18.
Established a
procedure to distribute
evaluation results to
vendors responsible for
website maintenance.
2. Goal: New website/web
application and digital content
development complies with all
Section 508 accessibility
guidelines.
4
Campus
Commit
ment:
14/15
6
Established
5
5
Medium
Hold
We can consider this but we
haven’t added it to our plan
as at this time
Continue to educate campus
on developing web
accessible websites.
Continue testing websites
and web applications for
accessibility.
Continued migration to a
content management
system. The new CMS
includes an accessibility
module to assist web page
owners in addressing
minimum accessibility
standards on their pages.
Expand training to include
new compliance deputy
tools and manual checks of
images and videos
embedded in documents.
Goal/Success Indicator
2.1. Established a process to
ensure that new websites
and web applications are
developed with "designed
in" accessibility included.
2.2. Established a procedure to
ensure that accessible
coding techniques are
used to develop new
websites and web
applications.
2.3. Established a procedure to
ensure that campus
members involved in the
design and development
processes are aware of
Section 508 guidelines.
Median
Systemwide
Status Level
AY 13/14
Campus
Campus
Status Level
Status Level
3
2
Campus
Commit
ment:
14/15
x
Related
ATI
Projects
Web-1
Priority
Level
Leverag
e ATI
Project
Include in
Task
Dashboard
High
1
High
1
Web-2
Established
3
3
x
Web-1
Web-2
Established
2
2
x
Web-1
Low
Web-2
Established
2.4. Established a procedure to
ensure that campus
members involved in
website design and
Managed
development know who to
contact for compliance
assistance.
Page 12
AY 12/13
2
2
x
Low
Hold
Notes
Goal/Success Indicator
2.5. Developed digital content:
documents (word
processor produced, excel,
PowerPoint, PDF) in
accordance with Section
508 accessibility
guidelines.
2.6. Developed digital content:
videos in accordance with
Section 508 accessibility
guidelines.
2.7. Developed digital content:
audios in accordance with
Section 508 accessibility
guidelines.
Median
Systemwide
Status Level
Page 13
AY 13/14
Campus
Campus
Status Level
Status Level
Campus
Commit
ment:
14/15
Related
ATI
Projects
Priority
Level
4
4
x
IM-3
Low
3
3
x
IM-2
Low
Leverag
e ATI
Project
Include in
Task
Dashboard
Hold
Notes
Defined
IM-3
Defined
IM-6
5
5
x
Low
3
3
x
High
Defined
2.8. Established a procedure to
ensure that campus
members involved in
digital content
Defined
development know who to
contact for compliance
assistance.
2.9. Assigned responsibility for
the New Web
Development process to a
body (person(s) or
business entity).
AY 12/13
6
3
x
We have not yet evaluated
this item.
Goal/Success Indicator
3. Goal: Updating and
maintenance of websites/web
applications and digital
content comply with Section
508 Accessibility Standards
3.1. Assigned responsibility for
the ongoing monitoring
process of websites and
web applications to a body
(person(s) or business
entity).
3.2. Established a procedure to
verify that any changes
made to existing website
and web applications
comply with 508
accessibility guidelines.
3.3. Established a procedure to
ensure that campus
members involved in
website and/or web
application development
are familiar with the
monitoring process.
Page 14
Median
Systemwide
Status Level
Defined
AY 12/13
AY 13/14
Campus
Campus
Status Level
Status Level
Campus
Commit
ment:
14/15
Related
ATI
Projects
Priority
Level
Include in
Task
Dashboard
Hold
Notes
Plan on updating version of
Compliance Sheriff to the
newest version that includes
compliance deputy.
Continued migration of
university websites to the
content management
system.
2
4
x
2
2
x
3
3
x
Web-2
Low
3
3
x
Web-2
Low
Low
Established
Defined
Defined
Leverag
e ATI
Project
Goal/Success Indicator
3.4. Established a procedure to
ensure that campus
members that develop
websites, web applications
know who to contact for
compliance assistance.
3.5. Assigned responsibility for
the ongoing monitoring
process of digital content
to a body (person(s) or
business entity)
3.6. Conducted Section 508
evaluations on digital
content: documents (word
processor produced, excel,
PowerPoint, PDF) before
the documents are
published to the web.
3.7. Conducted Section 508
evaluations on digital
content: videos before the
videos are published to
the web.
Page 15
Median
Systemwide
Status Level
AY 12/13
AY 13/14
Campus
Campus
Status Level
Status Level
Campus
Commit
ment:
14/15
Related
ATI
Projects
Priority
Level
2
2
x
Low
6
6
x
Medium
Leverag
e ATI
Project
Include in
Task
Dashboard
Hold
Notes
Established
2
4
Defined
5
5
x
Web-1
Medium
IM-3
2
4
Initiated
4
4
x
Web-1
Medium
2
4
Initiated
This year we will assign this
responsibility to web
owners. This will be
documented,
communicated and training
provided.
This year we will assign this
responsibility to web
owners. This will be
documented,
communicated and training
provided.
This year we will assign this
responsibility to web
owners. This will be
documented,
communicated and training
provided.
Goal/Success Indicator
3.8. Conducted Section 508
evaluations on digital
content: audios, before
the audios are published
to the web.
3.9. Established a procedure to
ensure that campus
members involved in
digital content
development are familiar
with the monitoring
process.
3.10.
Established a
procedure to ensure that
campus members that
develop digital content
know who to contact for
compliance assistance.
3.11.
Documentation of
the web accessibility
monitoring process is
archived and can be
produced for inspection.
Page 16
Median
Systemwide
Status Level
AY 12/13
AY 13/14
Campus
Campus
Status Level
Status Level
6
6
Campus
Commit
ment:
14/15
x
Related
ATI
Projects
Web-1
Priority
Level
Medium
Leverag
e ATI
Project
Include in
Task
Dashboard
2
4
Initiated
4
4
x
Medium
2
4
Initiated
4
4
x
High
3
4
Defined
3
Defined
3
x
Web-1
High
3
Hold
Notes
This year we will assign this
responsibility to web
owners. This will be
documented,
communicated and training
provided.
This year we intend to
reinforce our current
practices and improve them
with follow up
communications.
This year we will assign this
responsibility to web
owners. This will be
documented,
communicated and training
provided.
Goal/Success Indicator
4. Goal: Documented noncompliant websites, web
applications and digital
content must be delivered in
an equally effective alternate
format and granted an
exemption.
4.1. Established a process for
granting exemptions.
4.2. Documented process for
handling exemptions is
part of the campus Web
Accessibility Plan.
4.3. Established a procedure to
ensure that campus
members responsible for
website and web
application are aware of
the process for providing
accessible alternate
formats.
4.4. Accessible alternate
format is in place for all
website and web
applications exemptions.
Page 17
Median
Systemwide
Status Level
Defined
Defined
AY 12/13
AY 13/14
Campus
Campus
Status Level
Status Level
Campus
Commit
ment:
14/15
Related
ATI
Projects
Priority
Level
Leverag
e ATI
Project
Include in
Task
Dashboard
Hold
Notes
Finalize and communicate
exemption procedures.
