CUB SCOUT DAY CAMP
June 26 – 29, 2013
9:00 AM - 4:00 PM Daily
Ankeny Ikes Club,
4857 NE 110th Ave,
Elkhart, IA 50073
LEADER’S GUIDE
A Note from your Directors:
Thanks for your willingness to help make Cub Scout Day
Camp a memorable experience for the Cub Scouts who
attend.
We have a great opportunity for the boys to enjoy a three
day Cub Scout activity in the Hawkeye District area
providing a chance for both leaders and parent volunteers
alike to participate with their Scouts and sons in an activity
they will remember for a lifetime.
We want you to feel comfortable with the format, schedule,
and location of the camp. Please familiarize yourself with
the contents of this Guide and feel free to contact us with
any questions or information requests.
We look forward to seeing you at Camp!
Jason Godfrey-
Camp Director
cubscoutfun@hotmail.com
(515) 250-9625
Katie Ahlhelm -
Program Director
kahlhelm@hotmail.com
(515) 943-1468
Mike O’Connor-
Hawkeye District
Scout Executive
moconnor@bsamail.org
The Purpose of Cub Scout Day Camp
To provide a superb outdoor experience for Cub and Webelos
Scouts.
To strengthen the operation of Dens in teamwork, leadership,
and Cub Scout skills.
To provide advancement opportunities for Cub and Webelos
Scouts in a local camp setting.
To achieve Scouting's ideals of character development,
citizenship, and personal fitness.
Camp Rules For Everyone
Always wear your camp T-shirt or a Class A Uniform Shirt.
Do not alter the camp T-Shirt
Always have a parent Cub Scouts in with the walking leaders in
the morning, and sign out in the evening before Cub Scouts
leave.
Shorts are allowed if they are mid-thigh length or longer
Always wear closed-toe shoes
Always walk (not run)
Always stay within the camp area – not in the woods or the
water
Always throw trash in trash cans (or take it with you)
Always stay with your Walking Den
Always remember the Golden Rule and treat others as you
would like to be treated.
If you take any medicine, bring it to the Camp First Aid Station
daily, and make sure it stays there until the end of the day.
What Makes Cub Scout Day Camp Special?
One of the most appealing features of Cub Scouting is outdoor
programming. Day Camp is an experience that boys will remember
when thinking back on their Scouting experiences.
Points to
consider:
✦
An individual unit can’t create the same camp experience that
District-or Council- wide camps do. Boys have the opportunity
to meet people from other parts of the District and participate
in programming that is not otherwise available to a Pack or
Den.
✦ A three day program offers the following advantage that one
day programs do not-- the chance to form friendships and learn
teamwork during skills instruction, den skits and yells
throughout the three day Cub Scout camp experience.
✦
Day Camp offers several advancement opportunities, allowing
Cub Scouts to make significant progress on their individual
achievements and arrow points.
✦
We provide an enthusiastic trained staff to train you in different
Scouting skills, whether for fun or learning.
✦
Day Camp leaders are trained leaders and our camp will follow
the standards and guidelines set forth by the National Office of
the Boy Scouts of America.
✦
We follow strict health and safety standards, and provide
emergency intervention at our first aid station as needed to
attend to the bumps, bruises, and minor medical needs during
your Cub Scout Day Camp experience.
Registration:
To pre-register, please follow the on-line registration which can be found at
the Mid-Iowa Council Web Site, www.midiowacouncilbsa.org.
**Every individual registering before the May 29, 2013 deadline will be
guaranteed a Camp T-Shirt.
Cub Scout Registration: Early bird rate is $35.00 until May 10th, 2013. After
May 11th the rate is $45. After June 15th the rate will be $60, so be sure to
register early.
**On the First Day of Day Camp (June 27):
Registration will begin at 8:30 am on the first day of Day Camp.
Please bring your scouts to the Ankeny Ikes Club (refer to map and
instructions on the next page.) If your den or pack is registered for camp:
please have one representative from your group come forward to complete
the registration process. If your child is registered independently: the child
and parent should come to the registration table. In either case, be sure to
have your health history forms signed and ready for submission.
