Point of Beginning
Launching Minnesota’s Geospatial Information Office
Drive to Excellence/MGIO Celebration and Stakeholder Meeting
June 24, 2009
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Agenda
• Welcome
(David Arbeit)
• The Executive View
(Sheila Reger)
(Gene Hugoson)
(Gopal Khanna)
• Contributors and Stakeholders
• The Road We’ve Traveled
(David Arbeit)
• Project Overview/ Recommendations
(Michael Terner)
• The Legislative Mandate
(David Arbeit)
• Break
(GIS/LIS Consortium)
• Introducing the MGIO
(David Arbeit)
• The Challenge Ahead
(David Arbeit)
• A Community Dialog
(All)
• Adjourn
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Executive Leadership
Sheila Reger
Chair, Drive to Excellence Subcabinet
Commissioner
Department of Administration
Gene Hugoson
Project Sponsor
Commissioner
MN Department of Agriculture
Gopal Khanna
Commissioner and State CIO
Office of Enterprise Technology
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Advisors, Contributors and Stakeholders
Drive to Excellence Steering Committee
Project Sponsors: Commissioners Brad Moore and Gene Hugoson
Governors Council on Geographic Information
GCGI Strategic Planning Committee
Co-Chairs: Victoria Reinhardt, Mike Dolbow (Co-Chairs)
Legislative Sponsors
Authors of Legislation: Representative Phyllis Kahn and Senator Don Betzold
Community of Partners
More than 250 stakeholders who have participated in forums, meetings,
panels, interviews, and discussions.
DTE GIS Coordination Initiative
Steering Committee
Sponsors
Gene Hugoson -- Commissioner, Agriculture
Brad Moore -- Commissioner, MPCA
Team Members
David Arbeit -- Administration
Michael Barnes -- Transportation
Janet Cain -- Public Safety
Paul Egers -- MPCA
Margaret Kelly -- Health
John Lally -- OET
Fred Logman -- Administration
Robert Maki -- DNR
Wendy Nelson -- Health
Larry Palmer -- Agriculture
Leo Raudys -- MPCA
Dan Storkamp -- Corrections
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Advisors, Contributors and Stakeholders
Governors Council on Geographic Information
David Arbeit, LMIC/Administration
David Brandt, Washington County
Curtis Carlson, MLS of Minnesota
Will Craig, University of Minnesota
Mike Dolbow, Department of Agriculture
Kris Eide, Department of Public Safety
Rebecca Foster, MN GIS/LIS Consortium
Rick Gelbmann, Metropolitan Council
Jeffrey Grussing, Great River Energy
Joshua Gumm, Scott County
Tim Loesch, DNR
Tom Mathisen, City of Crystal
Lee Meilleur, Legislative GIS Office
Richard Morey, MnDOT
Tim Ogg, BWSR
Victoria Reinhardt, Ramsey County
Eileen Quam, OET
Tad Schindler, MPCA
Gerry Sjerven, NRRI, U of M
Mark Sloan, Clay County
Sally Wakefield, 1000 Friends of Minnesota
Ron Wencl, USGS
Brenda Zachman, USDA
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Advisors, Contributors and Stakeholders
Community of Partners
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Our Journey to Here
1978: LMIC established – 1st state GIS program in nation
1990: First Strategic Plan for State GIS (PlanGraphics)
1991: Executive Order creates Governor’s Council on GI
2004: Second Strategic Plan for State GIS (GCGI)
2006: NSGIC State coordination guidelines/grant
2007: Compass Points retreat recommends strategic priorities
2008: Enterprise GIS adopted as DTE Subcabinet initiative
2009: MGIO authorized by legislation
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Our Journey to Here
1990: Strategic GIS Plan (PlanGraphics)
• Reorganize to coordinate GIS activities and investments
among all state agencies.
– Policy responsibilities
– Data Clearinghouse
– Coordinate data development
– GIS Service Bureau
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Link GIS coordination to authorizations for IT.
Create advisory bodies for State and statewide issues.
LMIC serves as foundation for new office.
Provide appropriate and stable funding structure.
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Our Journey to Here
2004: Mn Governor’s Council on GI
A Foundation for Coordinated GIS:
Minnesota’s Spatial Data Infrastructure
Recommended assigning explicit
authority and responsibility for GIS
coordination to a cabinet level agency.
A Foundation for Coordinated GIS
Minnesota’s Spatial Data Infrastructure
Roles & Responsibilities: Coordinating Organization
• Oversee statewide GIS infrastructure, including data plans.
• Monitor effectiveness of adopted policies and recommend actions.
• Work with stakeholders to identify GIS needs and priorities.
• Identify new and emerging opportunities that improve the
effectiveness of state programs through use of GIS.
• Identify and coordinate opportunities for joint GIS projects and
leveraged resources.
A Foundation for Coordinated GIS
Minnesota’s Spatial Data Infrastructure
Roles & Responsibilities: Coordinating Organization
• Coordinate agency GIS within state’s IT architecture framework.