4
4
x
4
4
x
Medium
5
5
5
x
Medium
5
4
4
x
Medium
5
6
6
Initiated
Defined
Initiated
Low
No exceptions identified at
this time
Goal/Success Indicator
4.5. Established a follow-up
procedure to remediate
non-compliant websites,
and web applications.
4.6. Established a procedure to
ensure that campus
members responsible for
website, and web
applications, know who to
contact for compliance
assistance.
4.7. Documentation of the
website, and web
application, exemptions
and alternative
accommodations process
is archived and can be
produced for inspection.
4.8. Accessible alternate
format is in place for all
digital content
exemptions.
Page 18
Median
Systemwide
Status Level
AY 12/13
AY 13/14
Campus
Campus
Status Level
Status Level
Campus
Commit
ment:
14/15
Related
ATI
Projects
Priority
Level
Leverag
e ATI
Project
Include in
Task
Dashboard
Hold
Notes
4
4
x
Low
5
5
x
Low
6
6
Low
No exceptions identified at
this time
6
6
Low
No exceptions identified at
this time
Defined
Established
Initiated
Initiated
Goal/Success Indicator
4.9. Established a procedure to
ensure that campus
members responsible for
digital content are aware
of the process for
providing accessible
alternate formats.
4.10.
Established a
follow-up procedure to
remediate non-compliant
digital content.
4.11.
Established a
procedure to ensure that
campus members
responsible for digital
content know who to
contact for compliance
assistance.
4.12.
Documentation of
the digital content
exemptions and
alternative
accommodations process
is archived and can be
produced for inspection.
Page 19
Median
Systemwide
Status Level
AY 12/13
AY 13/14
Campus
Campus
Status Level
Status Level
Campus
Commit
ment:
14/15
Related
ATI
Projects
Priority
Level
4
4
x
Low
5
5
x
Low
5
5
x
Low
6
6
Leverag
e ATI
Project
Include in
Task
Dashboard
Hold
Notes
Initiated
Initiated
Defined
Initiated
Low
No exceptions identified at
this time
Goal/Success Indicator
Median
Systemwide
Status Level
AY 12/13
AY 13/14
Campus
Campus
Status Level
Status Level
4.13.
Assigned
responsibility for the
exemptions process to a
body (person(s) or
business entity).
5. Goal: Professional
development training has
incorporated Section 508
accessibility guidelines into
website and web applications
development and digital
content preparation.
Page 20
Established
3
Campus
Commit
ment:
14/15
6
x
3
x
Related
ATI
Projects
Priority
Level
Low
Leverag
e ATI
Project
Include in
Task
Dashboard
Hold
Notes
We will be finalizing our
exception process and that
will include assigning
responsibility to review
requests.
Compliance Sheriff training
videos and a Moodle course
have been created, and will
be made available this
coming academic year.
Training development for
Compliance Deputy will
begin once testing and
configuration are done.
Training on Compliance
Sheriff and Compliance
Deputy will be provided for
CSULA users in addition to
two existing training: ATI
Awareness and Web
Author: Manual Accessibility
Checks.
Goal/Success Indicator
5.1. Assigned responsibility for
the training process of
web development and
web application
development to a body
(person(s) or business
entity).
5.2. Assigned responsibility for
the training process of
digital content
development to a body
(person(s) or business
entity).
5.3. Established a web based
repository for training
materials that are
available to members of
the campus community
5.4. Established and deployed
accessible web training
program for web
developers and designers.
5.5. Established and deployed
accessible web training
program for web content
contributors.
Page 21
Median
Systemwide
Status Level
AY 12/13
AY 13/14
Campus
Campus
Status Level
Status Level
Campus
Commit
ment:
14/15
Related
ATI
Projects
Priority
Level
Leverag
e ATI
Project
Include in
Task
Dashboard
2
2
x
High
4
4
4
x
High
4
3
3
x
High
3
Established
Established
4
Established
3
3
x
3
3
x
Established
Established
High
4
Hold
Notes
Goal/Success Indicator
5.6. Established and deployed
accessible web training
program for digital
content: (word processor
produced, excel,
PowerPoint, PDF)
publishers.
5.7. Established and deployed
accessible web training
program for digital
content: video publishers.
Median
Systemwide
Status Level
Campus
Campus
Status Level
Status Level
Campus
Commit
ment:
14/15
Related
ATI
Projects
Priority
Level
Leverag
e ATI
Project
Include in
Task
Dashboard
4
4
x
High
4
4
4
x
Low
5
5
x
Low
2
2
x
High
4
2
2
x
Medium
2
Defined
Initiated
5.9. Training is offered on a
regular schedule.
Established
Page 22
AY 13/14
Established
5.8. Established and deployed
accessible web training
program for digital
content: audio publishers.
5.10.
Established a
procedure to ensure that
campus members are
aware of the training
process and know who to
contact for training
assistance.
AY 12/13
4
Established
Hold
Notes
Goal/Success Indicator
Median
Systemwide
Status Level
5.11.
Documentation of
the training sessions and
attendance is archived and Established
can be produced for
inspection.
6. Goal: In general the campus
community is aware of Section
508 guidelines to make web
based information available to
everyone (students, staff,
faculty & the general public)
regardless of disability.
6.1. Assigned responsibility for
the communication
process to a body
(person(s) or business
entity).
6.2. Established an ongoing
general campus
communication that
promotes web
accessibility awareness.
6.3. Established a procedure
that incorporates
electronic content Section
508 guidelines into the
orientation process for
new faculty.
Page 23
Established
AY 12/13
AY 13/14
Campus
Campus
Status Level
Status Level
Campus
Commit
ment:
14/15
Related
ATI
Projects
Priority
Level
Leverag
e ATI
Project
Include in
Task
Dashboard
2
2
x
3
3
x
3
3
Medium
2
3
3
Medium
2
3
3
Low
Notes
Low
Continue to communicate
requirements to campus.
Continue ATI Committee
meetings.
Continue ATI Subcommittee meetings.
Established
Defined
Defined
Hold
Goal/Success Indicator
6.4. Established a procedure
that incorporates
electronic content Section
508 guidelines into the
orientation process for
new staff.
6.5. Established a procedure
that incorporates
electronic content Section
508 guidelines into the
orientation process for
students.
6.6. Documentation of the
communication process is
archived and can be
produced for inspection.
7. Goal: Campus governance
entities are aware of and kept
informed about web
accessibility.
7.1. Developed and published
a Web Accessibility Plan.
7.2. Established a procedure to
update and revise the
Web Accessibility Plan as
necessary.
Page 24
Median
Systemwide
Status Level
AY 12/13
AY 13/14
Campus
Campus
Status Level
Status Level
Campus
Commit
ment:
14/15
Related
ATI
Projects
Priority
Level
Leverag
e ATI
Project
Include in
Task
Dashboard
3
3
5
5
x
Low
5
5
x
Low
4
4
x
4
4
x
High
3
x
High
3
Hold
Notes
Low
Initiated
Not Started
Initiated
Defined
Established
4
Defined
Continue ATI Committee
meetings.
