University of Maryland, Baltimore County (UMBC)
Intern Placement Tracking (IPT)
Tutorial for Field Instructors
Baccalaureate Social Work Program
Office of Field Education
Assistant Dean of Field Instruction:
Adrienne Ekas-Mueting,
aekasm@umbc.edu
Shady Grove Field Coordinator:
Katie Leiser, leiser@umbc.edu
1.
Pretest
IPT is a web-based field education software program and is secure; your personal
information cannot be located through online search engines such as Google.
1. Yes
2. No
2.
All information entered into the Organization ID, User Name, and Password fields are
NOT upper/lower case sensitive.
1. Yes
2. No
3.
The Organization ID for anyone using the UMBC IPT system is: umbc
1. Yes
2. No
4.
I can change my password from the IPT homepage.
1. Yes
2. No
5.
The Field Instructor Detail tab is where I would keep my address, phone number, and
email up to date.
1. Yes
2. No
Pretest (cont.)
6.
Under the Field Instructor Detail tab, I can see a list of students that are assigned to me for the
semester.
1. Yes
2. No
7.
My student has to let me know when it is time for me to review and/or sign a form, such as
the Learning Contract.
1. Yes
2. No
8.
Because I sign the form electronically, it does not constitute a legally binding document.
1. Yes
2. No
9.
The “My Forms” link on the left hand side of the home page will show me exactly how many
forms are waiting for me review and/or signature.
1. Yes
2. No
10.
Most problems with IPT occur when users do not “save” their work.
1. Yes
2. No
Introduction
The Intern Placement Tracking (IPT) system is an online
field placement monitoring system designed to:
 Keep track of students in field placements;
 Allow the Office of Field Education to seamlessly and
concisely meet the CSWE 2008 EPAS requirements;
 Include the delineation of practice (learning) objectives,
activities, and tasks by students within individual field
placement settings; and
 Track and archive the evaluation and documentation of
student core competency mastery.
Privacy Notice
 IPT is a web-based field education software program, and


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it is secure.
Personal information cannot be located through online
search engines such as Google.
For additional security, after signing in, you will be
prompted to create a personal, confidential log-in code,
which only you will have access to.
Your demographic information in the software program is
viewed by the designated administrative staff within the
Field Education program only.
If you have any concerns about your privacy using the
software, please contact the Office of Field Education at
(410) 455-2008.
Getting Started
 Go to http://www.runipt.com (you may want to bookmark this page for easy
reference);
 You will find three fields required for login: Organization ID, User Name, and
Password;
 All information entered in these fields is upper/lower case sensitive;
 The Organization ID for anyone using the UMBC IPT system is: umbc
Getting Started (cont.)
 When you first log in to IPT, click on the “Forgot your Username or
Password?” link on the login page; this screen will appear:
 Enter “umbc” under Organizational ID (needs to be all lowercase)
 Select “Field Instructor/Supervisor” as User Type
 Enter your email address
 An email with an IPT link will be sent to your email address
Getting Started (cont.)
 The link will be valid for the next two hours.
 Clink on link in your email to access the IPT login page.
 Create a new login name and password and SAVE.
 Your user name and password may be anything that you like,
just make sure to write down the information for future use; the
name and password are case sensitive.
Quiz #1 - Testing Your Knowledge
1.
IPT is a web-based field education software program and is secure; your personal
information cannot be located through online search engines such as Google.
1. Yes
2. No
2.
All information entered into the Organization ID, User Name, and Password
fields are NOT upper/lower case sensitive.
1. Yes
2. No
3.
The Organization ID for anyone using the UMBC IPT system is: umbc
1. Yes
2. No
IPT Home Page
 Ensure that your name appears in the upper left hand of the page.
 If it does not, please contact Adrienne Ekas-Mueting at aekasm@umbc.edu or
Katie Leiser at leiser@umbc.edu.
 The home page contains two links on the left hand side of the page:
 My Forms (detailed later in this tutorial) and
 Change Password - If you wish to change your password please use this
link.
IPT Homepage (cont.)
 Located in the middle of the IPT Field Instructor home page, you will
see two tabs with the following links:
 Home and Field Instructor Detail (this is where you would keep
your address, phone number, and email up to date).
Field Instructor Detail Page
 The Field Instructor Detail
page provides the most up to
date information about you;
please make sure this
information is correct and
always up to date.
 Upload picture: It is not
required that you upload a
photo, but you may do so if
you wish.
 Forms: A complete
discussion of the forms
function will be discussed on
the next few slides.
Field Instructor Detail Page (cont.)
 Internship Assignments:
This section lists all the
students who are currently
assigned to you and your
agency and have you as their
field instructor; if you need
contact information for these
students, click on the View
link to the left of their name;
you will then be directed to
that student’s Student Detail
page that lists contact
information as well as each
student’s faculty liaison.
Quiz #2 - Testing Your Knowledge
1.
I can change my password from the IPT homepage.
1. Yes
2. No
2.
The Field Instructor Detail tab is where I would keep my address, phone number,
and email up to date.
1. Yes
2. No
3.
Under the Field Instructor Detail tab, I can see a list of students that are assigned
to me for the semester.
1. Yes
2. No
Forms
 One of the most important aspects of the IPT system.