• Advocate for Minnesota’s GIS stakeholders to executive branch
and legislature, federal agencies and other organizations.
• Serve as the state’s liaison and representative to
federal mapping agencies and national GIS organizations.
• Develop/ maintain MN Geographic Data Clearinghouse services.
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Our Journey to Here
2006: NSGIC 50 States Initiative
NSGIC’s criteria for successful
state coordination reinforced the
recommendations in A Foundation
for Coordinated GIS.
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Our Journey to Here
NSGIC Criteria for Success
• An office with clearly defined authority for statewide
coordination of GIS technologies and data.
• A full time, paid coordinator with the authority to implement the
state’s business and strategic plan.
• A formal relationship with the state’s Chief Information Officer.
• A champion (political or executive decision maker) committed to
coordinated GIS.
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Our Journey to Here
2007
Compass Points
Setting a Direction for Minnesota’s GIS Future
Compass Points
Setting a Direction for Minnesota’s GIS Future
Strategic Planning retreat held to confirm a vision for
coordinated GIS and set a direction for achieving it.
• Full day retreat held on June 25, 2007
• Attended by 54 invited participants
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Legislators and legislative staff
Agency CIOs and GIS Coordinators
GI Council members
Local, regional, and federal representatives
Educators/researchers/non-profit representatives
Business
• Professionally facilitated
Compass Points
Setting a Direction for Minnesota’s GIS Future
Executive Sponsors
Dana Badgerow
Commissioner
Department of Administration
Gopal Khanna
Commissioner and State CIO
Office of Enterprise Technology
Compass Points
Setting a Direction for Minnesota’s GIS Future
Stakeholders
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State Agencies
Governor’s Council
Met Council
MetroGIS
Counties
Regional Agencies
Municipalities
Legislature
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Federal Agencies
Academic institutions
Utilities
Professional Associations
Non-profits
School Districts
Vendors
Businesses
Compass Points Planning Retreat
Setting a Direction for Minnesota’s GIS Future
Facilitated Discussions – Large and Small Groups
 Achievements
 Setbacks
 Strengths
 Weaknesses
 Opportunities
 Threats
 Issues
Compass Points
Setting a Direction for Minnesota’s GIS Future
Coordination Service or Function
• Policy
• Priorities and Strategies
• Investments
• Standards and Architecture
• Communications
• Coordination
• Data Library
• Technology
• Tools
• Assistance
• Consulting
Compass Points
Recommendations
Vision Statement Should Focus on Minnesota
Create a vision statement to reflect concerns raised at the retreat.
GIS Coordination within State Government is Critical
Develop a strategy for State agency GIS coordination.
Coordinated Strategies
The community needs to coordinate funding priorities for discussion
with the legislature well in advance of the next budget cycle.
Compass Points
Vision
Minnesota improves services statewide through the
coordinated, affordable, reliable, and effective use of GIS.
Compass Points
Next Steps
Focus on GIS Coordination for State Government
• Establish a Steering Committee
• Hire consultant to lead effort
• Analyze business functions to determine GIS needs
• Identify GIS functions that could be coordinated or centralized
• Develop organizational and operational recommendations
• Identify governance structure with active community involvement
• Present to Executive Sponsor(s) by fall of 2008
2008
DTE GIS Coordination Initiative
Project Overview
Objective
Develop, recommend and implement a framework to coordinate
GIS as an “enterprise” activity of state government.
Elements
1. Organizational Transformation
Organizational changes and governance framework to
institutionalize capacity for coordination.
2. Functional Transformation
Technical aspects of providing GIS services needed to
support the State functions and programs.
DTE GIS Coordination Initiative
Project Overview
Objective
Develop, recommend and implement a framework to coordinate
GIS as an “enterprise” activity of state government.
Scope and Timing
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Scope
Focuses on State Government
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Time Frame
Fast tracked to impact next budget/legislative cycle.
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Our Journey to Here
2008: DTE GIS Coordination Study
Applied Geographics Analysis and Strategic Design
• Extensive analysis of State agency needs,
capabilities, resources, and plans.
• Detailed profiles of State agency GIS programs.
• Analysis of GIS programs in other states.
• Recommended program elements and design.
• Implementation options, including staffing and
costs.
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Functional Transformation Study
Project Consultant
Applied Geographics
Boston, MA
Michael Terner
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MGIO Established
2009: MGIO Legislation
• Creates MN Geospatial Information Office in Department of
Administration and headed by a Chief Geospatial Information Officer.
• Authority to coordinate, guide, and plan implementation of GIS.
• Duties assigned reflect 2004 GCGI recommendations, refined during
DTE process based on stakeholder input.
• Requires CGIO to work closely with State CIO.
• Provides for governance with advice from state agency and statewide
advisory councils.
• Transfers resources of LMIC to MGIO.
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Launching Minnesota’s Geospatial Information Office
Celebratory Break!