Continue ATI Subcommittee meetings.
Goal/Success Indicator
Median
Systemwide
Status Level
AY 12/13
AY 13/14
Campus
Campus
Status Level
Status Level
Campus
Commit
ment:
14/15
Related
ATI
Projects
Priority
Level
7.3. Established metrics for
each of the Web
Accessibility Plan areas
(evaluation, monitoring,
Initiated
new development,
exemptions & alternatives,
training, and
communication).
4
4
x
Low
7.4. Established a procedure to
document the results of
the metrics as applied to
the web plan areas and to
distribute those results to
campus governance
entities.
4
4
x
Low
Page 25
Initiated
Leverag
e ATI
Project
Include in
Task
Dashboard
Hold
Notes
Instructional Materials (9 goals/40 success indicators)
Goal/Success Indicator
Baseline
Systemwide
Status Level
1-Optimizing
2-Managed
3-Established
4-Defined
5-Initiated
6-Not Started
1. Goal: The campus has
implemented a
comprehensive plan to
ensure the timely
adoption of textbooks and
other instructional
materials.
AY 11/12
AY 12/13
Campus
Campus
Status
Level
Status
Level
1-Optimizing
2-Managed
3-Established
4-Defined
5-Initiated
6-Not
Started
1-Optimizing
2-Managed
3-Established
4-Defined
5-Initiated
6-Not
Started
2
2
2
2
Established
1.1. Campus has formally
documented (e.g. Policy,
Resolution or Procedure)
a process to ensure the
timely adoption of
textbooks and other
instructional materials.
[Commitment]
Page 26
Managed
Campus
Commitme
nt: Will
work on
13/14?
Related
ATI
Projects
Priority
X-Campus
commits to
work on this
Success
Indicator
Reference
ATI project
number(s)
High
Medium
Low
Level
Leverage
ATI
Project
Include in
Task
Dashboard
Hold
Notes
Goal/Success Indicator
Baseline
Systemwide
Status Level
AY 11/12
AY 12/13
Campus
Campus
Status
Level
Status
Level
Campus
Commitme
nt: Will
work on
13/14?
Related
ATI
Projects
1.2. Campus has developed
IM-1
capacity (e.g.
established practices,
specified staff time,
educational/training
resources, and/or
technology) to achieve
compliance with timely
adoption. [Ability]
IM-4
Priority
Level
Leverage
ATI
Project
Include in
Task
Dashboard
IM-5
2
3
1.4. Campus has established
a process to gather data
(e.g. percentage and
number) regarding
adoption of IM by
established campus
deadline.
[Measurement]
(new)
(new)
1.5. Campus has established
a process to distribute
performance reports
regarding timely
adoptions to campus
administration at least
annually.
[Measurement]
(new)
(new)
Established
IM-7
1.3. Removed
Page 27
X
Medium
X
Hold
Notes
Goal/Success Indicator
2.
Goal: The campus has
implemented a
comprehensive plan to
ensure that textbooks have
been identified for courses
with late-hire faculty.
Baseline
Systemwide
Status Level
AY 11/12
AY 12/13
Campus
Campus
Status
Level
Status
Level
Established
2.1. All academic units
have implemented
specific procedures for
late hire or adjunct
Defined
faculty members for
the timely adoption of
curricular materials.
[Ability]
3
3
3
3
(new)
(new)
2.2. Removed
2.3. Campus has
established a process
to gather data (e.g.
percentage and
number) regarding
adoption of IM for
late-hire
adoptions.[Measurem
ent]
Page 28
Campus
Commitme
nt: Will
work on
13/14?
Related
ATI
Projects
Priority
Level
Leverage
ATI
Project
Include in
Task
Dashboard
Hold
Notes
Goal/Success Indicator
Baseline
Systemwide
Status Level
2.4. Campus has
established a process
to distribute
performance reports
regarding timely, latehire adoptions to
campus
administration at least
annually.
3. Goal: The campus has
implemented a
comprehensive plan to
ensure that students with
disabilities are identified
and able to request
alternate media materials
in a timely manner.
AY 12/13
Campus
Campus
Status
Level
Status
Level
(new)
(new)
3
1
1
1
Managed
3.1. Campus has
implemented a system
to provide early
Managed
registration for
alternate mediaeligible students.
[Ability]
Page 29
AY 11/12
Campus
Commitme
nt: Will
work on
13/14?
X
Related
ATI
Projects
Priority
Level
Medium
Leverage
ATI
Project
Include in
Task
Dashboard
X
Hold
Notes
Goal/Success Indicator
Baseline
Systemwide
Status Level
3.2. Campus has
implemented a system
to track early
registration usage by
alternate mediaeligible students
(intended to provide
alternate media
programs with
Managed
sufficient time to
produce alternate
media as well as to
document student
conformance with
alternate media
submissions
procedures).
[Measurement]
Page 30
1
AY 11/12
AY 12/13
Campus
Campus
Status
Level
Status
Level
1
Campus
Commitme
nt: Will
work on
13/14?
Related
ATI
Projects
Priority
Level
Leverage
ATI
Project
Include in
Task
Dashboard
Hold
Notes
Goal/Success Indicator
Baseline
Systemwide
Status Level
3.3. Campus has
implemented a system
that allows alternate
media requests to be
submitted without
appearing in-person
Established
during regular
business hours (e.g.
web-based forms,
integration with
student registration
portal). [Ability]
3.4. Campus has
implemented a system
to track the timeliness
Managed
of alternate media
requests.
[Measurement]
Page 31
AY 11/12
AY 12/13
Campus
Campus
Status
Level
Status
Level
2
3
3
3
Campus
Commitme
nt: Will
work on
13/14?
Related
ATI
Projects
Priority
Level
Leverage
ATI
Project
Include in
Task
Dashboard
Hold
Notes
Goal/Success Indicator
Baseline
Systemwide
Status Level
3.5. Campus has
developed specific
measures of success
for early identification
of students with
disabilities (e.g.,
percentage of eligible Established
students who utilize
early registration) and
implemented a system
to track these
measures.
[Measurement]
Established
4. Goal: The campus has
implemented policies and
procedures to promote
the posting of all required
curricular and instructional
resources (including printbased and multimedia
materials) in a central,
accessible electronic
location.
Page 32
AY 11/12
AY 12/13
Campus
Campus
Status
Level
Status
Level
1
1
5
5
Campus
Commitme
nt: Will
work on
13/14?
Related
ATI
Projects
Priority
Level
Leverage
ATI
Project
Include in
Task
Dashboard
Hold
Notes
Goal/Success Indicator
Baseline
Systemwide
Status Level
AY 11/12
AY 12/13
Campus
Campus
Status
Level
Status
Level
Campus
Commitme
nt: Will
work on
13/14?