 It is imperative that UMBC students and field instructors understand




and look for scheduled forms.
Forms are online documents that allow students, field instructors,
and the field liaisons to complete fieldwork materials electronically
rather than by hardcopy. Several forms will be generated through IPT,
and it is each user’s responsibility to complete their portion of a form
in a timely manner.
Notifications of when forms are generated are sent via email to
students and field instructors so it is very important that you keep
your email address up to date.
It is the student and field instructor’s responsibility to complete all
forms by the scheduled deadlines.
If you have any questions on a form, please contact either Adrienne
Ekas-Mueting (aekasm@umbc.edu) or Katie Leiser
(leiser@umbc.edu).
Forms (cont.)
 To access or view a
scheduled form, click
on “My Forms” link on
the left hand side of the
home page or in the
upper left hand section
of the Field Instructor
Detail page. In this
example, the field
instructor has 2 new
forms to review and
sign.
Forms (cont.)
 Each scheduled form will be listed along with information regarding the progress
of the form. Here you will find a variety of summary information for each form
including the name of the form, the student name (under the Form ID column),
the status of the Form (whether it is active or complete), whose action is needed
(student, field instructor, or field liaison), and the due date for when the Form
should be completed.
Forms (cont.)
 Please note that in most cases, the student will
sign first, the field instructor next, and then the
field liaison.
 This is an example of two forms that are ready for
the field instructor to sign:
Forms (cont.)
 Click on the View link on the left–hand side of the
page.
 Complete the required fields of the form.
 Electronically sign the document by typing your name.
 Your electronic signature constitutes a legally binding
document.
Forms (cont.): Time Sheets
• This is an example of a time
sheet after the field
instructor clicked on “View”.
• The student has already
signed and the field
instructor will click next to
their name to “sign” the
document.
• Each “signer” will get an
email when it’s their turn to
sign the form.
• Once a form has been
signed, if changes need to be
made, you will need to email
Adrienne Ekas-Mueting
(aekasm@umbc.edu) or
Katie Leiser
(leiser@umbc.edu) to
request the signature be
cleared.
Forms (cont.)
 Here is a list of documents indicating to the field
instructor that the student needs to sign first:
Experiencing a Problem?
 For any problems, please report the time, date, and
activity in process when the issue occurred.
 This information is necessary in determining the
problem and identifying a solution.
 Please note that most problems occur due to users not
SAVING their work regularly.
IPT Software Support
To report software problems, concerns, or general comments,
please contact the Office of Field Education:
Assistant Dean of Field Instruction
Adrienne Ekas-Mueting, PhD, LCSW-C
aekasm@umbc.edu 410-455-2008
For Shady Grove field placement sites, please contact:
Shady Grove Field Coordinator
Katie Leiser, LCSW-C
leiser@umbc.edu 410-375-5719
Quiz #3 - Testing Your Knowledge
1.
My student has to let me know when it is time for me to review and/or sign a
form, such as the Learning Contract.
1. Yes
2. No
2.
Because I sign the form electronically, it does not constitute a legally binding
document.
1. Yes
2. No
3.
The “My Forms” link on the left hand side of the home page will show me exactly
how many forms are waiting for me review and/or signature.
1. Yes
2. No
4.
Most problems with IPT occur when users do not “save” their work.
1. Yes
2. No
Glossary
 CSWE Core Competencies: developed in 2008 by the Council
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on Accreditation, through Education Policy and Accreditation
Standards (EPAS), these ten core competencies are measureable
outcomes comprised of knowledge, values, and skills that
students should demonstrate integration and application of in
practice with individuals, families, groups, and communities
IPT (Intern Placement Tracking): the online field placement
monitoring system designed to keep track of students in field
placements and allows the Office of Field Education to meet the
new CSWE 2008 EPAS requirements
Technical support for IPT: Adrienne Ekas-Mueting
(aekasm@umbc.edu); for Shady Grove – Katie Leiser
(leiser@umbc.edu)
umbc: Organizational id for all UMBC users
www.runipt.com: website to access IPT
1.
Post test
IPT is a web-based field education software program and is secure; your personal
information cannot be located through online search engines such as Google.
1. Yes
2. No
2.
All information entered into the Organization ID, User Name, and Password fields are
NOT upper/lower case sensitive.
1. Yes
2. No
3.
The Organization ID for anyone using the UMBC IPT system is: umbc
1. Yes
2. No
4.
I can change my password from the IPT homepage.
1. Yes
2. No
5.
The Field Instructor Detail tab is where I would keep my address, phone number, and
email up to date.
1. Yes
2. No
Post test (cont.)
6.
Under the Field Instructor Detail tab, I can see a list of students that are assigned to me for the
semester.
1. Yes
2. No
7.
My student has to let me know when it is time for me to review and/or sign a form, such as
the Learning Contract.
1. Yes
2. No
8.
Because I sign the form electronically, it does not constitute a legally binding document.
1. Yes
2. No
9.
The “My Forms” link on the left hand side of the home page will show me exactly how many
forms are waiting for me review and/or signature.
1. Yes
2. No
10.
Most problems with IPT occur when users do not “save” their work.
1. Yes
2. No