Refreshments courtesy of MN GIS/LIS Consortium
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Introducing MnGeo
Improving services statewide through the coordinated,
affordable, reliable, and effective use of GIS.
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Introducing MnGeo
MnGeo Staff
David Arbeit – Director (CGIO)
Norm Anderson –Project Consultant
Anna Brenes – Project Specialist
Chris Cialek – Coordination (Data and Licenses)
Jim Dickerson – Geospatial Web Services Specialist
John Hoshal – Coordination (Public Safety)/Project Services Supervisor
Andrew Koebrick – Web Coordinator (PT)
Jim Krumrie – Project Specialist
Sandi Kuitunen – Project Specialist
Fred Logman – Coordination Consultant (PT)
Brent Lund – Applications Programmer
Susanne Maeder – Coordination (Data - Hydrography)
Pete Olson – System Administrator/Programmer
Augusta Paye – Administrative Support
Nancy Rader – Coordination (Data and Council Support)
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Introducing MnGeo
MnGeo Organization
David Arbeit
Director
CGIO
** Augusta Paye
Mgt. Analysis I
Office Manager
Administrative Support
Chris Cialek
GIS Supervisor
GIS Clearinghouse
Fred Logman
Principal Planner
GIS Coordination
** Pete Olson
IT Specialist IV
Systems Support
John Hoshal
GIS Supervisor
GIS Consulting
** Andrew Koebrick
IT Specialist IV
Web Coordinator
IT Support
Susanne Maeder
Nancy Rader
* Sandi Kuitunen
* Norm Anderson
RA Specialist Sr.
Data Coordination
RA Specialist Intermed.
Coordination
RA Specialist
GIS Consultant
RA Specialist
GIS Consultant
** Jim Dickerson
* Brent Lund
* Jim Krumrie
IT Specialist 4
Web Mapping/Data
IT Specialist 3
Programmer
RA Specialist
GIS Consultant
* Anna Brenes
* Matt McLees
Research Analyst
Project Support
Student Worker
Project Support
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Our Advisors
Two related stakeholder councils will advise MnGeo.
• MnGeo Agency Advisory Council
Advises MnGeo on improving state government services through
the coordinated, affordable, reliable, and effective use of GIS.
• MnGeo Statewide Advisory Council
Advises MnGeo and the geospatial community on improving
services statewide through the coordinated, affordable, reliable,
and effective use of GIS.
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Our Advisors
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Our Advisors
The MnGeo Statewide Advisory Council will represent a crosssection of stakeholders and be chosen based on guidelines
recommended by the Governor’s Council on GI.
Local Government (4)
- Counties (2)
- Cities (2)
Regional Agencies (2)
- Metropolitan Council
- Non-Metro Organization
Tribal (1)
State Agencies (4)
Federal Agencies (2)
Universities
23 Voting
- UMN
Members
- MnSCU
K-12 Education
Businesses (2)
Non Profit Organization
GIS/LIS Consortium
MetroGIS
MnGeo (non-voting)
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Our Advisors
The MnGeo Agency Advisory Council will represent a crosssection of state government organizations and focus on issues
that directly involve state agencies and offices.
Chief Geospatial Information Officer (Chair)
State Agencies & Constitutional Offices (8)
Legislature
Judiciary
MnGeo Statewide Advisory Council (Non voting)
11 Voting
Members
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Our Advisors
Advisory Councils are required to be appointed using the
Open Appointments process. What About Now?
• Strategic Planning Committee of GCGI will be asked to
serve as MnGeo Transition Advisory Team.
• Outreach Committee of GCGI will be asked to serve as
MnGeo Communications Advisory Team.
• All other GCGI committees will be designated as
MnGeo Technical Advisory teams.
• Open Appointments process will be used to identify
and recommend members
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Our Stakeholders
MnGeo stakeholders include all organizations and users of
geospatial technology to deliver, support or consume services
in Minnesota.
That means everybody!
The Lines are Open
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The Challenges Ahead
MnGeo’s mandate is comprehensive and ambitious. It will
take time to fulfill its promise and there are many challenges
ahead that we need to face together.
• Priorities
Match priorities to legislative mandate.
• Operational
Evaluate existing services and make needed adjustments.
• Organizational
Evaluate organizational capacities and make needed adjustments.
• Resources
Focus limited resources on high priorities and pursue options to fill
the “resource gaps.”
• Partnerships
Identify strategic partnerships and work to create them.
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What’s On Your Mind
Launching MnGeo brings with it lots of questions. Here are
some that we’ve heard.
• Why do we need an MGIO? Doesn't LMIC already do this stuff?
• Why does the office need a new name?
• What will happen to LMIC?
• Why will the MGIO be housed in Administration and not OET?
• What happens to the GCGI and its committees?
• I don't work in state government. Why should I care about the MGIO?
• Funding for the MGIO seems too little to support the legislatively
mandated duties. How will this problem be addressed?
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What’s On Your Mind
Launching MnGeo brings with it lots of questions
What concerns you?