Related
ATI
Projects
Priority
Level
Leverage
ATI
Project
Include in
Task
Dashboard
4.1. Campus has formally
documented (e.g.,
Policy, Resolution or
Procedure) a process
to promote or require
the posting of
instructional materials
(new)
(new)
(new)
(new)
to a central, electronic
location (e.g. LMS,
lecture capture
system, course
website).
[Commitment]
4.2. Removed
4.3. Campus has
established specific
guidelines and
procedures for
submitting course and
curricular materials
hosted in campus LMS
(or other central,
electronic product).
[Commitment]
Page 33
X
Medium
X
Hold
Notes
Goal/Success Indicator
Baseline
Systemwide
Status Level
4.4. Campus has
implemented
procedures to
accelerate the delivery
of alternate media
Established
materials to improve
timeliness (e.g.
electronic delivery via
campus LMS or FTP).
[Ability]
4.5. Campus has
implemented a
procedure that
provides alternate
media production
staff with timely
access to instructional
materials within the
central electronic
location. [Ability]
4.6. Removed
Page 34
AY 11/12
AY 12/13
Campus
Campus
Status
Level
Status
Level
5
4
(new)
(new)
Campus
Commitme
nt: Will
work on
13/14?
X
Related
ATI
Projects
Priority
Level
Medium
Leverage
ATI
Project
Include in
Task
Dashboard
X
Hold
Notes
Goal/Success Indicator
4.7. Campus has
established a process
to review vendor
documentation and/or
conduct product
testing to determine
the accessibility
support provided by
the central, electronic
location (e.g. LMS,
lecture capture
system, course
website).
[Measurement]
4.8. Campus has
established a process
to periodically request
and review updated
vendor
documentation and/or
conduct updated
product testing for the
central, electronic
location.
[Measurement]
Page 35
Baseline
Systemwide
Status Level
AY 11/12
AY 12/13
Campus
Campus
Status
Level
Status
Level
(new)
(new)
(new)
(new)
Campus
Commitme
nt: Will
work on
13/14?
Related
ATI
Projects
Priority
Level
Leverage
ATI
Project
Include in
Task
Dashboard
Hold
Notes
Goal/Success Indicator
Baseline
Systemwide
Status Level
4.9. Campus has
developed an Equally
Effective Alternate
Access Plan (EEAAP)
that addresses how
the campus will
ensure equal access
for individuals with
disabilities to IM
stored within the
central, electronic
location.
[Measurement]
4.10.
Campus has
established a process
to measure the extent
to which IM are
posted to the central,
electronic location.
[Measurement]
5.
Goal: The campus has
implemented policies and
procedures to ensure that
accessibility requirements
have been incorporated into
the adoption process for all
multimedia-based
instructional resources.
Page 36
AY 11/12
AY 12/13
Campus
Campus
Status
Level
Status
Level
Campus
Commitme
nt: Will
work on
13/14?
Related
ATI
Projects
SYS-1
(new)
(new)
(new)
(new)
3
3
Established
X
Priority
Level
Medium
Leverage
ATI
Project
Include in
Task
Dashboard
Hold
Notes
Goal/Success Indicator
5.1. Campus has
developed and
implemented
accessibility
requirements for
selecting and adopting
multimedia curricular
materials (e.g.
requirements for
captions, transcripts,
audio description, and
accessible web
players).
[Commitment]
5.2. Campus has
established a strategic
process, based on
available resources,
for prioritizing the
remediation of
inaccessible
multimedia materials.
[Commitment]
Page 37
Baseline
Systemwide
Status Level
AY 11/12
AY 12/13
Campus
Campus
Status
Level
Status
Level
Campus
Commitme
nt: Will
work on
13/14?
Related
ATI
Projects
IM-6
Established
3
3
IM-6
Defined
3
3
Priority
Level
Leverage
ATI
Project
Include in
Task
Dashboard
Hold
Notes
Goal/Success Indicator
5.3. Campus has
established a process
to inventory existing
multimedia content
including usage data.
[Measurement]
Baseline
Systemwide
Status Level
AY 11/12
AY 12/13
Campus
Campus
Status
Level
Status
Level
Campus
Commitme
nt: Will
work on
13/14?
Related
ATI
Projects
IM-6
(new)
(new)
5.4. Removed
5.5. Removed
5.6. Campus has specified
staff for addressing
the accessibility of
existing and planned
multimedia content.
[Ability]
5.7. Campus has acquired
tools for addressing
the accessibility of
existing and planned
multimedia content.
[Ability]
Page 38
IM-2
IM-3
(new)
(new)
IM-2
IM-3
(new)
(new)
IM-6
Priority
Level
Leverage
ATI
Project
Include in
Task
Dashboard
Hold
Notes
Goal/Success Indicator
Baseline
Systemwide
Status Level
AY 11/12
AY 12/13
Campus
Campus
Status
Level
Status
Level
5.8. Campus has
established work
space for addressing
the accessibility of
existing and planned
multimedia content.
[Ability]
(new)
(new)
5.9. Campus has specified
staff to coordinate
with post-production
captioning/transcripti
on vendors and/or
campus personnel
that provide this
service.
[Measurement]
(new)
(new)
5.10.
Campus has
specified staff to
coordinate with realtime captioning/
transcription vendors
and/or campus
personnel that
provide this service.
[Measurement]
(new)
(new)
Page 39
Campus
Commitme
nt: Will
work on
13/14?
Related
ATI
Projects
Priority
Level
Leverage
ATI
Project
Include in
Task
Dashboard
Hold
Notes
Goal/Success Indicator
6.
Goal: The campus has
implemented policies and
procedures to ensure that
accessibility requirements
have been incorporated into
the curricular review process.
Baseline
Systemwide
Status Level
AY 11/12
AY 12/13
Campus
Campus
Status
Level
Status
Level
Initiated
6
5
(new)
(new)
(new)
(new)
6.1. Removed
6.2. Campus has
established
accessibility standards
or guidelines for
selecting, authoring,
and procuring
curricular materials
(e.g. documents,
videos, web/mobile
applications).
Example: Course
Accessibility Checklist.
6.3. Removed
6.4. Campus has
established a process
to allow for the review
of the accessibility of
online courses before
posting.
[Measurement]
Page 40
Campus
Commitme
nt: Will
work on
13/14?
Related
ATI
Projects
Priority
Level
Leverage
ATI
Project
Include in
Task
Dashboard
Hold
Notes
Goal/Success Indicator
6.5. Campus has
established a process
for faculty and/or
instructional staff to
incorporate
accessibility at time of
course redesign.
[Measurement] *
6.6. Campus has
established a process
to track courses that
have been reviewed/
revised for
accessibility support.
[Measurement]
* Success Indicators 6.5/6.6
only address the existence of
processes that supports
incorporating accessibility into
the course design process (6.5)
and tracking the courses for
which this has occurred (6.6).
They are not prescriptive
regarding the implementation
details (e.g. timing, frequency,
or scope of these activities) as
these should be determined by
the campus.