✦ **Parents, please do not drop your children at registration and leave until
you have accompanied them to the Walking leaders in charge of their den.
You will sign them in with these leaders, then sign out at the close of Day
Camp each day.
Who is eligible to attend?
Cub Scouts age 6 to 11, or boys entering the first through fifth grades.
Bringing friends to Camp is an excellent way to introduce them to the
excitement of Cub Scouting. However, to attend any of the summer camps,
a boy must be registered as a member of the Boy Scouts of America prior to
the start of camp. **Tiger Cubs (age 6) must be accompanied by an adult
partner to attend Day Camp. Partner may be a parent, brother or sister at
least 18 years old, grandparent, aunt, uncle or neighbor and will participate
with the Tiger Cub in all activities
What about Cub Scouts or Adults with special needs?
Day Camp has been designed to include ALL Cub Scouts and Scout Volunteers
and parents who would like to participate. If your participant has special
needs please contact us and we will make the necessary arrangements to
ensure everyone has fun!
Directions to Day Camp:
Ankeny Ikes Club, 4857 NE 110th Ave, Elkhart, IA
From I-35 take Ankeny Exit 92, go east on NE 94th
Ave to NE 46th St, (first road past the large grain
elevator), turn left and go north to NE 110th Ave,
turn right. The Ankeny Ikes Club is on the right.
What to bring:
(Please remember to mark all belongings with name!)
✦
Camp T-shirt. We will provide you with one on the first day.
✦
Class A/C Health History Form to Camp Director (adults & Scouts)
✦
Water Bottle
✦
Your Lunch with Your Name on the Bag
✦
Closed Toe/Closed Heel Shoes
✦
Non-Aerosol insect repellent
✦
Rain gear (a Scout is always prepared!)
✦
A hat (optional, but recommended)
✦
A great attitude!
What to leave at home:
✦
Please use common sense, do not bring knives or other sharp objects or tools,
projectiles that are not associated with Day Camp, or anything ignitable
which could be viewed as explosive in nature.
✦
Electronic toys (Game-boy, PSP, radio)
✦
Any other types of toys
✦
Fireworks
✦
Adults, please leave any alcoholic beverages at home as they are not
permitted at camp.
✦
Please do not wear flip-flops or clogs of any kind.
✦
Please do not bring little brothers and sisters or pets.
CAMP POLICIES
Drop Off
Parents dropping off should try to arrive no later than 10 minutes before
camp starts. That allows time for all Scouts to be at the opening when it
starts. We will have a single drop-off area in front of the pavilion, where we
will have staff waiting. Den Leaders will set up their den sites near
registration. Each boy will need to check in and each parent/designated
adult sign in their Scout with his Den Leader. The Den Leaders will check in
with Registration. They will travel to the Opening Ceremony as a Den.
Late Check-In/Early Pick-Up
If it is necessary for the Scout to arrive late, the parent will check their
Scout in at the Registration area. If a parent/designated adult needs to pick
up the Scout early, the parent will go to registration and sign the Scout out.
We will bring your scout to you!
Pick Up
Parents/designated adults can pick up their Scouts at 4:00 PM at the same
area as drop-offs. Den Leaders will return to their den sites after the closing
ceremony. Parents or other designated adults will sign their children out with
the walking leader, off so the adult picking the child up can sign for the
child.
Visitors
We will be assuring that only properly trained and included adults are around
the Scouts. Therefore, every staff member must wear the camp T-shirt or
Class A Uniforms. Parents are welcome to visit at any time during the camp.
However, they need to check in at Registration, wear their visitor
identification badge, and check out when they leave. They must be escorted
by a member Camp Administration during their visit.
Emergency Assembly
Three (3) long bursts repeated on a truck horn will be used as an alarm
signal. If this signal is heard, all Fun Camp participants will gather
immediately at the First Aid Station and wait for further instructions.
Fire
A fire in the activity area shall be reported to the camp director immediately.
When the emergency alarm sounds, boys should line up with their buddy and
proceed to a safe location (where the Camp Directors are standing when the
signal is blown). Each camper will be informed about the emergency signal.