Page 41
Baseline
Systemwide
Status Level
AY 11/12
AY 12/13
Campus
Campus
Status
Level
Status
Level
(new)
(new)
(new)
(new)
Campus
Commitme
nt: Will
work on
13/14?
X
Related
ATI
Projects
Priority
Level
Medium
Leverage
ATI
Project
Include in
Task
Dashboard
X
Hold
Notes
Goal/Success Indicator
7.
Goal: The campus has
implemented policies and
procedures to support faculty
in selecting, authoring, and
delivering accessible
instructional materials.
7.1. Campus has formally
documented (through
Policy, Resolution or
Procedure) the nature
of faculty
responsibility for
selecting and
authoring accessible
curricular materials.
[Commitment]
Baseline
Systemwide
Status Level
AY 11/12
AY 12/13
Campus
Campus
Status
Level
Status
Level
Established
4
3
Defined
3
2
Established
4
4
7.2. Removed
7.3. Campus has
developed and
disseminated
examples of accessible
curricular materials
and practices (e.g.
accessible syllabus
template, faculty
exemplars). [Ability]
7.4. Removed
Page 42
Campus
Commitme
nt: Will
work on
13/14?
Related
ATI
Projects
Priority
Level
Leverage
ATI
Project
Include in
Task
Dashboard
Hold
Notes
Goal/Success Indicator
7.5. Campus has
established a
procedure and
provided associated
tools to allow faculty
and/or instructional
staff to verify the
accessibility of
curricular content.
[Ability]
Baseline
Systemwide
Status Level
AY 11/12
AY 12/13
Campus
Campus
Status
Level
Status
Level
Page 43
Related
ATI
Projects
IM-3
IM-8
(new)
(new)
(new)
(new)
7.6. Removed
7.7. Campus provides
access to technology
to support faculty
creation of accessible
instructional materials
(e.g. workstations,
software, scanners)
[Ability]
Campus
Commitme
nt: Will
work on
13/14?
Priority
Level
Leverage
ATI
Project
Include in
Task
Dashboard
Hold
Notes
Goal/Success Indicator
7.8. Campus provides
personnel resources
(e.g. instructional
designers, lab
technicians, and
student assistants)
necessary to support
faculty creation of
accessible
instructional
materials. [Ability]
7.9. Campus has
established a process
to provide digital
copies of course
readers to alternate
media production
staff upon request.
[Ability] *
7.10.
Campus has
established a process
to provide digital
copies of library
electronic reserves to
alternate media
production staff upon
request. [Ability]
Page 44
Baseline
Systemwide
Status Level
AY 11/12
AY 12/13
Campus
Campus
Status
Level
Status
Level
(new)
Campus
Commitme
nt: Will
work on
13/14?
Related
ATI
Projects
(new)
IM-4
(new)
(new)
IM-4
(new)
(new)
Priority
Level
Leverage
ATI
Project
Include in
Task
Dashboard
Hold
Notes
Goal/Success Indicator
Baseline
Systemwide
Status Level
AY 11/12
AY 12/13
Campus
Campus
Status
Level
Status
Level
* The intent of Success
Indicators 7.9 and 7.10 is to
eliminate the redundant
digitization of instructional
materials by alternate media
staff by capturing a digital copy
of paper-based source
materials including course
readers (7.9) and library
electronic reserves material
(7.10) at the time they’re
produced. This eliminates the
need for alternate media staff
to re-scan/digitize this
material.
8. Goal: The campus has
implemented a broadbased ATI awareness
campaign, supported by a
comprehensive training
infrastructure to increase
technological accessibility
across the campus.
Page 45
Defined
4
3
Campus
Commitme
nt: Will
work on
13/14?
Related
ATI
Projects
Priority
Level
Leverage
ATI
Project
Include in
Task
Dashboard
Hold
Notes
Goal/Success Indicator
8.1. Campus has
developed a formal
awareness campaign
to increase knowledge
of accessibility issues
and responsibilities.
[Commitment]
Baseline
Systemwide
Status Level
Established
AY 11/12
AY 12/13
Campus
Campus
Status
Level
Status
Level
4
4
Campus
Commitme
nt: Will
work on
13/14?
Related
ATI
Projects
SYS-2
8.4. Removed
Page 46
(new)
(new)
Level
Leverage
ATI
Project
Include in
Task
Dashboard
X
8.2. Removed
8.3. Campus has
developed and
disseminated a variety
of training materials,
both in content and
modality (e.g. quick
use guides,
workshops, FAQ), for
selecting, authoring,
procuring, and
distributing accessible
instructional
materials. [Ability]
Priority
SYS-2
Medium
X
Hold
Notes
Goal/Success Indicator
8.5. Campus is tracking
participation in
training activities and
usage of training
materials for
accessible authoring,
conversion, and
delivery of curricular
materials (e.g. number
of workshop
attendees, number of
users who download
templates, or watch
training videos).
[Measurement]
Baseline
Systemwide
Status Level
AY 11/12
AY 12/13
Campus
Campus
Status
Level
Status
Level
4
4
8.7. Campus provides
personnel necessary
to support the
awareness campaign.
[Ability]
(new)
(new)
8.8. Campus provides
resources necessary to
support the
development of
awareness campaign.
[Ability]
(new)
(new)
Defined
8.6. Removed
Page 47
Campus
Commitme
nt: Will
work on
13/14?
Related
ATI
Projects
SYS-2
Priority
Level
Leverage
ATI
Project
Include in
Task
Dashboard
Hold
Notes
Goal/Success Indicator
Baseline
Systemwide
Status Level
AY 12/13
Campus
Campus
Status
Level
Status
Level
8.9. Campus provides
personnel necessary
to support the training
activities. [Ability]
(new)
(new)
8.10.
Campus
provides resources
necessary to support
the development and
delivery of training
activities. [Ability]
(new)
(new)
8.11.
Campus has
integrated
accessibility into
faculty orientations
[Measurement]
9.
AY 11/12
Goal: Campus IMAP
committee has sufficient
breadth, resources, and
authority to effectively
implement a comprehensive
IMAP initiative.
Page 48
Campus
Commitme
nt: Will
work on
13/14?
Related
ATI
Projects
SYS-2
(new)
(new)
5
4
Established
Priority
Level
Leverage
ATI
Project
Include in
Task
Dashboard
Hold
Notes
Goal/Success Indicator
9.1. Campus IMAP
committee
membership consists
of stakeholders from
all key units (Student
Affairs, Academic
Senate, Curriculum
Committee, Academic
Technology, Library)
as well as faculty, staff
and students.
[Commitment]
Baseline
Systemwide
Status Level
AY 11/12
AY 12/13
Campus
Campus
Status
Level
Status
Level
(new)
(new)
(new)
(new)
9.2. Removed
9.3. Campus has
established a process
to review and revise
the campus ATI
Instructional Materials
plan on an annual
basis. [Measurement]
9.4. Removed
Page 49
Campus
Commitme
nt: Will
work on
13/14?
Related
ATI
Projects
Priority
Level
Leverage
ATI
Project
Include in
Task
Dashboard
Hold
Notes
Procurement (8 goals/37 success indicators)
Goal/Success Indicator
Baseline
Systemwide
Status Level
1-Optimizing
2-Managed
3-Established
4-Defined
5-Initiated
6-Not Started
1. Goal: An ATI Electronic and
Information Technology
E&IT Procurement Plan,
documents, forms, and
other materials to support
508 procurements at the
campus are created and
published.
1.1. Developed and
published an Accessible
ATI E&IT Procurement
Plan
1.2. Developed and
published a document
that defines what
products are
categorized as Section
508 E&IT procurements
Page 50
AY 11/12
Campus
Status Level
1-Optimizing
2-Managed
3-Established
4-Defined
5-Initiated
6-Not Started
AY 12/13
Campus
Commitment:
Campus
Will work on
Status Level
13/14?
Related
ATI
Projects
Priority
1-Optimizing
2-Managed
3-Established
4-Defined
5-Initiated
6-Not Started
2
X-Campus
commits to
work on this
Success
Indicator
Reference High
ATI
Medium
project
Low
number(s)
X
HIGH
2
X
HIGH
2
X
HIGH
Level
Established 2
Established
Established
2
2
Leverage
ATI
Project
Include in
Task
Dashboard
Hold
Notes
Goal/Success Indicator
1.3. Developed a procedure
for procuring E&IT
products based on the
product/service impact
criteria.
1.4. Developed a
documented process to
determine the
level/complexity of 508
evaluation that will be
required for new
procurements and/or
renewals.
1.5. Developed a process for
all competitive bid
procurements that
require an evaluation of
Section 508 compliance
1.6. Developed a process for
all non-competitive bid
procurements that
require an evaluation of
Section 508 compliance
1.7. Developed a process for
all purchase card
purchases that require
an evaluation of Section
508 compliance
Page 51
Baseline
Systemwide
Status Level
AY 11/12
Campus
Status Level
AY 12/13
Campus
Commitment:
Campus
Will work on
Status Level
13/14?
Related
ATI
Projects
Priority
Level
2
X
HIGH
2
X
HIGH
5
X
2
2
Established
P-1.2.
2
HIGH
P-1.3.
2
2
Initiated
HIGH
P-1.3.
2
2
Established
P-1.2.
X
HIGH
Leverage
ATI
Project
Include in
Task
Dashboard
Hold
Notes
Goal/Success Indicator
1.8. Documented a process
used to verify Voluntary
Product Accessibility
Templates (VPATs)
2. Goal: ATI procurement team
is fully staffed with clearly
defined roles for processing
E&IT procurements.
2.1. Established a group that
meets on a regular basis
to discuss accessible
procurement topics
2.2. Identified contact
person(s) and process
for E&TI
product/service
provider, purchase
requestors, and staff
to ask questions about
procurements.
Page 52
Baseline
Systemwide
Status Level
AY 11/12
Campus
Status Level
AY 12/13
Campus
Commitment:
Campus
Will work on
Status Level
13/14?
2
Established
2
2
Established 2
1
Established
1
1
Established
1
X
Related
ATI
Projects
Priority
Level
HIGH
Leverage
ATI
Project
Include in
Task
Dashboard
Hold
Notes
Goal/Success Indicator
2.3. Documented in writing
who is responsible for
each component of
the accessible
procurement process
(e.g., Who does the
purchase request?
Who interacts with the
EIT product/service
provider on
accessibility
questions? Who does
the accessibility
evaluation of the
product?).
3. Goal: A well-documented
process has been
established and is used for
exemptions to E&IT
procurements.
3.1. Established a process
for approving
exemptions.
3.2. Documented the
exemption process,
posted it on public
website, and have
communicated process
to campus
Page 53
Baseline
Systemwide
Status Level
AY 11/12
Campus
Status Level
AY 12/13
Campus
Commitment:
Campus
Will work on
Status Level
13/14?
Related
ATI
Projects
Priority
Level
1
Established
1
2
X
HIGH
Established 2
2
HIGH
2
2
Defined
2
X
HIGH
Leverage
ATI
Project
Include in
Task
Dashboard
Hold
Notes
Goal/Success Indicator
3.3. Documented a process
that ensures that
supplementary
accommodations can be
put in place when
exemptions are
warranted
3.4. Established a follow-up
process for
communicating with EIT
product/service
provider and purchase
requesters when a
procurement is moved
forward without total
resolution of the
accessibility status of
the product.
4. Goal: Equally Effective
Access Plans are created for
E&IT products that are not
fully 508 compliant.
4.1. Documented a process
Baseline
Systemwide
Status Level
Defined
Defined
Defined
AY 11/12
Campus
Status Level
alternate access plan is
necessary.
Page 54
Campus
Commitment:
Campus
Will work on
Status Level
13/14?
2
X
2
X
2
X
2
X
Related
ATI
Projects
Level
HIGH
P-1.3.
HIGH
SYS-1
LOW
2
2
P-1.1.
Defined
Priority
2
that outlines when an
equally effective
AY 12/13
2
Leverage
ATI
Project
Include in
Task
Dashboard
Hold
Notes
Goal/Success Indicator
4.2. Established a process
with roles assigned for
all parts of creating an
equally effective
alternate access plan.
4.3. Established a process
that tracks how many
equally effective
alternate access plans
have been created.
4.4. Established a process to
ensure that
accommodations were
provided.
5. Goal: All parties involved in
E&IT procurement have
been trained, and a
continual training program
is in place.
Baseline
Systemwide
Status Level
Defined
AY 11/12
Campus
Status Level
Initiated
where to get more
information
Page 55
Priority
2
SYS-1
LOW
Level
P-1.1.
X
SYS-1
LOW
P-1.1.
2
Initiated
X
2
X
SYS-1
LOW
P-1.1.
2
2
X
HIGH
2
X
HIGH
Established 2
orientation training
requirements and
Related
ATI
Projects
2
deployed new employee
overview of Section 508
Campus
Commitment:
Campus
Will work on
Status Level
13/14?
2
5.1. Established and
materials that provide
AY 12/13
Initiated
2
Leverage
ATI
Project
Include in
Task
Dashboard
Hold
Notes
Goal/Success Indicator
5.2. Established and
deployed training
program for purchase
requestors and
administrative support
staff.
5.3. Established and
deployed training
program for Information
Technology Staff.
5.4. Established and
deployed training
program for Buyers
(procurement staff).
5.5. Established and
deployed training for all
purchase card holders
5.6. Established a plan that
provides resources for
the Section 508
Compliance officer and
ATI Designee or other
Designee to participate
in professional
development and
continuing education
opportunities.
Page 56
Baseline
Systemwide
Status Level
Defined
Initiated
Established
Initiated
AY 11/12
Campus
Status Level
AY 12/13
Campus
Commitment:
Campus
Will work on
Status Level
13/14?