Campers will be told to stand alone in line if their buddy is absent, and not to
take another partner. Await further instructions to inform you of the route by
which to leave camp. When all campers are present, the den leader will lead
them out of camp with the den chief or assistant following at the end of the
line. After all campers and staff are accounted for, staff members will report to
the camp director for further instructions.
First Aid/Injuries
All persons attending Day Camp (Cub Scouts, parents, Boy Scouts, den
chiefs) are required to have a completed registration form with signed health
history on file. The forms will be given to the Medical Officer to use in case of
emergency.
Report any injury to the area camp staff immediately. Boys will be escorted
to First Aid, located at the Shelter House, by an adult. There will be trained
CPR Staff available at First Aid. Any injury that requires first aid should be
treated there, and the First Aid Staff will decide if further treatment is
necessary. We have arrangements with Mercy Medical Center to treat any
emergency cases. If you need emergency assistance, you should check in at
the First Aid Station immediately.
Medications at Camp
If a cub or adult is bringing medication to camp, it should be in the original
container and have the person’s name and dosage instructions. This is for the
safety of both the individual taking medication, and others in the camp,
especially young people. Den Leaders should collect any such medications
and turn them in to the Day Camp Medical Officer at the start of each evening.
Den Leaders should send any cub taking medication to the Day Camp Medical
Officer with a "Buddy" when it is time for the scout to take medication. We
also require a form be completed with information on how and when to
administer the medication. With the exception of Epi-pens/Bee sting kits and
asthma inhalers, medications must be turned into the camp and administered
only by First Aid Staff.
Camper Insurance
Each camper and leader is covered by medical insurance for most injuries or
illnesses that happen while at camp or in transit to and from the camp. The
Council carries a primary excess insurance policy that generally covers a
reasonable, customary amount. ALL INJURIES MUST BE REPORTED TO
THE HEALTH OFFICER TO INSURE PROPER DOCUMENTATION AND
TREATMENT.
Scouts with special medical needs/ concerns
Must have a written record of the nature of ongoing treatment and care.
May be required to have a parent accompany the Scout to camp.
Lost Boy
At the beginning of camp, each camper will be assigned a buddy and instructed
to know his buddy’s name. As soon as you realize a boy is missing, send a
responsible adult to the area where they were last seen. Check with the boy’s
buddy. If the boy is not located, immediately inform the Camp Director. The
camp will be secured, the staff will conduct a thorough search, and law
enforcement will be notified should he still be missing.
WALKING LEADER INFORMATION:
What Is A Day Camp Den?
A Day Camp Den is 6-12 boys going into the 1st grade (Tiger Den), the 2nd
or 3rd grades (Cub Den) or the4th or 5th grades (Webelos Den).. Each Day
Camp Den must have one Den Leader for every 5-6 boys and a minimum of
two Walking Leaders to provide two-deep leadership. One Den Leader must
be at least 21 years old; the other must be at least 14 years old. A 14 year
old Boy Scout may serve as the second Den Leader. Leaders do not have to
be current den leaders in your pack; however, it is preferable that they be
registered (complete a Cub Scout Application). It is required that all leaders,
including Walking Leaders, have completed the Youth Protection Program
which is available On Line
Go to the following Web Site to complete your Youth Protection Training:
http://olc.scouting.org/info/ypt.html
**By the way, parents and grandparents make great Den Leaders.
What is Required of a Walking Leader?
The Walking Leaders provide supervision and guidance to their day camp
dens. These individuals will be responsible for acknowledging the arrival and
departure of each Cub Scout throughout the Day Camp day, accompany the
dens through all of their stations, and assist station leaders and the boys as
needed with the different crafts and activities that are completed. As well as
providing and expecting order for the boys in their charge, they are also
supposed to have a lot of fun and enjoy the time spent volunteering and
improving the lives of these boys.
At the beginning of each day, the Walking Leader will be given a clipboard
with the members of their walking den listed. It is imperative that this list be
kept with the walking leader at all times. The walking leader will check each
cub scout in upon his arrival, on the list for their den, and will sign each boy
out with the driver designated at registration/check-in for each day, at the
end of the evening. Please remember to get a Mobile Telephone number if
possible to include with signatures. This list is to be submitted at the end of
the day to the Day Camp Program Director.