Related
ATI
Projects
Priority
Level
2
X
HIGH
2
X
HIGH
2
X
HIGH
2
X
HIGH
Leverage
ATI
Project
Include in
Task
Dashboard
Hold
Notes
2
2
2
2
6
6
Do not have compliance
officer
Goal/Success Indicator
5.7. Collected feedback from
training (effectiveness,
knowledge retention,
etc.)
5.8. Established methods for
retraining individuals
and departments to
refresh knowledge of
the E&IT procurement
process
6. Goal: All individuals on
campus involved in the
purchasing of goods are
knowledgeable about
Section 508 in the context of
E&IT procurement.
Baseline
Systemwide
Status Level
AY 11/12
Campus
Status Level
AY 12/13
Campus
Commitment:
Campus
Will work on
Status Level
13/14?
5
Not Started
Page 57
Priority
Level
X
MED
X
MED
5
2
Initiated
2
3
3
6.1. Removed
6.2. Established process for
working collaboratively
with vendors during the
procurement process to
asses and improve the
accessibility of their
product (i.e. VPAT
review process,
Accessibility Roadmap).
Related
ATI
Projects
2
2
Leverage
ATI
Project
Include in
Task
Dashboard
Hold
Notes
Goal/Success Indicator
6.3. Established an ongoing
general campus
communication that
promotes E&IT
procurement awareness
7. Goal: Campus has
established a continual
evaluation process with
standard forms and
procedures. Feedback from
the process along with
direction is provided to
training, outreach, and
other groups involved in
E&IT procurements.
Baseline
Systemwide
Status Level
Initiated
AY 11/12
Campus
Status Level
AY 12/13
Campus
Commitment:
Campus
Will work on
Status Level
13/14?
Related
ATI
Projects
Priority
Level
4
X
MED
4
X
MED
X
MED
4
4
7.1. Removed
7.2. Removed
7.3. Removed
7.4. Established metrics to
evaluate the
effectiveness of the ATI
procurement process
and procedures process.
Page 58
Leverage
ATI
Project
Include in
Task
Dashboard
Hold
Notes
Goal/Success Indicator
7.5. Established metrics to
evaluate the
effectiveness of the
Equally Effective
Alternate Access
process.
7.6. Established metrics to
evaluate the
effectiveness of campus
training process.
7.7. Establish metrics to
evaluate the
effectiveness of campus
outreach process.
8. Goal: Campuses have
sufficient experience and
expertise in completing E&IT
procurements.
Baseline
Systemwide
Status Level
AY 11/12
Campus
Status Level
AY 12/13
Campus
Commitment:
Campus
Will work on
Status Level
13/14?
Related
ATI
Projects
Priority
Level
X
MED
X
MED
X
MED
X
HIGH
X
HIGH
X
HIGH
8.1. Removed
8.2. Removed
8.3. Removed
8.4. Removed
8.5. Total number of E&IT
reviews?
8.6. What is the total
percentage of EEAAP’s?
Page 59
Leverage
ATI
Project
Include in
Task
Dashboard
Hold
Notes
Goal/Success Indicator
8.7. What is the total
number of
exemptions/exceptions?
Page 60
Baseline
Systemwide
Status Level
AY 11/12
Campus
Status Level
AY 12/13
Campus
Commitment:
Campus
Will work on
Status Level
13/14?
X
Related
ATI
Projects
Priority
Level
HIGH
Leverage
ATI
Project
Include in
Task
Dashboard
Hold
Notes
Goal/Success Indicator
Baseline
Systemwide
Status Level
1-Optimizing
2-Managed
3-Established
4-Defined
5-Initiated
6-Not Started
9. Goal: An ATI Electronic and
Information Technology
E&IT Procurement Plan,
documents, forms, and
other materials to support
508 procurements at the
campus are created and
published.
9.1. Developed and
published an Accessible
ATI E&IT Procurement
Plan
9.2. Developed and
published a document
that defines what
products are
categorized as Section
508 E&IT procurements
9.3. Developed a procedure
for procuring E&IT
products based on the
product/service impact
criteria.
Page 61
Established
Established
Established
AY 11/12
Campus
Status Level
1-Optimizing
2-Managed
3-Established
4-Defined
5-Initiated
6-Not Started
AY 12/13
Campus
Commitment:
Campus
Will work on
Status Level
13/14?
Related
ATI
Projects
1-Optimizing
2-Managed
3-Established
4-Defined
5-Initiated
6-Not Started
Reference High
ATI
Medium
project
Low
number(s)
X-Campus
commits to
work on this
Success
Indicator
Priority
Level
Leverage
ATI
Project
Include in
Task
Dashboard
Hold
Notes
Goal/Success Indicator
9.4. Developed a
documented process to
determine the
level/complexity of 508
evaluation that will be
required for new
procurements and/or
renewals.
9.5. Developed a process for
all competitive bid
procurements that
require an evaluation of
Section 508 compliance
9.6. Developed a process for
all non-competitive bid
procurements that
require an evaluation of
Section 508 compliance
9.7. Developed a process for
all purchase card
purchases that require
an evaluation of Section
508 compliance
9.8. Documented a process
used to verify Voluntary
Product Accessibility
Templates (VPATs)
Page 62
Baseline
Systemwide
Status Level
AY 11/12
Campus
Status Level
AY 12/13
Campus
Commitment:
Campus
Will work on
Status Level
13/14?
Related
ATI
Projects
P-1.2.
Established
P-1.3.
P-1.2.
Established
Initiated
Established
P-1.3.
Priority
Level
Leverage
ATI
Project
Include in
Task
Dashboard
Hold
Notes
Goal/Success Indicator
10. Goal: ATI procurement team
is fully staffed with clearly
defined roles for processing
E&IT procurements.
10.1.
Established a
group that meets on a
regular basis to discuss
accessible procurement
topics
10.2.
Identified
contact person(s) and
process for E&TI
product/service
provider, purchase
requestors, and staff
to ask questions about
procurements.
Page 63
Baseline
Systemwide
Status Level
Established
Established
Established
AY 11/12
Campus
Status Level
AY 12/13
Campus
Commitment:
Campus
Will work on
Status Level
13/14?
Related
ATI
Projects
Priority
Level
Leverage
ATI
Project
Include in
Task
Dashboard
Hold
Notes
Goal/Success Indicator
10.3.
Documented in
writing who is
responsible for each
component of the
accessible
procurement process
(e.g., Who does the
purchase request?
Who interacts with the
EIT product/service
provider on
accessibility
questions? Who does
the accessibility
evaluation of the
product?).
11. Goal: A well-documented
process has been
established and is used for
exemptions to E&IT
procurements.
11.1.
Established a
process for approving
exemptions.
11.2.
Documented the
exemption process,
posted it on public
website, and have
communicated process
to campus
Page 64
Baseline
Systemwide
Status Level
Established
Established
Defined
AY 11/12
Campus
Status Level
AY 12/13
Campus
Commitment:
Campus
Will work on
Status Level
13/14?
Related
ATI
Projects
Priority
Level
Leverage
ATI
Project
Include in
Task
Dashboard
Hold
Notes
Goal/Success Indicator
11.3.
Documented a
process that ensures
that supplementary
accommodations can be
put in place when
exemptions are
warranted
11.4.
Established a
follow-up process for
communicating with EIT
product/service
provider and purchase
requesters when a
procurement is moved
forward without total
resolution of the
accessibility status of
the product.
12. Goal: Equally Effective
Access Plans are created for
E&IT products that are not
fully 508 compliant.
12.1.
Documented a
Baseline
Systemwide
Status Level
effective alternate
access plan is necessary.
Page 65
Campus
Status Level
AY 12/13
Campus
Commitment:
Campus
Will work on
Status Level
13/14?
Related
ATI
Projects
Defined
P-1.3.
Defined
Defined
SYS-1
process that outlines
when an equally
AY 11/12
P-1.1.
Defined
Priority
Level
Leverage
ATI
Project
Include in
Task
Dashboard
Hold
Notes
Goal/Success Indicator
12.2.
Established a
process with roles
assigned for all parts of
creating an equally
effective alternate
access plan.
12.3.
Established a
process that tracks how
many equally effective
alternate access plans
have been created.
12.4.
Established a
process to ensure that
accommodations were
provided.
13. Goal: All parties involved in
E&IT procurement have
been trained, and a
continual training program
is in place.
13.1.
Baseline
Systemwide
Status Level
where to get more
information
Page 66
Related
ATI
Projects
Defined
SYS-1
Initiated
P-1.1.
SYS-1
Initiated
Established
orientation training
requirements and
Status Level
Campus
Commitment:
Campus
Will work on
Status Level
13/14?
P-1.1.
deployed new employee
overview of Section 508
Campus
AY 12/13
SYS-1
Established and
materials that provide
AY 11/12
Initiated
P-1.1.
Priority
Level
Leverage
ATI
Project
Include in
Task
Dashboard
Hold
Notes
Goal/Success Indicator
13.2.
Established and
deployed training
program for purchase
requestors and
administrative support
staff.
13.3.
Established and
deployed training
program for Information
Technology Staff.
13.4.
Established and
deployed training
program for Buyers
(procurement staff).
13.5.
Established and
deployed training for all
purchase card holders
13.6.
Established a
plan that provides
resources for the
Section 508 Compliance
officer and ATI Designee
or other Designee to
participate in
professional
development and
continuing education
opportunities.
Page 67
Baseline
Systemwide
Status Level
Defined
Initiated
Established
Initiated
AY 11/12
Campus
Status Level
AY 12/13
Campus
Commitment:
Campus
Will work on
Status Level
13/14?
Related
ATI
Projects
Priority
Level
Leverage
ATI
Project
Include in
Task
Dashboard
Hold
Notes
Goal/Success Indicator
13.7.
Collected
feedback from training
(effectiveness,
knowledge retention,
etc.)
13.8.
Established
methods for retraining
individuals and
departments to refresh
knowledge of the E&IT
procurement process
14. Goal: All individuals on
campus involved in the
purchasing of goods are
knowledgeable about
Section 508 in the context of
E&IT procurement.
14.1.
Removed
14.2.
Established
process for working
collaboratively with
vendors during the
procurement process to
asses and improve the
accessibility of their
product (i.e. VPAT
review process,
Accessibility Roadmap).
Page 68
Baseline
Systemwide
Status Level
Not Started
Initiated
AY 11/12
Campus
Status Level
AY 12/13
Campus
Commitment:
Campus
Will work on
Status Level
13/14?
Related
ATI
Projects
Priority
Level
Leverage
ATI
Project
Include in
Task
Dashboard
Hold
Notes
Goal/Success Indicator
14.3.
Established an
ongoing general campus
communication that
promotes E&IT
procurement awareness
15. Goal: Campus has
established a continual
evaluation process with
standard forms and
procedures. Feedback from
the process along with
direction is provided to
training, outreach, and
other groups involved in
E&IT procurements.
15.1.
Removed
15.2.
Removed
15.3.
Removed
15.4.
Established
metrics to evaluate the
effectiveness of the ATI
procurement process
and procedures process.
Page 69
Baseline
Systemwide
Status Level
Initiated
AY 11/12
Campus
Status Level
AY 12/13
Campus
Commitment:
Campus
Will work on
Status Level
13/14?
Related
ATI
Projects
Priority
Level
Leverage
ATI
Project
Include in
Task
Dashboard
Hold
Notes
Goal/Success Indicator
15.5.
Established
metrics to evaluate the
effectiveness of the
Equally Effective
Alternate Access
process.
15.6.
Established
metrics to evaluate the
effectiveness of campus
training process.
15.7.
Establish metrics
to evaluate the
effectiveness of campus
outreach process.
16. Goal: Campuses have
sufficient experience and
expertise in completing E&IT
procurements.
16.1.
Removed
16.2.
Removed
16.3.
Removed
16.4.
Removed
16.5.
Total number of
E&IT reviews?
16.6.
What is the total
percentage of EEAAP’s?
Page 70
Baseline
Systemwide
Status Level
AY 11/12
Campus
Status Level
AY 12/13
Campus
Commitment:
Campus
Will work on
Status Level
13/14?
Related
ATI
Projects
Priority
Level
Leverage
ATI
Project
Include in
Task
Dashboard
Hold
Notes
Goal/Success Indicator
16.7.
What is the total
number of
exemptions/exceptions?
Page 71
Baseline
Systemwide
Status Level
AY 11/12
Campus
Status Level
AY 12/13
Campus
Commitment:
Campus
Will work on
Status Level
13/14?
Related
ATI
Projects
Priority
Level
Leverage
ATI
Project
Include in
Task
Dashboard
Hold
Notes
Appendix A: Status Level Descriptions
Status Levels
Description for Procedures
Description for Documentation
Description for Resources
Not Started
No action has been taken yet.
No documentation has yet been generated.
No resources have yet been allocated.
Initiated
The campus has an ad hoc or developing practice.
Procedures, if in place, are generally ad hoc.
Documentation is generally absent.
Resources have been tentatively identified but not
yet allocated.
Defined
The campus has a common practice. Procedures, if in
place, are consistent but informal.
Documentation, if present, is in working draft.
Resources have been firmly identified but not yet
allocated.
Established
The campus has a standard practice. Procedures are
consistent and formal.
The campus has a mature practice. Procedures are
also in place to track and capture success indicators
(milestones and measures of success).
The campus has a mature practice. In addition,
procedures are in place to conduct regular
administrative reviews of success indicators to gauge
effectiveness and implement improvements.
Documentation is complete and fully reflects the
standard practice.
Documentation is complete and fully reflects the
standard practice.
Resources have been both identified and allocated.
Documentation is continually revised to reflect the
managed practice. Periodic administrative review of
documentation is conducted.
Resources have been both identified and allocated.
Periodic administrative review of resource allocations
is conducted
Managed
Optimized
Page 72
Resources have been both identified and allocated.