**Of note, adults are not permitted to smoke around Cub Scouts. per BSA
policy.
Youth Protection and Child Abuse
Youth Protection is a very serious matter in the BSA. There are four kinds of
abuse. Neglect is omission of a child’s basic needs, like clothing, cleanliness,
food, or water. Emotional abuse is verbal or non-verbal violence toward a child
where the child receives messages that he is “not good” and “never” will be.
Physical abuse is physical violence toward a child where the adult is not in
control, is under stress, or has little impulse control. Sexual abuse is any sexual
act including fondling between an adult and a child.
The BSA has adopted the following policies to protect youth:
Two-deep leadership
No one-on-one contact
Respect of Privacy
Appropriate attire
Constructive discipline
Supervision of junior leaders.
Go to the following Web Site to complete your Youth Protection Training:
http://olc.scouting.org/info/ypt.html
Please contact the Camp Director if you have any concerns.
Stress Management. Stress can be an insidious influence on the camp
program and may lead to unintentional abuse of campers by their caretakers.
To combat the effects of stress, the camp staff and volunteers need to monitor
their own attitudes as well being watchful and aware of how other leaders are
functioning. Please send problem children to the Camp Director for a time out.
Don’t be afraid to suggest that a leader take a “breather” away from their area.
Just be sure there is another adult to cover that leader’s place.
Emergency Phone Numbers
The Mid-Iowa Council Service Center 515-266-2135
The Camp Director’s cell phone 515-250-9625
STATION LEADER JOB DESCRIPTION
1. Sign and have on file with camp directors the "Day Camp Staff
Agreement". In this agreement, you will:
a. Be responsible to the Day Camp Co-directors.
b. Accept the principles of the Boy Scouts of America and apply
them at Day Camp.
c. Take training for your position.
d. Notify a director at least one day in advance in the case of
absence.
e. Agree that Mid-Iowa Council, BSA, or any of its agents will not
be responsible for valuables, personal equipment, or money,
which is brought to camp, as no provisions can be made for their
safekeeping.
f. Acknowledgement receipt of this manual.
g. Understand that this agreement may be canceled by Mid-Iowa
Council, BSA, or the camp co-directors for all or part of the camp
session.
2. Have on file with the camp directors a completed Day Camp Adult
registration form and health history.
3. Complete a BSA Adult Leader application to qualify as a registered
scout as required by the national day camp standards, if not already a
registered leader within your unit.
4. Arrive and check in by 8:15 on day one, and at 8:45 day two and day
three to become familiar with and make any adjustments to your
stations as needed.
5. Carry out the station activity as directed, accepting help from others
assigned to the station and from walking leaders.
6. Keep track of time during for each session so boys may complete as
much as possible in time allowed. Stations will have 40 to 45 minutes
of working time.
7. Be responsible for taking down your area after camp, accounting for all
inventory as listed on the station inventory sheet, and delivering items
to shelter area.
8. Keep an accurate record and receipts for any supplies you may
purchase for your station. Be sure all purchasing of supplies is
approved by the camp directors in advance.
9. Know and abide by all camp rules and regulations, and observe all
camp boundaries.
10.
Teach appreciation and conservation of the outdoors.
11.
Be in proper Day Camp uniform. This would include the Day
Camp t-shirt, a Class A or B scout shirt, shorts or jeans, and sturdy
boots or shoes. No sandals or open toe/open heel shoes.
12.
Bring own lunch and water bottle.
13.
Bring a lawn chair for use at your station as tables with seating
are very limited at camp.
14.
Be concerned for camper safety and practice Scout-like behavior.
Be a good example to the boys.
15.
Be prepared and have fun!
WALKING LEADER JOB DESCRIPTION
1. Sign and have on file with camp directors the "Day Camp Staff
Agreement". In this agreement, you will:
a. Be responsible to the Day Camp Directors.
b. Accept the principles of the Boy Scouts of America and apply
them at Day Camp.
c. Take training for your position. Walking Leader Training will
take place within 90 days of Day Camp
d. Notify a director at least one day in advance in the case of
absence.
e. Agree that Mid-Iowa Council, BSA, or any of its agents will not
be responsible for valuables, personal equipment, or money,
which is brought to camp, as no provisions can be made for their
safekeeping.
f. Acknowledgement receipt of this manual.
g. Understand that this agreement may be canceled by Mid-Iowa
Council, BSA, or the camp directors for all or part of the camp
session.
2. Have on file with the camp directors a completed Twilight Camp Adult
registration form and health history.
3. Complete a BSA Adult Leader application to qualify as a registered
scout as required by the national day camp standards, if not already a
registered leader within your unit.
4. Arrive and check in by 8:45 to be ready to have your den join you as
individual boys arrive.
5. Escort boys from activity to activity.
6. Take attendance and report any absences to the directors. Do a head
count at each station throughout the day. If child is missing refer to
Lost Boy Plan located in this manual.
7. If first aid is needed, escort Cub Scout to first aid station (leave patrol
only if another adult is present).
8. Know and abide by all camp rules and regulations, and observe all
camp boundaries.
9. Assist station leaders—serve as an extra pair of hands wherever
needed.
10.
11.
Keep the patrol together and build the patrol spirit.
Supervise den chiefs with your patrol.
12.
Teach appreciation and conservation of the outdoors.
13.
Maintain control.
14.
Be a good sport.
15.
Be in proper Twilight Camp uniform. This would include the
Twilight Camp t-shirt, a Class A or B scout shirt, shorts or jeans, and
sturdy boots or shoes. No sandals.
16.
Bring own lunch and water bottle.
17.
Bring a lawn chair for use at lunch if desired, as tables are very
limited at camp.
18.
Be concerned for camper safety and practice Scout-like behavior.
Be a good example to the boys.
19.
Be prepared and have fun!
DEN CHIEF JOB DESCRIPTION
1. Sign and have on file with camp directors the "Day Camp Staff
Agreement". In this agreement, you will:
a. Be responsible to the Day Camp directors.
b. Accept the principles of the Boy Scouts of America and apply
them at Day Camp.
c. Take training for your position.
d. Notify a director at least one day in advance in the case of
absence.
e. Agree that Mid-Iowa Council, BSA, or any of its agents will not
be responsible for valuables, personal equipment, or money,
which is brought to camp, as no provisions can be made for their
safekeeping.
f. Acknowledgement receipt of this manual.
g. Understand that this agreement may be canceled by Mid-Iowa
Council, BSA, or the camp co-directors for all or part of the camp
session.
2. Be responsible to camp directors and adult leader you are assigned to.
3. Assist walking leader in moving patrol from station to station.
4. Assist station leader as directed to help Cubs complete activities.
5. Use the buddy system at all times.
6. Teach appreciation and conservation of outdoors.
7. Be in proper Twilight Camp uniform. This would include the Twilight
Camp t-shirt, a Class A or B scout shirt, shorts or jeans, and sturdy
boots or shoes. No sandals.
8. Be concerned for camper safety and practice Scout-like behavior. Be a
good example to the boys.
9. Know and follow all camp rules and regulations and observe camp
boundaries.
10.
Be prepared with a game if the activity is over too soon. Extra
time may also be used to develop a patrol yell if desired.
11.
Be prepared and have fun!
Camp Staff Application & Letter of Agreement
I, ________________________________, agree to serve as a staff member
for the Hawkeye District Cub Scout Day Camp. I agree to the following duties
and responsibilities of this position:
Will attend a pre-camp training on
_____________________________.
Will show up on time and be prepared for camp and my
responsibilities therein.
Will be working around children and as such will behave
appropriately.
Will check in and out with the Program Director each day.
Will follow the Camp Leader’s Program Guide Rules and Policies.
If unable to attend will inform the Program Director and do
everything I can to recruit my replacement.
Be a registered member of the BSA.
Will use my imagination in applying the camp theme to my
position and activity area.
Will wear the required Camp uniform at all times in camp
Will complete a medical and registration form.
Will show up and HAVE FUN!!!!!
I understand that I am only authorized to spend money for my part in camp
after receiving approval from the Camp Director or Program Director.
I promise that I will do my best, and a little more, in providing the best
possible experience for the Cub Scouts that attend camp.